HomeMy WebLinkAboutResolutions - 1989.07.20 - 17275PLANNING AND BUILD NB COMMITTEE
Miscellaneous Resolution 89174 July 20, 1989
BY: PLANNING AND BUILDING COMMITTEE - Anne M. Hobart, Chairperson
IN RE: DEPARTMENT OF PUBLIC WORKS - SOLID WASTE - AMENDMENT TO THE CONTRACT WITH
ROGERS, GOLDEN & HALPERN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved a contract with
Rogers, Golden & Halpern for the assistance in determining a site for a sanitary
landfill in an amount not to exceed $450,306; and
WHEREAS the county desires additional efforts not included in the original
work scope specifically:
1) Confirmation of the first and second sites for suitability under state
statute; and
2) Modifying the Landfill Siting Advisory Committee criteria for use by the
Solid Waste Planning Committee for inclusion in the Plan Update; and
3) Assistance on the white paper and review of federal legislation; and
WHEREAS Rogers, Golden & Halpern has submitted a proposal that includes all
such work items in an amount not to exceed $331,777; and
WHEREAS these costs were anticipated in Miscellaneous Resolution #89126 -
Solid Waste Professional Services Amendment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby authorizes and directs the Chairperson of the Oakland County Board of
Commissioners and the County Executive to execute the attached Amendment in the
amount of $331,777 to the Agreement for Professional Services between the County
of Oakland and Rogers, Golden & Halpern for engineering services for the sanitary
landfill activities.
BE IT FURTHER RESOLVED that the consultant will be authorized to proceed in
confirmation of Site No. 2 only upon approval of the Planning and Building
Committee; and
BE IT FURTHER RESOLVED that the total amount to be paid to Rogers, Golden &
Halpern for consulting services for this agreement, as modified by the Amendment,
shall not exceed $782,082.
Mr. Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
AMENDMENT #1 TO AGREEMENT BETWEEN THE COUNTY OF OAKLAND
AND ROGERS, GOLDEN & HALPERN, INC. FOR PROFESSIONAL SERVICES
This is Amendment #1 to the agreement dated July 19, 1988
between the County of Oakland (Owner/Client) and Rogers, Golden
& Halpern, Inc. (RGH). The Agreement is amended as follows.
Article No. 1-- PARTIES TO AGREEMENT
Delete "Representing the interests of the Municipal Solid Waste
Board."
Article No. 2--SCOPE OF SERVICES
(4) Add: Milton Handorf, or his designee, represent the Owner/
Client on all matters concerning the project.
ADD:
Article No. 18—DISCRIMINATION
RGH certifies it is in compliance with existing laws, state and
federal, regarding the prohibition of discrimination in
employment practices on the basis of race, sex, creed, color,
religion, national origin, ancestry, age, handicap, disabled
veteran status and Vietnam era veteran status.
RGH shall not discriminate against any employee or applicant for
employment to be employed in the performance of this Agreement,
with respect to hire, tenure, terms, conditions or privileges of
employment, or any matter directly or indirectly related to
employment, because of race, creed, religion, color, sex,
handicap, national origin, or ancestry. Breach of this covenant
may be regarded as a material breach of this Agreement.
Renumber Article No. 16 to Article No. 19.
SCHEDULE II. Other Services and Supplies
Substitute Paragraph: Charges for services, equipment, and
facilities not directly furnished by RGH and for direct expenses
incurred by RGH on behalf of the Owner/Client, shall be billed
at actual cost. Direct RGH expenses include shipping charges,
subsistence, transportation, printing and reproductions,
telephone, miscellaneous supplies, testing laboratories, travel,
lodging, publications, graphic materials, postage and equipment
use. No other direct expenses will be charged without the
approval of the Owner/Client. Air travel shall not exceed coach
rates and local overnight lodging (in Oakland County) shall be
at the Holiday Inn unless unavailable. All other travel cost
shall not exceed amounts approved by Owner/Client, Charges for
subcontracted services incurred by RGH on behalf of the Owner/
Client shall be computed at actual cost plus 8%. No work will
be subcontracted without the approval of the Owner/Client.
SCHEDULE III, SCOPE OF WORK
Add the following tasks:
A. Adapt LSAC Siting,Criteria for 641 Plan Inclusion.
RGH will establish normalized rating values for each of the
siting criterion developed by the Oakland County Landfill Siting
Advisory Committee (LSAC).
New scoring values for each criterion will be generated by
multiplying the weight given to each o-riterion, by the LSAC, by
the normalized ratings.
1
RGH will hold one workshop with either the LSAC or the 641
Planning Committee to develop a minimum score which would permit
inclusion of a proposed facility into the 641 Solid Waste
Management Plan. This session would involve the Nominal Group
Technique as a method of developing a consensus with regard to
the minimum score(s).
RGH will prepare an application form to be used by facility
proponents in applying for plan inclusion.
RGH will assist the 641 Planning Committee in the use of
this form through one training workshop in which several
hypothetical facilities will be scored by the 641 committee.
Finally, RGH will prepare general cost estimates of the
effort required to confirm the criterion measurements as
required by the criteria. These costs would then be considered
by the 641 Planning Committee as possible application fees to
accompany the application for plan inclusion.
RGH's estimate of the maximum probable fee for services
under this category, inclusive of direct and indirect expenses,
is $30,000.00.
B. Site Confirmation to Act 64 Criteria
RGH's contract provides for the confirmation of one site to
Act 641 Criteria for geology and hydrogeology. The County
wishes to take the top two sites and perhaps the top three. In
addition, the County wishes to develop an Act 64 database with
respect to geology and hydrogeology for that portion of the
site(s) that would accommodate the ash monafill.
RGH's estimate for site confirmation is based on ten percent
of the effort required to meet Michigan standards. In order to
develop the required database to confirm to Act 641 for the
bypass facility and Act 64 for the ash monofill RGH will require
a total of $160,000 per site confirmed. Thus, RGH's estimate of
maximum probable tee for services under this category, inclusive
of direct and indirect expenses, is:
$110,000 to complete confirmation of site 1 (Act 64)
$160,000 to complete confirmation of site 2 (Act 641 &
Act 64) contingent upon authorization to proceed
from the Planning and Building Committee of the
Board of Commissioners
•.?"
$270,000 TOTAL
RGH's estimate of the maximum probable fee for services
under this category, inclusive of direct and indirect expenses,
is $270,000.
C. Out-of-Scope Services
In the latter part of 1988, RGH met with the County's
Planning and Building Committee (November), Finance Committee
(December) and the full Board of Commissioners. The Owner/
Client asked RGH to receive full project funding and initiate
the Public Participation aspect of the project. Direct and
indirect expenses for these meetings total $14,733.92.
Further, RGH selected the Landfill Advisory Committee in
Oakland County and did so over a period of one week. RGH's
proposal contemplated committee selection in RGH's Philadelphia
Offices and allocated a period of 4.5 man days. The
differential expense involved in making RGH representatives
readily available to County Commissioners if $7,760.07.
2
The Editor's Luncheon was not part of the original project
scope. Total direct and indirect expenses for the Editor's
Luncheon were $3,323.22.
RGH participated in the development of the "White Paper"
with the Project Coordinator, Larry Fox, of Bishop, Cook,
Purcell & Reynolds, attendance at, and follow-up of three
meetings in the Washington D.C. offices of Mr. Fox. The total
direct expense for this activity was $5,406.96.
At the request of Lucille McConnell, of Bishop, Cook,
Purcell & Reynolds, RGH reviewed three pieces of pending
legislation concerning Resource Recovery Ash management. The
total direct and indirect expense was $552.57.
The total direct and indirect expenses in this category are
$31,776.74.
Summary of Contract Changes:
1. Adapt the Oakland County Landfill Siting Committee's
siting criteria to a form that would be applicable to
641 Plan inclusion criteria: $ 30,000.00
2. Confirm selected site(s) for Act 64 criteria with
respect to geology and hydrogeology: $270,000.00
3. Reimburse RGH for funds expended on activities which
were not part of the original scope of the Project:
$ 31,776.74
TOTAL, this Amendment: $331,776.74
ORIGINAL CONTRACT: $450,305,52
TOTAL: $782,082.24
Article No. 20--Signatures
Unless otherwise specified below, the following signatories
are the authorized representatives upon whose decisions and
information each party may rely in performance of this
Agreement. Any information or notices required or permitted
hereunder shall be deemed to have been sufficiently given to
either party if given to these signatories or to such other
parties and/or address as they may subsequently designate.
This Amendment is effective
Firm name: Rogers, Golden & Halpern, Inc.
Firm address: 1216 Arch Street
Philadelphia, PA 19107
Signed by:
Title:
Date:
Owner/Client:
Roy Rewold
Chairperson
Board of Commissioners
Daniel T.Murphy
County Executive
Date: Date:
3
July 20, 1989
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WIILIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC WORKS - SOLID WASTE - AMENDMENT TO THE
CONTRACT WITH ROGERS, GOLDEN AND HALPERN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution # and finds:
1) The County entered into a contract with Rogers, Golden, and
. Halpern for assistance in determining a site for a sanitary
landfill in an amount not to exceed $450,306,
2) The contract included a confirmation of one site to Act 641
criteria,
3) Additional costs to Oakland County, to be provided by Rogers,
Golden and Halpern are $331,777 as follows:
A) The cost to determine if the top two sites conform to Act
641 criteria and Act 64 criteria (To accommodate an ash
monofill) is $270,000.
B) The cost to include the Landfill Citing Advisory Criteria
for inclusion is the County's Act 641 Plan Update is
$30,000,
C) The cost for services outside the original scope of work
including attending public meetings, electing the Landfill
Siting Advisory Committee in Oakland County, participation
with Bishop, Cook, Purcell, and Reynolds on the white paper
and pending legislation at a cost of $31,777,
4) Funding in the amount of $500,000 was provided in Miscellaneous
Resolution. #89126 Solid Waste - 1989 Professional Services Budget
Amendment,
5) It is recommended the contract amendment be approved in an amount
not to exceed $331,777 for the above mentioned work,
6) This contract has been approved as to form by Corporation
Counsel.
fndpwrogers
RESOLUTION # 89174 July 20, 1989
Moved by Hobart supported by Susan Kuhn the resolution be adopted.
AYES: Caddell, Chester, Crake, Ferrens, Gosling, Hobart, Jensen, Johnson,
S. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen,
Pappageorge, Pernick, Price, Rewold, Skarritt, Wolf, Aaron, Bishop. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on July 20 , 1989 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 20th day of July , 1985
LYA D. ALLEN, County Clerk
Register of Deeds
Deputy Clerk