HomeMy WebLinkAboutResolutions - 1984.05.10 - 17152fl
4
MISCELLANEOUS RESOLUTION # 84147 May 10, 1984
BY; FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: REQUEST AUTHORIZATION TO TRANSFER FUNDS FROM NON-DEPARTMENTAL
OVERTIME RESERVE TO DEPARTMENTAL BUDGETS FOR ESTIMATED OVERTIME
REQUIREMENTS - JUNE 1 - DECEMBER 31, 1984
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen;
WHEREAS transfer of funds for overtime is currently made monthly based
upon authorized overtime; and
WHEREAS it is proposed that overtime expenditures be controlled by the
individual divisions with departmental direction; and
WHEREAS P.A. 621 of 1978 requires an amendment to the 1984 General Appro-
priations Act; and
WHEREAS THE General Appropriations Act requires budgetary centers (divisions)
not to exceed budgetary control categories; and
WHEREAS it is necessary to transfer funds from Non-Departmental Overtime
Reserve to Departmental Budgets for estimated overtime requirements for the period
June 1 - December 31, 1984; and
WHEREAS due to the P.O.A.M. Union Contract Settlement, anticipated Sheriff
Department overtime cost will be higher than funds available in Overtime Reserve
Account; additional funds for said requirement will be transferred from Salary
Adjustment Account to the Sheriff Department Budget.
NOW THEREFORE BE IT RESOLVED that Section 16 of the General Appropriations
Act be amended to read as follows: Appropriations accumulated at the salaries and
operating summary levels of expense within each County division will be deemed
maximum authorization to incur expenditures, with the exception of the overtime
account (Account No. 002) which shall be treated as a separate budgetary control
category.
BE IT FURTHER RESOLVED that violation of the General Appropriations Act, over-
expenditure of budgetary control categories, may result in civil or criminal action
against the person(s) violating the Act. Such legal actions may include holding the
person(s) personally financially liable.
BE IT FURTHER RESOLVED that $492,000 be transferred from the Overtime Reserve
Account and $100,000 be transferred from the Salary Adjustment Account to Depart-
mental Budgets for anticipated overtime requirements for the period June 1 - December
31, 1984 consistent with the attached schedule.
APPROVE THE FOREGOING RESOLUTI
BE IT FURTHER RESOLVED that the Department Read,. with the authorization
of the Fiscal Officer or his designee /may transfer overtime funds between
divisions within that department.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE
•
OAKLAND COUNTY
TRANSFER FOR ESTIMATED OVERTIME
June 1, 1984 thru December 31, 1984
Account #1001
Fund/ Overtime
Dept. Organization Amount
10100 General Fund
111-05 Executive Admin.-Word Processing 1,000
131-05 Central Services-Property Records 12,000
132-02 Safety Division 40,500
133-20 Probation - District Court 3,000
136-05 Facilities Engineering-Tech. Services 500
136-10 Facilities Engineering-Construction 3,000
145-01 Planning Division-Admin. 800
169-01 Medical Examiner 7,400
212-10 Clerk/Register-Legal Records 1,225
213-01 Elections Division 1,200
214-01 Register of Deeds 7,000
221-05 Treasurer-General Accounting 200
221-10 Treasurer-Tax Administration 1,500
311-01 Circuit Court-Administration 400
322-01 District Court-Division I 6,000
323-01 District Court-Division II 525
324-01 District Court-Division III 3,000
325-01 District Court-Division IV 9,550
342-05 Juvenile Court-Casework Unit 2,500
342-25 Juvenile Court-Legal Processing 2,500
342-40 Juvenile Court-Youth Assistance 10,000
344-01 Probate Court-Estates & Mental Division 6,000
432-01 Sheriff-Administrative Services 500
432-05 Sheriff-Civil Unit 500
433-10 Sheriff-Detention Unit 120,000
433-12 Sheriff-Court Detention Unit 21,000
433-15 Sheriff-Trusty Camp 19,000
433-20 Sheriff-Inmate Services 1,000
433-25 Sheriff-Southfield Detention Facility 6,000
433-30 Sheriff-Work Release Program 5,500
433-35 Sheriff-Food Services 1,000
436-05 Sheriff-Investigations Unit 19,000
436-15 Sheriff-Road Patrol 35,000
436-18 Sheriff-Township Patrol 91,000
438-05 Sheriff-Narcotics Enforcement Team 3,200
438-30 Sheriff-Traffic Unit 29,850
438-35 Sheriff-Marine Safety 4,500
439-01 Sheriff-Technical Services 1,000
439-05 Sheriff-Communications Unit 13,400
439-10 Sheriff-Operations Unit 28,000
439-30 Sheriff-Records Unit 100
611-05 Drain Commissioner 3,000
611-16 Drain Commissioner 12,000
Total General Fund 534,350
21500 Friend of the Court Fund
312-03 Court Services Unit 2,500
312 -08 Typing, Reception & Filing 250
312-10 Legal Advice 200
Total Friend of the Court Fund 2,950
22100 Health Fund
178-01 Animal Control-Admin. 500
178-05 Animal Control-Kennel Unit 1,200
178-10 Animal Control-Road Unit 5,000
178-20 Animal Control-Southfield Shelter 1,800
177-05 Disaster Control 200
177-10 EMS-OCOM 300
Total Health Fund 12,000
Account #1001
Fund/ Overtime
Dept. Organization Amount
29210 Camp Oakland
164-01 Administration 300
164-10 Boy's Ranch 200
164-15 Girl's Ranch 200
164-20 Work Education 2,000
Total Camp Oakland 2,700
29230 Children's Village
165-10 Child Care Unit 40,000
Total Children's Village 40,000
GRAND TOTAL 592,000
Sources of Funds
4-10100-909-01-00-9903 Overtime Reserve
4-10100-909-01-00-9901 Salary Adjustment Reserve
Total
492,000
100,000
592,000
Prepared by:
Budget Division
(2 )
OVERTIME RATIONALE
USER DIVISIONS
Executive Admin. - Word Processing
Deadlines for Budget Reports
Central Services - Property Records
New record files backlog; increase Friend of the Court records;
destruction of outdated files.
Safety Division
Cover officers on sick or annual leave; court transportation.
Probation - District Court
Breakdown of terminal; backlog of leins.
Facilities Engineering
Design: Complete projects. Construction: Supervise projects on
Holidays and week-ends.
Planning Division - Admin.
Special Projects by Planning Staff requiring immediate completion.
Medical Examiner
Provide investigation and morgue/autopsy services after hours, week-ends
and holidays.
Clerk/Register of Deeds
Enter land file data history in computer for transition to on-line
operation; primary and general election activity; computer downtime
Treasurer
Receipt of Delinquent Tax Rolls, May Tax Sale activity, computer downtime.
Circuit Court
Special projects by Court Administrator's staff requiring immediate completion.
District Courts
Enter case history information in Computer for transition to on-line computer
operation; computer downtime; court in session after normal working hours.
Juvenile Court
Evening Youth Assistance meetings attended by staff assigned to various school
districts; reduce clerical backlog.
Probate Court - Estates & Mental Division
Process backlog of legal paperwork.
Sheriff Department
Road Patrol: Fill-in for Township Deputies an sick and annual leave.
Corrections: Fill-in for Deputies on sick, annual, training leave; hospital
watch; transporting prisoners.
Communications: Fill-in sick and annual leave.
Mini Contracts: Overtime used is reimbursed.
Other Units: Overtime required for coverage of sick and annual leave; special
assignments.
Drain Commissioner
Construction Inspector personnel required to be present during drain construction
activity which is in process after normal working hours.
Friend of the Court Fund
Pick-up and transportation by Circuit Court Service Officers of individuals
named in warrants regarding child support/alimony orders; filing of cases by
clerical staff during periods of heavy activity.
Health Fund
Animal Control: Prepare monthly billing statements; monthly reports; selling
licenses; rabies clinics; cleaning and feeding animals (partially reimbursed);
emergency call-outs.
IA
(11
Disaster Control
Tornado Siren tests and disaster drills; semi-Monthly staff training,
overtime is reimbursed.
Camp Oakland
Coverage of scheduled staff absenteeism; fill vacant positions; staff
required to work beyond eight hour day.
Children's Village
Coverage of Scheduled Staff absenteeism when part-time non eligible staff
are unavailable; one-on-one supervision required; recruiting; staff required
to work beyond eight hour day.
May 19 84 10th day of
ALLEN
#84147 May 10, 1984
Moved by Page supported by Rewoid the resolution be adopted.
AYES: Wilcox, Aaron, Calandro, Doyon, Hobart, Jackson, R. Kuhn,
S. Kuhn, Lanni, Law, McConnell, McDonald, Moffitt, Nelson, Olsen, Page,
Perinoff, Rewold. (18)
NAYS: Foley, Fortino, Moore, Pernick, Price. (5)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY or OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
• Miscellaneous Resolution #84147 adopted by the Oakland County Board of Commissioners
at their meetina held on May 10, 1984
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
Counfy Clerk/Register of Deeds
this