HomeMy WebLinkAboutResolutions - 1989.07.20 - 16995mrwater
June 15, 1989
MISCEIIANEOUS RESOLUTION #89152
BY: HEALTH & HUMAN SERVICES COMMITTEE - SUSAN G. KUHN, CHAIRPERSON
IN RE: INSTITUTIONAL AND HUMAN SERVICES/CHILDREN'S VILLAGE - 1989/90
WATERFORD SCHOOL DISTRICT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS providing a quality education for youngsters in care at
Children's Village is an essential service to the children residing
therein; and
WHEREAS the Waterford School District provides for the staffing of the
Children's Village School Program; and
WHEREAS representatives of the Oakland County Board of Commissioners,
the County Executive and the Waterford School District have agreed to
staffing requirements, contract language and preliminary estimates of
revenue and expenditures; and
WHEREAS the funding of this contract is subject to the County Board of
Commissioners budget process; and
WHEREAS this agreement has been reviewed and approved as to form by
the Office of Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Waterford School
District and that the Chairperson of the Oakland County Board of
Commissioners be and is hereby authorized to sign the agreement.
Mr. Chairperson, on behalf of the Health and Human Services Committee,
I move the adoption of the foregoing resolution.
HEALTH & HUMAN SERVICES COMMITTEE
1989/90 SCHOOL YEAR
AGREEMENT
BETWEEN
WATERFORD SCHOOL DISTRICT,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Waterford School
District (hereinafter called the "District"), Oakland County Executive, (hereinafter called
the "Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost to the District.
If the Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, to be effective at the end of that semester.
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of the building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications, and seniority. The method for determining the staff allocations
shall be as indicated in Addendum #I, attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May 15, the District will notify the Executive and Board of staffing requirements
and estimated costs for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
settled for the following year, current costs will be identified with the understanding that
increases may occur. (Addendum #2 identifies the estimated costs and revenues.)
By July 15, October 15, January 15 and April 15, the District will submit a billing to
the Oakland County Department of Management and Budget (hereinafter called the
"County") for expenditures for personnel. State or federal revenue applicable to Children's
Village School Programs will be determined by the net amount received from the state or
federal government.
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union contract, plus those required by
existing state law. Those required by existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (10) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
I. Executive Committee
An Executive Committee shall be formed with the expressed purpose and function to:
A. Determine the content and emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
o Principal, Children's Village School.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
II. Duration
This Agreement shall be for the fiscal school year of July 1 to June 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April 1
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modification. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
In the event it is necessary to close the Waterford School District because of financial
conditions, the District will assist with the operation of Children's Village School Programs
in accordance with the laws of the State of Michigan and directives from the Michigan
Department of Education.
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages of those Waterford School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
•so until such time as the District can resume payment of its staff or until such time as the
Agreernent is cancelled.
Date:
Witness:
WATERFORD SCHOOL
DISTRICT
SUPERINTENDENT
PPROVV AS TCXFOR,
Oef.41rtmjered qt Cor
n•nn•
PROCEDURE FOR NOTIFICATION
Procedure for notification under the terms of this agreement is as follows: The
Superintendent of the District will notify by regular mail the Executive and the Board (with
copy to the Chief Probate judge), address: 1200 N. Telegraph Road, Pontiac, Michigan
48053.
The Executive and the Board will notify by regular mail the Superintendent of the
District (with copy to the Chief Probate judge), address: 6020 Pontiac Lake Road, P.O. Box
547, Waterford, Michigan 48095.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Children's Village and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
OAKLAND COUNTY
Witness: COUNTY EXECUTIVE
Date:
Witness:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRPERSON OF THE BOARD
Date:
-4-
87
ADDENDUM in
METHOD FOR DETERMINING TEACHING STAFF ALLOCATION
FORMULA
(A) Number of Students X (B) Number of Class Periods
= Number of Teaching Staff
(C) Predetermined Student/Teacher Ratio
CON1PONENTS
(A) The number of students is based on the frequency distribution of membership days; the
mid point of the first step less than the median is utilized. For 1989/90 the number of
students is 201.
(B) The number of class periods is six.
(C) The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 201 X (B) 6
= 21.92 = 22.0 (rounded to the nearest whole number)
(C) 55
For 1988/89 the formula yields 22 teaching staff.
-5-
B7
DESCRIPTION 1989
AN
BUDGET
1989/90
PROGRAM
VARIANCE
1989/10
PROPOSED
PROGRAM
PROPOSED 1989 PROPOSED EXPLINEE ION
1989 BUDGET 1990
BUDGET AMENDMENTS BUDGET
1988/89
LOX RERUN?
3,440
1,010
1,000
531
425
240
1,111
50
151
11,410
2,101
414
314
701
91
1,040
60
22,332
135,484
500
2,541
6,395
5,111
331
611
3,736
$241,02
$1,741,621
3,440
1,510
1,101
530
1,170
214
1,210
514
150
11,314
2,110
311
1,011
111
500
510
601
2,101
138,171
900
2,500
1,200
5,000
610
354
500
1,257
$182,168
$1,151,07
311
(411)
(511)
511
(21,332)
3,387
400
$28,010
132,010
30,011
111,111
$60,404
$623,10
55,110
25,110
415,011
$1,158,10
COUNTY OF OAKLAND
WATERFORD SCBOOLS/CEILDREN'S VILLAGE SCHOOL
1989/90 AGREEMENT
TEECEER SERVICES AND EXPENSE $1,539,5E2 61,776,319 $236,737 $1,528,712 $1,652,546 $123,714 $1,841,395 SE! DETAIL BELOW.
3,265
1,025
101
191
163
151
911
375
' 125
11,141
1,151
125
250
751
200
516
251
351
1,245
139,714
463
2,415
3,179
4,510
310
301
525
3,762
$119,217
$1,831,752
PROFESSIONAL SERVICES
EQUIPMENT REPAIR 6 HINT
CCETRACUAL SERVICES
LAUNDRY 6 CLEANING
REMBERSEIPS, DUES A FUR
PERSONAL XILEASE
TRAVEL H COEFEREXCE
AUTO SHOP SUPPLIES
FIRST AID KIT
EDUCATION SUPPLIES
TEXT BOOKS
PHOTOGRAPHIC SUPPLIES
OFFICE SUPPLIES
POSTAGE
PROVISIONS
RECREATION SUPPLIE
RECREATIONAL ACTIV
SMELL TOOLS
CAPITEL OUTLAY
BUILDING SPACE COST
STORES-PROVISIOES
LEASED VEHICLES
EQUIPMENT RENTAL
CONVENIENCE COPIER
STORES-MISCELLANEOUS
STORES-STOCK
PRINT SHOP
TELEPHONE COMMUNICATIONS
SUE-TOTAL
TOTAL COST
3,110
500 551
611
251
145 425
141
214 611
251
101
901 9,554
1,510
(101) 251
210
510
340
532
110
411
119,714
25
2,475
(5,195) 5,153
4,514
251
(110) 551
521 3,361
$(18,874) $175,341
$217,863 $1,04,112
3,440
1,510 REPAIR OF CLASSROOM TYPEWRITERS AND THERROFAX MECHINE..
1,444 ACCOUNT MANE CHANGE FROM FIELD TRIPS.
530
924 INCLUDES AN IECREAEE OF $75 PROPOSED BY WATERFORD PLUS $674 FOR NORTH CENTRAL VISITATION DR 1990.
240
1,200 INCREASED TRAVEL COST,
510
150
11,214 WATERFORD PROPOSED EN 0% INCREASE, BUDGET REFLECTS A 4% INCREASE PLUS $501 FOR NEW SOFTWARE,
2,040 SECOND YEAR OF A THREE YEAR BOOK REPLACEMENT PROGRAM.
ACTIVITY TREE FUNDED BY CHILDREN'S VILLAGE DONATION FUND.
300
1,454 INCLUDES PROVISIONS FOR A NEW POLICE OF NAILING STUDENT REPORT CARDS.
110 COST TRANSFERRED TO CENTRAL STORES-PROVISIONS.
$01 COST SPLIT MITE RECREATIONAL ACTIVITIES LINE -ITEM,
501
601
2,100 LISTED BELOW
143,707 COST ASSURES 5% INCREASE IN RATE PER SQUARE FOOT IN 1990.
438 901 INCREASE ISO TRANSFER FROM THE OUTSIDE PROVISIONS ITEM.
2,501
(1,179) 1,201 REDUCTION REFLECTS CURRENT EQUIPMENT CEERGE.
5,101 ANTICIPATED VOLURNE INCREESE OFFSET BY ANTICPATED COST PER COPY REDUCTIOE.
310 610 TRANSFER OF EXPENSES FOR SOAP, ETC. FROM THE cRILDREK'S VILLAGE BUDGET.
54 350
(25) 00 ORIGINAL REQUEST REDUCED SY $150 REFLECTING TRANSFER OF STUDENT PRINTING TO DONATION FUND,
411 3,856
$3,867 $185,843
$127,644 $2,027,198
IES
175
05
701
141
38
54
301
125
25
1,551
251
(125)
50
250
(110)
(15)
250
250
795
REVENUES
STATE AID MAD COUNT)
SPECIAL EDUCATIOI
SPECIAL EDUCATION-OAKLAND SCHOOLS
COURT PLACED STUDENTS
SUB-TOTAL
$595,111 621,111 $325,551 $297,551
(37,10) 132,141 113,501 (18,501)
(5,401) 31,111 21,501 (1,501)
(2,100) 417,010 416,001 (1,101)
$551,111 $607,00 082,550 $275,550
$623,140 BUDGET REFLECTS TEE ANTICIPATED EFFECTS OF THE WATERFORD SCHOOL
95,000 DISTRICT LEAVING THE STATE AID num SYSTEM, PARTICULARLY THE EFFECT OF
25,111 ELIMINATING THE LOCAL OFFSET To STATE AID, RENDERING REVENUE EQUAL TO
415,010 $3,101 PER STUDENT (EST. STUDENTS:201). BECAUSE OF UNCERTAIETY WITH THE STATE AID
$1,158,100 FORMULA, TOE ACTUAL EFFECT OF THIS CHANGE CANNOT BE TOTALLY DITERMEINEE
CELLS CERE FUND MATCE
TOTEL REVENUE
NET COUNTY COST
REVENUES OVER/(UNDER) EXPENDITURES
$521,461 $589,107 $61,541 $521,467 $521,467
$1,121,07 11,141,107 $611,641 $1,128,40 $1,404,117 $275,550
$(612,157) $(211,30) $441,777 $(575,05) $(421,735) $147,910
$610,531 ARCM EQUALS TOTAL NET PROGRAR COST (ETPENDITURES-
$1,768,631 REVENUES) MULTIPLIED EY THE 1989 ANTICIPATED CHILD CARE
SUBSIDY REIMBURSEMENT RATE OF 44.6%.
$(258,561)
DESCRIPTION 1988/85 1989190 1985/90 1589 PROPOSED 1989 PROPOSED EXPLANATION
AGREEMENT PROPOSED PROGRAM HEEDED 1989 BUDGET 1991
PROGRAM VARIANCE BUDGET BUDGET EXERDHENTS BUDGET
TEACHER SERVICES AID EXPENSE
PRINCIPAL (1 POSITION) 62,927 67,192 4,165 62,927 65,410 2,4E3 65,608 THE PROPOSED BUDGET REFLECTS THE EDDITION OF ONE (1) TEACHER DUE TO INCREASED NUMBER OF
ASSISTANT PRINCIPAL (1 POSITION) 46,417 49,219 2,802 46,417 47,818 1,441 54,818 STUDENTS, A NEGOTIATED SALARY INCREASE OF 6.11 FOR THE TEACHERS WHO ARE REPRESENTED BY
TEACHERS (22) 969,411 1,174,511 145,491 968,244 1,421,354 53,154 1,117,488 THE WATERFORD EDucETION ASSOCIATION, MOTU INCLUSION OF RED ADMINISTRATIVE COST RETE
TEACHER AIDES (i POSITIONS) 65,756 56,055 255 55,796 65,926 129 66,351 OF 8.9% , WHICH EQUALE THE COUNTY'S INDIRECT COST RATE. WATERFORD SCHOOLS HAVE REQUESTED
CLERICAL (3 POSITIONS) 44,80 55,91E 11,272 44,841 51,276 5,636 58,145 INCLUSION OF THIS INDIRECT RATE TO OFFSET THE LOSS OF STATE AID TO THE DISTRICT.
SCHOOL PSYCHOLOGIST (.2 POSITION) 9,526 9,655 121 9,528 9,591 64 9,752
SCHOOL SOCIAL WORKER (.2 POSITION) 9,526 9,655 123 9,528 9,591 64 9,752
COUCHES/DRIVERS EDUCETION 12,151 12,461 363 12,091 12,216 184 12,673
STUDENT COUNCIL SPONSOR . 982 982 982 962 (0) 982
TEMPORARY/SUBSTITUTES (AUXIN-$541) 17,126 17,126 17,125 17,126 (4) 17,126
BITER SCHOOL DETENTION MONITOR 785 (765) 765 383 (3a3)
RESERVE FOR EMERGENCY STAFF 11,010 10,114 5,044 5,181 14,808
FRINGE EENEElTS 294,776 258,491 (32,285) 290,775 274,638 (16,143) 268,206
SUE-TOTAL 1,535,582 1,631,147 91,565 1,528,772 1,579,461 51,187 $1,690,404
ADKINISTRETIVE OVERHEAD 145,172 145,172 72,586 72,586 154,191
TEACHER SERVICES AND EIPENSES $1,535,582 $1,776,315 $238,717 $1,523,772 61,652,546 $121,374 $1,841,395
CEPITAL °UTLEY: ORIGINAL REQUEST INCLUDED FUNDING FOR SECRETARIEL
OBEIRS 0 4554 AND ELEMENTARY SCHOOL FURNITURE E $444. THESE !TENS
WILL BE CONSIDERED IN TEE FURNITURE REPLACEMENT PROGRAM. THE REQUEST
ELSO INCLUDED $6641 FOR DESKS/CHEIRS TO BE CONSIDERED UNDER MISC.
CAPITAL OUTLAY, NORTH CENTREL EXPENSES OF WO HAVE BEEN TRANSFERRED
TO MEMBERSHIPS. TEE RECOMMENDED BUDGET REFLECTS I PACS MACHIEE FOR
$1,551 AND BOOKSHELVES FOR TEE PRINCIPAL'S OFFICE.
THE PROPOSED BUDGET REFLECTS ONE-HALF OF THE 1989 AMENDED BUDGET
AID ONE-HALF OF THE 1989/91 PROPOSED PROGRAM, WITH THE EXCEPTION
OF CERTAIN INTERNAL SERVICE FUNDS REICH HAVE BEEN BUDGETED THROUGH
TEE END OF THE TEAR, AND THE CHILD CARE HATCH WHICH REFLECTS THE
CURRENT AGREE/alt.
pLEAsE NOTE: THE 1990 PROPOSED EUDGET REFLECTS A 6.5% NEGOTIATED
SALARY INCREASE FOR WATEREORD SCHOOLS PERSONNEL (AS WELL AS
APPLICAELE 57EP INCREASES), ANY ANTICIPATED OPERATING INCREASES,
STETE AID REVENUE TO REMAIN CONSTANT AND A REDUCTION IN THE
CHILD CARE SUBSIDY REIMBURSEMENT RATE TO 44,1%,
PREPERED BY BUDGET DIVISION-TS
RAY 24,1989
CVSCHOOL98
FISCAL NOTE June 29, 1989
ROLL CALL
Motion carried unanimously with
Price and Ferrens absent.
BY: FINANCE COMMITIEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN PE: INSTITUTIONAL AND HUMAN SERVICES/CHILDREN'S VILLAGE - 1989/90 WATERFORD
SCHOOL DISTRICT AGREEMENT MISCELLANEOUS RESOLUTION 4 89152
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Beard, the Finance Committee has reviewed
Miscellaneous Resolution #89152 and finds;
1) The agreement is for the period July 1, 1989 through June 30, 1990;
2) The proposed 1989/90 ayfeement has a cost increase of $217,863 compared to
the 1988/89 agreement due to Teachers Services and Expenses;
3) School aid revenues are estimated to increase $551,100, the actual amounts
are still subject to changes in the State Aid Formula for Head Count;
4) The 1989/90 agreement includes funding for an additional full-time teacher
necessitated by the increased class size /the 1989/90 negotiated salary
increase of 6.0%, and an administrative overhead factor of 8.9% of the
total Teacher Services and Expenses;
5) The net budget decrease of $147,910 for 1989,as detailed on the attached
schedule, is recommended to be transferred back to the 1989 Contingency;
additional amendments, also detailed per the attached schedule, are also
recomaended.
FINANCE COMMITTEE
fnwater
RESOLUTION # 89152 • June 29, 1989
Moved by Susan Kuhn supported by Crake the resolution (with a positive
Fiscal Note attached) be adopted.
AYES: Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Olsen,
Pappageorge, Pernick, Price, Rewold, Aaron, Bishop, Caddell, Calandro, Chester,
Crake, Gosling, Hobart, Jensen, Johnson, R. Kuhn, S. Kuhn. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on ane 2g , 1989 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 29th day of June , 1989
LYNYD. ALLEN, County Clerk
Retr of Deeds