HomeMy WebLinkAboutResolutions - 1988.08.04 - 17348July 14, 1988
Miscellaneous Resolution # 88175
By: Public Services Committee - Richard D. Kuhn, Jr., Chairperson
In re; Oakland County In-Car Terminal Project
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS representatives of Oakland County police departments
and staff of CLEMIS Computer Services Department have been working
on a joint project to implement a county-wide In-Car Terminal Project;
and
WHEREAS 25 communities have indicated their commitment to
participate in the project; and
WHEREAS the communities will bear the cost of in-car terminal
hardware and associated radio equipment; and
WHEREAS the Oakland County In-Car Terminal Project will provide
all law enforcement agencies in Oakland County the capability to increase
police and public safety through direct access of LEIN, NCIC and
CLEMIS files from patrol cars; and
WHEREAS successful implementation of a multi-jurisdictional project
as proposed requires a central message switching processor,
communication towers and associated telephone lines heretofore referred
to as "Base Network"; and
WHEREAS the Oakland County In-Car Terminal Project will provide
a county-wide "Base Network" to support future growth of the mobile
data terminal system up to 500 mobile terminals; and
WHEREAS the Oakland County In-Car Terminal Project will provide
a network support person to assure 24-hour continuous operation and
perform liaison activities to 50 agencies; and
WHEREAS the optimum way to fund a multi-jurisdictional "Base
Network" is through the County; and
WHEREAS the "Base Network" will provide service to the County
Sheriff's Department patrol cars; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board
of Commissioners authorizes the Oakland County Executive to implement
the proposed In-Car Terminal Project.
BE IT FURTHER RESOLVED that the Sheriff's Department be
provided with in-car terminal hardware similar to local police
departments hardware.
BE IT FURTHER RESOLVED that the Departments of Management
and Budget and Computer Services provide costs and financing details
for the lease and/or purchase and operation of the "Base Network."
Mr. Chairperson, on behalf of the Public Services Committee, I
move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
1 APPROVE THE Fc.)p.
Ex.
CC)'NG P ESO1V11ON
r:17 L
IN CAR TERMINAL PROJECT PARTICIPANTS
Auburn Hills P.D.
Berkley P.D.
Beverly Hills P.D.
Birmingham P.D.
Bloomfield Township P.D.
Farmington City P.D.
Farmington Hills P.D.
Ferndale P.D.
Franklin P.D.
Hazel Park P.D.
Lake Orion P.D.
Madison Heights P.D.
Michigan State Police
Milford P.D.
Northville P.D.
Novi P.D.
Oak Park P.D.
Orchard Lake P.D.
Oxford P.D.
Pleasant Ridge P.D.
Royal Oak P.D.
Southfield P.D.
Sylvan Lake P.D.
Troy P.D.
Walled Lake P.D.
Waterford Two. P.D.
West Bloomfield Two. P.D.
7/12/88
OAKLAND COUNTY IN-CAR TERMINAL PROJECT
SYSTEM DESCRIPTION
EE2ject Introduction
Law enforcement agencies throughout Oakland County face
,limitations in their ability to support the operational needs
of the police officer on the road. This problem has been
recognized for years and in 1985, Oakland County law
enforcement officials explored the possibility of establishing
a Backbone System to support in-car terminals for their road
patrol officer, however, the cost of the system was too high
for them to proceed. In January 1987 a renewed effort for
funding was presented to the Automobile Theft Prevention
Authority. This proposal was not funded as it did not meet
the objectives of the Auto Theft Authority.
In a continuing effort, these officials, through the Oakland
County Computer Services Department and the CLEMIS Project,
proposed a countywide "Backbone System" to the Oakland County
Finance Committee, which was not supported.
In April 1987 the CLEMIS (Courts and Law Enforcement
Management Information System) Policy Committee established
the CLEMIS Consortium Committee to provide CLEMIS members with
a means to combine efforts in the joint development and
implementation of computer related products for their
respective communities. The goal of such product is to
improve communications and information retrieval, increase
public safety efficiency and service levels and to enhance
CLEMIS goals and objectives.
The Consortium has organized a Joint Venture project to
acquire mobile digital terminals (MDT) for your community and
all of Oakland County. Individual communities will acquire
MDT's through the Consortium and pay a yearly fee to cover
lease and maintenance costs.
The "In-Car Terminal System" represents technology which will
greatly improve the law enforcement officers direct access to
information. This direct "in -car" access is perhaps of
greatest value to the smaller agencies which frequently have
only a single patrol unit in service without extensive back -up
or communications support that is available in larger
agencies. Often multi-agency, radio traffic in combination
with high demand data inquiries which creates frequently
extended delays causing inconvenience to the public and the
officer as well as greater risk to the officer in cases where
rapid access and return of information is of the essence.
Page Two
Benefits:
. Increased arrest rate
• Improved officer safety
• Reduced dispatch air time
• Reduced dispatcher workload
In conclusion, the proposal before you has the unanimous
support of Oakland County law enforcement officials. They
have recognized for years that the advanced technology in
In-Car Terminal Systems would improve the quality of life for
citizens of Oakland County through the improved performance of •
their policing efforts.
In-Car Terminal
In-car terminal is defined as the use of an alphanumeric
terminal within a vehicle communicating from a remote
location. This device provides the mobile operator (police
officer) a two-way data link to access information stored in
local, state and federal data files. A typical use in the
police service is access of LEIN, NCIC, NLETS, Secretary of
State and CLEMIS data files. The capability of interrogation
of these files by a police officer in his vehicle, relieves
dispatchers of this responsibility and expedites the process
of inquiry significantly. This process provides higher levels
of safety for police officers as well as direct feedback to
the inquiring officer. The following items highlight
additional capabilities of in-car terminals:
. Send a message to a dispatcher using free text mode.
. Send a message to another mobile unit using free text
mode.
. Ability to send a message to a terminal known to be out
of service that will be self-prompting when the unit
signs on.
. Operator security by means of diagnostic password
process.
. Operator's status condition available at master console.
. Emergency message processing.
The use of in-car terminals by police officers in Oakland
County will provide the following key benefits:
. Allow direct data file access.
. Improve police officer safety.
. Reduce dispatcher workload.
. Increase inquiry processing resulting in additional
arrests and increased recovery of stolen vehicles and
property.
. Increase communications security.
. Provide additional inquiry capability into CLEMIS data
base.
Page Three
Research indicates that this type of system has increased
productivity in those agencies where the in-car terminal
system has been installed. In the New York City Police
Department the use of in-car terminals, which has increased
inquiry into various state and federal data banks, has
benefited the department by enhancing its ability to safely
recover stolen vehicles and property as well as increasing
individual effectiveness of its policy officers in performing
routine police activities. The Phoenix Police Department
reported a 34.9% increase in warrant arrests over a three year
period resulting from the implementation of an in-car terminal
network.
Message Processor
The In-Car Terminal System message processor will be located
in the Operations area at Computer Services. The processor
will:
. Automatically process all messages from remote terminals
as well as responses from interface data files.
. Control all network and software security required by
local, state and federal mandates.
. Be accessible to Computer Services staff to attend to
network or terminal requirements.
All required logging of message transactions will be processed
and retained utilizing this hardware.
Backbone Network
A radio frequency communication network will be
established to support countywide access to an in-car terminal
system. This network becomes the "backbone" for all
communications between remote in-car terminals and the main
processing point located at Computer Services. The Backbone
Network will consist of three radio frequency tower sites with
transmit and receive capabilities for communicating with each
in-car terminal. This network is projected to support up to
500 operational units.
Network Support/User Support
The support effort for the in-car terminal project will manage
and oversee the operation, maintenance and development of all
phases of the system. Once the In-Car Terminal System has
been signed over to Oakland County (that is, the vendor has
installed all equipment and performed all required tests
successfully) the personnel for management and control and all
necessary procedures must be in place to assure 24-hour a day
service.
The support staff will act as liaison between computer
services department and county departments, municipalities,
Page Four
townships and other agencies to assure proper service levels.
It is proposed that Oakland County Computer Services
Department User Support staff function as a control source
regarding acquisitions (purchase/lease), maintenance and
training for all participating agencies.
Justification - Officer Safety and Increased Productivity
The use of in-car computer terminals ley road officers in
Oakland County will provide specific key benefits: allowing
direct data base access, reducing dispatcher workload,
improving response times, increasing arrests, increasing
recovered stolen vehicles, improving officer safety, and
increasing communication security.
This type of system has increased productivity in other
communities where in-car terminal computers have been
installed. In the New York City Police Department the use of
mobile terminals has benefited the Department by enhancing its
ability to safely recover stolen vehicles by improving the
individual effectiveness of officers on patrol. The Phoenix
Police Department installed an in-car computer system in 1980
and achieved the following levels of performance:
• Increase in number of warrants served 34.9%
. Increase in number of stolen vehicles recovered 39.2%
The implementation of an in-car computer terminal system in
Oakland County would greatly increase the productivity and
detection efforts of road patrol officers and directed
enforcement teams through the accessibility of stolen vehicle
information and wanted person information.
The in-car computer terminal system would allow county police
officers access to the State's Law Enforcement Information
Network (L.E.I.N.) through a direct inquiry from the in-car
terminal without any intermediate intervention. This system
would provide more effective and efficient use of air time and
communications personnel while providing more accessible query
of vehicle and driver's license information by road patrol
officers.
In 1966 Oakland County made 5,049,501 LEIN inquiries through
dispatch center terminals. This amount will increase
substantially with the implementation of in-car computer
terminals as indicated by the history of mobile terminal use
by the City of Detroit Police Department and the Livonia
Police Department.
/
3 s
Page Five
IN-CAR TERMINAL HISTORY
Detroit 1984 - 2,428,000
In-Car Terminal 1985 - 2,986,515 - 40% Increase
Inquiries 1986 - 3,387,853
Livonia 1984 - 535,269
In-Car Terminal 1985 - 737,504
Inquiries 1986 - 906,253
69% Increase
The use of in-car computer terminals by Oakland County
officers will increase the number of license, vehicle and
person checks by at least 40%. Such an increase of
information will lead to an increase of recovered stolen
vehicles and arrested persons just as it has in other areas
where in-car computer terminal systems have been installed.
Tool to Combat Auto Theft
According to Crime in Michioan reports motor vehicle theft in
Oakland County has increased 72% over the last five years
Oakland County is second only to Wayne County in the total
number of motor vehicle thefts and has the second highest
ratio of reported thefts to the number of motor vehicles
registered in the State of Michigan.
MOTOR VEHICLE THEFT - STATE TOTALS
1985 1984 1983 1982 1981 1980
75,123 78,006 67,235 61,252 58,213 53,562 - 40% Increase
MOTOR VEHICLE THEFT - OAKLAND COUNTY
1985 1984 1963 1982 1981 1980
8,657 8,150 7,260 6,516 5,452 5,045 - 72% Increase
SOURCE: Crime In Michigan
In-car computer terminals would also be instrumental as a tool
to be used by law enforcement agencies who have undercover
units working auto theft in high crime areas. This system
would also make U.D.A.A. enforcement teams substantially more
productive in their detection and apprehension efforts
merits
Local
Police Depa MDT
Processor
MDT
Patrol Vehicles
MDT
Patrol Vehicles
1N-CAR
MOBILE DIGITAL TERMINAL
COMMUNICATIONS SYSTEM
/
3 6:
REPORT TO PUBLIC SERVICES COMMITTEE
BY: DEPARTMENT OF MANAGEMENT AND BUDGET
IN RE: COMPUTER SERVICES/CLEMIS-OAKLAND COUNTY IN-CAR TERMINAL PROJECT
- MISCELLANEOUS RESOLUTION # 88169
The Department of Management and Budget has conducted a preliminary
investigation of the financial implications of the above referenced
resolution based upon infoz.mation- provided by the Computer Services
Department and initial vendor bids and reports as follows:
1) The project proposes that the County fund the base station and
staff support for the in-car terminals, the terminal to be
purchased by the individual police jurisdictions.
2) The annual cost to the County, based on figures provided by
Computer Services, equals $132,431, as detailed in Schedule A.
This cost assumes a seven year lease on the message switch
processor.
3) There is an option to purchase the processor outright at a price
of $226,511. However, with the lease interest rate of 7.97, and
the potential investment interest of 8.07 over seven years
(investment rate provided by Treasurer's office), and assuming a
seven-year depreciation, the lease is more economical. (see
Schedule B) It must be noted however that a five-year
depreciation is normal for computer services equipment.
4) Should the Board wish to purchase the processor, the first year
cost would increase to $317,028 with annual cost increasing to
.$135,779 thereafter.
5) Through Miscellaneous Resolution #88110, the Board appropriated
$1,176,106 to a Special Contingency Fund. Should the Board wish,
these. funds may be used to support this project.
6) As previously mentioned, individual police jurisdictions must
purchase the terminals and maintain them. The in-car terminal
consortium is recommending Electrocom Automation Inc. as the
system vendor. Their specified bid for 200 units, including
terminal, radio, and installation is a purchase price of $3,417
per unit. First year cost to purchase and maintain 200 units is
$742,584.
7) Should the Sheriff Department (or the Safety Division) desire
terminals in the patrol vehicles, the cost must also be absorbed
by the County. Depending on the number of terminals requested
(estimates could be as high as 50-60 terminals), the cost would
be substantial.
8) Because a number of dispatch activities involve CLaaSILEIN
information requested by patrol officers, implementation of this
system in the Sheriff's vehicles may favorably impact the
dispatching needs of the Sheriff and, consequently, any plans to
centralize the dispatch function.
9) The bid specifications require that the vendor's guarantee their
800 MHz system will be able to provide coverage for the entire
County.
10) Should this project receive approval of the Public Services
Committee, both Personnel and Finance Committee's review is
required before Boardaction.
Schedule A
Oakland County In-Car Terminal Project
Annual Cost
Item
Message Switch Processor (lease)
Processor Maintenance
Spare Parts
• Software Maintenance
Network Technician I - Salary
- fringe (39.9)
Telephones lines
Contingency (Tower Charge)
$132,431
$ 41,954
24,750
5,000
14,100
22,178
8,849
5,600
10,000
Prepared by;
Budget Division
July 1988
Schedule B
Message Switch Processor
Lease/Purchase
I) Lease
Annual Amount = $41,954 (based on 7.97k interest)
Contract Period = 7 years
Total Cost $293,678
II) Purchase
(Five-year depreciation is normal for this equipment, seven years is
used for cost comparison)
Price = $226,511 ($45,302 annual depreciation)
Potential Investment = 161,689 (based on 8.0% annual over the
Interest five-year period)
Total Cost $388,200
Lease Savings 94,522
Prepared by:
Budget Division
Jul 1P88.
August 4, 1988
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM cADDETT, CHAIRPERSON
IN RE: OAKLAND COUNTY IN-CAR TERMINAL PROJECT - MISCELLANEOUS RESOLUTION
#88175
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution 1188175 and finds:
1) The In-Car Terminal Project will provide Oakland County police
jurisdictions with the opportunity to purchase or lease terminal hardware
and radio equipment for their patrol vehicles which would have direct
access to LEIN, NCIC and cLENns files;
2) While the project proposes that each jurisdiction covers their
terminal/radio cost, the County is proposed to fund the "Base Network"
Which includes one (1) message switch processor, maintenance and parts for
the processor, telephone lines and tower charges, and one (1) Network
Technician I position to operate the system, the position was approved by
the Personnel Committee;
3) The 1988 cost of the "Base Network", based upon leasing the hardware equals
$54,861, 1989 cost equals $132,731, as detailed in Schedule A;
4) Funds are available in the 1988 Special Contingency Account to cover the
1988 cost, the following budget amendments are recomended:
General Fund
4-10100-901-01-00-9912 Special Contingency $(54,861)
4-10100-181-01-00-6362 CLEM'S - Operations 54,861
$ -0-
Internal Services
Revenues
3-63600-181-01-00-2062 CLEMIS - Operations $ 54,861
Expenses
4-63600-184-01-00-1001 Salaries $ 8,923
4-63600-184-01-00-2070 Fringe Benefits 3,560
4-63600-184-01-00-3340 Equipment Rental 17,481
4-63600-184-01-00-3342 Equipment Repair & Maint. 18,271
4-63600-184-01-00-3278 Comrainications 6,501
4-63600-184-01-00-3701 Software Rental 125
$ 54,861
5) During the annual review of the COmputer Services Department budget,
adjustments will be recommended to cover the 1989 base network cost;
6) Computer Services Department proposes to lease the terminals and radios
from the vendor and subsequently lease the equipment to the local police
jurisdictions at an annual rate of $1,000 per unit, as detailed on Schedule
B (remainder of 1988 cost equals $417 per unit);
7) The following budget amendments are recommended to account for the leasing
of in-car terminals and radios:
Revenue 1988 1989
3-63600-181-01-00-2211 In-Car Terminals $ 83,400 $200,000
3-63600-181-01-00-2037 Budgeted Dept. 28,356 69,000
$111,756 $268,000
Expenses
4-63600-184-01-00-3340 Equipment Rental $ 69,144 $165,088
4-63600-184-01-00-3342 Equip. Repair & Maint. 8,844 20,904
4-63600-184-01-00-3701 Software Rental 33,768 82,008
$111,756 $268,000
$ -0- $ -0-
8) Should additional terminals be requested by police jurisdictions, the
Computer Services Department revenue and expense budget will be adjusted by
the cost per unit as detailed in Schedule B;
9) The Sheriff Department has requested 68 terminals/radios at a 1988 cost of
$28,356 and 1989 cost of $68,000;
10) The Sheriff Department indicates that the Township contracts may be
increased to cover the cost of terminals in the patrol vehicles. Any
changes in the Township contract are subject to approval by the Public
Service Committee;
11) The following budget amendments are recommended to cover the cost of the
Sheriff's terminals/radios:
1988 1989
4-10100-909-01-00-9900 Contingency $(28,356) $(68,000)
4-10100-436-01-00-6360 Computer Services
Operations $ 28,356 $ 68,000
$ -0- $ -0-
12) The effect of this project on reductions in dispatch services has not been
determined.
FINANCE COMMITTEE
Schedule A, ,
Oakland County In-Car Terminal Project
Base Network
1988
8/4-12/31/88 1989
Message Switch Processor (lease) $17,481 $ 41,954
Processor Maintenance 10,313 24,750
Spare Parts 2,083 5,000
Software Maintenance 5,875 14,100
Software Source Book 125 300
Network Technician I - Salary 8,923 22,178
Fringes 3,560 8,849
Telephone Lines 2,334 5,600
Contingency (tower charges) 4,167 10,000
Total $54,361 $132,731
Item
Prepared by: Budget Division
July 1988
Schedule B -
Oakland County In-Car Terminal Project
Terminal/Lease Cost
Expenses 1988 1989
(8/4-12/31/88)
Terminals $180 $ 430
Radios 78 186
Maintenance 33 78
Software Development 126 306
$417 $1,000
Revenue - 1988
Outside Sources - 200 term x $417 - $ 83,400
Inside (Sheriff)= 68 term x $417 = $ 28,356
Revenue - 1989
Outside Sources = 200 term x $1,000 = $200,000
Inside (Sheriff)-- 68 term x $1,000 = $ 68,000
Prepared by: Budget Division
July 1988
. ALLEN, County Clerk/Register of LYNN
day of Auoust 1.988
Resolution # .58175 August 4, 1988
Moved by Richard Kuhn supported by Price the Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the motion carried.
Moved by Richard Kuhn supported by Crake the resolution (with Fiscal
Note attached) be adopted.
Moved by Crake supported by Pernick the resolution be amended to be
consistent with the Personnel Committee Report (the following amendment:
"BE IT FURTHER RESOLVED that one (1) proprietary position of Network Technician I
be established in the Technical Services unit of the Operations Division of Computer
Services.
BE IT FURTHER RESOLVED that if the program is terminated the position will
be eliminated.")
AYES: Hobart, R. Kuhn, Lanni, Luxon, McConnell, A. McPherson, R. McPherson,
Page, Pernick, Price, Rewold, Skarritt, Wilcox, Caddell, Crake, Doyon, Gosling.
(17)
NAYS: None. (0)
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: R. Kuhn, Lanni, Luxon, McConnell, A. McPherson, R. McPherson, Oaks,
Page, Price, Rewold, Rowland, Skarritt, Caddell, Crake, Doyon, Gosling, Hobart.
(17)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached
.resolutton adopted by the .Oakland County Board of Commissioners at their regular
meeting held on August 4, 1988
with the original record thereof no*..) remaining in my office, and
that it is a true and correct transcript therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal or said County at Pontiac, Michigan
this 4th