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HomeMy WebLinkAboutResolutions - 1989.05.25 - 17070MISCELLANEOUS RESOLUTION 89139 DATE: May 25, 1989 RICHARD D. KUHN, JR., CHAIRPERSON PUBLIC SERVICES COMMIluEE FOREGOING T:rUMON BY: PUBLIC SERVICES COMMITTEE, RICHARD D. KUHN, JR., CHAIRPERSON IN RE: COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT - COMMUNITY DEVELOPMENT DIVISION - SHELTER CONTRACTS WITH SOUTH OAKLAND SHELTER, BALDWIN AVENUE HUMAN SERVICES CENTER, AND HAVEN TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS, homelessness is a serious and growing national, state and local problem; and WHEREAS, the Congress of the United States, recognizing this problem, has passed both the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77 approved July 22, 1987) and the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628, approved November 7, 1988); and WHEREAS, the U.S. Department of Housing and Urban Development awarded Oakland County a $51,000 Emergency Shelter Grant Program formula allocation for the 1989 program year on February 21, 1989, to be allocated within 180 days of receipt; and WHEREAS, the receipt of ESG Program funds allows the County to contract with subrecipients to provide overnight shelter, shelter furnishings, food, emergency medical services, transportation . to overnight shelters, homeless prevention activities, and similar services to the homeless; and WHEREAS, three shelters in Oakland County; South Oakland Shelter, Baldwin Avenue Human Services Center and HAVEN, have applied for 1989 Emergency Shelter Grant funds; and WHEREAS, each of these shelters has a demonstrated need for funding; and WHEREAS, the County wishes to enter into contracts with each of these three shelters to provide them with 1989 Emergency Shelter Grant funds (see attachments); and WHEREAS, the contracts have been approved by the Office of Corporation Counsel and the Oakland County Conuunity Development Citizens Advisory Council by a roll call vote of 16-0. NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County Board of Commissioners be authorized to execute the attached agreements with South Oakland Shelter, Baldwin Avenue Human Services Center and HAVEN for the combined sum of $51,000. Mr. Chairperson, on behalf of the Public Services Coftnittee, I move the adoption of the foregoing resolution. RESOLUTION # 89139 May 25, 1989 Moved by Richard Kuhn supported by Ferrens the resolution be adopted. AYES: Johnson, R. Kuhn, S. Kuhn, Law, Mcconnell, McCulloch, McPherson, Moffitt, Oaks, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt, Wolf, Aaron, Bishop, Caddell, Crake, Ferrens, Gosling, Hobart, Jensen. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of the attached resolution, adopted by the Oakland County Board of Commissioners at their regular meeting held on May 25 , 19 89 with the original record thereof now remaining on file in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed ,the seal of said County at Pontiac,Michigan this 25th day of May , 19819 Vfli D. ALLEN, County Clerk R.tgister of Deeds Deputy Clerk EMERGENCY SHELTER GRANT PROGRAM CONTRACT BETWEEN THE COUNTY OF OAKLAND AND SOUTH OAKLAND SHELTER, INC. Preamble 1.01 This contract is made on the 1st day of July, 1989 between South Oakland Shelter, Inc., hereinafter designated as the "Shelter," having its principal office at 431 North Main Street, Royal Oak, Michigan, 48067, and the County of Oakland, Office of Community Development, hereinafter designated as the "County," having its principal office at 1200 North Telegraph Read, Pontiac, Michigan, 48053. 1.02 The funding for this contract is based on Letter of Credit No.8600C339 Amendment 5 dated April 18, 1989 for the sum of $51,000 that the County has received for its entitlement of Emergency Shelter Grant (ESG) funds from the U. S. Department of Housing and Urban Development (HUD). 1.03 The effective dates of this contract shall be from July 1, 1989 to June 30, 1990, and any such period(s) as the Shelter and the County shall agree. Purpose 2.01 The purpose of this Contract is to provide emergency shelter services to the homeless pursuant to and within the parameters of the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77) and the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628). 2.02 The program's primary objectives are: a) The provision of essential services to the homeless, including health, drug abuse, education or food. b) Maintenance and operation of homeless shelters (but not salaries of operating staff); the provision of insurance, utilities and salary of shelter maintenance staff. c) The provision of furnishings for homeless shelter clients. Furnishings include beds, mattresses, blankets and other sleeping equipment, clothing and other expenses categorized in Contract Attachment A. d) Homeless prevention activities, when (1) The inability of the family to make the required payments is due to a sudden reduction in income; (2) The assistance is necessary to avoid eviction of the family or termination of services to the family; f) APPROVED AS TO FORM DepartrInt of Corporation Counsel ( / //bated: nce (3) There is a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (4) The assistance does not supplant funding for preexisting homeless prevention activities from any other sources. The total amount spent on categories (a) and (d) may not exceed twenty (20) percent of grant assistance available. 2.03 In consideration of mutual promises and covenants contained herein, the County and the Shelter agree as follows: Responsibilities of the Shelter Reimbursement Requests along with supporting documentation, work progress reports and financial reports on a monthly basis. 3.03 The Shelter shall provide an Evaluation Report to the County at the completion of the term of this contract. The report shall contain a census of clients served with counts of male, female, minority, senior and minor clients served and a statement of the effectiveness of Emergency Shelter Grant funds in providing services, supplies and shelter to the homeless. Responsibilities of the County 4.01 The County shall, in consideration of services rendered to the homeless by the Shelter, pay the Shelter a total sum not to exceed $47,000.00. 4.02 The County shall reimburse the Shelter upon receipt of a Reimbursement Request from the Shelter as specified in Section 3.02. 4.03 The County through reimbursement to the Shelter will cover all items in cost categories listed in Section 3.01. (Attachment A) Reporting 5.01 The Shelter shall comply with any additional reporting requirements to be specified by the County. 3.01 The Shelter shall carry out the following specific activities with ESG funds: (Attachment A) 3.02 The Shelter shall submit 6.01 The Shelter shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Prohibition of Discrimination 7.01 The parties shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The parties slia.11 comply with all other federal, state or local laws, regulations, and standards, and any amendments thereto as they may apply to the performance of this Contract. 7.02 No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this Contract. The Shelter shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964. Prohibition of Political Activity 8.01 None of the funds, materials, property or services contributed by the County to the Shelter under this Contract shall be used in the performance of this Contract for any partisan political activity, or to further the election or defeat of any candidate for public office. Prohibition of Religious Activity 9.01 There shall be no religious worship, instruction or proselytization as part of, or in connection with the performance of this Contract. Assurance of Drug and Alcohol Free Facilities 10.01 The Shelter will administer, in good faith, a policy designed to ensure that the Shelter is free from the illegal use, possession, or distribution of drugs or alcohol by its beneficiaries. General Provisions 11.01 Merger or Integration. This Contract constitutes the entire Contract between the County and the Shelter with respect to the subject matter hereof and there are no other or further written or oral understandings or agreements with respect hereto. 11.02 Assignment or Delegation. NO assignment or delegation of this Contract may be made, in whole or in part, without the written consent of the County being first obtained. 11.03 Termination. Either party may at any time during the life of this Contract or any extension thereof terminate this Contract by giving thirty (30) days notice. Notices to the Shelter shall be addressed to it at 431 N. Main Street, Royal Oak 48067, and notices to the County shall be addressed to it c/o the Office of Community Development, Executive Office Building, Room 112, 1200 North Telegraph Road, Pontiac, Michigan 48053. 11.04 Indemnification. a) The Shelter shall indemnify, defend and hold harmless the County against any and all expense and liability arising against the County resulting from any act, omission or negligence of the Shelter. b) The County shall indemnify, defend and hold harmless the Shelter against any and all expense and liability arising against the Shelter resulting from any act, omission or negligence of the County. c) In the event the Shelter becomes involved in or is threatened with litigation relative to this contract and project, the Shelter shall immediately notify the County and the County may enter into such litigation to protect the interest of the County as they may appear. 11.05 Insurance. The parties hereto shall maintain during the term of this Contract on behalf of all of their employees performing any of the activities hereunder the following insurance, where applicable. a) Worker's Compensation insurance for employees which meets Michigan's statutory requirements and Employer's Liability insurance with minimum limits of $100,000 each accident. b) Shall maintain a comprehensive General Liability Policy in the minimum amount of $500,000 per occurrence combined single limit. This policy shall provide coverage for premises, operations, products and completed operations, contractual, independent contractors, broad form property damage and personal injury occurrence, combined single limit coverage, including all owned vehicle, both private passenger and other than private passenger, hired autos and non-owned autos. All of the above requirements will be evidenced by a Certificate of Insurance granting no less than thirty (30) days notice of cancellation. 11.06 Independent Contractor Provision. The relationship of the Shelter to the County shall be that of an independent contractor. NO partnership, association, or joint enterprise shall arise between the parties hereto as a result of any provision of this Contract nor shall any provision herein be construed as making an employee of the Shelter an agent or employee of the County. 11.07 Disputes. The Shelter shall notify the County in writing of its intent to pursue a claim against the County for breach of any terms of this Contract. NO suit may be commenced by the Shelter for breach of this Contract prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Shelter, at the request of the County, must meet with an appointed representative of the County for the purpose of attempting to resolve the dispute. Attachments 12.01 The following attachments are incorporated by reference and become a part of this Contract: (Attachment A) IN WITNESS THEREOF, the South Oakland Shelter, Inc. and the County of Oakland have executed this contract as to the date first written above. COUNTY OF OAKLAND STATE OF MICHIGAN SOUTH OAKLAND SHELTER, INC. BY: BY: POSITION: POSITION: DATE: DATE: ATTEST: ATTEST: DATE: DATE: KJF(7/88) 11/2spic rev. 4/89 SOS CNTRCT ITEM AMOUNT ATTACHMENT A SOS ACTIVITY BUDGET Office Rental $ 7,800.00 Equipment Rental 6,000.00 Telephone 2,633.00 Electric 1,223.00 Gas 979.00 Reimbursement 3,090.00 Computer 3,600.00 Insurance (Physical Plant) 1,700.00 Insurance (Bd. of Dir.) 2,000.00 Office Supplies 569.00 Postage 380.00 Maintenance 2,292.00 Restock Sheets, towels, etc. 2,959.00 Food 755.00 Counselor 11,020.00 TOTAL $47,000.00 YOU TOO CAN HELP THE HOMELESS Encourage your church or congregation to provide a week of shelter services as part of a permanent shelter or as a rotating shelter site. SOS south oakiand shelter HELPING THE HOMELESS Contribute to the cost of the rotating shelter program (over $31,000 in 1987-1988). Contribute to staff salaries so we can focus more time and resources on addressing the many problems faced by the homeless. Commit to support a permanent shelter as an ongoing project of your congregation or service club. Participate in our committees working to reach this goal. Adopt a guest from the shelter and help with employment, job training, housing, medical assistance, and any other services needed. Provide SOS with lists of any jobs or low cost housing you may know of. Consider purchasing or otherwise providing low cost housing for the poor. Help us establish a Housing Trust Fund to help with security deposits and prevention from evictions. Offer your time and talent to the SOS Program. For additional information call Lillian SchnOle :7rogram Director at 546-6566, All Charitable contributions to the South Oakland Shelter are tax deductible HISTORY In 1985-1986 over 25 South Oakland County churches joined together with social services to create SOS, a rotating emergency shelter program. From December to mid-April, 18 churches each opened their facilities for 1 week to shelter an average of 10 homeless people. An average of 30 volunteers from each church were involved with the shelter guests. 73 different individuals received a total of 1,072 nights of lodging. Other churches and individuals provided financial and material donations. The 1966-1987 shelter program began September 28 and continued until May 2. Designed to shelter up to 10 people, the number doubled within the first month and remained at that capacity for the duration of the program. The program was also expanded to 30 church sites. During 1987-1968 some 39 churches participated, with 33 of them taking 1 full week to house the homeless overnight. They provided lodging in their building from 7PM to SAM, transportation, dinner, breakfast,- a bag lunch, T L C, and assorted other ministries. We were again open from September through May, The South Oakland. YMCA has been a supporter of SOS for the past 3 seasons by lending their facility to SOS guests for personal needs care. We have hired our first director, Lillian Schneble, a member of Trinity Church in Farmington Hills, who is now working full time. We have a case manager to help people resolve some of their problems, and 3 intake workers. August 1988 With :anC from Oakland County Community Development (Stun. McKinney Homeless Act) we have rented an office at 431 North Main in Royal Oak just North of 11 Mile Road. The front room serves as the intake site and the back room contains our offices. While somewhat limited in its ability to provide the comprehensive services required to help the homeless, the SOS program is a positive step forward and a shining example of how a community can respond to an immediate need. The ecumenical approach by the churches and their linkage with social service agencies will have a more lasting impact through the enhanced awareness of each others capacity to help people in need. SHELTER SUMMARY FOR 1987-1988 September 27, 1987 - May 2, 1988 Individugls Lodged............. ..... ...... 244 Men Lodged.... ..... ......... ...... 172 Women Lodged 72 Children Lodged...... ....... 18 Church Sites .(not .including intake sites) 33 NightsOpen ...... .......... ........ 223 Total Nig,hts of Lodging Provided ,,,o! AGE RANGE OF GUESTS 0-16 years 18 30-39 years 79 50-59 years i2 17-29 years 92 40-49 years 36 60-plus 7 LAST KNOWN RESIDENCE BerklPy 6 Eirminsham Bloomfield Hills Clawson Farmington 2 Farmington Hills 3 Ferndale 26 Hazel Park 15 Livonia/Redford 7 Madison Heights 6 Mount Clemens 5 Oak Park 6 Pleasant Ridge Pontiac Roseville Royal Oak St. Claire Shores Southfield Sterling Heights Troy Warren/Centerline Other Mi. Cities Othere States Unknown 10 2 27 3 , 7 1 -4 18 45 70 10 REASONS FOR HOMELESSNESS Family argument; laid off from work; unable to locate affordable housing; house fire; history of unemployment; underemployment; release from hospital or treatment center; awaiting admission to hospital or treatment center; awaiting employment; released from penal system; runaway youth; eviction; unsafe housing; chronic physical or mental illness. The SOS Shelter Program is just a first step in attempting to address a very complex problem. The Task Force knew going into the program we would be offering simply a safe place to sleep, a warm meal, and a listening ear to the homeless. Our frustrations are magnified each day as we realize how much more the homeless need. They do not fit into our traditional social service systems. They have no family, no friends, no job, no address, no phone, and it becomes a vicious cycle to break out of. They often have substance abuse problems, physical and emotional problems, and limited vocational skills. Our ultimate goal is to create a permanent shelter in South Oakland County to offer comprehensive services• beyond just shelter. In the meantime, we need to insitiute the support services needed to improve the rotating shelter program. The "success stories" we had resulted from extensive case management and literal adoption of the person by someone willing to help. The homeless are with us all year round, and they will again be with the SOS Program every night this winter unless we can incorporate a more intensive one-on-one caring and advocacy component to mainstream them back into society. We are seeking your help in providing improved services to the homeless this winter, and your commitment to joining us in developing and maintaining an eventual • permanent shelter program. We have accomplished a great deal these past 3 years, however, with more time and resources focused on the problem, we come that much closer to the solution, Berkley 6 Birmingham 3 Bloomfield Hills 1 Clawson 5 Farmington 2 Farmington Hills 3 Ferndale 26 Hazel Park 15 Livonia/Redford 2 Madison Heights 6 Mount Clemens 5 Oak Park 6 Pleasant Ridge Pontiac Roseville Royal Oak Sr. Claire Shores Southfield Sterling Heights Troy Warren/Centerline Other Mi. Cities Othere States Unknown With :ant from Oakland County Community Development (Stua. McKinney Homeless Act) we have rented an office at 431 North Hain in Royal Oak just North of 11 Mile Road. The front room serves as the intake site and the back room contains our offices. While somewhat limited in its ability to provide the comprehensive services required to help the homeless, the SOS program is a positive step forward and a shining example of how a community can respond to an immediate need. The ecumenical approach by the churches and their linkage with social service agencies will have a more lasting impact through the enhanced awareness of each others capacity to help people in need. SHELTER SUMMARY FOR .1987-1988 September 27, 1987 - May 2, 1988 Individuals Lodged ....... ........ ....... 244 Men Lodged 172 Women Lodged, ......... Children Lodged ..... ........................ Church Sites (not including intake sites)... Night S Open Total Nights of Lodging Provided., AGE RANGE OF GUESTS 0-16 years 18 30-39 years 79 40-49 years 36 60-plus 7 LAST KNOWN RESIDENCE REASONS FOR HOMELESSNESS Family argument; laid off from work; unable to locate affordable housing; house fire; history of unemployment; underemployment; release from hospital or treatment center; awaiting admission to hospital or treatment center; awaiting employment; released from penal system; runaway youth; eviction; unsafe housing; chronic physical or mental illness. The SOS Shelter Program is just a first step in attempting to address a very complex problem. The Task Force knew going into the program we would be offering simply a safe place to sleep, a warm meal, and a listening ear to the homeless. Our frustrations are magnified each day as we realize bow much more the homeless need. They do not fit into our traditional social service systems. They have no family, no friends, no job, no address, no phone, and it becomes a vicious cycle to break out of. They often have substance abuse problems, physical and emotional problems, and limited vocational skills. Our ultimate goal is to create a permanent shelter in South Oakland County to offer comprehensive services beyond just shelter. In the meantime, we need to insitiute the support services needed to improve the rotating shelter program. The "success stories" we had resulted from extensive case management and literal adoption of the person by someone willing to help. 72 13 33 .. 223 „5,761 50-59 years 12 years 92 The homeless are with us all year round, and they will again be with the SOS Program every night this winter unless we can incorporate a more'intensive one-on-one caring and advocacy component to mainstream them back into society. , 7 We are seeking youf help in providing improved services to the homeless this winter, and your commitment to 13 joining us in developing and maintaining an eventual 18 permanent shelter program. We have accomplished a great 45 deal these past 3 years, however, with more time and 20 resources focused on the problem, we come that much 13 closer to the solution. 10 2 27 3 SOUTH OAKLAND SHELTER RECAP q985/1986 1986/1987 1987/1988 1988/1989' (thru Feb. 1989 only) Number of Individuals Lodged 73 224 244 268 Number of Men Lodged 45 149 172 210 Number of Women Lodged 28 60 72 58 Number of Children Lodged 18 15 18 22 , Number of church sites 18 30 33 36 (thru 5/28) Number of nights open 126 217 223 246 (thru 5/28 Total number of nights of 1,072 4,155 5,761 6,790 (thru 5/28) lodging provided 7-3- Dated: EMERGENCY SHELTER AN PROGRAM CONTRACT BETWEEN THE COUNTY OF OAKLAND AND BALDWIN AVENUE HUMAN SERVICES CENTER, INC. Preamble 1.01 This contract is made on the 1st day of July, 1989 between Baldwin Avenue Human Services Center, Inc., hereinafter designated as the "Shelter," having its principal office at 212 Baldwin Avenue, Pontiac, Michigan, 48058 and the County of Oakland, Office of Community Development, hereinafter designated as the "County," having its principal office at 1200 North Telegraph Road, Pontiac, Michigan, 48053. The funding for this contract is based on Letter of Credit No.8600C339 Amendment 5 dated April 18, 1989 for the sum of $51,000 that the County has received for its entitlement of Emergency Shelter Grant (ESG) funds from the U.S. Department of Housing and Urban Development (HUD). 1.03 The effective dates of this contract shall be from July 1, 1989 to June 30, 1990, and any such period(s) as the Shelter and the County shall agree. Purpose 2.01 The purpose of this Contract is to provide emergency shelter services to the homeless pursuant to and within the parameters of the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77) and the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628). 2.02 The program's primary objectives are: a) Maintenance and operation of homeless shelters (but not salaries of operating staff); the provision of insurance, utilities and salary of shelter maintenance staff. b) The provision of furnishings for homeless shelter clients. Furnishings include beds, mattresses, blankets and other sleeping equipment, clothing and other expenses categorized in Contract Attachment A. 2.03 In consideration of mutual promises and covenants contained herein, the County and the Shelter agree as follows: Responsibilities of the Shelter 3.01 The Shelter shall carry out the following specific activities with ESG funds: (Attachment A) 3.02 The Shelter shall submit Reimbursement Requests along with supporting documentation, work progress reports and financial reports on a aonthly basis. - APPROVED AS TO FORM /7 Department of Corporation Opn'i/e1 12 7-;( • 1.02 3.03 The Shelter shall provide an Evaluation Report to the County at the completion of the term of this contract. The report shall contain a census of clients served with counts of male, female, minority, senior and minor clients served and a statement of the effectiveness of Emergency Shelter Grant funds in providing services, supplies and shelter to the homeless. Responsibilities of the County 4.01 The County shall, in consideration of services rendered to the homeless by the Shelter, pay the Shelter a total sum not to exceed $2,000.00. 4.02 The County shall reimburse the Shelter upon receipt of a Reimbursement Request from the Shelter as specified in Section 3.02. 4.03 The County through reimbursement to the Shelter will cover all items in cost categories listed in Section 3.01. (Attachment A) Reporting 5.01 The Shelter shall comply with any additional reporting requirements to be specified by the County. Compliance 6.01 The Shelter shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Prohibition of Discrimination 7.01 The parties shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The parties shall comply with all other federal, state or local laws, regulations, and standards, and any amendments thereto as they may apply to the performance of this Contract. 7.02 NO person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this Contract. The Shelter shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964. Prohibition of Political Activity 8.01 None of the funds, materials, property or services contributed by the County to the Shelter under this Contract shall be used in the performance of this Contract for any partisan political activity, or to further the election or defeat of any candidate for public office. Prohibition of Religious Activity 9.01 There shall be no religious worship, instruction or proselytization as part of, or in connection with the performance of this Contract. Assurance of Drug and Alcohol Free Facilities 10.01 The Shelter will administer, in good faith, a policy designed to ensure that the Shelter is free from the illegal use, possession, or distribution of drugs or alcohol by its beneficiaries. General Provisions 11.01 Merger or Integration. This Contract constitutes the entire Contract between the County and the Shelter with respect to the subject matter hereof and there are no other or further written or oral understandings or agreements with respect hereto. 11.02 Assignment or Delegation. No assignment or delegation of this Contract may be made, in whole or in part, without the written consent of the County being first obtained. 11.03 Termination. Either party may at any time during the life of this Contract or any extension thereof terminate this Contract by giving thirty (30) days notice. Notices to the Shelter shall be addressed to it at 212 Baldwin Avenue, Pontiac 48058 and notices to the County shall be addressed to it c/o the Office of Community Development, Executive Office Building, Room 112, 1200 North Telegraph Road, Pontiac, Michigan 48053. 11.04 Indemnification. a) The Shelter shall indemnify, defend and hold harmless the County against any and all expense' and liability arising against the County resulting from any act, omission or negligence of the Shelter. b) The County shall indemnify, defend and hold harmless the Shelter against any and all expense and liability arising against the Shelter resulting from any act, omission or negligence of the County. c) In the event the Shelter becomes involved in or is threatened with litigation relative to this contract and project, the Shelter shall immediately notify the County and the County may enter into such litigation to protect the interest of the County as they may appear. 11.05 Insurance. The parties hereto shall maintain during the term of this Contract on behalf of all of their employees performing any of the activities hereunder the following insurance, where applicable. a) Worker's Compensation insurance for employees which meets Michigan's statutory requirements and Employer's Liability insurance with minimum limits of $100,000 each accident. b) Shall maintain a comprehensive-General Liability Policy in the minimum amount of $500,000 per occurrence combined single limit. This policy shall provide coverage for premises, operations, products and completed operations, contractual, independent contractors, broad form property damage and personal injury occurrence, combined single limit coverage, including all owned vehicle, both private passenger and other than private passenger, hired autos and non-owned autos. All of the above requirements will be evidenced by a Certificate of Insurance granting no less than thirty (30) days notice of cancellation. 11.06 Independent Contractor Provision. The relationship of the Shelter to the County shall be that of an independent contractor. No partnership, association, or joint enterprise shall arise between the parties hereto as a result of any provision of this Contract nor shall any provision herein be construed as making an employee of the Shelter an agent or employee of the County. 11.07 Disputes. The Shelter shall notify the County in writing of its intent to pursue a claim against the County for breach of any terms of this Contract. No suit may be commenced by the Shelter for breach of this Contract prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Shelter, at the request of the County, must meet with an appointed representative of the County for the purpose of attempting to resolve the dispute. Attachments 12.01 The following attachments are incorporated by reference and become a part of this Contract: (Attachment A) IN WITNESS THEREOF, the Baldwin Avenue Human Services Center, Inc. and the County of Oakland have executed this contract as to the date first written above. BALDWIN AVENUE HUMAN SERVICES CENTER, INC. BY: BY: POSITION: POSITION: DATE: DATE: ATTEST: ATTEST: DATE: DATE: BALDWIN KJF(7/88) 11/2spc rev. 4/89 COUNTY OF OAKLAND STATE OF MICHIGAN ATTACHMENT A BALDWIN AVENUE HUMAN SERVICES CENTER ACTIVITY BUDGET ITEM AMOUNT Provision of the following items under s 576.21 (a)(3) of Emergency Shelter Grant s regulations: "Payment of maintenance, operation (including rent, but excluding staff), insurance, utilities, and furnishings." $ 2,000.00 TOTAL $ 2,000.00 Dr. Patricia A. Meyers Executive Director Dr. Alice E. Hairston Sheiter Director Kathy A. Srnuk, RN., B.S.N. Health Care Direclor Karen E. Chakroff Administrative Assistant Judrth A. May Program Coord inato r Sylvia A. Wheeling Food Service Director BALD W1 AVENUE human services center 212 BALDWIN AVENUE I P.O. BOX 3960 II PONTIAC, MICHIGAN 48059 N (313) 332-634N 24 HOUR SHELTER PHONE 335 7450 April 17, 1989 1989-90 EMERGENCY SHELTER GRANT PROGRAM 1. Name: Baldwin Avenue Human Services Center Address: P.O. Box 3960, 212 Baldwin Avenue, Pontiac, Michigan 48059 Phone: 313-335-7450 Contact Person: Dr. Patricia A. Meyers, Executive Director Andress: Same Phone: 313-332-6134 2. Board of Directors -- Attached 3. Articles of Incorporation and IRS status -- Attached 4. The Baldwin Shelter is a program component of the Baldwin Avenue Human Services Center. Dr. Alice E. Hairston is the She1ter 1 s Director, and she reports directly to Dr. Patricia A. Meyers. The Baldwin Shelter opened in October, 1983; Dr. Hairston is the only Director the shelter has ever had. For the last 51/2 years, the shelter has taken complete family units and women with children and housed them in its facility. The site is the first floor of the Baldwin United Methodist Church; there are no religious restrictions placed upon the clients at any time. The shelter is staffed with a minimum of two people around the clock every day of the year. Shelter guests may remain for thirty (30) days. During this time, they are offered the following free services. a. 3 meals and a snack each day b. laundry facilities c. clothing and household items d. basic medical care e. transportation f. housing search assistance g. job search assistance h. psychological counseling substance abuse counseling cv,IThrowil Sin erely, 41111 rir 44Iir • Dr. Patricia A. Meyers Executive Director EMERGENCY SHELTER GRANT PROGRAM The City of Pontiac has determined that there is sufficient space to shelter twenty (20) persons per night. In 1988, the shelter had an 87% occupancy rate. There are usually twice as many children in the shelter as adult men and women. No one under the age of eighteen (18) is sheltered unless accompanied by a parent or legal guardian. The Baldwin Shelter has two primary goals. a. Provide a safe and clean place for people to live while they are homeless. b. Move clients into their own homes as quickly as possible. 5. Proposed Budget -- Attached 6. Matching Funds -- Attached rnnclnqinn Homelessness is continuing to increase in northern Oakland County and the greater Pontiac area. Statistics from the first quarter of 1989 show that the Baldwin Shelter housed 15% more people in the period January 1 - March 31, 1989 than it did in the same period in 1988. While these figures are distressing, the picture for the shelter provider is even more grim. Housing costs continue to rise, which places even more pressure on the poor. The affluence in much of Oakland County causes many potential and even former donors to assume that the poverty crisis is history. The baby boomlet, causing some new headlines in newspapers and much joy in some circles, is causing even more poverty and pain for over-pressed low income and poor families. It is not uncommon for a woman to come directly to the shelter from the hospital with her two or three- day-old child. The Baldwin Shelter respectfully requests that the Oakland County Community Development Office give serious consideration to its request for emergency shelter dollars. These dollars are needed more now than they have ever been. Enclosures EMERGENCY SHELTER GRANT PROGRAM CONTRACT BETWEEN THE COUNTY OF OAKLAND AND H.A.V.E.N., INC. Preamble 1.01 This contract is made on the 1st day of July, 1989 between H.A.V.E.N., Inc., hereinafter designated as the "Shelter," having its principal office at 92 Whittemore Street, Pontiac, Michigan, 48058 and the County of Oakland, Office of Conguunity Development, hereinafter designated as the "County," having its principal office at 1200 North Telegraph Road, Pontiac, Michigan, 48053. 1.02 The funding for this contract is based on Letter of Credit No.86000339 Amendment 5 dated April 18, 1989 for the sum of $51,000 that the County has received for its entitlement of Emergency Shelter Grant (ESG) funds from the U.S. Department of Housing and Urban Development (HUD). 1.03 The effective dates of this contract shall be from July 1, 1989 to June 30, 1990, and any such period(s) as the Shelter and the County shall agree. Purpose 2.01 The purpose of this Contract is to provide emergency shelter services to the homeless pursuant to and within the parameters of the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77) and the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-528), 2.02 The program's primary objectives are: a) Maintenance and operation of homeless shelters (but not salaries of operating staff); the provision of insurance, utilities and salary of shelter maintenance staff. b) The provision of furnishings for homeless shelter clients. Furnishings include beds, mattresses, blankets and other sleeping equipment, clothing and other expenses categorized in Contract Attachment A. 2.03 In consideration of mutual promises and covenants contained herein, the County and the Shelter agree as follows: Responsibilities of the Shelter 3.01 The Shelter shall carry out the following specific activities with ESG funds:1 (Attachment A) 3.02 The Shelter shall submit Reimbursement Requests along with supporting documentation, work progress reports and financial reports on a monthly basis. APPROVED AS TO FORM , . / 7 / BY --e/Y — I Dopartroe-pt of Corporation/catin'sbi. 3.03 The Shelter shall provide an Evaluation Report to the County at the completion of the term of this contract. The report shall contain a census of clients served with counts of male, female, minority, senior and minor clients served and a statement of the effectiveness of Emergency Shelter Grant funds in providing services, supplies and shelter to the homeless. Responsibilities of the County 4.01 The County shall, in consideration of services rendered to the homeless by the Shelter, pay the Shelter a total sum not to exceed $2,000.00. 4.02 The County shall reimburse the Shelter upon receipt of a Reimbursement Request from the Shelter as specified in Section 3.02. 4.03 The County through reimbursement to the Shelter will cover all items in cost categories listed in Section 3.01. (Attachment A) Reporting 5.01 The Shelter shall comply with any additional reporting requirements to be specified by the County. Compliance 6.01 The Shelter shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Prohibition of Discrimination 7.01 The parties shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The parties shall comply with all other federal, state or local laws, regulations, and standards, and any amendments thereto as they may apply to the performance of this Contract. 7.02 No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this Contract. The Shelter shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964. Prohibition of Politiral Activity 8.01 None of the funds, materials, property or services contributed by the County to the Shelter under this Contract shall be used in the performance of this Contract for any partisan political activity, or to further the election or defeat of any candidate for public office. Prohibition of Religious Activity 9.01 There shall be no religious worship, instruction or proselytization as part - of, or in connection with the performance of this Contract. _Assurance of Drug and Alcohol Free Facilities 10.01 The Shelter will administer, in good faith, a policy designed to ensure that the Shelter is free from the illegal use, possession, or distribution of drugs or alcohol by its beneficiaries. General Provisions 11.01 Merger or Integration. This Contract constitutes the entire Contract between the County and the Shelter with respect to the subject matter hereof and there are no other or further written or oral understandings or agreements with respect hereto. 11.02 Assignment or Delegation. No assignment or delegation of this Contract may be made, in whole or in part, without the written consent of the County being first obtained. 11.03 Termination. Either party may at any time during the life of this Contract or any extension thereof teLminate this Contract by giving thirty (30) days notice. Notices to the Shelter shall be addressed to it at 92 Whittemore Street, Pontiac 48058 and notices to the County shall be addressed to it c/o the Office of Community Development, Executive Office Building, Room 112, 1200 North Telegraph Road, Pontiac, Michigan 48053. 11.04 Indemnification. a) The Shelter shall indemnify, defend and hold harmless the County against any and all expense and liability arising against the County resulting from any act, omission or negligence of the Shelter. b) The County shall indemnify, defend and hold harmless the Shelter against any and all expense and liability arising against the Shelter resulting from any act, omission or negligence of the County. c) In the event the Shelter becomes involved in or is threatened with litigation relative to this contract and project, the Shelter shall immediately notify the County and the County may enter into such litigation to protect the interest of the County as they may appear. 11.05 Insurance. The parties hereto shall maintain during the term of this Contract on behalf of all of their employees performing any of the activities hereunder the following insurance, where applicable. a) Worker's Compensation insurance for employees which meets Michigan's statutory requirements and Employer's Liability insurance with minimum limits of $100,000 each accident. H.A.V.E.N., INC. COUNTY OF OAKLAND STATE OF MICHIGAN b) Shall maintain a comprehensive General Liability Policy in the minimum amount of $500,000 per cccurrence combined single limit. This policy shall provide coverage for premises, operations, products and completed operations, contractual, independent contractors, broad form property damage and personal injury occurrence, combined single limit coverage, including all owned vehicle, both private passenger and other than private passenger, hired autos and non-owned autos. All of the above requirements will be evidenced by a Certificate of Insurance granting no less than thirt, (30) da s notice of cancellation. 11.06 Independent Contractor Provision. The relationship of the Shelter to the County shall be that of an independent contractor. No partnership, association, or joint enterprise shall arise between the parties hereto as a result of any provision of this Contract nor shall any provision herein be construed as making an employee of the Shelter an agent or employee of the County. 11.07 Disputes. The Shelter shall notify the County in writing of its intent to pursue a claim against the County for breach of any terms of this Contract. No suit may be commenced by the Shelter for breach of this Contract prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Shelter, at the request of the County, must meet with an appointed representative of the County for the purpose of attempting to resolve the dispute. Attachments 12.01 The following attachments are incorporated by reference and become a part of this Contract: (Attachment A) IN WITNESS THEREOF, the H.A.V.E.N., Inc. and the County of Oakland have executed this contract as to the date first written above. BY: BY: POSITION: POSITION: DATE: DATE: ATTEST: ATTEST: DATE: DATE: HAVENKTF(7/88) 11/2spc rev. 4/89 ATTACHMENT A H.A.V.E.N. ACTIVITY BUDGET ITEM AMOUNT Provision of the following items -under s 576.21 (a)(3) of Emergency Shelter Grant s regulations: "Payment of maintenance, operation (including rent, but excluding staff), insurance, utilities, and furnishings." $ 2,000.00 TOTAL $ 2,000.00 ORGANIZATIONAL DESCRIPTION H.A.V.E.N. is a private, non-profit agency that has served Oakland County residents since 1978 as an emergency shelter for women and children left homeless due to physical, sexual or emotional abuse. Since H.A.V.E.N. inception in 1975, 100% of H.A.V.E.N.'s financial and personnel resources have been allocated to providing comprehensive and specialized services to Oakland County families who have been victimized by domestic violence, child sexual assault, or rape. For women and children left homeless due to domestic violence situations, H.A.V.E.N. not only provides the basic necessities of food, shelter and clothing, but also supportive counseling services. The counseling services are designed to enable clients to increase their sense of self worth and to help build their confidence and independence. Positive parenting classes are designed to help to break the cycle of abuse in these high risk families. H.A.V.E.N. is governed by a 25 person Board of Directors. Day to day operations are supervised by the Executive Director. The accounting system is set up on an accrual basis and meets the specifications of our funding sources, including the State of Michigan and Oakland County. Audits occur on an annual basis. SITE DESCRIPTION H.A.V.E.N.'s shelter is located in a former convent near downtown Pontiac. The building can accommodate 15-25 families, usually 1 family per bedroom, with a maximum capacity of 65 residents. The shelter has a dormitory style bathroom; 2 large kitchens; 3 large living rooms; 2 children's playrooms; a laundry and pantry area; a meeting room; counseling rooms, plus offices, reception and secretarial areas. SERVICE DESCRIPTION AND PHILOSOPHY The critical need for shelter services are illustrated by H.A.V.E.N.'s statistics: Approximately 5,000 people have been given emergency food and shelter since 1978. Since 1984, food and shelter have been provided to: 1988 1987 1986 1985 1984 Adults 331 320 324 297 296 Children 463 542 454 451 494 In 1988, of the 794 individuals provided shelter at HAVEN, 432 or 54.4% were from Southern Oakland County. All of H.A.V.E.N.'s clients are homeless because of physical, sexual, or emotional abuse. Victims of domestic violence are one of the identified special populations of persons in need of emergency shelter facilities according to the Michigan CHAP which is based on guidelines in the Federal Register Vol. 53, No. 249 December 28, 1988, (p.5). The vast majority of H.A.V.E.N. shelter clientele are women who are low income or indigent, whose only situations at great personal risk, or the streets. Frequently, these women are unemployed and have small children, essentially trapped in an economic dependency upon their abuser. Service Description and Philosophy - page 2 Battered women need to be housed in a shelter facility with staff that understands the unique situation they come from. Battered women and their children require special services that address a variety of financial, legal and emotional issues. Some of these include security problems which arise when the batterer is angry that the woman has sought shelter, the need for legal information, or other legal issues which arise because a crime has been committed. H.A.V.E.N. also provides counseling services to the women regarding the dynamics of violence and the resulting emotional isolation and lowered self esteem they experience. Besides providing counseling services to the women, H.A.V.E.N. also offers extensive counseling and support services to their children. These children are at high risk: a pilot study by the National Center on Child Abuse and Neglect showed that nearly 50% of children in domestic violence shelters had also been either physically or sexually assaulted; 70% of the children exhibited emotional and/or behavioral problems; 50% of the infants were experiencing health problems related to abuse or neglect. Studies have shown that children from abusive homes are more likely to be abusive as adults, therefore it is critically important to have counseling available at the shelter facility so the cycle of abuse can be halted. H.A.V.E.N, provides extensive specialized and comprehensive services to a very unique population in addition to the regular shelter services of food, clothing, financial aid, and assistance in finding alternative housing. H.A.V.E.N.'s philosophy in providing service is to empower women by offering them shelter, support and information so they can make positive choices regarding their present situation. H.A.V.E.N. recognizes that in these times of turmoil and stress, the clients need to maintain a sense of normalcy in their day to day lives. H.A.V.E.N. provides facilities that allow for independent living with a communal set up for preparing meals, laundry facilities and other miscellaneous chores. Clients seeking shelter are screened by H.A.V.E.N.'s 24 hour crisis lines to determine eligibility. Eligibility generally corresponds with the description of "needy" as defined by the local Department of Social Services determination of ADC or GA eligibility. Other available financial resources are always explored with the client, as is potential shelter with family members or friends prior to admission to H.A.V.E.N. The maximum length of stay is generally 30 days per family, although exceptions are allowed under special circumstances. During their stay at H.A.V.E.N., clients receive shelter, food, clothing, prescription and other medicines as needed, and comprehensive support services. These support services include individual and group counseling for both adults and their children, childcare, parenting classes and visits by a public health nurse who provides information on basic health care nutrition and immunization. H.A.V.E.N. provides extensive childcare services to clients which enables them to take advantage of other H.A.V.E.N. provided support services in the area of employment counseling, such as displaced homemaker services, job skills Service DesripLion and Philosophy - Page 3 assessments and resume writing. HAVEN staff aid the clients in obtaining information on financial and legal assistance, housing, and school books. Meals are prepared from a set of menus drafted with the assistance of a dietician and the Oakland County Cooperative Extension Service. Shelter residents prepare the meal on 'a rotating basis. Formula and baby food are provided to women with infants. The meals are prepared in a kitchen that is equipped with an institutional stove and oven, refrigerators and freezers. HAVEN is cooperating with the Oakland County Homeless Task Force under th direction of Dr. Locey and is submitting monthly statistical reports to Oakland County. FUNDING REQUEST AND .BUDGET NARRATIVE HAVEN proposes to use the funding from this grant for some shelter operating costs, HAVEN is a 65 bed, 4 story building. Shelter operating costs requested are: Utilities $4,000 Insurance $3,000 Crisis/Business Phone Lines $6,000 Household/Cleaning/Office Supplies $3,500 Maintenance $3,000 • $19,500 The crisis and business phone lines provide 24-hour shelter access to victims of domestic violence. Household and cleaning supplies refers to diapers, toilet paper, and other cleaning products. Maintenance refers to inspections, warranties, snow removal costs, etc. The matching funds for the grant request will be money received from the State Domestic Violence Treatment Board.