HomeMy WebLinkAboutResolutions - 1989.06.15 - 16986June 15, 1989
MISCELLANEOUS RESOLUTION 89145
BY: FINANCE COMMITTEE, DR. G. WIIIJAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/HEALTH DrvIsIcN
ACCEPTANCE OF 1989/90 REIMBURSEMENT AGREEMENT FOR ENVIRONMENTAL
HEALTH SERVICES TO MICHIGAN DEPARTMENT OF SOCIAL SERVICES
LICENSED FACILITIES
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mt. Chairperson, Ladies and Gentlemen:
WHEREAS, pursuant to Miscellaneous Resolution #89105 "Grant
Application and Reimbursement Agreement Procedures (Revision #2)", the
Health Division applied to the Michigan Department of Public Health (MDPH)
for $54,222 in reimbursement funds to conduct inspections Of Department of
Social Services licensed facilities for the period October 1, 1988 through
September 30, 1989; and
WHEREAS the MDPH, desiring to continue this contractual relationship
for the ninth (9th) year has awarded the Oakland County Health Division a
reimbursement contract to conduct said inspections in the same amount as
applied for; and
WHEREAS implementation of this agreement requires no additional County
staff or resources;
WHEREAS revenue for the service was budgeted at $48,638 in the 1989
Budget, this agreement will increase this amount by $6,584, which can be
appropriated to the 1989 contingency account; and
WHEREAS Corporation Counsel has reviewed and approved this agreement
as to form; and
WHEREAS acceptance of this agreement does not obligate the County to
any future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 1988/89 Reimbursement Agreement for
Environmental Health Services to Michigan Department of Social Services
Licensed Facilities in the amount of $54,222.
BE IT FURTHER RESOLVED that the Chairperson of the Board be and is
hereby authorized to execute said reimbursement agreement and to approve
amendments to the agreement up to fifteen (15) percent variance from the
original award which are consistent with the agreement as approved.
7Pv APPROVE Ti-.11:7 Ri-"OLLITInv ,
6 -/Y Cowity Exztutive Date
f
HE1
Danu
BE IT FURTHER RESOLVED that the 1989 Budget be amended as follows:
Revenue
3-22100462-20-00-2180 Group care/
Foster Home Services
Expenditures
4-10100-909-01-00-9900 Contingency
$6,584
$6,584
$ -0-
Mr Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANCE CCKMITTEF
mrss licensed
AiGMENT mum
NICRIGAN WARM= OF PUBLIC HEALTH
hereinafter referred to as the 11)eparorent"
AND
OAKLAND COUNTY HEALTH DIVISICO
hereinafter referred to as the 9Amocy"
FCR
Envirnazental Health Inspections of Adult and Child Care Facilities
Licensed by the Michigan Department of Social Services
I. PURPOSE:
To provide funding for environmental health inspections of facilities to be licensed by the Michigan
Department of Social Services. .
II. .OBjECTIVES:
The primary objerrives of the agency's environmental health inspection program under this agreement
are:
A. To ensure a safe and healthful environment for individuals occupying these facilities through
provision of effective environmental health inspections.
B. TO effect timely responses to requests for inspections.
C. To provide effective follow-up investigations.
The agency will ensure the availability of inspection services to all Michigan Department of Social
ServicPs lirensed facilities within its jurisdiction throngh the utilization of trained and
ccuretent personnel.
Inspections will be conducted and the program operated in accordance with the procedures established
for this program.
PROGRAM BUD= AND AGREDENT ANDLINt:
The payment for environmental health inspections of the Michigan Department of Social Services"
licensed facilities under the terms of this agreelrent may not exceed $74.47 per hour for services
provided between October 1, 1988, and September 30, 1989, with a maximum of $54,222 provided by the
state. This maximum amcunt may be increased throngh the redistribattan of available funds. A final
adjustment:Twill be made based upon a statewide ratio of available 1988-89 fiscal year funds to actual
allcwable local expenditures for October 1, 1988, through September 30, 1989. The allocation of
these funds shall be at the discretion of the Department.
IV. RESPONSIBILITIES - AGDICIT:
The agency, in 'accordance with the general purposes and objectives of this agreement, will:
Authority: Ant 280, 1939;
Act 116, 1979; and Act 218, 1979
1:60
3/89
A. Conduct investigations and make reports on Michigan Depaetmeet of Social Servives° licensed
facilities.
B. Provide the necessary administiative, professional, and.teehnical'staff for operation of the
program.
C. Utilize standard records and recording forms as prescribed by the Department. Service sanmaries
accompanied by necessary and appropriate service data shall be prepared and submitted to the
Department, Division a Environmental Health, on a nonthly basis not later than the fifteenth
(15th) of the following ooath.
D. Provide information as required by the Department that will enable the Departerent to Obtain
ratmbersement for support . fetun all'aVaiLable fund sources and to evaluate program performance. _ _ _ . e • . , ' • , , • , - - _
E. Maintain adequate program and fiscal records and files including source docueentation to support
program activities and expenditures made under the terms of this agreement, as required. Such
records will be maintained for a period of not less than three (3) years from the date of the
submission of the final expenditure report or until audit findings have been resolved.
F. Provide access to authorized representatives of the Department, the Michigan Department of
Social Services, and the Comptroller General of the United States, or any of their duly
aathorized representatives to all records, files, and doceuertation related to this agreement.
G. Not Charge fees for services rendered under this agreement.
H. Participate in administrative or court hearinge to provide expert testimony in respect to
environmental health issues in accordance with Act 218, Public Acts of 1979, as amended; Act
116, Public Acts of 1973, as amended; and Act 280, Public Acts of 1939, as amended. Preparation
for hearings may require on-site reinspections.
I: Assure that all applicable federal and state laws, guidelines, rules, and regulations will be
complied with in carrying out the terms of this agreement, including submission of a copy of any
audit report related in whole or part to this program.
J. Inform the Departmeet of any employee assigned to this program who has retired from State of
Michigan employment under Acts 2 and 3, Public Acts of 1984 (Farly Retirement Program). A
monthly report shall be required on the first of each month reporting the names of Stsee early
retirants Tnjho performed work in the previous month on the program covered under this agreement.
Such reports are not required for any State early retirant who reaches the age of 62 years.
K. Submit examples of all proposed subcontracts to the department as part of the original plan and
budget, for authorization under this nester agreement. Signed copies of subcontracts mast be
submitted within 30 days of executioe and will teecme attaehments to this master ageeement. The
Agency furthermore shall:
• ' •
(a) Require the contractor to comply with all applicable terms and ceeditions of this nester
agreement. In the event of a conflict between this master agreeent and provisions of a
subcontract, the provisions of this master agreement shall prevail. . .
(b) Assume all responsibility for any work performed ender a subcontract Including appropriate
compliance with all terms and conditions of the master agreement.-
(c) Assure that any billing or request for reimbuesement for subcontract costs is supported by a
valid subcontract and adequate source documentation on 'costs and services.
-2--
V. RESPONSIBILITIES - DEENMENT:
The Department, under the terms of this agreement, will:
A. Provide staff for appropriate program and administrative consultation.
B. Assist in the training of program staff.
C. Provide payment in accordance with this agreement in an amount not to exceed $54,222 based upon
appropriate reports, records, and documentation maintained by the agency and confirmed by the
Department and in accordance with Appendices A and B.
D. Outline data required for evaluation and operation of the program and assist the agency in
identifying and securing the data.
E. Provide any special reports and reporting formats required by the Depart-rent and the Michigan
Department of Social Services for operation of this program.
VI. DIRECTION END RELATED SERVICTs
A. The inspection and related services for a foster family home, foster family group home, family
day care home, group day care home, adult foster care family home, and adult foster care group
farility (1 to 6 adults) will be done for a:
1. New home/facility and relocated hose/facility with private water supply and/or private
sewage disposal system.
2. Special request related to environmental health, i.e., complaints or unusual situations
requiring health department expertise and judgement, particularly as they may relate to
water supply and sewage disposal.
3. Follow-up.
The inspection and related services for an adult foster care small group facility (7 to 12
adults), adult foster care large group faoility, adult foster care congregate facility, adult
foster care county infirmary, adult foster care camp, Child caring institution, children's camp,
and Child care center will be done for a:
1. New facility, relocated facility, license renewal inspection, and when appropriate annual
inspection.
2. Special request related to environmentAl health, i.e., complaints.
3. Follow-up.
4. Plan review.
VII. SCOPE OF mispEcrim
A. The scope of inspection for those types of homes/Earilities listed in VI-A includes private
water supply and/or private sewage disposal (partial inspection).
For special requests, the scope includes the private water supply and/or sewage disposal systems
and also any other specific concern(s) Which generated the requPst.
B.
B. The scope of inspection for those types of facilities listed in VI—B includes private water
supply, private sewage disposal, food service sanitation, insect and rodent control, solid waste
disposal and collection, accident prevention, general houselvseping,'swimming pools, and bathing
beaches (full inspection).
For special requests, the scope includes the private water supply and sewage disposal systems
and all of the general environmental health items with special emphasis on the specific item(s)
which generated the request. . _ •
VIII. STATUTORY AUTHORITY
The appropriate parts of the statutory authority for the inspections of Adult Foster Care Facilities,
Act 218, P.A. 1979; County Infirmaries, Act 280, P.A. 1939, as amended; and Child Care Organizations,
Act 116, P.A. 1973, as amended, are contained in the most recent edition of the "Sanitarians Field
Manual for Environmental Health Inspections of Department of Social Services' Licensed Farilities."
The licensing rules to be followed When providing inspections and related services are those
contained in Act 218, P.A. 1979; Act 280, P.A. 1939, as amended; and Act 116, P.A. 1973, as amended.
IX. RESITOSE DIE TABLE
Requests forenvironmeneal health services of the Department of Social Services' licensed farilities
are to be honored according to the following table unless a longer time is specified on the request
form:
Routine Inspection Requests . . . . 30 days
Plan Review Requests. . . 30 days
Special Requests*..... * .009010 days
*Special requests have been defined to include complaints or emergency situations involving
environmental health.
X. ‘'i ASSURANCES:
In compliance with Title VI of the Civil Rights Act of 1964 and the Regulations of the U. S.
Department of Health and Human Services issued thereunder, and section 504 of the Rehabilitation Act
of 1973, and the Rules of the Elliot-Larson Civil Rights Act and the Administrative Procedures Act:
The agency assures that, in carrying out this program, no person shall be e=luded fron
participation, denied any benefits or subjected to discrimination on the basis of race, creed,
age, color, national origin or ancestry, religion, sex, or marital status (except where bona
fide occupational qualification exists). This policy of nondiscrinination shall also apply to
otherwise qualified handicapped individuals.
XI. PAYMENT PROCEDURES:
ReiMbursement will be calculated and made by the Department on a quarterly basis from involves
received. The amount of reimbursable 'time will be determined by multiplying the total number of
partial inspection reports by one hour and the total number of full inspection reports by two hours.
The total calculated hours will then be multiplied by the appropriate reimixaserrent rate. Invoices
shall be prepared and submitted to the Michigan Department of Public Health, Office of Budget and
Finance, Grant and Contract Plarxigenent Section, on a quarterly basis, not later than 15 days after
the close of each quarter. The quarterly invoice must reflect the total number of partial and _full
inspections completed during the quarter and charges for these services.
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IffaltenD BY: MR TIE TEPARDENr:
Chief
Shelter Enviroritent Section
Title '- Title
4cting Director
-5-
APPROVERRF TO FORM
°
XII. AGREEMENT PETIOD:
This agreement is in full force and effect from October 1, 1988, through SepteMher 30, 1989. This
agreenent may be terminated by either party by giving sixty (60) days written notice to the other
party stating the reasons for termination and effective date or upon the failure of either party to
carry out the terms of the agreement, by giving ten (10) days written notice to the other party
stating cause and effective dace. The Department may also terminate this agreement if the agency or
a subcontractor, manufacturer, or supplier of the agency is sdbsequently found to engage in unfair
labor practices. The Michigan Department of labor, pursuant to Section 2 of Act 278, Public Acts of
1980, shall determine those employers who are engaging in unfair labor practices.
MI. SPECIAL CERTIFICATION:
The individual or officer signing this agreement certifies by their signature that they are
authorized to sign this agreement on behalf of the responsible governing board, official, or agency.
. SIGNATURES:
KR I ;
Signature
Title
Signature Marvin G. Johansen Signature Raj M Wierex
Data Date
1984
1985
1986
1967
1988
721
676
732
902
890
3921
APPENDIX A
PROJECIED COST ANALYSIS REPORT
OAKLAND COUNTY HEALTH DIVISION
Health Jurisdiction:
Total hours for which payment was requested:*
Agreement Period
hours
hours**
hours
hours
hours
3921 784 Total Hours -1. 5 = Projected Hours
784 $74.47 $58,384 $54,222 X X 92.8 7:
Projected Hourly Total Projected Maximum Agreement
Hours Rate*** Cost Amount
* 1 hour allotted for a partial inspection and 2 hours for a full
inspection.
The 1985 agreement was for a 9 month time period (January 1 through
September 30, 1985). In order to be consistent so that the time period
for all agreements covers 12 months, the 1985 totals include hours spent
by your department in the program during October, November, and December
of 1984. These hours are also included in the 1984 totals.
*** The hourly rate is your department's approved 1988 rate increased by
three and one half (3.5) percent.
**
LOCAL AGENCY: Oakland County Health Division
1/1/88 - 12/31/88
PREPARED BY: ao_rif
DATE PREPARED: 7/19/88 PERIOD:
13.55
Days _-
5 .71 Days
12,300.80 Hours
. -
40.98 FTE-s
300 .a Hours
.Hours
Days
1.25 Hours
227.74 Days
284.68 Hours
7 -60 Hours
I1(2 2 (5/8(.)
Aothority: Act 280, 1939; Act 116, 1979:
and Mt 218, 1979
MU I'
Completion of this form DT or 01021 is
necessary for reimbursement of
environmental health services.
Y"
APPENDIX B
ENVIRONMENTAL HEALTH DIRECT SERVICE TIME/COST CALCULAT ONS
WORKING HOURS
1. Base For Computation: 52 weeks x 5 days/week 260 Days
2. Vacation Days Per Year
3. Holidays Per Year
4. Sick Leave Days Per Year
5. Working Days Per Year 227.74 Days /7
TRAVEL
6. Travel Time Last Year
7. Number of Environmental Health
Professional FTC's Last Year
8. Travel Time Per FTE Last Year
, .-9.. 'Hours WorkedA3er.Day '. •
10. Days Traveled Per. Year Days
40NENVIRONMENTAL ACTIVITIES & SUPPORT SERVICES
11, Hours Per Day/Nonenvironmental Activities
(1.25 Hours Maximum)
12. Item #5 (Working Days Per Year)
13, Hours/Year Nonenvironmental Activities
14. Hours Worked Per Day (Same as #9)
15. Days Nonenvironmental Activities/Year 37 .96 Days
DIRECT SERVICE TIME
16. Effective Direct Service Time/FTE
17. Hours Worked Per Day (Same as #9 and #14) 7 ,51._ Hours
18, Hours Direct Service Time/Year
4-
149,78/Days _V
1 ,1 23 - Hours
pril7
$3 379,475 '
• $( o ) i/ 3/S-72, be
$ , 3 7 9f‘735 a? ?7
JT0 S/1 , 35'
$82,466.45
• • 2.--- $ 7.3.4
40.98
nvironmental Health Direct Service Time/Cost Calculation
Page 2
Local Agency! Oakland County Health Division -
19. Total Program Costs
20. Less Exclusions and Unallowable Items
21. Allowable Program Costs
22. Number of Regular, Direct Service
Environmental Health Professional FTE's
for 1988
23. Cost Per Year Per FTE for Direct Service
24. Cost Per Hour Per FTE for Direct Service
Local Agency
Name & Address:
Invoice Date:
Signature Title
APPENDIX C
INVOICE FOR
ENVIRONMENTAL HEALTH INSPECTIONS
of Adult and Child Care Facilities
LICENSED BY THE MICHIGAN DEPARTMENT OF SOCIAL SERVICES
- Have Copies of inspection reports and
Services Rendered: service summaries (Logs) been
From submitted to the MDPH Environmental
• Health Division: YES NO
Through:
Quantity Rate* Amounf
DESCRIPTION (Hours)
No. Full Inspections(s) x 2 hrs/lnspection
No. Partial inspection(s) x 1 hr/Inspection
TOTAL
*Enter rate per hour approved by the Michigan Department of Public Health and
Incorporated into the Environmental Health Inspection Agreement.
I certify that the above Is a true and correct statement and that appropriate
documentation is available and will be maintained for the required period. 1
further certify that I am authorized to sign on behalf of this agency.
SEND TO: Michigan Department of Public Health
Office of Budget and Finance
Grant and Contract Management Section
3423 North Logan Street
P.O. Box 30195
Lansing, MI 43909
0-1046 4/: Carpletion: Wcessary to
Authority: P.A. 293 of 1939; P.A. 116 of 1979; obtain reirtursement fbr.
P.A. 218 of 1979 services
NAME:
Application approved for the 1988/89 Environmental Health Services to Michigan
Department of Social Services Licensed Facilities Contract as provided for
under Miscellaneous Resolution #89105 - Revised Federal and State Grant
Application and Reimbursement Contract Procedures.
Oakland County
Board of Commissioners
RESOLUTION # 89145 June 15, 1989
Moved by Caddell supported by Susan Kuhn the resolution be adopted.
AYES: Pappageorge, Pernick, Price, Rewold, Skarritt, Wolf, Aaron,
Bishop, Caddell, Calandro, Chester, Crake, Ferrens, Gosling, Hobart, Jensen,
Johnson, R. Kuhn, S. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson,
Moffitt, Oaks, Olsen. (27)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on June 15 , 19 89 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 15th day of June , 1989
1:7257'
LYNX D. ALLEN, County Clerk
Register of Deeds
Deputy Clerk