HomeMy WebLinkAboutResolutions - 1989.06.29 - 16999ER
, MISCELLANEOUS RESOLUTION 89156 June 29, 1989
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: FRIEND OF THE COURT - ACCEPTANCE OF THE 1989 COOPERATIVE
REIMBURSEMENT PROGRAM CONTINUATICN CONTRACT AWARD
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Friend of the Court submitted application for
the 1989 Cooperative Reimbursement Program (Title IV-D) continuation
contract in accordance with Miscellaneous Resolution #89105, Revised Federal
and State Grant Application and Reimbursement Contract Procedures; and
WHEREAS the Finance Committee has reviewed said program as approved by
the State of Michigan, Department of Social Services, and finds the program
covers the period of January 1, 1989 through December 31, 1989 and totals
$4,180,244, of which $612,114 represents service fees, with the balance
($3,568,130) funded by the State ($2,747,460 - 77.00%) and by the County
($820,670 - 23.00%); and
WHEREAS the contract award Title TV-D includes funding for program
continuation and is the same as the contract application as detailed in the
attached schedule; and
AS the funding is included in the 1989 Adopted Budget; and
WHEREAS this contract has been reviewed and approved as to form by the
Office of Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Cohmissioners accept the 1989 Cooperative Reimbursement program (Title IV-D)
continuation contract for Friend of the Court in the amount of $4,180,244.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners be and is hereby authorized to execute said contract.
BE IT FURTHER RESOLVED that the Chairperson of the Board is hereby
authorized to approve minor changes and contract extensions, not to exceed
fifteen (15) percent variance, which is consistent with the contract as
approved.
BE IT FURTHER RESOLVED that the future level of service shall be
contingent upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution. ,
FINANCE COMMITTEE
DESCRIPTION 1909
CONTINUATION
APPLICATION
1989 INC/
CONTINUATION (DEC)
AWARD
SALARIES & FRINGE BENEFITS:
1001 SALARIES
1002 OVERTIME
2070 FRINGE BENEFITS
$2,379,193.00 $2,379,193.00
7,905.00 7,905.00
773,735.00 779,735_00
TOTAL SALARIES & FRINGE BENEFITS $3,160,833.00 $3,160,633.00
COUNTY SHARE
COUNTY %
STATE SHARE
STATE %
$820,669.90 $820,669.90
23% 23%
$2,747,460.10 $2,747,460.10
77% 77%
SCHEDULE OF
1989 COOPERATIVE REIMBURSEMENT PROGRAM CONTRACT
CONTINUATION AWARD
CONTRACTUAL SERVICES:
3128 PROFESSIONAL SERVICES
3152 REPORTER & STENO SERVICES
3342 EQUIPMENT REPAIRS & MAINTENANCE
3348 EXTRADITION EXPENSE
3409 INDIRECT COST
3514 MEMBERSHIP DUES & PUBLICATIONS
3574 PERSONAL MILEAGE
3582 PRINTING
3746 TRANSPORTATION OF PRISIONCRS
3752 TRAVEL AND CONFERENCE
TOTAL CONTRACTUAL SERVICES
COMMODITIES:
4832 DRY GOODS AND CLOTHING
4698 OFFICE SUPPLIES
4909 POSTAGE
TOTAL COMMODITIES
CAPITAL OUTLAY:
5998 MISC CAPITAL OUTLAY
TOTAL CAPITAL OUTLAY
INTERNAL SERVICES:
6310 BLDG SPACE COST ALLOCATION
6360 COMPUTER SERVICES-OPERATIONS
6361 COMPUTER SERVICES-DEVELOPMENT
6600 RADIO COMMUNICATIONS
6610 LEASED VEHICLES
6640 EQUIPMENT RENTAL
6641 CONVENIENCE COPIER
6670 STATIONERY STOCK
6672 PRINT SHOP
6705 INSURANCE FUND
6750 TELEPHONE COMMUNICATIONS
TOTAL INTERNAL SERVICES
TOTAL EXPENDITURES
$63,867.00 $63,867.00
465.00 465.00
4,000.00 4,000.00
512.00 512.00
93,186.00 93,186.00
522.00 522.00
31,500.00 31,500.00
1,395.00 1,395.00
10,695.00 10,695.00
$206,142.00 $206,142.00
$465.00 $465.00
1,262.00 1,262,00
123,550.00 123,550.00
$125,277.00 $125,277.00 0
$0 .00 $0,00
$0.00 $0.00
$126,441.00 $126,441.00
306,450.00 308,450,00
57,831.00 57,831.00
5,757.00 5,757.00
50,829.00 50,829.00
51,536.00 51,536.00
11,513.00 11,513.00
23,645.00 23,645.00
9,579.00 9,579.00
42,411.00 42,411.00
$667,992.00 $667,992.00
$4,190,244.00 $4,180,244.00
CRP BUDGET CATEGORIES SUMMARY:
PERSONNEL
DATA PROCESSING
OTHER DIRECT
CENTRAL SERVICES
TOTAL CRP BUDGET CATEGORIES SUMMARY
LESS:
SERVICE FEES
NET EXPENDITURES
$3,160,833-00
366,281.00
559,944.00
93,186.00
$4,180,244.00 $4,180,244,00
$(612,114.00) $(612,114.00) 0
$3,568,130.00 $3,568,130.00
$3,160,833,00
366,281.00
559,944.00
93,186.00
CRP89CONACO
6/15/89 LCF
REPORT TO THE CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
DEPARTMENT OF MANAGEMENT AND BUDGET
IN RE: FRIEND OF THE COURT - 1989 COOPERATIVE REIMBURSEMENT PROGRAM
CONTINUATION CONTRACT RENEWAL APPLICATION
The Department of Management and Budget has reviewed the contract
renewal application and finds:
, 1) This is the eighteenth year of a continuing contract under Social
Security Act Title Iv for the purpose of enforcement of child
support payments,
2) The 1989 contract is contained on pages 59-63 and 238-244 of the
1988-1989 Biennial Budget (as Adopted on December 10, 1987),
3) The contract renewal covers the period from January 1, 1989
through December 31, 1989,
4) The contract application includes the request for the
continuation program as amended per Miscellaneous Resolution
#88131 as detailed in the attached schedule, •
5) Total Title IV-!) funding for program continuation is $4,180,244,
of Which $612,114 represents service fees with the balance
($3,568,130) funded by the State ($2,747,460 - 77.0%) and by the
County ($820,670 - 23.0%),
6) Award of the 1988 program expansion request, Which is still
pending at the State level, will necessitate an amendment to the
1989 program continuation request,
7) Application for the 1989 program expansion is also dependent on
the award of the 1988 program expansion and will be submitted
during the first quarter of 1989,
8) Application or acceptance of the contract does not obligate the
County to any future commitment.
, In accordance with Miscellaneous Resolution #86186, Revised Federal
and State Grant Application and Reimbursement Contract Procedures, this
report is being submitted to the Chairperson of the Board of
Commissioners.
Informational Copies to:
- Public Services Committee
7 Finance Committee (copy of application to Committee Reporter)
- Personnel Committee
$ 3,325 $ 3,325
465 465
64,263 60,542
163 0
5,901 4,000
512 512
522 522
37,200 31,500
1,395 1,395
10,695 10,695
465 465
1,262 1,262
123,550 123,550
93 0
135,690 126,441
263,153 308,450
20,210 57,831
7,793 5,757
55,800 50,829
55,368 51,536
11,513 11,513
23,645 23,645
9,579 9,579
50,093 42,411
$ 882,655 $ 926,225
$4,094,760 $4,180,244
(5,700)
maregervan•
SCHEDULE
OAKLAND COUNTY
FRIEND OF THE COURT
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM
CONTRACT PROGRAM CONTINUATION
1988 AWARD - 1989 APPLICATION
1988 Continuation 1989 Continuation
Award Application
Increase
(Decrease)
FTE Positions (1)
Salaries
Overtime
Fringe Benefits
Total Salary & Fringe Benefits
Indirect Cost (4.0%)
106
$2,348,063
7,905
762,215
$3,118,183
$ 93,922
106
$2,379,193
7,905
773,735
$3,160,833
$ 93,186
$31,130
11,520
$42,650
$ (736)
Operating:
Professional Services
Reporter & Steno Services
Bank Charges
Equipment Rental (outside)
Equipment Repair & Maintenance
Extradition Expense
MeMbership, Dues & Publications
Personal Mileage
Printing (outside)
Transportation of Prisoners
Travel & Conference
Dry Goods and Clothing
Office Supplies
Postage
Misc. Capital Outlay
Audio Visual
Building Space Cost Allocation
Computer Services - Operations
Computer Services - Development
Radio Communications
Leased Vehicles
Equipment Rental
Convenience Copier
Stationery Stores
Print Shop
Telephone Communications
Total Operating
Total IV-D Program
Funding Source
$(3,721)
(163)
(1,901)
(7,682)
$43,570
$85,484
(93)
(9,249)
45,297
37,621
(2,036)
(4,971)
(3,832)
State
County
Sub-total
Service Fees
Total Iv-D Program
$2,684,764
801,943
$3,486,707
$ 608,053
$4,094,760
$2,747,460 (77.00%)$62,696
820,670 (23.00%) 18,727
$3,568,130 $81,423
$ 612,114
$4,180,244
$ 4,061
$85,484
schafoc
Jerrold H. Brockmyr -, Director
Office of Child Support
STATE OF MICHIGAN
JAMES .1. BLANCHARD, Governor
DEPARTMENT OF SOCIAL SERVICES
300 South Capitol Avenue, P.O. Box 30037, Lansing, Michigan 48909
C. PATRICK BABCOCK, Director
March 9, 1989
Mr. Kim S. Bateman
Chief Asst. Friend of the Court
Oakland County Friend of the Court
Administrative Annex II
1200 North Telegraph Road
Pontiac, Michigan 4805 3
Dear Mr. Bateman:
Re: Title IV -D Cooperative Reimbursement Agreement
Oakland/FOC 1/1/89 - 12/31/89
Enclosed is a copy of the Cooperative Reimbursement Agreement
which has been executed for the 1989 contract year. This
document should be retained with your copy of the previously
mutually approved application which is incorporated by reference.
If you have any questions concerning this Agreement, your Office
of Child Support District Manager can be contacted for
assistance.
Thank you.
attachment
cc County Financial Officer
DSS Local Office Director
OCS Area Manager
OCS District Manager
oFtoomt, necycLEn PAPER
. ALLOCATION FACTORS
1. FTE POSITIONS
2. DATA
227 200
,035,620
640,287
$ 3,568,130
820,670
;3 5,395,333 NET BUDGFT 0
;
▪ COUNTY SHARE • $ 87'070 $ 0
1. COHNTY c:HAR=:: %
/ / /
22.00% :/ / / / / / /
• •STATE SHARE s !3 274740 0$ 2,747,460
FilLC AV -W LuurCMmiLVG nclmsumocrizivi LuNinHul •
SECTION IV .--BUDGET PROPOSAL
. CONTRACT DESCRIPTION F63
1. COUNTY OAKLAND 4. CONTINUATION X
2. PROVIDER FOC 5. LINE ITEM TRANSFER _
3. FUNDING YEAR 1989 6. EXPANSION _
COLUMN I : COLUMN II : COLUMN III : COLUMN IV COLUMN V
. .. . . . , .
. TOTAL NET , ,
' ADJUSTMENT : PROPOSED ; PROVIDER OFFICE ' 4 4
' IV-D EASE : TO IV-D BASE : IV-D BUDGET : BUDGET
. , . . , , . .
137 : 0.00 : 137 : 138 ,
% OF TOTAL FIE POSITIONS : 6-..v.. , 0.00% : , .827 - .827% , _.,.. , ', , 1. % OF TOTAL CASELOAD 95.60% ; 0.00%
. . .956% , .956
, . TOTAL NET , . ,
, ADJUqTMENT : :!4'2DPP , p7,,np; riFTr, —__ ,
BUD74 ET CATEGORIES , IV-TI EASE : TO IV-D SW.F. ; IV-D BUDGET : BUDGET
..., . ,
1. PERSONNEL ! $ 3160833 : $ 0 : 2: ,
3,160,833 ' 4,507,471 ,
s „.:,,,m,-. , 4- 0 : . s
366,281 526,958 , , ,
72:: OTHER r!TR:r7 : $ 559944 .1 0 : $ , ; $ 773,991 55, , 9944 ,
• 4- 9213,:;:. : $ .-, , - ,.., , :4. 93,186 . CENTRAL SERVICEE , .-
,
..—.N.Nt TEST ING (PA ONLY) $ 0 : 3 , , 4. F5. P:41'^'Pt°T'"";-- - -- 1 i
A,
TOTAL 7,:iurwz,PT : $ 41E0244 : $ 0 : $ 4,180,244 :
• . .
7. SERVICE FEES ; (3 612114 ) : ( -$ O)!($ 612,114 ,:($ , , • . ,__
);(3 : - 0)
4
4
, ,
' F
•
.FATF FHAR % 77.00% : 6E.00% :I / / ! I / / : , , . ,
FEB 14 19BY
CONTRACT,
t\t P C.1 E h
FEB 1
Contract No: CS- 89- 104
Contract Amt: S3 ..568,130 .00 (Total)
Account No: 110-43-8150
R.A.S. No: 9450
AGREEMENT
between
MICHIGAN DEPARTMENT OF SOCIAL SERVICES
and
OAKLAND COUNTY
This agreement, effective, the 1st day of January, 1989, and ending the 31st
day cf December, 1989, is by and between the Michigan Department of Social
Services, having a mailing address of 300 South Capitol Avenue, P.O. Box 30037,
Lansing, Michigan 48909 (hereinafter referred to as the "Department"), the
County of Oakland , a public organization, having a address of
Oakland County Courthouse, Pontiac, Michigan 48053
(hereinafter referred to as the "Contractor"), and the Chief Circuit Judge
for the County, (hereinafter referred to as the "Provider"
WITNESSETH
WHEREAS, the Department is authorized to contract with State or local units
of government under the provisions of MCLA 400.10; and,
WHEREAS, the Department has the authority to purchase services and to enter
into Cooperative Agreements under and in accordance with policies established
by the Department, as well as under and in accordance with Title IV-D of the
Social Security Act as amended and the provisions of part 302.34 and 304,
Chapter III, Title 45, Code of Federal Regulations.
WHEREAS, the Department is desirous of purchasing services, and the Contractor
and Provider desire to provide services in accordance with the terms and
conditions of this Agreement; and,
WHEREAS, Chief Circuit Judge has lawful authority to bind the Provider to
terms set forth in this Agreement.
W1 ER FAS, Chairperson, County Board of Commissioners has lawful authority to
bind the Contractor to the terms set forth in this Agreement.
NOW. THEREFORE, in consideration of the above, and in consideration of the
promises and mutual covenants hereinafter contained, the parties hereto agree as
follows:
I. GENERAL PROVISIONS
A. Department's Source of Funds-Termination
The Department's payment of funds for purposes of this Agreement is
subject to and conditional upon the availability of funds for such
purposes, being Federal and/or State funds. No commitment is made
by the Department to continue or expand such activities. Upon written
notice to the Contractor and Provider the Department may terminate
this Agreement immediately only if Federal or State funds, specifically
identified to this program, become unavailable.
B. Fees and Other Sources Of Funding
The Contractor guarantees that any claims made to the Department
under this Agreement shall not be financed by any source other than
the Department under the terms of this Agreement. If funding is
received through any other source, the Contractor agrees to delete
from Contractor billings, or to immediately refund to the Department,
the total amount representing such duplication of funding.
C. Review and Monitoring Reports
The Contractor or the respective Provider shall prepare, complete, and
submit the reports enumerated under Section II, A., 7 in accordance
with the provisions contained therein.
The Department shall monitor and review such reports for the purposes
of determining the Contractor's compliance with this Agreement and the
provisions of Public Law 93-647 and the Code of Federal Regulations
pertaining thereto.
D. Examination_ and Maintenance of Records
The Contractor and Provider shall permit the Department or any of its
identified auditors access to the facilities being utilized, at any
reasonable time, with prior notice, to conduct financial audits or to
evaluate the quality, scope, effectiveness and efficiency of services
provided under the program in accordance with the Code of Federal
Regulations pertaining to this program.
Further, the Contractor and Provider shall maintain all books, records
or other documents relevant to this Agreement for 5 years after final
payment, at their cost, and Federal auditors and any persons duly
authorized by the Department shall have full access to and the right to
examine and audit any of said material during this period. If an audit
is initiated prior to the expiration of the five-year period, and extends
past that period, all documents shall be maintained until the audit is
completed. The Department shall provide findings and recommendations
of audits to the Provider and Contractor. The Department shall adjust
future payments or final payment if the findings of an audit indicate
over or under payment to the Contractor in the period prior to the
audit. If no payments are due and owing the Contractor, the
Contractor shall refund all amounts which may be due the Department.
—2--
E. Insurance Coverages
Unemployment compensation coverage and workmen's compensation
insurance shall be maintained in accordance with applicable Federal and
State laws and regulations.
F. f)mpellaentithCivil taese__DtherIdmas
The Contractor shall not discriminate against any employee or applicant
for employment with respect to hire, tenure, terms, conditions or
privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex,
height, weight, or marital status pursuant to 1976 P.A. 453, Section
209. The Contractor shall also comply with the provisions of the
Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and Section 504
of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394,
which states that no employee or client or otherwise qualified
handicapped individual shall, solely by reason of his handicap, be
excluded from participation, be denied the benefits of, or be subjected
to discrimination under any program or activity receiving Federal
financial assistance. Further, the Contractor shall comply with all other
Federal, State or local laws, regulations and standards, and any
amendments thereto, as they may apply to the performance of this
Agreement.
G. Royalties
Department reserves a royalty-free nonexclusive license to use and
authorize others to use all copyrightable or copyrighted material
resulting from this program.
H. Confidentiality
The Department, Contractor and Provider agrees to abide with all
Federal statute and• regulations and State statutes regarding confi-
dentiality.
• Apolieable Ceis ts
The Department, Contractor and Provider agree to abide with applicable
provisions of the Cost Principles for State and Local Governments
issued in the Federal Office of Management and Budget (OMB) Circular
No. A-87. This circular has been released by the Office of Child
Support Enforcement in Action Transmittal OCSE-AT-81-6 dated March
9, 1981, for the purpose of providing cost principles to be used in
determining the availability of federal financial participation for Child
Support Enforcement activities under Title INT-D of the Social Security
Act.
J. Subcontracts
The Department, Contractor or Provider shall not assign this Agreement
or enter into subcontracts to this Agreement with additional parties
without obtaining prior written approval of the other parties. The
-3-
5
Department, Contractor or Provider, as a condition of granting such
approval, shall require that such assignees or subcontractors shall be
subject to all conditions and provisions of this Agreement. The
Department, Contractor or Provider shall be responsible for the
performance of all assignees or subcontractors.
K Cancellati on 'o f
Either party to this Agreement may terminate the Agreement upon
sixty days written notice to the other party at any time prior to the
completion of the Agreement period, except as otherwise provided in
this Agreement.
L. Bonding
The Contractor agrees that, to the extent that any employee or agent
of the Provider and Contractor has access to or control over child
support collections or such other collections as may flow to the
Department under this Agreement, such person shall be covered by a
bond or insurance of sufficient sureties to protect against loss resulting
from employee dishonesty or by such self-bonding or insuring as may be
provided by state law.
M. Property Title
Title to all purchased property, real or personal, used by the
Contractor in the performance of this Agreement and which is funded
in whole or part by the Department shall remain in the Department
during the term of this Agreement.
Upon expiration of this Agreement or any extension thereof, the
Contractor agrees to return said property to the Department or pay the
then current fair market value thereof to the Department provided,
however, that in the event that any such property is only partially
funded by the .Department, the Contractor shall return said property to
the Department or pay the Department that portion of the current fair
market value of such item which is in the same percentage as the
Department's contribution to the original purchase price.
Where property in which the Department has an interest is traded for
other property, the Contractor shall maintain continuing records to
account for Department's financial interest in such subsequent
acquisitions.
N. Billing Method
The Actual Cost Reimbursement Method shall be used in claiming
reimbursement under this Agreement. The budget part of the
application is attached hereto and made a part of this Agreement. This
document details the amount and object of expenditures for which the
Contractor shall use funds paid under this Agreement. The Contractor
shall follow and adhere to the budget. However, expenditure above the
line item budget categories are permissible provided the sum of all
expenditures does not exceed the total amount of the contract_ The
—4—
Contractor/Provider must obtain prior written approval from the
Department to increase or decrease line items in the budget. The
person authorized to - approve budget revisions is the Director of the
Office of Child Support. The request for the Department's approval
must contain sufficient information to allow the Department to identify
which budget line items are to be increased and which line items are
to be decreased, staying within the originally approved budget total.
Any adverse effects such a transfer might have on the Provider's
program, should be detailed in the letter requesting line item transfers.
0. Billing Procedure
The Contractor shall submit a monthly "Title IV-D Cooperative
Reimbursement Expenditure Report" (Form DSS-286) to Office of Child
Support, Department of Social Services, 300 S. Capitol Avenue, P.O.
Box 30037, Lansing, Michigan 48909. This report shall indicate actual
expenditures incurred broken out by category of expense in the
performance of this Agreement for the period being billed. This should
be submitted to the Department within fifteen working days from the
end of the monthly billing period.
P. Close it
When this Agreement is concluded or terminated, the Contractor and
Provider shall provide the Depart ment, unless otherwise provided in
this Agreement, with such reports as are enumerated in this Agreement
and shall do so within 60 days of termination or conclusion unless
written extension is granted for extenuating circumstances.
The Department shall make payments to the Contractor for allowable
reimbursable billings not covered by previous payments. The Contractor
shall refund to the Department any payments or funds advanced to the
Contractor in excess of allowable, reimbursable billings.
Q. Continuing Responsi ilities
Termination, conclusion, or cancellation of this Agreement shall not be
construed so as to terminate the on-going responsibilities of the
Contractor and Provider or of the Department as provided in Section I
paragraphs D, E, M, O.
R. Dispues
The Contractor shall notify the Department, in writing, of its intent to
pursue a claim against the Department for breach of any terms of this
Agreement. No suit may be commenced by the Contractor for breach
of this Agreement prior to the expiration of at least 90 days from the
date of such notification, Within this 90 day period, the Contractor,
at the request of the Department, must meet with the Director of the
Department for the purpose of attempting resolution of the dispute.
The same duties and obligations shall attend to the Department.
-5-
S. otatinuaton
In the event that the Contractor has submitted application(s) for
refunding of the existing Cooperative Reimbursement Program within the
county and, because of circumstances beyond the control of either the
Contractor or the Department, the Contract (Agreement) cannot be
concluded to take effect on the day called for the start of the new
Contract (Agreement), the delaying party shall immediately notify the
other party of the special circumstances and shall confirm in writing
said circumstances and the anticipated date that their responsibilities
can be concluded. The Contract (Agreement) in existence shall, at the
option of the delayed party, be extended for a period not to exceed 60
days from the concluding date of the existent Contract (Agreement).
Should the delayed party not choose to extend the existent contract,
that party shall in writing immediately notify the other.
T. Amendment
The Contractor shall, upon request by the Department, and receipt of a
proposed amendment, amend this Agreement if and when required, in
the opinion of the Department, due to revision of Federal statute or
State Law. if the Contractor fails or refuses to sign such amendment,
the Department may terminate this Agreement at the end of 60 days
from the date of request to amend. The Contractor shall suffer no
liability to the Department, for refusing to agree to said amendment,
and said refusal shall not constitute a breach of this contract. This
Agreement may otherwise be amended only by the written consent of
all the parties hereto, except as otherwise provided in this Agreement.
U. 'termination - Unfair Labor Practice
The Department may void this contract upon 15 days notice if the
name of the Contractor, Provider, or the name of a subcontractor,
manufacturer, or supplier of the Contractor, or Provider, subsequently
appears in the register compiled pursuant to Section 2 of Act 278, P.A.
1980. This Act prohibits the State from entering into contracts with
certain employers who engage in unfair labor practices; to prohibit
those employers from entering into certain contracts with others; to
provide for the compilation and distribution of a register of those
employers; and to provide for the voiding of certain contracts.
V. Reporting It equtrements Pert aining to Former State of Michigan
Employe
The Contractor or Provider shall report within two days after the end
of each month, the name(s) and social security number(s) of any former
State of Michigan employees who:
1. Retired under the provisions of Acts 2 and 3, PA 1984 (between
June 2, 1984 and September 30, 1984); and
2. Performed services purchased by this Department through this
contract.
-6-
These reports shall be submitted by memo to:
Contract Management Section
P.O. Box 30037
Commerce Center Building, Suite 202
Lansing, Michigan 48909
and must include the Contractor's name, contract number, and the
month and year to which the report pertains.
H. PROVIDER AcuinualELEaa_oMLI F _c_QUET
A. Responsibilities
1. The Provider shall comply with the provisions of Public Law 93-
647 as amended and with the Code of Federal Regulations
pertaining thereto insofar as they are permitted by state statute,
regulations, court rules, Attorney General's opinion, and funding.
2. The Provider shall make every effort to enforce all orders of
support over which it has jurisdiction and to seek modifications
of orders where economic changes warrant such consideration.
To that end, the Provider shall comply with the provision of 45
CFR 303.6 "Enforcement of Support Obligations" in a regular and
consistent manner for all cases covered by this Agreement.
3. Provider shall, where necessary, initiate action to locate absent
parents, both locally and through the State Parent Locator
Service.
4. Provider shall develop, utilize and maintain a procedures manual
for the office which shall detail step by step procedures for
enforcing orders of support within their jurisdiction.
5. These services shall be available to both the AFDC
applicant/recipient; and to the non-AFDC IV-D eligible persons.
Notification of the need for such services shall be by the
Department in the case of AFDC applicant/recipient. Written
application for IV-D services by the non-AFDC applicant shall be
either upon the Department's application form or such other
similarly worded and uniformly administered form developed by
the Contractor's Provider,
6. The Provider will work and cooperate with the Office of Child
Support to implement reporting procedures which are consistent
with federal requirements.
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.1 "
7. The Contractor or Provider shall prepare, complete and submit
the following reports in the cycles indicated, to the units named:
a. Form:
DSS 286 - "Title IV-D Cooperative
Reimbursement Expenditure Report".
Cycle: 15 working Days after month of service.
To: Department of Social Services - Office
of Child Support-Lansing.
b. Form: DSS 284 - "FOC IV-D Quarterly Report".
Cycle:
10 working days after the end of the
Quarter.
To: Office of Child Support - Lansing.
c. Form:
DSS 820 - "Support Refund/Reimbursement
Request.
Cycle: As needed in accordance with OCS Manual
Item CR 360.
To: DSS Payment Document Control, Lansing
d. Form:
DSS 284A - Friend of the Court Title IV-D
Annual report
Cycle: October 25 annually
To: Department of Social Services
Office of Child Support - Lansing
e. Form:
DSS 29 - "Financial Deposit Report" -
(Accompanied by checks and/or bank
deposit slips, and listing of individual items for
any ADC-F, medical, or alimony collections)
Cycle: Varies with FOC from daily to weekly
To: DSS cashier, Lansing.
f. Form:
DSS 1825 - Incentive Payment Batch Activity
Report, and Individual DSS-316
Incentive Payment Requests or equivalent
listing or magnetic tape.
Cycle: 10th working day of month following month of
child support collections.
To DSS Payment/Document Control, Lansing.
g. Form: DN-010 Fended Support Collections Report
(to report corrections of pended collections).
Cycle: No deadline; submitted whenever
corrected data is available; processed
by 8th working day each month.
To: DSS Payment/Document Control, Lansing.
h. Form: Letter or memo requesting correction of
processed support collections (usually to correct
case number),
Cycle: No regular cycle: processed as received.
To: Office of Child Support, Lansing.
-8-
B. Time Frames:
1. The Office of the Friend of the Court shall ensure that
collections are made on support orders, by establishing standards
which meet the intent of the state statutes and are consistent
with provisions of 45 CFR 303.6 "Enforcement of Support
Obligations".
2. The Office of the Friend of the Court shall review support
orders once every two years as required by statute.
III. DEPARTMENT RESPONSIBILITIES
A. Payment
The Department shall complete its processing of payments to the
Contractor approximately 15 working days after receipt by the
Department of the Contractor's monthly DSS-286, "Title IV-D
Cooperative Reimbursement Expenditure Report," detailing program-
related expenditures as set forth in the budget attached to this
Agreement. Payment may be withheld by the Department pending
Contractor or Provider compliance with the reporting provisions
contained in this Agreement.
B. Maximum Amount QL,Ag==at
Payment shall be made on the basis of actual expenditures up to a
maximum of the net program budget a copy of which is attached
hereto and made a part hereof, provided that no more
than three million, five hundred sixty-eight thousand,one hundred
thirty and no/100 dollars ,
($ 3,568,130.00 ) shall be paid from
combined County and State funds during the life of this Agreement;
provided further that $820 ,570 .00 of the above amount is
the County appropriation contributed to the Title IV-D program.
C. Technical Assistarice
The Department, through it's Office of Child Support, shall provide
to the Contractor, such assistance including referrals and case
information necessary to assist in carrying out the provisions of Title
IV-D of the Social Security Act and applicable State statutes. The
Department shall furnish the Contractor any Departmental forms and
instructions necessary to carry out the requirements of this
Agreement.
D.thl ggmga_l_tut n siven
This Agreement with the previously mutually approved application
incorporated by reference and made a part hereof, is intended by the
parties as the complete and final expression of their agreement with
respect to the terms included herein, and may not be contradicted
by evidence of any prior or contemporaneous agreement, oral or
otherwise.
—9—
Dated at Arofi l cce... , Michigan OAKLAND COUNTY
(Contrac
-rj.t this 7 day of F-bruary , 1919
WITNESS: f_f
Chairperson
,7 Oakland Cbunty Board of Commissioners
By:
Dated at
thisZ
WITNE
MICHIGAN DEPARTMENT
, Michigan OF SOCIAL SERVICES z_
C. Patrick Babcock,
Director
this -7 rk day
WITNESS:
IN WITNESS WHEREOF, the Department, Contractor, and Provider have caused
this Agreement to be executed by their respective officers duly authorized to do
so.
Dated at , Michigan CHIEF CIRCUIT JUDGE
(Provider)
By:
RESOLUTION # 89156 June 29, 1989
Moved by Caddell supported by Johnson the resolution be adopted.'
AYES: Hobart, Jensen, Johnson, R. Kuhn, S. Kuhn, Law, Luxon, McConnell,
McCulloch, McPherson, Moffitt, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt,
Wolf, Aaron, Bishop, Caddell, Calandro, Chester, Crake, Gosling. (25)
NAYS; None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on Ounp 2(3 , 1989 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 29th day of June , 1989
LyNy'D. ALLEN, County Clerk
Rei,5,telr of Deeds