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HomeMy WebLinkAboutResolutions - 1988.08.18 - 17372: I. 'MISCELLANEOUS RESOLUTION 88208 August 18, 1988 BY: PUBLIC SERVICES COMMITTEE, RICHARD D. KUHN, JR., CHAIRPERSON Community & Economic Development Department - IN RE: COMMUNITY DEVELOPMENT - BALDWIN AVENUE COMMUNITY CENTER, INC. SHELTER CONTRACT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS, homelessnesS is a serious and growing national, state and local problem; and WHEREAS, the Congress of the United States, recognizing this problem, passed the Stewart B. McKinney Homeless Assistance Act, signed into law by the President of the United States on July 22, 1987; and WHEREAS, the U.S. Department of Housing and Urban Development awarded Oakland County a $9,000 Emergency Shelter Grant Program formula allocation for the 19E8 program year, to be allocated within 180 days of receipt, which grant was accepted by Oakland County Board of Commissioners Miscellaneous Resolution #88116; and WHEREAS, the receipt of ESG Program funds allows the County to contract with subrecipients to provide overnight shelter, shelter furnishings, food, emergency medical services, transportation to overnight shelters, and similar services to the homeless; and WHEREAS, the South Oakland Shelter (SOS), the sole provider of such homeless services in Oakland County's Block Grant jurisdiction, does not currently require additional funding; and WHEREAS, the other homeless shelter in Oakland County eligible for funding under the ESG Program guidelines and having a demonstrated need for funding is Baldwin Avenue Community Center, Inc. located within the City of Pontiac, Michigan (Attachment A); and WHEREAS, the• County wishes to enter into a contract to award all of its 1988 ESG funds to Baldwin Avenue Community Center, Inc. (Attachment 8); and WHEREAS, this action has been approved by the U.S. Department of Housing and Urban Development and further that the contract has been approved by both the Office of Corporation Counsel and the Oakland County Community Development Citizens Advisory Council by a roll call vote of 14 - 0. NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County Board of Commissioners be authorized to execute the attached agreement with the Baldwin Avenue Community Center, Inc. for the sum of $9,000. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Richaid D.(Kuhn,F ,Yr., Chairperson Public Services Committee APPROVE THE FOREGOING RFSCIUTON antirS, Murph — Resolution # 88208 August 18, 1988 19-01 day of August 1D88 LYNN" ALLEN, County,Cierk/Register of Moved by Richard Kuhn supported by Crake the resolution be adopted. AYES: Moffitt, Oaks, Page, Pernick, Price, Rewold, Skarritt, Wilcox, Aaron, Bishop, Caddell, Calandro, Crake, Doyon, Gosling, Hobart, Jensen, R. Kuhn, S Kuhn, Lanni, McConnell, McDonald, A. McPherson, R. McPherson. (24) -"NAYS: None. (0) • A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of the attached Miscellaneous Resolution, mhi c h was :adopted by the Oakland County Boar of Commissioners at their meeting held on August 18, 1988 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this ATTACHMENT A BALDWIN AVENUE UNITED METHODIST CHURCH COMMUNITY CENTER EXISTING FACILITY AND SERVICES The Baldwin Avenue Community Center was established June 1981 in Pontiac, Oakland County, Michigan. Formalized legally, it has become informally the conscience of the community. The Center is incorporated under the laws of the State of Michigan and Federally recognized as a Non-profit Organization, It has a Board of Directors which is responsible for the Center's operating budget. The Center is completely independent of any other governmental, civic or social agency. The City of Pontiac does not currently provide funds for the operation of the Center. However, the City of Pontiac is highly supportive of the Center's activities, because it offers programs that are needed in Pontiac and Oakland County, for example: after school and summer tutoring activities and children's Summer Lunch Program. The Center serves thousands of homeless people every month who come to be served by the varied activities and assistance programs. It has become obvious that the Center is truly fulfilling the vital needs of homeless in the community. The Center welcomes and feeds anyone who takes a chair in its Shelter dining area. One glance and it's apparent that the Center is a welcoming environment, not a "soup kitchen". Hot, nutritious, appetizing meals for all in need are prepared and served at no charge. The kitchen itself is large, fully-equipped and inspected regularly by public health officials and City inspectors. In its outward reach every month, the Center delivers 35-pound packages of food to low-income senior citizens who are over 60 years of age and whose income is less than $450 a month. Focus HOPE selects the recipients, packages the food for well-balanced meals, and provides specific guidelines; the Center sees to the delivery. Equal to food as a pressing need is the necessity for "a roof over one's head" at a time when an individual or a family literally does not know where to turn. The Center provides, at no charge, emergency shelter 24-hours a day, 7 days a week, in a clean, well-lighted, comfortable, and secure environment. It serves all in need who have been referred to the Center by other appropriate agencies, but available space is at a premium. The environment is uniquely one of true shelter; it is not a "flop-house". It is the only such shelter in the Metropolitan Pontiac area, indeed in all of Oakland County, that offers these services for a maximum of two weeks: accommodations for either sex in separate dormitories for men and women; accommodations for women with children; accommodations for complete family units in private rooms; separate bath and shower facilities for men and women. Not only does the Center provide the basic needs of shelter, such as privacy and comfort, it also assures its clients of clean bedding, cribs when needed, necessary bath items, personal hygiene items, and two meals and a snack each day, served privately. Shelter clients have their own comfortable lounge, assuring them as much as possible, a "home" environment. During shelter periods, the Center makes every effort to locate permanent homes or apartments for those in need and, when necessary, assists with rent and utilities; however, due to lack of resources, this service is limited. Through voluntarily-donated items, the Center maintains a clothing room from which homeless individuals and families may choose whatever they need at no charge. It is the Center's policy to make sure that all clothing donated is clean and in good condition before it is accepted. The Center provides (on an occasional basis) the following health care services at no charge: • On-site and off-site health examinations; flu shots; breast and Pap smear examinations and diabeic testing. e The Center administers a special fund, separate from the general operating budget, which pays for: medical prescriptions; eye glasses; dentures and other dental work; medical bills not covered by federal insurance for the unemployed to those on public assistance and senior citizens on low or inadequate incomes. Determination of such benefits is made by the Executive Director of the Community Development Department before any cash is disbursed to the recipients. • The Center does not practice medicine (doctors for health examinations are available) but it does promote good health habits. A cry for help never goes unheeded by the Center. In response to emotional and psychological needs, the Center plays a far greater role than feeding and clothing the hungry and poor, or sheltering the homeless. The Center provides facilities and personnel for compassionate, qualified counseling, understanding, support, and follow-through. Such counseling is available at no charge to those who are troubled, at loss, frightened, and battered. Staff counseling is provided for those needing immediate assistance. Additionally, qualified and concerned counselors from Oakland County are available to the Center. And, when necessary, referrals are made to other individuals or agencies for more exact care. Transportation is provided for those who do not own automobiles or for when public transportation is not convenient. -2- Crises occur in the lives of all people. The Center offers crisis intervention counseling in such areas as: a Substance Abuse. Counseling those who are alcohol and/or drug dependent. A chapter of Narcotics Anonymous meets each week at the Center. • Child Abuse. Abuse of children - physically, psychologically and sexually - is one of the shocking facts of our time. Support and counseling programs are conducted weekly for parents or others in this critical area. O Spouse Abuse.. Counseling for the battered wife (or husband), whether physical or psychological. • Parent Abuse. Our elderly often find themselves abused, even abandoned, by their own adult children. Counseling for all involved is available at the Center. • Emotional and Psychological Distressed. People who are potentially suicidal, or suffering from strees, or who simply don't know how to cope - all can receive the counseling they need to rebuild their lives. • Marriage and Other Family Counseling. The Center strives to help married couples work out their marital problems. Single parents too often need counseling. Unwed mothers (and fathers) are acquainted with their options. o Additionally, the Center helps people to "get a new start". It provides work for parolees at the Center, assists in job search and stresses the need for continuing their education. The Center also helps probationers work out public service hours. COURTESY OF CITY OF PONTIAC, DEPARTMENT OF PLANNING AND COMMUNITY RENEWAL. KJF BALDWIN -3- 629.00 640.00 10,063.00 OAKLAND COUNTY SilELTER Pi;oi'uSAL Applicant: Raidwin Avenue Community Center 2120aldwin Avenue P.O. Box 3960 Pontiac, Michigan 48059 Contact Person: Dr. Patricia A. Meyers, Executive Director Community Center Phone: 332-6134 Baldwin Shelter Phone: 335-7450 Attached please find articles of incorporation. IRS determination letter already submitted. Attached please find zoning approval from City of Pontiac. Shelter Funding Proposal Food Supplies 990.00 Counseling (18 hours) . 360.00 --Food and Counseling represent 15% of total available -- Occupancy Space usage, utilities, maintenance, insurance.. 7,500.00 Custodial Services - 37.5 hours at $ 4.00 150.00 $ 9,000.00 Matching Funds One month shelter payroll ..... ............ ...... $ 8,794.00 One month shelter social security.. Volunteers at $ 5.00 per hour for one month... PACE ATTACHMENT E EMERGENCY SHELTER GRANT PROGRAM CONTRACT BETWEEN THE COUNTY OF OAKLAND AND BALDWIN AVENUE COMMUNITY CENTER, INC. Preamble LO1 This contract is made on the day of , 1988 between Baldwin _ Avenue Community Center, Inc., operators of the Baldwin Avenue Community Center Shelter for the homeless, hereinafter designated as the "Shelter", having its principal office at 212 Baldwin Avenue, Pontiac, Michigan 48058, and the County of Oakland, Office of Community Development, hereinafter designated as the "County", having its principal office at 1200 North Telegriph Road, Pontiac, Michigan 48053. 1.02 The funding for this contract is based on Letter of Credit No. 8600C339 dated June 10, 1988 for the sum of $9,000 that the County has received for its entitlement of Emergency Shelter Grant (BSG) Funds from the U.S. Department of Housing and Urban Development (HUD). 1.03 The effective dates of this contract shall be from September 1, 1988 to August 31, 1989, and any such period(s) as the "Shelter" and the "County" shall agree. Purpose 2.01 The purpose of this Contract is to provide emergency shelter services to the homeless pursuant to and within the parameters of the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77), 2.02 The program's primary objectives are: a) The provision of essential services to the homeless, including health, drug abuse, education or food. These costs are limited to fifteen (15) percent of the total amount of grant assistance available. b) Maintenance and operation of homeless shelters (but not salaries of operating staff); the provision of insurance, utilities and salary of shelter maintenance staff. c) The provision of furnishings for homeless shelter clients. Furnishings include beds, mattresses, blankets and other sleeping equipment, clothing and other expenses categorized in Contract Attachment A. 203 In consideration of mutual promises and covenants contained herein, the County and the Shelter agree as follows: Responsibilities of Baldwin Avenue Community Center, Inc. 3.01 The Shelter shall provide emergency shelter services to the homeless including but not limited to: Overnight shelter accohnodation, meals, clothing, counseling or other services concerned with employment, drug abuse or education as set forth in SectiOn 2.02 above. 3.02 The Shelter shall submit Reimbursement Requests along with supporting documentation, work progress report and financial reports on a monthly basis. -1- 3.03 The Shelter shall provide an Evaluation Report to the County at the completion of the term of this contract. The report shall contain a census of clients served with counts of male, female, minority, senior and minor clients served and a statement of the effectiveness of Emergency Shelter Grant funds in providing services, supplies and shelter to the homeless. Responsibilities of9t 4.01 'The County shall, in consideration of services rendered to the homeless by the Shelter, pay the Shelter a total sum not to exceed $9,000.00. 4.02 The County shall reimburse the Shelter upon - receipt of a Reimbursement Request from the Shelter as specified in Section3.02. 4.03 The County through reimbursement to the Shelter will cover all items in cost categories listed in Contract Attachment A. Reporting 5.01 The Shelter shall comply with any additional reporting requirements to be specified by the County. Compliance 6.01 The Shelter shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Prohibition of Discrimination The parties shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, cenditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and the Federal Rehabilitation Act of 1973, R.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The parties shall comply with all other federal, state or local laws, regulations, and standards, and any amendments thereto as they may apply to the performance of this Contract. 7.02 No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this Contract. The Shelter shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964. Prohibition of Political Activity 8.01 None of the funds, materials, property or services contributed by the County to the Shelter under this Contract shall be used in the performance of this Contract for any partisan political activity, or to further the election or defeat of any candidate for public office. 7.01 -2- Prohibition of Religious Activity 9.01 There shall be no'religious worship, instruction or proselytization as part of, or in connection with the performance of this Contract. - General Provisions 10.01 Merger or Integration. This Contract constitutes the entire Contract between the County and the Shelter with respect to the subject matter hereof and there are no other or further written or oral understandings or agreements with respect hereto. 10.02 Assignment or Delegation. No assignment_or delegation of this Contract may be made, in whole or in part, without the written consent of the County being first obtained. 10.03 Termination. Either party may at any time during the life of this Contract or any extension thereof terminate this Contract by giving thirty (30) days notice. Notices to the Shelter shall be addressed to it at 212 Baldwin Avenue, Pontiac, Michigan 48058, and notices to the County shall be addressed to it c/o the Office of Community Development, Executive Office Building, Room 112, 1200 North Telegraph Road, Pontiac, Michigan 48053. 10.04 Indemnification. a) The Shelter shall indemnify, defend and hold harmless the County against any and all expense and liability arising against the County resulting from any act, omission or negligence of the Shelter. b) The County shall indemnify, defend and hold harmless the Shelter against any and all expense and liability arising against the Shelter resulting from any act, omission or negligence of the County. c) In the event the Shelter becomes involved in or is threatened with litigation relative to this contract and project, the Shelter shall immediately notify the County and the County may enter into such litigation to protect the interest of the County as they may appear. 10.05 Insurance. The parties hereto shall maintain during the term of this Contract on behalf of all of their employees performing any of the activities hereunder the following insurance, where applicable. a) Worker's Compensation insurance for employees which meets Michigan's statutory requirements and Employer's Liability insurance with minimum limits of $100,000 each accident. b) Shall maintain a comprehensive General Liability Policy in the minimum amount of $500,000 per occurrence combined single limit. This policy shall provide coverage for premises, operations, products and completed operations, contractual, independent contractors, broad form property damage and personal injury occurrence, combined single limit coverage, including all owned vehicle, both private passenger and other than private passenger, hired autos and 'non-owned autos. All of the above requirements will be evidenced by a Certificate of Insurance granting no less than thirty (30) days notice of cancellation. -3- 10.06 Independent Contractor Provision. The relationship of the Shelter to the County shall be that of an independent contractor. No partnership, association, or joint enterprise shall arise between the parties hereto as a result of any provision of this Contract nor shall any provision herein be construed as making an employee of the Shelter an agent or employee of the County. 10.07 Disputes. The Shelter shall notify the County in writing of its intent to pursue a claim against the County for breach of any terms of this Contract. No suit may be commenced by the Shelter for breach of this Contract prior to this expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Shelter, at the request of the County, must meet with an appointed representative of the County for the purpose of attempting to resolve the• dispute. Attachments 11.01 The following attachments are incorporated by reference and become a part of this Contract. Budget - Eligible Operation and Maintenance Costs of a Shelter. IN WITNESS THEREOF, the Baldwin Avenue Community Center, Inc. and the County of Oakland have executed this contract as to the date first written above. COUNTY OF OAKLAND STATE OF MICHIGAN BALDWIN AVENUE COMMUNITY CENTER, INC. BY: BY: POSITION: POSITION: DATE: DATE: ATTEST: ATTEST: DATE: DATE: ESG KJF(7/88)