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HomeMy WebLinkAboutResolutions - 1989.07.20 - 17279Miscellaneous Resolution #89177 July 20, 1989 BY: PLANNING AND BUILDING COMMITTEE - Anne M. Hobart, Chairperson IN RE: DEPARTMENT OF PUBLIC WORKS - SOLID WASTE - CONTRACT WITH ELECTRONETICS CORPORATION FOR DEVELOPMENT OF A MUNICIPAL VEHICLE LOCATOR TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the county is in the proces of implementing a solid waste disposal system; and WHEREAS flow control of solid waste will be an important element of that system; and WHEREAS the county will be responsible for monitoring and enforcing flow control; and WHEREAS the county is seeking a method to determine where rubbish collection vehicles have collected the solid waste they are bringing to the county system disposal facilities; and WHEREAS Electronetics Corporation has developed the concept of a municipal vehicle locator that could monitor the route and location of rubbish collection vehicles thereby ensuring that vehicles pick up and deliver to the county disposal system the rubbish from an approved route; and WHEREAS Electronetics Corporation has submitted a proposal to demonstrate a simplified pilot program including a mobile unit that can identify and log a limited route and a PC based contract unit that would take in and display the route; and ° WHEREAS Oakland County Computer Services Department can find no other provider of this technology. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Chairperson of the Oakland County Board of Commissioners and the County Executive to execute an agreement with Electronetics Corporation for the purpose of demonstrating the municipal vehicle locator system consistent with Electronetics Corporation proposal in an amount not to exceed $30,000. Mr. Chairperson, on behalf of the Planning and Building Committee, move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE CONTRACT Electronetics Corporation AGREEMENT is made this day of , 1989, by the COUNTY OF OAKLAND, a municipal corporation, with offices located in the Executive Office Building, 1200 North Telegraph Road, Pontiac, Michigan ("County") and ELECTRONETICS CORPORATION located at 555 Commerce Drive, Amherst, New York 14150 ("Contractor")-. In consideration of the promises below, the parties mutually agree as follows: ARTICLE I - SCOPE OF SERVICES The Contractor will perform a study and proof of principle demonstration to show the feasibility of developing a locator system which can track municipal vehicles throughout normal daily operation in Oakland County, as described in the proposed scope of work heretofore presented to the County and which is recognized as being subject to the terms of Article VII herein as they relate to Confidentiality. ARTICLE II - COMPENSATION The County will pay the Contractor an amount not to exceed $30,000.00 to be paid as follows: A. $20,000.00 within two (2) weeks of the execution of this Contract. B. $5,000.00 sixty (60) days after the first payment. C. $5,000.00 at completion of this Contract. ARTICLE III - RESPONSIBILITY AND REPORTING OF CONTRACTOR Section 1 - The Contractor is responsible to the Deputy Director of the Department of Public Works and will cooperate and confer with him as necessary to insure satisfactory work progress. Section 2 - All reports, estimates, memoranda and documents submitted the Contractor must be dated and bear the Contractor's name. Section 3 - All reports made in connection with these services are subject to review and final approval by the County Executive or designated agent. Section 4 - the County may review and inspect the Contractor's activities during the term of this Contract. ARTICLE IV - TERM This Contract begins upon the execution of the Contract and shall run for a period of four (4) months. ARTICLE V - PERSONNEL Section 1 - The Contractor will provide the required services personally and will not subcontract or assign the services without written approval from the County. Section 2 - The Contractor will not engage the services of any person 4.moloyed by the County for any of the required services without written approval from the County. 3 - The parties aaree that this Contract is for the purposes stated only and that the Contractor is neither an employee nor an agent of the County for any purpose. ARTICLE VI - INDEMNIFICATION AGREEMENT The Contractor will protect, defend and indemnify Oakland County, its agents, servants, volunteers and employees from any and all liabilities, claims, liens, demands and costs, of whatsoever kind and nature which may result in injury or death to any Persons, and for loss or damage to any property, including property owned or in the care, custody or control of Oakland County in connection with or in any way incident to or arising out of the occupancy, use, service, operations, Performance or non-performance of work in connection with this Agreement resulting in whole or in part from negligent acts or omissions of contractor, any sub-contractor, or any employee, agent or representative of the contractor or any sub-contractor. The Contractor represents and agrees that it is acting and shall continue to be an independent contractor and that no liability or benefits such as, but not limited to, Workmen's Compensation benefits, retirement and pension benefits, or insurance benefits, or such other rights or liabilities arising out of a contract of hire or employer-employee relationshin shall arise or accrue to either party as a result of this Aorement. The C ontractor will maintain at its own expense during the term of this Contract, the -Follow 4 ng insurance ; 1) Workers' Compensation Insurance with Michigan statutory limits and Employers Liability insurance with a minimum limit of $300,000 each accident for any employees. 2) Comprehensive General Liability Insurance with a combined single limit of $1,000,000 each occurrence for 'bodily injury and property damage. Insurance policies must be issued by companies licensed to do business in Michigan or approved to do business in Michigan and such companies must be well rated and acceptable to the County Risk Manager or designated agent. Contractor shall furnish certificates of insurance issued to the County Executive's Office, 1200 North Telegraph Road, Pontiac, MI 480543 evidencing such coverage and endorsements at least ten (10) working days prior to commencement of services under this Contract. If the required insurance coverage is not maintained at any time during the term of this Contract, the Contract shall be subject to cancellation immediately cr at any time thereafter, at the sole election of the County. If the insurance coverage described in the required certificate of insurance expires without evidence of renewed coverage being submitted to the County Executive this Contract shall be subject to cancellation immediately or at any time thereafter, at the sole e ,es .1-ion of the County. If the County to exercise its option to cancel on these grounds, the County shall so notify the Contractor, of its election. ARTICLE VII - INTEREST OF CONTRACTOR AND COUNTY The Contractor promises that it has no interest and will not acquire any interest which would conflict with the performance of services required by this Contract. The Contractor also promises that, in the performance of this Contract, no person having a conflicting interest will he employed. In addition, no officer, agent, employee of the County of Oakland or member of its governing bodies may participate in any decision relating to this Contract which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested or has any Personal or pecuniary interest. However, this paragraoh does not apply if therehas been Compliance with the provisions of Section 3 of Act No. 317 of the Public Acts of 1968 and/or Section 30 of Act No. 1 56 of the Public Acts of 1851, as amended by Act No. 51 of the Public Acts of 1978, whichever is applicable. ARTICLE VIII C NFIDENTIALITY AND OWNERSHIP The County acknowledges that Contractor owns Confidential Information. (a) The County shall hold in strict confidence any Confidential Information which it obtains from the Contractor and shall take all reasonable precautions to prevent disclosure of Confidential information to third parties. The County shall only use confidential information for purposes of its rights and interest in the Contnect. The Contractor recognizes and agrees, however, that disclosure of Confidential Information may be permitted pursuant to disclosures to any governmental agency necessary to obtain and maintain any permits, licenses, or other approvals with respect to the construction and operation of the system pursuant to federal, state or local regulatory requirements. The County shall promptly notify the Contractor of any request for disclosure of Confidential Information and limit the purpose of such request for such disclosure of Confidential information and the purpose of such request, and to the extent authorized by applicable provisions of states law pertaining to public records, shall disclose such Confidential Information only upon prior written authorization by the Contractor. Prior to the disclosures required by the immediately preceding sentence, the Contractor may participate with the County in discussions with such agency and may comment on the scope and content of such requested Confidential Information. (b) The rights and obligations of the Parties set forth herein with respect to Confidential Information are subject to applicable Provisions of state law pertaining to public records. The County shall give the Contractor notice immediately upon receipt of any reauest for Confidential Information made pursuant to such provisions 'of state law. The County shall consult with the Contractor Prior to any response to such reauest, and within the time Provided by such provisions of state law Prior to compliance with such request for disclosure, fully cooperate with the Contractor in negotiations with the Person reauesting such information or in any legal action by the Contr a ctor to =T-Icin the release of ==:7 4 a1 Confidential Information; n ,-ovided, however, that unless prohihltd by a court of competent jurisdiction, disclosure by the County of such Confidential Information pursuant to such provisions of state law pertang to public records shall not violate the terms cf this Contr ,-.ct. (c) The Contractor shall clearly identify as such Confidential Information which the Contractor discloses to the County, its representatives or consultants. Any document or Portion of a document containing Confidential Information which is delivered by the Contractor to the County, or its representative or consultant, shall be clearly labeled with the words "Confidential Information." Any other form of Confidential Information shall be clearly identified by the Contractor as such prior to or promptly after disclosure to the County (provided that the County's obl17,ation shall not accrue _until notice by the Contractor), its ageits or reprentatves in such manne ,- as to reasonably put any recipient of such information on notice of the confidential nature of such communication. Upon no t ice County hac, been recur o disclose Confid e nt i al Information pursuant to the P-ovision ,R of state law pertaining to public records, the Contractor shell further separately identify that information, if any, which, in the opinion of Contractor is not included within the meaning of such Provisions of state law, and the statutory :oasis therefore; trovided, however, that such opinion of the Contractor shall in no way modify the County's obligation to disclose such information in accordance with the provisions of such law and the provisions of this Contract. (d) Surrcal Th4s viTI ,4h.p71 ,nn•T •L T—e-""'` e (e) All hardware provided by the Contractor tursuant to the terms of this Contract shall remain the property of the County. 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Notwithstanding the above, this Contract is subject to cancellation at the sole election of the County if the Contractor fails to maintain the required insurance coverage at any time during the term of this Contract, as more fully described in the TL-rg 44 .7g article on Insurance and Indemnification. X7 I "7171NGES SCOPE OR SEEDtJLE OF c."-7RV 7—.7'S The C...7)un -::y y:-'•-'6.7" services of the Concra. Charies which era mutually n by the .1:=1! 771-71-4 -r- A ec -==z= 4 n -b e amount of the . .this . . Contract ,...,,, ..—....—— ,,,, • .Cr1 =.7%^d=7", ,,, -....‘t.—....,—.....,y ..... y ... RTILE vTT 7 =-1,n",71.7m OF "Nml-,-A",1, This the entire agreement between *H71.= parties and all crior representations, 17 ,.,7:cions or agreements r whether or oral. This Contract is zo be interretad by Mi=tizan. OAKLAND COUNTY • ,m,--,-n Tn . Daniel T . Mucthv Oakland County Clerk/Re LEOTFONTICS r,r-vr-Dr,,=m7n1.7 APPROVED AS TO FORM: R. Stephen Gordy, Ph.D. President By: Office 0,=1="ic of CorDo -rarion Counsel July 20, 1989 FISCAL NOTE (Misc. Resolution #89177) BY: FLNANCE COMMITTEE, DR. G. WITLIAM CADDELL, CHAIRPERSON IN RE: DEPARTMENT OF PUBLIC WORKS - SOLID WASTE - CONTRACT WITH ELECTRONETICS CORPORATION FOR DEVELOPMENT OF A MUNICIPAL VEHICLE LOCATOR TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution # and finds: I) The County is seeking to determine location and routes of rubbish collection vehicles as a part of establishing an approved solid waste flow, 2) Electronetics Corporation has proposed a pilot demonstration of a mobile vehicle locator which would enable the County to monitor vehicle routes, 3) Planning and Building Committee has approved the proposed contract in conjunction with the Solid Waste Plan, 4) Funding of $30,000 is available in the 1989 Solid Waste Unit Professional Services line item, 5) The contract has been approved as to form by Corporation Counsel. FINANCE COMMITTEE fndpwsolwaste #89177 July 20, 1989 The Chairperson referred the resolution to the Finance Committee and the Computer User Advisory Committee (CUAC). There were no objections.