HomeMy WebLinkAboutResolutions - 1988.07.14 - 17439Y APPROVE- THE FOPEGOING RESOLUTION .r
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June 23, 1988
Miscellaneous Resolution it 88163
BY: PUBLIC SERVICES COMMITTEE - RICHARD D. KUHN, JR. CHAIRPERSON
PUBLIC SERVICES DEPARTMENT —
IN RE: EMPLOYMENT AND TRAINING DIVISION BUDGET PROGRAM YEAR 1988
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Executive Committee of the Private Industry Council has
reviewed and approved the Employment and Training Division Administrative Budget for
Program Year 1988, as shown in Attachment A, covering the period July I, 1988 to June
30, 1989; and
WHEREAS under Article V of the Private Industry Council By-Laws power has
been delegated to the Executive Committee to manage, direct and control the operational
affairs of the Council; and
WHEREAS notice of allocation of JTPA funds has been received from the
Michigan Department of Labor for program periods and funding sources as outlined in
Attachment B; and
WHEREAS the funding sources as shown in Attachment B, for the total amount
of $5,226,302, serve as an estimate of Program Year 1988 fund availability, subject to
finalization of carry-forward funds from the previous year.
NOW THEREFORE BE IT RESOLVED that the Employment and Training
Division Budget be adopted for the total amount of $5,226,302 as follows:
1. To establish an Administrative budget of $727,809 for staff
salaries, fringe benefits, and related operating costs.
2. To provide for a program administration contingency of $110,372
for program salaries, fringes, and operating expenses.
3. To provide for an appropriation contingency of $4,388,121 for
JTPA program operations.
BE IT FURTHER RESOLVED that the Employment and Training Division will
prepare and present a written status report to the Public Services Committee on a
quarterly basis.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
1988
Requested
Amendment
$(516,080)
1989
Requested
Amendment
$(516,080)
Account Number Account Name
3-71849-172-01-00-2185 Grant Revenue
July 14,• 1988
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDEIL, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - El\./TLOYIENT AND TRAINING DIVISION
BUDGET PROGRAM YEAR 1988 MISCELLANEOUS RESOLUTION #88163
TO THE OAKLAND COUNTY BOARD OF C(in11-SSIONMS
Mr. Cnairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #88163 and finds:
1) The Employment and Training Division has requested to amend its
1988-1989 Biennial Budget to reflect the Program Year grant award
for the period of July 1, 1988 through June 30, 1989;
2) A comparison of the approved budget to the proposed budget is
included on Schedule A;
3) The proposed budget has 3 unfunded vacant positions (a Secretary
II, an Employment & Training Tech.III, and a student) Which will
be deleted in Program Year 1989-1990 if funding for these
positions is not available;
4) The following amendments to the 1988-1989 Biennial Budget are
recommended:
4-71849-172-01-00-1001
4-71849-172-01-00-1002
4-71849 -172-01 -00-1006
4-71849-1 72-01-00-207 5
4-71849-172-01-00-3128
4-71849-172-01-00-3201
4-71849-172-01-00-3204
4-81940-172-01-00-3302
4-71849-172-01-00-3409
4-71849-172-01-00-3430
4-71849-172-01-00-3502
4-71849-172-01-00-3514
4-71849-172-01-00-3528
4-71849-172-01-00-3574
4-71849-172-01-00-3658
4-71849-172-01-00-3727
4-71849-172-01-00-3752
Salaries - Reg.
Overtime
Sumner Help
Fringe Benefits
Professional Serv.
Accounting Services
Advertising
Data Processing
Indirect Costs
Subcontractors
Maintenance Contract
Member., Dues,& Pub,
Miscellaneous
Personnal Mileage
Rent
Training
Travel & Conference
$(130,847)
250
276
(28,770)
7,170
2,000
.(5,700)
60
(699)
(9,964)
777
4,340
(109)
(2,298)
(14,635)
1,100
458
$(130,847)
250
276
(28,770)
7,170
2,000
(5,700)
60
(699)
(9,964)
777
4,340
(109)
(2,298)
(14,635)
1,200
458
OAKLAND COUNTY EMPLOYMENT & TRAINING
PROPOSED PY-88 BUDGET (7/1/88 TO 6/30/89)
ADM IN
BUDGET
(PROGRAM)
ADMIN.
BUDGET
SCHEDULE A
PAGE ONE OF TWO TOTAL
ADMIN
BUDGET EXPLANATION OF ACCOUNT ACCOUNT NAME
6
7 FRINGE BENEFITS
9 TOTAL SALARIES/FR.BEN
10
154,789,00 ESTIMATED BUDGET FOR FRINGE BENEFITS
91,139.00 550,093.00
127,091.00
466,954.00
27,690.00
70
:1
72
33
74
36
37
39
40
41
42
44
45
46
47
43
49
50
51
54
1 SALARIES
2 SUMMER STUDENTS
OVERTIME
4
TOTAL SALARIES
337,053.00
2,560.00
250.00
339,863.00
63,441.00
0.00
0,00
400,474.00 ESTIMATED BUDGET FOR SALARIES
2,560.00
250.00
63,441.00 403,304.00
966.00
0-00
0.00
0.00
0.00
0.00
0.00
1,271.00
•0.00
0.00
209.00
720.00
8,655.00
0.00
342.00
CONTRACTUAL SERVICES
---
COMPUTER REP. & MAINT.
LEGAL EXPENSES
PROFESSIONAL SERV
PUBLIC SERVICES
ACCOUNTING SERV
ADVERTISING
DATA PROCESSING
INDIRECT COSTS
SUB-CONTRACTORS
MEMBER. DUES PUBL
MISCELLANEOUS
PERSONAL MILEAGE
25 RENT
26 TRAINING PIC COUNCIL
27 TRAVEL & CONFERENCE
-0
4,120.00
500.00
55,500_00
14,500 on
15,500.00
1,800.00
1,092.00
7,199.00
72,300.00
4,640.00
891.00
3,102.00
41,445.00
3,100.00
1,458.00
5,086.00
500.00
55,500.00
14,500.00
15,500.00
1,800-00
1,092.00
e,470.00
72,300.00
4,640.00
1,100.00
3,030.00
50,100.00
3,100.00
1,800.00
TECHNO-LOGIC CONCEPTS(2836)MIS UPDATE(2000)ADD'L MEMORY (250)
ANTICIPATED LEGAL EXPENSES
CPA (12500)(50000)GRIEVANCE (3000)TECH ASST. (10000)
CEO 20 HRS MO (12,700)SEC. 4 HRS (700)8NA'(592)CONF(500)
85 HOURS PER MONTH BY ACCOUNTING DIVISION
NEWSPAPER (MKGT 100)RFP/MEETING NOTICES (1000) PLAN (700)
A T & T COSTS FOR COUNTY TERMINAL
4.17. OF SALARIES
ADMINISTRATION REIMBURSEMENT REQUESTS BY SUBCONTRACTORS
FEES FOR NAB BUSINESS CURRENTS(68) MICHIGAN WORKS! (4572) *
RECORD STORAGE (80 PER MONTH) PETTY CASH (140)
ESTIMATED MONTHLY EXPENSE OF 319.00
5 MONTHS @ 4619.88 / 7 MONTHS @ 2784.71 REMODELING 7500
PIC MEETINGS(6 174) CONFERENCES (1556) MILEAGE (500)
LOCAL, STATE, AND NATIONAL CONFERENCES
11
12
13
14
15
16
17
18
19
20
21
23
24
SUB TOTAL CONTRACTUAL 227,147.00 12,171.00 239,310.00
COMMODITIES
OFFICE SUPPLIES
POSTAGE
SUB TOTAL COMMODITIES
INTERNAL SERVICES
MAINTENANCE
COMPUTER SERVICES
LEASED VEHICLES
EQUIPMENT RENTAL
CONVENIENCE COPIER
STATIONERY STOCK
MAIL ROOM
PRINT SHOP
TELEPHONE-COMMUNICATIONS
SUB TOTAL INTERNAL SERV
TOTAL OPERATING
TOTAL ADMIN. BUDGET
81.00
1,215.00
1,296.00
162.00
3,600.00
121.00
3,402.00
9,315.00
1,361.00
-,090.00
2,23,6.00
10,125.00
32,412.00
260,855.00
727,809.00
19.00
285.00
304.00
38.00
0.00
27.00
798.1)0
2,185.00
319-00
490.00
524.00
2,375.00
6,758.00
19,233.00
110,372.00
100.00
1,500.00
1_,600.00
200.00
3,600.00
150.00
4,200.00
11,500.00
1,690.00
2,580.00
2,760.00
12,500.00
39,170.00
280,008.00
838,181.00
SUPPLIES FROM PETTY CASH
STAMPS FOR DIRECT MAILINGS
BASED ON ESTIMATE OF 16.50 PER MONTH,
BASED. ON ESTIMATE OF 300.00 PER MONTH FOR COUNTY TERMINAL
BASED ON ESTIMATE OF 12.50 PER MONTH
BASED ON ESTIMATE OF 350.00 PER MONTH FOR COUNTY EQUIPMENT
BASED ON ESTIMATE OF 25219 COPIES PER MO. 5 .038
BASED ON ESTIMATE or 140.00 PER MONTH
BASED ON ESTIMATE OF 215.00 PER MONTH
BASED ON ESTIMATE OF 230.00 PER MONTH
LEASING(4400) BILLINGS(7800) WATS(863) REFUND CMH (-563)
* BUDGETED FOR FULL YEAR, AT CURRENT RATE PENDING PIC
APPROVAL 1/1/89. SUBJECT TO ADJUSTMENT BASED ON 1789
67. INCENTIVE AWARD.
ACCOUNT NAME
1 SALARIES
SUMMER STUDENTS
3 OVERTIME
4
TOTAL SALARIES
6
7 FRINGE BENEFITS
9
TOTAL SALARIES/FR.1'1EN
10
11 CONTRACTUAL SERVICES
12
13 COMPUTER REP. & MAINT.
14 LEGAL EXPENSES
15 PROFESSIONAL SERV
16 PUBLIC SERVICES
17 ACCOUNTING SERV
18 ADVERTISING
19 DATA PROCESSING
20 INDIRECT COSTS
21 SUB-CONTRACTORS
22 MEMBER. DUES PUBL
23 MISCELLANEOUS
24 PERSONAL MILEAGE
25 RENT
26 TRAINING PIE COUNCIL
27 TRAVEL & CONFERENCE
20
29 SUB TOTAL CONTRACTUAL
30
COMMODITIES
2,843.00
500.00
50,500.00
14,500.00
13,500.00
7,500.00
1,032.00
7,868.00
80,500.00
300.00
1,000.00
3,330.00
56,080.00
3,100.00
300.00
5,086.00
500.00
55,500.00
14,500.00
15,500.00
1,800.00
1,092.00
8,470.00
72,300.00
4,640.00
1,100.00
3,830.00
50,100.00
3,100.00
1,800.00
2,243.00
0.00
5,000.00
0.00
2,000.00
(5,700.00)
60.00
602.00
(8,200.00)
4,340.00
100.00
500.00
(5,980.00)
0.00
1,500.00
CHANGE
PY-88
BUDGET
PY-87
BUDGET
200.00
3,600.00
150.00
4,200.00
11,500.00
1,680.00
2 7 580.00
2,760.00
12,500.00
(70.00)
(150.00)
(150.00)
(800.00)
(500.00)
(920.00)
(020.00)
(2,28 0 .00)
(3,540.00)
39,170.00 (9,130.00)
MAL ADMIN. BUDGET
55
911,854.00 838,181.00 (73,673.00)
TOTAL OPERATING 292,703.00 280,089.00 (12,615.00)
462,173.00
2,284-00
0.00
400,494.00
2,560.00
250.00
461,679.00) ESTIMATED BUDGET FOR SALARIES
276.00
250.00
464,457.00 403,304.00 (61,153.00)
154,694.00 154,789.00 95.00 ESTIMATED BUDGET FOR FRINGE BENEFITS
619,151.00 558,093.00 (61,058.00)
239,318.00 (3,535.00)
100.00
1,500.00
1,600.00
50.00 SUPPLIES FROM PETTY CASH
0.00 STAMPS FOR DIRECT MAILINGS
50.00
t OAKLAND COUNTY EMPLOYMENT & TRAINING
PROPOSED py-oe BUDGET (7/1/88 TO 6/30/89) SCHEDULE A
PAGE TWO OF TWO
242,853.00
33 OFFICE SUPPLIES 50.00
34 POSTAGE 1,500_00
36 SLID TOTAL COMMODITIES 1,550.00
27
3.8 INTERNAL SERVICES
39 -----------------
40 MAINTENANCE 270.00
41 COMPUTER SERVICES 3,750.00
47 LEASED VEHICLES 300.00
43 EQUIPMENT RENTAL • 5,000.00
44 CONVENIENCE COPIER 12,000.00
45 STATIONERY STOCK 2,500.00
46 MAIL ROOM 3,400.00
47 PRINT SHOP 5,040.00
48 TELEPHONE-COMMUNICATIONS 16 1 040.00
49
SO SUB TOTAL INTERNAL SERV 40,300.00
51
EXPLANATION OF ACCOUNT
TECHNO-LOGIC CONCEPTS(2836)MIS UPDATE(2000)ADD"L MEMORY(250)
ANTICIPATED LEGAL EXPENSES
CPA (12500)(30000)GRIEVANCE (3000)TECH ASST. (10000)
CEO 20 HRS MO (12,700)SEC. 4 HRS (700)BNA (592)CONF(500)
05 HOURS PER MONTH BY ACCOUNTING DIVISION
NEWSPAPER (MKGT 100)RFP/MEETING NOTICES (1000) PLAN (700)
A T & T COSTS FOR COUNTY TERMINAL
2.17. OF SALARIES
ADMINISTRATION REIMBURSEMENT REQUESTS BY SUBCONTRACTORS
FEES FOR NAB BUSINESS CURRENTS(68) MICHIGAN WORKS? (4572) *
RECORD STORAGE (80 PER MONTH) PETTY CASH (140)
ESTIMATED MONTHLY EXPENSE OF 319.00
5 MONTHS 0 4619.88 / 7 MONTHS 0 2784.71 REMODELING 7500
PIC MEETINGS(6 0 174) CONFERENCES (1556) MILEAGE (500)
LOCAL, STATE, AND NATIONAL CONFERENCES
BASED ON ESTIMATE OF 16.50 PER MONTH
BASED ON ESTIMATE OF 300.00 PER MONTH, FOR COUNTY TERMINAL
BASED ON ESTIMATE OF 12,50 PER MONTH
BASED ON ESTIMATE OF 350.00 PER MONTH FOR COUNTY EQUIPMENT
BASED ON ESTIMATE OF 25219 COPIES PER MO. 0 .03e
BASED ON ESTIMATE OF 140.00 PER MONTH
BASED ON ESTIMATE OF 215.00 PER MONTH
BASED ON ESTIMATE OF 230.00 PER MONTH
LEASING(4400) BILLINGS(7800) WATS(863) REFUND CMH (-563)
* BUDGETED FOR FULL YEAR, AT CURRENT RATE PENDING PIC
APPROVAL 1/1/09. SUBJECT TO ADJUSTMENT BASED ON 1989
67. INCENTIVE AWARD.
APPROPRIATION CONTINGENCY 4,830,528.00 4,388,121.00 (442,4(17.00)
';.3 DIVISION TOTAL BUDGET 5,742,382.00 5,226,302.00 (516,080.00)
Explanation
Funding Sub
Levels , Totals
Administrative Cost Pool Funds
Estimated Carry In from PY-87
Title IIB Contributions
CY-88 Portion
CY-89 Portion
Title IIA 78% Portion
Title IIA 6% Portion
$ 34,246
108,748
113,912*
452,616
18,287*
$ 79,197
1,291,000
$1,370,197 $1,370,197
$5,216,302
10,000*
$5,226,302
Schedule B
OAKLAND COUNTY EMPLOYMENT & TRAINING DIVISION
Estimate of Total Fund Availability
For the Period 7/1/88 to 6/30/89 (PY-88)
Total ACP Contributions $ 727,809 $ 727,809
Program Funds
Title IIA 78%/6%
Carry In Funds from PY-87
Title IIA 78% Allocation
Title HA 6% Allocation
$ 510,804**
2,564,821
42,671*
Total Title IIA 78%/6% Funds $3,118,296 $3,118,296
Title IIB CY-88
Carry In Funds from CY-87
IIB Allocation for Program
Total Title IIB Funds
Total Title II Funds
87. Coordination Funds
Total JTPA Funds
*Indicates figure is an estimate.
**Computation of estimated Title IIA 78%/6% carry in from PY-87 to PY-88.
Proposed Revenues for Divisional Budget
Administrative Cost Pool Funds (page 1) $ 727,809
Training Funds for Applicant Services
Title IIA 78%/6%
Title IIB
Total Training Funds $ 100,372 100,372
8% Coordination Funds 10,000
Total Administrative Budget 838,181
Balance of Funds (Appropriation Contingency) 4,388,121
Division Total JTPA Funding $5,226,302
$ 80,372
20,000
Account Number
4-71349-172-01-00-4898
4-71849-172-01-00-4909
4-71849-172-01-00-6331
4-71849-172-01-00-6360
4-71849-172-01-00-6610
4-71849-172-01-00-6640
4-71849-172-01-00-6641
4-71849-172-01-00-6670
4-71849-172-01-00-6671
4-71849-172-01-00-6672
4-71849-172-01-00-6750
4-71849-172-01-00-3595
4-71849-172-01-00-3210
Account Name
Office Supplies
Postage
Maint. Dept. Chg.
Computer Services
Leased Vehicles
Equipment Rental
Convenience Copier
Stationery Stock
Mail Room
Print Shop
Telephone Comm.
Frog. Admin. Cont.
Program Contingency
TOTAL EXPENSE
1988
Requested
Amendment
$ (119)
215
(742)
(1,608)
(179)
(2,464)
(2,685)
(1,879)
(1,810)
(2,804)
(5,915)
110,372
(429,901)
1989
Requested
Amendment
$ (119)
215
(742)
(1,608)
(179)
(2,464)
(2,685)
(1,879)
(1,810)
(2,804)
(5,915)
110,372
(429,901)
$(516,080) $(516,080)
$ -0- $ -0-
COUNTY OF OAKLAND
BUDGET REPORT
FUNC 1 COUNTY EXECUTIVE DEPT 7 PUBLIC SERVICE
DIY 2 EMPLOYMENT & TRAINING ADM
1988 1908 1988 1988 1989 1989 1909
EXECUTIVE ADOPTED PROPOSED PROPOSED ADOPTED PROPOSED PROPOSED
YR CODE ACCOUNT NAME RECOMMEND. BUDGET BUDGET AMENDMENT BUDGET BUDGET AMENDMENT
GROUP 1 - SALARIES
001 SALARIES - REGULAR 511,777 467,900 337,053 (130,847) 467,900 337,053 (130,847)
002 OVERTIME 1,000 250 250 250 250
016 SUMMER HELP 2,284 2,284 2,560 276 2,284 2,560 276
$515,061 $470,184 $339,863 $(130,321) $470,184 $339,063 $(130,321)
GROUP 2 - FRINGE BENEFITS
075 FRINGE BENEFITS 170,858 155,861 127,091 (28,770) 155,861 127,091 (28,770)
TOTAL $170,858 $155,861 $127,091 $(28,770) $155,861 $127,091 $(29,770)
GROUP 3 - CONTRACTUAL SERVICES
105 LEGAL EXPENSE 500 500_ 500 500 500
128 PROFESSIONAL SERVICES 35,830 48,330 55,500 7,170 48,330 55,500 7,170
130 PUBLIC SERVICE ADMIN. 14,500 14,500 14,500 14,500 14,500
201 ACCOUNTING SERVICES 13,500 13,500 15,500 2,000 13,500 15,500 2,000
204 ADVERTISING 7,500 7,500 1,800 (5,700) 7,500 1,800 (5,700)
302 DATA PROCESSING 1,032 1,032 1,092 60 1,032 1,092 60
409 INDIRECT COSTS 7,868 7,868 7,199 (669) 7,968 7,199 (669)
430 SUB-CONTRACTORS 5,835 82,264 72,300 (9,964) 82,264 72,300 (9,964)
502 EQUIPMENT REPAIRS & MAINT 3,343 3,343 4,120 777 3,343 4,120 777
514 MEMBERSHIP DUES & PUB. 300 300 4,640 4,340 300 4,640 4,340
528 MISCELLANEOUS 1,000 1,000 891 (109) 1,000 891 (109)
574 PERSONAL MILEAGE 5,400 5,400 3,102 (2,298) 5,400 3,102 (2,290)
658 RENT 51,000 56,080 41,445 (14,635) 56,080 41,445 (14,635)
727 TRAINING 2,000 2,000 3,100 1,100 2,000 3,100 1,100
752 TRAVEL & CONFERENCE 1,000 1,000 1,458 458 1,000 1,458 458
TOTAL $158,608 $244,617 $227,147 $(17,470) $244,617 $227,147 $(17,470)
GROUP 4 - COMMODITIES
898 OFFICE SUPPLIES 200 200 81 (119) 200 81 (119)
909 POSTAGE 1,000 1,000 1,215 215 1,000 1,215 215
$1,200 $1,200 $1,296 $96 $1,200 $1,296 $96
GROUP 6 - INTERNAL SERVICES
311 MAINT. DEPT. CHARGES 904 904 162 (742) 904 162 (742)
360 COMPUTER SERV. - OPER. 5,208 5,208 3,600 (1,608) 5,208 3,600 (1,608)
610 LEASED VEHICLES 250 300 121 (179) 300 121 (179)
640 EQUIPMENT RENTAL 6,840 5,866 3,402 (2,464) 5,866 3,402 (2,464)
641 CONVENIENCE COPIER 7,918 12,000 9,315 (2,685) 12,000 9,315 (2,685)
670 STATIONERY STOCK 3,240 3,240 1,361 (1,879) 3,240 1,361 (1,879)
671 MAIL ROOM 2,900 3,900 2,090 (1,810) 2,900 2,090 (1,810)
672 PRINT SHOP 5,040 5,040 2,236 (2,804) 5,040 2,236 (2,804)
750 TELEPHONE COMMUNICATIONS 17,400 16,040 10,125 (5,915) 16,040 10,125 (5,915)
TOTAL $50,700 $52,498 $22,412 $(20,086) $52,498 $32,412 $(20,086)
DIVISION TOTAL $888,427 $924,360 $727,809 $(1%,551) $924,360 $727,909 $(196,551)
TOTAL
TOTAL
GROUP 3 - CONTRACTUAL
595 PROGRAM ADMIN, CONT.
210 PROGRAM CONTINGENCY
110,372 110,372 110,372 110,372
4,837,758 4,818,022 4,388,121 (429,901) 4,818,022 4,388,121 (429,901)
TOTAL $4,837,758 $4,818,022 $4,498,493 $(319,529) $4,818,022 $4,499,493 $(319,529)
DIVISION TOTAL $5,724,185 $5,742,382 $5,226,302 $(516,080) $5,742,392 $5,226,302 $(516,080)
PREPARED BY:
BUDGET DIVISION
JUNE 7,1981
. ALLEN, County-Clerk/Register of [ _
:Resolution # 88163 July 14, 1988
Moved •by Richard Kuhn supported by Law the resolution (with Fiscal Note
attached) be adopted.
Discussion followed.
Vote on resolution:
AYES: Pernick, Price, Rewold, Rowland, Skarritt, Wilcox, Aaron, Bishop,
Calandro, Crake, Gosling, Jensen,R. Kuhn, S. Kuhn, Lanni, Luxon, McConnell, A. McPherson,
R. McPherson, Oaks, Page. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that f have compared the annexed copy of the attached
resolution adopted by the Oakland County Board of Commissioners at their regular
rlecting,held on duly 14, 1988
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 14th