HomeMy WebLinkAboutResolutions - 1989.03.22 - 17036March 23, 1989
March 23, 1989
MISCELLANEOUS RESOLUTIM # 89074
BY: FINANCF COMITTEE, DR. G. WILLIAM CADDEIL, CHAIRPERSON
IN RE: MANAGEMENT AND BUDGET DEPARTMENT - 1988 YEAR-END REPORT
AND BUDGET AMENDMENTS
TO THE OAKLAND COUNTY- BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for
1988; and
WHEREAS Restatement #1 of the Government Accounting, Auditing, and
Financial Reporting- standards rewires that encumbrances and
appropriations carried forward be treated as a designated fund balance at
year-end and that such amounts be reappropriated in the subsequent year in
order to be available for eependitures; and
WHEREAS the results of operations after consideration of expenditures,
accruals, encumbrances, appropriations carried forward, transfers,
adjustments, and closing entries produces an excess of available resources
over total charges as reflected in the attached schedules; and
WHEREAS the balance as of December 31, 1988 was $3,559,051 of which
$2,261,100 was committed to the 1989 budget by Miscellaneous Resolution
leaving an uncommitted balance of $1,297,951.
NOW THEREFORE BE IT RESOLVED that the report of operations is accepted
and the results of operations by line-item after inclusion of
expenditures, accruals, encumbrances, appropriations carried forward,
transfers, adjustments and closing entries are approved.
BE IT FURTHER RESOLVED that the various line-items in the 1989 budget
be amended to include the encumbrances in the amount of $560,685 and
appropriations carried forward in the amount of $2,229,695 as detailed in
the attached schedules.
BE IT FURTHER RESOLVED that the following adjustments to undesignated
fund balance take place:
Balance before Adjustments: $4,710,303
Add to General Fund Balance:
Repayment of advance for C.O.S.D.S.
Pontiac Township #3
Repayment of advance to Auburn Hills
Close Fund Balance of Indigent Housing
1987 Balance Carried Forward Less amount
committed to 1988 Budget
Total Additions
Deduct from General Fund Balance:
F.O.C. Medical Support Fund transferred
to Designated Fund Balance
Allowance for Lake Level advance -
Lake Charnwood improvements
Adjusturt for increase in petty cash
Sheriff Road Patrol Grant P.A. 416
Total Deductions
Balance after Adjustments:
Less Amount Committed to 1989 Budget
Balance Available
$ 11,215
5,610
1,165
$ 17,990
261,100
$ 279,090
$ 404,322
200,000
1,100
824,920
$1,430,342
$3,559,051
2,261,100
$1,297,951
BE IT FURTHER RESOLVED that the excess $1,297,951 is recognized as the
undesignated General Fund Balance as of December 31, 1988.
BE IT FURTHER RESOINED that the 1989 Budget be amended as follows:
3-10100-909-01-00-9901 Prior Year Balance $1,297,951
4-10100-901-01-00-9912 Special Contingency $1,297,951
Mr. Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
wk-mryear end
SCHEDUTE A
COUNTY OF OAKLAND
EXPLANATION OF APPROPRIATIONS CARRIED FORWARD - 1988
$22,600.00 Probate Court
Appropriation for printing of the "Match"
and the Human Resources Directory.
2) Prosecuting Attorney
Appropriation for printing of Crime Victim
Witness Brochure ($12,000) and purchase of
facsimile machine ($11,895).
3) Sheriff
Appropriation to purchase equipment for the
Automated Fingerprint Identification System.
4) Board of Commissioners
Appropriation for the purchase of computer
furniture ($893) and Legal Expense ($18,582.41)
5) Auditing
Balance of appropriation for Offender Aid &
Restoration
6) Cultural Affairs
Balance of appropriation for the Veterans
Memorial ($7,477), the Cultural Council Latch
Key Program ($2,863.79) and Professional
Services ($1,358)
7) Public Works Admin.-Solid Waste
Appropriation for Solid Waste Programs
professional services ($1,369,685) and printing
of Solid Waste Plan Update ($4,500)
8) District Court Probation
Appropriation for Community Service Garden
Project
9) Planning
Appropriation for the purchase of a computer
($26,162) and for incompleted mapping program
($25,830)
10)Community & Economic Development
Balance of appropriation for professional
Services
11)Road Improvements
Appropriation for 1989 Tr-Party Road Improve-
ment Program reallocated from 1988 program
(Village of Bingham Farms and Southfield
Township) by M.R.#88322
12)Economic Development
Appropriation for Economic Development
Services
13)CETA Audit
Balance of CETA audit legal expense
14)National Association of Counties
Appropriation for 1988 NACO dues
15)0akland County Bar Association
Appropriation to hire director for Dispute
Resolution Clearinghouse and Settlement
Center
23,895.00
204,500.00
19,475.41
2,305.00
11,698.79
1,374,185.00
1,000.00
51,992.00
54,509.04
25,048.00
383,219.00
25,826.75
14,441.00
15,000.00
Total Appropriations Carried Forward $2,229,694.99
Prepared by:
Budget Division
SCHEDULE B
COUNTY OF OAKLAND
OUTSTANDING PURCHASE ORDER ENCUMBRANCES
GOVERNMENTAL FUNDS
DECEMBER 31, 1988
CIRCUIT COURT $819.50
FRIEND OF THE COURT 7,716.28
DISTRICT COURT-DIVISION I-WALLED LAKE 1,126.76
DISTRICT COURT-DIVISION III-ROCH. HILLS 17,880.27
DISTRICT COURT-DIVISION IV-TROY 1,699.89
PROBATE COURT-JUDICIAL ADMINISTRATION 9,098.62
PROBATE COURT-ESTATES & MENTAL 5,623.50
PROBATE COURT-LEGAL PROCESSING 3,515.89
PROSECUTING ATTORNEY 15,436.60
SHERIFF-SHERIFF'S OFFICE 906.50
SHERIFF-ADMINISTRATIVE SERVICES 1,575.00
SHERIFF-CORRECTIVE SERVICES 43,372.88
SHERIFF-CORRECTIVE SERVICES-SATELLITES 5,882.25
SHERIFF-PROTECTIVE SERVICES 290.50
SHERIFF-TECHNICAL SERVICES 61,522.11
CLERK/REGISTER OF DEEDS 137.00
TREASURER 7,771.90
BOARD OF COMMISSIONERS 7,627.77
DRAIN COMMISSIONER 5,786.60
COUNTY EXECUTIVE ADMINISTRATION 3,863.77
CULTURAL AFFAIRS 564.71
PURCHASING 341.60
EQUALIZATION 7,104.19
REIMBURSEMENT 3,095.04
MATERIALS MANAGEMENT 5,407.00
PERSONNEL-HUMAN RESOURCES 5,279.50
PERSONNEL-EMPLOYEE RELATIONS 584.14
HEALTH 267,080.82
MEDICAL CARE FACILITY 21,385.96
CHILDREN'S VILLAGE 38,055.50
MEDICAL EXAMINER 2,477.00
VETERANS' SERVICES 1,196.92
DISTRICT COURT PROBATION 2,431.45
EMS & DISASTER CONTROL 3,506.85
CIRCUIT COURT PROBATION 521.00
TOTAL $560,685.27
PREPARED BY:
BUDGET DIVISION
MENCUMBER
RESOLUTION # 89074 • March 23, 1989
Moved by Caddell supported by Pappageorge the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES; Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen,
Pappageorge, Pernick, Rewold, Skarritt, Wolf, Aaron, Caddell, Calandro, Chester,
Crake, Ferrens, Gosling, Hobart, Jensen, Johnson, R. Kuhn, S. Kuhn. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on March 23 , 1919 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 23rd day of March , 1989
LT D. ALLEN, County Clerk
Register of Deeds
Deputy Clerk