HomeMy WebLinkAboutResolutions - 1988.04.28 - 17458April 28, 1988
REPORT
BY: FINANCE COMMITTEE
DR. G. WILLIAM CADDELL, CHAIRPERSON
SUBJECT: MISCELLANEOUS RESOLUTION #88069
DEPARTMENT OF PUBLIC WORKS - AMENDMENT #1 TO
THE PROFESSIONAL SERVICES AGREEMENT FOR UPDATING
THE ACT 641 SOLID WASTE MANAGEMENT PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
MR. CHAIRPERSON, LADIES AND GENTLEMEN:
The Finance Committee, having reviewed Miscellaneous
#88069 entitled, "Department of Public Works - Amendment #1 to —
the Professional Services Agreement for Updating the Act 641
Solid Waste Management Plan," reports with the recommendation that
said resolution not be adopted and that the attached new resolution and —
accompanying Fiscal Note be adopted.
Mr. Chairperson, on behalf of the Finance Committee,
I recommend the acceptance of the foregoing report.
FINANCE COMMITTEE
March 24, 1988 #88069 Miscellaneous Resolution
BY: PLANNING AND BUILDING COMMITTEE - Anne M. Hobart, Chairperson
IN RE: DEPARTMENT OF PUBLIC WORKS - AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR UPDATING THE ACT 641 SOLID WASTE MANAGEMENT PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Solid Waste Management Plan was approved
locally and by the Michigan Department of Natural Resources on July 28, 1983;
and
WHEREAS Act 641, Public Acts of 1978, requires five (5) year updates to
county plans; and
WHEREAS the County of Oakland entered into an agreement dated December 7,
1987, with Camp, Dresser & McKee, Inc. whereby Camp, Dresser & McKee, Inc. will
provide consulting services to update Oakland County Solid Waste Management
Plan, the total cost for such services not to exceed a11,950; and
WHEREAS the citizens' Solid Waste Planning Committee has recommended that
a detailed recycling plan for Oakland County be included in the Plan Update; and
WHEREAS the design of a detailed county recycling plan is not included in
the scope of work covered by the December 7, 1987, consulting services agreement
with Camp, Dresser & McKee, Inc.; and
WHEREAS Camp, Dresser & McKee, Inc. has obtained a proposed scope of work
from Resource Recycling Systems, Inc. whereby Resource Recycling Systems, Inc.
would design a detailed recycling plan for Oakland County, including a citizen
attitude survey to be performed by DATAFAX, Inc. under subcontract to Resource
Recycling Systems, Inc., the total cost for the services of Resource Recycling
Systems, Inc. and DATAFAX, Inc. not to exceed $157,954; and
WHEREAS Camp, Dresser & McKee, Inc. proposes to enter into a subcontract
with Resource Recycling Systems, Inc. to perform the services, including the
DATAFAX, Inc. citizen attitude survey, outlined in the previously mentioned
scope of work; and
WHEREAS the scope of work, tasks, schedule and fee for this work,
together with the proposed Amendment No. 1 to the Act 641 Plan Update Agreement,
have been reviewed and approved by the Act 641 citizens' Solid Waste Planning
Committee.
APPROVE TH!!-7 FOREGOIror3
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes and directs the Chairperson of the Oakland
County Board of Commissioners and the County Executive to execute the attached
Amendment No. 1 to the Agreement for Professional Services Between the County of
Oakland, Michigan and Camp, Dresser & McKee for updating the Act 641 Solid Waste
Management Plan whereby Resource Recycling Systems, Inc., under subcontract with
Camp, Dresser & McKee, Inc., would design a detailed recycling plan for Oakland
County, including a citizen attitude survey to be performed by DATAFAX, Inc.
under subcontract to Resource Recycling Systems, Inc.
BE IT FURTHER RESOLVED that the total amount to be paid for consulting
services for the Act 641 Plan Update as modified by Amendment No. 1 shall not
exceed $282,544.
Mr. Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
RESOLUTION # 88069 April 28, 1988
28th 'day of April 1888
EN, County Clerk/Register of Be
Moved by Hobart supported by Susan Kuhn the Finance Committee Report
be accepted. '
A sufficient majority having voted therefor, the motion carried.
Moved by Hobart supported by Caddell the resolution be adopted.
Moved by Caddell supported by Crake the resolution be amended by changing
the figures $157,954 to read $101,470 and also change the figures $282,544 to read
$221,540 to be consistent with the Finance Committee Report, and to drop the citizen
attitude survey.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Oaks, Pernick, Price, Rewold, Rowland, Skarritt, Aaron, Bishop,
Caddell, Calandro, Crake, Doyon, Gosling, Hobart, Jensen, R. Kuhn, S. Kuhn, Lanni,
Luxon, McConnell, McDonald, A. McPherson, Moffitt. (23)
NAYS: None. (0)
PASS: Page. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
. I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of
' the attached resolution which was adopted by the .Oakland County Board of Commissioners_
at their meeting held on
with the original record thereof new remaining in my office, and that it is a true end correct transcript therefrom, and of the
whole thereof,
In Testirny Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
April 28, 1988
this
AMENDMENT NO. 1
TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE COUNTY OF OAKLAND, MICHIGAN
AND
CAMP DRESSER & MCKEE
For Assistance to
the County of Oakland Department of Public Works
for Updating the
Act 641 Solid Waste Management Plan
THIS IS AMENDMENT NO. 1 TO THE ABOVE AGREEMENT made as of the
day of , 1988 by and between the County of Oakland,
Michigan (hereinafter called OWNER) and Camp Dresser & McKee, Detroit,
Michigan, a Michigan Partnership (hereinafter called ENGINEER).
WHEREAS, the OWNER is empowered to assign and direct the scope,
scheduling, and limitations of the work of the ENGINEER under an
Agreement dated the December 7, 1987 (hereinafter referred to as the
PLAN UPDATE AGREEMENT), which was entered into for the purpose of having
the ENGINEER perform services required in connection with updating of
the Act 641 Solid Waste Management Plan for Oakland County; and
WHEREAS, the OWNER desires that the ENGINEER include the services
of a recycling consultant, Resource Recycling Systems, Inc., whose
address is 403 Miller, Ann Arbor, Michigan 48103, as a subcontractor
(hereinafter called SUBCONTRACTOR) within the aforementioned PLAN UPDATE
AGREEMENT; and
WHEREAS, all parties have agreed to the performance of work as
defined in the aforementioned PLAN UPDATE AGREEMENT,
NOW, THEREFORE IT IS MUTUALLY AGREED between all parties hereto
that the PLAN UPDATE AGREEMENT be amended and the work performed in
accordance with this Amendment No. 1.
1. SCOPE OF WORK
The scope of work of the ENGINEER is modified to include the
services of the SUBCONTRACTOR as described in exhibit A to this
Amendment No. 1. Specifically, the SUBCONTRACTOR will assist with Tasks
4 and 7 of the PLAN UPDATE AGREEMENT, additional services, as described
In Exhibit A to this Amendment No. 1, "Description of Subcontractor
Services and Related Matters."
OAK10.28 Page 1 of 3
2. REVISED BUDGET
Paragraph 5 on Page 2 of 2 of Exhibit A of the PLAN UPDATE
AGREEMENT is amended as follows:
OWNER has approved the following budget for the project:
Direct Labor $36,360
Overhead & Indirect Costs 57,810
Recycling Subcontractor (Resources Recycling Systems) 157,954
Other Direct Costs 4,600
Fee 25,820
TOTAL $282,544
3. PAYMENT PROVISIONS
The OWNER has approved the amount of $157,954 for the
SUBCONTRACTOR's services. The total amount of the PLAN UPDATE AGREEMENT
as modified by this Amendment No.1 is $282,544.
4. OTHER PROVISIONS
All other provisions of the PLAN UPDATE AGREEMENT are made part of
this Amendment No. 1 to the PLAN UPDATE AGREEMENT.
OAK10.28 Page 2 of 3
Daniel T. Murphey
County Executive
A. Barry Seymour
Associate
THIS AMENDMENT NO. 1 TO THE PLAN UPDATE AGREEMENT is entered into
as of the day and year first above appearing.
OWNER ENGINEER
Roy RewbId, Chairperson
Board of Commissioners Senior Vice President
Date: Date:
John W. Hawthorne
Date: Date:
APPROVED AS TO FORM:
Gordon R. Wy ie
Assistant Corporation Counsel
Date:
OAK10.28 Page 3 of 3
Resource Recycling Systems, Inc.
, 19 88 ,
(ENGINEER)
(SUBCONTRACTOR).
THIS IS AN AGREEMENT made as of
between CAMP DRESSER & McKEE
and
December 7 , 19 87,
(OWNER)
ENGINEER has made an agreement dated
with THE COUNTY OF OAKLAND, MICHIGAN
STANDARD FORM OF AGREEMENT
BETWEEN
ENGINEER AND SUBCONTRACTOR
FOR
PROFESSIONAL SERVICES
which is herein referred to as the Prime Agreement and which provides
for ENGINEER's performing professional services in connection with the
Project described therein. ENGINEER hereby engages SUBCONTRACTOR to
perform for ENGINEER certain of those services in connection with said
Project in accordance with the terms and conditions of this Agreement
between ENGINEER and SUBCONTRACTOR hereinafter referred to as "this
Agreement." A copy of all necessary portions of the Prime Agreement
pertinent to SUBCONTRACTOR's responsibilities, compensation and timing
of services hereunder will be made available. SUBCONTRACTOR has been
furnished a copy of OWNER's latest program for the Project to the extent
available and will be furnished additional Drawings. Specifications,
schedules and other material pertinent to SUBCONTRACTOR's services as
they become available to ENGINEER. The Project is described in the
Prime Agreement as follows:
Updating of the Act 641 Solid Waste Management Plan for Oakland County.
Page 1 of 9
The part of the Project for which SUBCONTRACTOR is to perform services
is hereinafter called "This Part of the Project" and is generally des-
cribed as follows:
The development of a long-term strategic plan and preparation of imple-
mentation plans for recycling of solid wastes in Oakland County.
ENGINEER is the prime professional with respect to SUBCONTRACTOR's
services to be performed under this Agreement and is responsible for
coordinating SUBCONTRACTOR's services with the services of others in-
volved in the Project. SUBCONTRACTOR is ENGINEER's independent sub-
contractor for This Part of the Project, and shall be responsible for
the means and methods used in performing subcontractor services under
this Agreement, and is not a joint-venturer with ENGINEER. ENGINEER
shall he the general administrator and coordinator of the professional
services for the Project, and shall facilitate the exchange of inform-
ation among the independent professional associates and subcontractors
retained by ENGINEER for the Project as necessary for the coordination
of their services.
ENGINEER and SUBCONTRACTOR agree as set forth below:
SECTION 1. BASIC SERVICES OF SUBCONTRACTOR
SUBCONTRACTOR shall provide for ENGINEER the basic subcontracting servi-
ces described in detail in paragraph 1, Basic Services of Exhibit A
"Description of Basic Subcontractor Services and Related Matters" within
the time periods stipulated therein. The SUBCONTRACTOR shall at SUBCON-
TRACTOR's own expense obtain all data and information other than that
referred to in paragraphs 3.1, 3.2 and 3.6 necessary for the performance
of SUBCONTRACTOR's services. SUBCONTRACTOR is responsible to see that
the documents prepared by SUBCONTRACTOR and the services SUBCONTRACTOR
renders hereunder conform to the applicable laws, rules, regulations,
ordi-nances, codes, orders and special requirements of the place where
the Project is located. All of SUBCONTRACTOR's communications to or
with OWNER or ENGINEER's other independent professional associates and
subcontractors will be through or with the knowledge of ENGINEER.
Page 2 of 9
/RS
SECTION 2. ADDITIONAL SERVICES OF SUBCONTRACTOR
If authorized in writing by ENGINEER, SUBCONTRACTOR shall provide Addi-
tional Services which are in addition to Basic Services. To the extent
that the Additional Services have been identified at the time of signing
this Agreement, they are itemized in paragraph 1 of Exhibit A "Descrip-
tion of Basic Subcontractor Services and Related Matters." Additional
Services will be paid for by ENGINEER as indicated in paragraph 3 here-
of. As further Additional Services are requested by ENGINEER, this
Agreement will be supplemented to describe them and indicate the method
of compensation therefor.
SECTION 3. ENGINEER'S RESPONSIBILITIES
ENGINEER shall do the following in a timely manner so as not to delay
the services of SUBCONTRACTOR:
3.1 Provide all criteria and full information as to OWNER's and EN-
GINEER's requirements for This Part of the Project, including
design objectives and constraints, space, capacity and performance
requirements, flexibility and expandability, and any budgetary
limitations; and copies of all design and construction standards
which OWNER and ENGINEER will require to be included in the Draw-
ings and Specifications.
3.2 Make available to SUBCONTRACTOR Drawings, Specifications, schedules
and other information, interpretations and data which were prepared
by ENGINEER, or by others which are available to ENGINEER, and
which ENGINEER and SUBCONTRACTOR consider pertinent to SUBCONTRAC-
TOR's responsibilities hereunder, on all of which SUBCONTRACTOR may
rely in performing services hereunder except as may be specifically
noted otherwise in writing.
3.3 Request OWNER to arrange for access to and make all provisions for
SUBCONTRACTOR to enter upon public and private property as required
for SUBCONTRACTOR to perform services under this Agreement.
3.4 Consult with SUBCONTRACTOR before issuing interpretations or clari-
fications of documents furnished by SUBCONTRACTOR, and obtain writ-
ten consent of SUBCONTRACTOR before acting upon shop drawings, sam-
ples or other submittals of construction contractors or upon work
directive changes or change orders affecting This Part of the Pro-
ject, and assume full responsibility for any such action taken
without such consultation or consent.
3.5 When SUBCONTRACTOR has requested the right to participate in any
decision to accept a particular contractor, subcontractor or sup-
plier proposed for This Part of the Project, consult with SUBCON-
TRACTOR to determine if SUBCONTRACTOR, after due investigation, has
reasonable objection to any such contractor, subcontractor or
supplier, before ENGINEER makes a decision as to such acceptabil-
ity.
Page 3 of 9
3/85
3.6 Furnish to SUBCONTRACTOR a copy of opinions of probable cost fur-
nished to OWNER, Bidding Documents, bid tabulations and Contract
Documents (including change orders as issued) and such other con-
struction contract data as pertain to SUBCONTRACTOR services.
3.7 Give prompt written notice to SUBCONTRACTOR whenever ENGINEER ob-
serves or otherwise becomes aware of any development that affects
the scope or timing of SUBCONTRACTOR's services, or any defect or
non-conformance in the work of Contractor affecting This Part of
the Project.
3.8 Advise SUBCONTRACTOR of the identity of other independent profes-
sional associates or subcontractors participating in the design or
administration of This Part of the Project and the scope of their
services.
3.9 The information and services to be provided by ENGINEER under this
Section 3 will be without cost to SUBCONTRACTOR.
SECTION 4. PERIOD OF SERVICE
SUBCONTRACTOR recognizes that the services of ENGINEER and others in-
volved in the Project are dependent upon the timely performance of SUB-
CONTRACTOR's services. Unless otherwise provided in Exhibit A "Descrip-
tion of Basic Subcontractor Services and Related Matters" or elsewhere
in this Agreement, SUBCONTRACTOR shall perform such services in the same
character, timing and sequence as ENGINEER is required to perform servi-
ces under the Prime Agreement. Specific periods of time for rendering
services or specific dates by which services are to be completed are set
forth in paragraph 2 of Exhibit A "Description of Basic Subcontractor
Services and Related Matters." If such periods of time or dates are ex-
ceeded through no fault of SUBCONTRACTOR, all rates, measures and
amounts of compensation provided herein shall be subject to equitable
adjustment.
SECTION 5. PAYMENTS TO SUBCONTRACTOR
5.1 Method of Payment. ENGINEER shall pay SUBCONTRACTOR for Basic
Services rendered under Section 1 as more particularly described in
paragraph 1 of Exhibit A "Description of Basic Subcontractor Ser-
vices and Related Matters" with compensation computed as indicated
in paragraph 3 of said Exhibit A; and shall pay SUBCONTRACTOR for
Additional Services rendered under Section 2 on the basis indicated
in paragraph 3 of said Exhibit A.
5.2 Future Adjustment. If the general scope, extent or character of
This Part of the Project is changed materially through no fault of
SUBCONTRACTOR, the amount of compensation provided for herein shall
be subject to equitable adjustment.
Page 4 of 9
3/85
5.3 Times of Payment. Payments to SUBCONTRACTOR shall be made in ac-
cordance with this paragraph 5.3.
5.3.1 SUBCONTRACTOR shall submit monthly statements for Basic and
Additional Services rendered. If ENGINEER objects to any
statement submitted by SUBCONTRACTOR, ENGINEER shall so ad-
vise SUBCONTRACTOR in writing giving reasons therefor witnin
twenty-one days of receipt of such statement. If no such
objection is made, the statement will be considered accept-
able by ENGINEER.
5.3.2 ENGINEER shall bill OWNER monthly on account of SUBCONTRAC-
TOR's services and expenses and shall pay SUBCONTRACTOR
within fourteen days of the time ENGINEER receives payment
from OWNER on account thereof. It is intended that payments
to SUBCONTRACTOR will be made as ENGINEER is paid by OWNER
under the Prime Agreement and that ENGINEER shall exert
reasonable and diligent efforts to collect prompt payment
from OWNER. However, whether or not OWNER pays ENGINEER in
full, ENGINEER shall pay all amounts due SUBCONTRACTOR with-
in a reasonable time after completion of SUBCONTRACTOR'S
services.
5.4 Reproductions and Information
5.4.1 SUBCONTRACTOR shall at SUBCONTRACTOR's expense furnish
ENGINEER copies of all progress reproductions and informa-
tion required by ENGINEER for performance of ENGINEER's
services under the Prime Agreement for review of SUBCONTRAC-
TOR's services while in progress.
5.4.2 ENGINEER shall at ENGINEER's expense furnish information and
progress reproductions of ENGINEER's work and that of others
assigned to the Project as may be required for the orderly
performance of SUBCONTRACTOR's services.
SECTION 6. GENERAL CONSIDERATIONS
6.1 Termination,
6.1.1 The obligation to provide further services under this Agree-
ment may be terminated by SUBCONTRACTOR upon thirty days'
written notice to ENGINEER in the event of substantial fail-
ure by ENGINEER to perform in accordance with the terms
hereof through no fault of SUBCONTRACTOR. It may also be
terminated by ENGINEER with or without cause upon seven
days' written notice to SUBCONTRACTOR.
6.1.2 This Agreement will terminate automatically upon termination
of the Prime Agreement.
Page 5 of 9
3/85
6.1.3 In the event of any termination, and if ENGINEER has re-
ceived an acceptable statement from SUBCONTRACTOR, SUBCON-
TRACTOR will be paid on the basis shown in Exhibit A "Des-
cription of Basic Subcontractor Services and Related
Matters" for all unpaid Basic Services and Additional Ser-
vices performed to the date of termination. ENGINEER shall
not be obligated to pay SUBCONTRACTOR any other termination
expenses.
6.2 Reuse of Documents. All documents furnished by SUBCONTRACTOR
pursuant to this Agreement are instruments of SUBCONTRACTOR'S
services in respect of This Part of the Project and SUBCONTRACTOR
may retain an ownership and property interest therein whether or
not the Project is completed. ENGINEER and OWNER may make and
retain copies for information and reference in connection with the
use and occupancy of the Project by OWNER and others; however, such
documents are not intended or represented to be suitable for reuse
by ENGINEER or others on extensions or modifications of the Project
or on any other project. Any such reuse without specific written
verification and adaptation by SUBCONTRACTOR for the specific pur-
poses intended will be at user's sole risk and without liability or
legal exposure to SUBCONTRACTOR or to SUBCONTRACTOR's independent
professional associates or subsubcontractors; and ENGINEER shall
indemnify and hold harmless SUBCONTRACTOR and SUBCONTRACTOR'S in-
dependent professional associates and subcontractors from all
claims, damages, losses and expenses arising out of or resulting
from ENGINEER's reuse without such adaptation or verification. Any
such verification and adaptation will entitle SUBCONTRACTOR to
further compensation at rates to be agreed upon by ENGINEER and
SUBCONTRACTOR.
6.3 Records.
6.3.1 Fiscal records of SUBCONTRACTOR pertinent to SUBCONTRACTOR's
compensation and payments under this Agreement will be kept
in accordance with generally accepted accounting practices
and will not be disposed of by SUBCONTRACTOR until after
sixty days' prior written notice to and subsequent approval
of ENGINEER.
6.3.2 SUBCONTRACTOR shall maintain all records (fiscal and other)
and design calculations on file in legible form. A copy of
these shall be available to ENGINEER at SUBCONTRACTOR's ex-
pense and the originals shall not be disposed of by SUBCON-
TRACTOR until after sixty days' prior written notice and
subsequent approval of ENGINEER.
6.3.3 SUBCONTRACTOR's records and design calculations will be
available for examination and audit.
Page 6 of 9
/04
6.4 Insurance.
6.4.1 SUBCONTRACTOR agrees and shall submit evidence to the EN-
GINEER before beginning work on This Part of the Project
that SUBCONTRACTOR has procured and will maintain such
insurance as will protect SUBCONTRACTOR from claims under
workmen's compensation acts, claims for damages because of
bodily injury including personal injury, sickness or dis-
ease, or death of any of SUBCONTRACTOR's employees or of any
person other than SUBCONTRACTOR'S employees, and from claims
for damages because of injury to or destruction of property
including loss of use resulting therefrom, and from claims
arising out of the performance of SUBCONTRACTOR'S services,
caused by any error, omission or negligent act for which
SUBCONTRACTOR is legally liable.
6.4.2 SUBCONTRACTOR shall indemnify and save harmless and defend
the ENGINEER, its agent, servants and employees from and
against any claim, demand or cause of action of every name
or nature arising out of error, omission or negligent act of
the SUBCONTRACTOR, its agents, servants or employees in the
performance of services under this Agreement. Amounts and
extent of coverages of such insurance will be indicated on
the Certificate of Insurance attached hereto as Exhibit B.
6.4.3 ENGINEER will also cause other independent professional
associates and subcontractors retained by ENGINEER for the
Project to procure and maintain insurance coverages.
6.5 Successors and Assigns.
6.5.1 ENGINEER and SUBCONTRACTOR each is hereby bound, and the
partners, successors, executors, administrators, and legal
representatives of each and to the extent permitted by
paragraph 6.5.2 the assigns of ENGINEER and SUBCONTRACTOR
are hereby bound, to the other party to this Agreement and
to the partners, successors, executors, administrators, and
legal representatives (and said assigns) of such other
party, in respect of all covenants, agreements and obliga-
tions of this Agreement.
Page 7 of 9
3/85
6.5.2 Neither ENGINEER nor SUBCONTRACTOR shall assign, sublet or
transfer any rights under or interest in this Agreement
(including, but without limitation, Moneys that may become
due or moneys that are due) without the written consent of
the other, except to the extent that any assignment, sub-
letting or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless specifically
stated to the contrary in any written consent to an assign-
ment, no assignment will release or discharge the assignor
from any duty or responsibility under this Agreement.
6.5.3 Nothing under this Agreement shall be construed to give any
rights or benefits in this Agreement to anyone other than
ENGINEER and SUBCONTRACTOR and all duties and responsibil-
ities undertaken pursuant to this Agreement will be for the
sole benefit of ENGINEER and SUBCONTRACTOR and not for the
benefit of any other party.
6.6 Delegation of Duties.
If in this Agreement it is stated that the Basic Services of SUB-
CONTRACTOR are to be performed by one or more specified individuals
within SUBCONTRACTOR's organization, only the individuals so spe-
cified shall perform services hereunder and their duties shall not
be delegated to any other individual or entity without the written
consent of ENGINEER. SUBCONTRACTOR may employ such other indepen-
dent professional associates and subcontractors as SUBCONTRACTOR
may deem appropriate for assistance in the performance of services
hereunder with the prior written consent of ENGINEER.
SECTION 7. SPECIAL PROVISIONS, EXHIBITS AND SCHEDULES
7.1 Special Provisions. This Agreement is subject to the following
special provisions:
7.1.1 The duties and responsibilities of SUBCONTRACTOR described
above are supplemented and amended as indicated in Paragraph
1 of Exhibit A 'Further Description of Basic Services,
Duties of Owner, Method of Payment and Related Services,"
which is attached to and made a part of this Agreement.
7.1.2 Additional professional services (Special Services) related
to the Assignment will be performed by SUBCONTRACTOR on
request of OWNER for an additional professional fee as the
parties may subsequently agree.
Page 8 of 9
3/85
7.1.3 The SUBCONTRACTOR shall maintain books, records, computer
records, documents and other evidence directly pertinent to
performance of work under this contract in accordance with
generally accepted accounting principles and practices. The
SUBCONTRACTOR shall also maintain the financial thformation
and data used by the SUBCONTRACTOR in the preparation or
support of the cost submission. The State or any of their
duly authorized representatives shall have access to such
books, records, documents and other evidence for the purpose
of inspection, audit and copying. The SUBCONTRACTOR will
provide proper facilities for such access and inspection.
All records shall be maintained for a minimum of five (5)
years after agreement termination or completion.
The SUBCONTRACTOR shall have access to all State records
pertinent to the program identified in the Agreement, as
provided by law.
7.1.4 SUBCONTRACTOR agrees not to discriminate against any
employee or applicant with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter
directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height,
weight, marital status, or because of a handicap that is
unrelated to the person's ability to perform the duties of a
particular job or position. A breach of this covenant shall
be regarded as a material breach of this Agreement.
7.1.5 In accordance with State policy, the SUBCONTRACTOR agrees
that qualified small and/or minority business enterprises
shall have the maximum practicable opportunity to
participate in the performance of this contract.
7.1.6 If this Agreement involves research, developmental, experi-
mental, or demonstration work and any discovery or invention
arises or is developed in the course of or under this
Agreement, the State shall retain sole authority to patent
or license.
7.1.7 The SUBCONTRACTOR agrees that any plans, drawings,
specific ,tions, computer programs, technical reports, o-
perating manuals, and other work submitted or which are
specified to be delivered under this Agreement or which are
develc'ed or produced and paid for under this Agreement are
subject to the rights of the State of Michigan and the State
shall retain an irrevocable license to reproduce, publish
and use in whole or in part and to authorize others to do
SO
01...rn er
7.1.8 The . - may cancel this Agreement if the ENGINEER or
any subcontractor, manufacturer, or supplier of the ENGINEER
appears in the register compiled by the Michigan Department
of Labor pursuant to Public Act No. 278 of 1980.
Page 8a of 9
ENGINEER SUBCONTRACTOR
Date: Date:
7.2 Exhtbits and Schedules. The following Exhibits are attached to and
made a part of this Agreement:
7.2.1 Exhibit A "Description of Basic Subcontractor Services and
Related Matters" consisting of pages,.
7.2.2 Exhibit a - copy of SUBCONTRACTOR's insurance coverages.
7.3 This Agreement (consisting of pages 1 to 9, inclusive) together
with the Exhibits identified above constitute the entire agreement
between ENGINEER and SUBCONTRACTOR and supers,A2 all prior written
or oral understandings. This Agreement and said Exhibits and sche-
dules may only be amended, supplemented, modified or cancelled by a
duly executed written instrument.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement as of the day and year first above written.
John W. Hawthorne
Senior Vice President
A. Barry Seymour
Associate
Date: Date:
Page 9 of 9
3/85
EXHIBIT A TO AGREEMENT
FOR
PROFESSIONAL SERVICES
BETWEEN
ENGINEER: CAMP DRESSER & McKEE
AND
SUBCONTRACTOR: RESOURCE RECYCLING SYSTEMS, INC.
DESCRIPTION OF BASIC SUBCONSULTANT SERVICES AND RELATED MATTERS
This is an exhibit attached to and made a part of and incorporated by reference into the Agreement
dated between Camp Dresser & McKee (ENGINEER) and Resource Recycling
Systems, Inc. (SUBCONSULTANT) for professional services.
1. SUBCONSULTANT shall provide for ENGINEER under Section 1 of the Agreement, the
following Basic Services in Accordance with the terms and conditions of the agreement:
PHASE 1 - LONG TERM STRATEGIC PLAN
1.1) Outreach and Education
The SUBCONSULTANT will place an emphasis on education throughout Phase I,
utilizing the planning process to build a knowledge base for key decision makers, major service
providers, and for the general public. This will be accomplished through completion of the
following tasks:
a. General Press Release announcing beginning of project: short - one page
Meetings with Regional Groups including SWPC, MSWB,SOCIA, City of Pontiac,
SouthWest Communities, OCATS (Oakland County Association of Townships Super-
visors), Oakland County Association of City Managers and the Planning and Building
Committee of Oakland County. The meetings will include a slide presentation with
basic purpose of introducing project, its goals and methods, presentation of general
background information on waste reduction, recycling and composting, and an effort to
formally and informally determine level of interest and receive feedback and input.
c. Approaching all 61 Oakland County Communities on an individual basis (elected and
appointed officials) with basic purpose of introducing project, its goals and methods,
presentation of general background information on waste reduction, recycling and
composting, and an effort to formally and informally determine level of interest and
receive feedback and input. The following steps will be taken:
Contact chief elected official by RRS letter (with supporting letter from of
County), copies to other elected officials, chief appointed official, chief DPW official,
County Commission rep. from that area and to the subsystem board if present.
Letter asks them to discuss and appoint a spokesperson for a series of simple Q & A
and also asks if there are other nearby communities that they wish to coordinate with.
A response form will be included in the packet and a simple questionnaire will be
used during follow-up work described below.
Phone contact with Spokesperson - set up meeting
In person meeting: initial Q & A (not real extensive but looking for a
invitation for a presentation to their elected board - 45 minutes, half hour slide
show followed by 15 minute Q & A.)
Presentation to their elected board - if asked for.
A summary report of the meetings with communities and regional groups will be presented
to the County Recycling Subcommittee.
d. Approach all major Private System Operators (major private sector haulers, disposal
facility operators, recycling facility operators, materials brokers, etc.) as well
as major industrial waste generators in County (eg: auto plants) with basic purpose of
introducing project, its goals and methods, presentation of general background
information on waste reduction, recycling and composting, and an effort to formally
and informally determine level of interest and receive feedback and input. The
following steps will be taken:
Contact by RRS letter (with supporting letter from of County)
Letter asks them to discuss and appoint spokesperson. A response form will be
included in the packet and a simple questionnaire will be used during follow-up work
described below.
Phone contact to set up meeting (or general phone interview if thats all thats offered)
In person meeting: Initial Q & A (not real extensive but looking for detailed responses)
e. A survey of the residents and commercial businesses in Oakland County has been included
in this set of tasks. Datafax, a firm specializing in surveys for municipal government,
will develop two written survey questionnaires that will be designed to present basic
concepts on solid waste management and the role that waste reduction, recycling and
composting can play in the waste management system. Questions included in the
surveys will be designed to identify basic attitudes of the public and business with
regard to these methods. In particular, the surveys will drive at the basic willingness of
the residents and businesses to participate in the types of recycling and composting
programs that may be recommended for the county.
The residential and business surveys will be delivered by mail to a sample of these two
groups in each of 61 Oakland County communities. The sample size will be
sufficiently large to allow a margin of error for all results of plus or minus 5%. This
will allow public officials from a specific community to have a reasonable good idea of
constituent attitudes in their area when considering what recycling and composting
programs to support.
Survey delivery and compilation of the results will be scheduled for completion at the
conceptual design phase described later in this Phase I section. This proposed schedule
will maximize the value of the survey information. Exhibit D, Attachment to RRS
Subcontract with CDM, describes the scope of services for the survey work.
f. A single page, double sided "Study Update" will be developed and mailed to all parties
contacted through earlier mailings and meetings as well as others who have expressed
interest in the interim. A mailing list of approximately 1,000 is anticipated.
Assist County with Press Conference at end of Phase I: Press packet - media education
1.2) Data Base Development and Presentation
The SUBCONSULTANT will define and develop the data base for the project using
previous studies, including Oakland County studies, State of Michigan studies, as well as
additional field research. A section of the Long Term Strategic Plan will present this data base
covering the following areas as they relate to Oakland County:
Population distribution, housing density and type, industrial concentrations, retail
concentrations, office concentrations.
Composition estimates for different demographic types and areas
Estimate of quantity of recyclables and compostables in waste stream
Description of current waste management system in each community (ie: presence of burn
ordinances, hauler licensing, hauler contracting, etc.)
Description of regional and county-wide waste management system
Description of current recycling and composting systems and activities
Estimate current level of materials recovery
Project materials generation and recovery into future assuming status quo
g.
1.3) Recycling and Composting System Design
The SUBCONSULTANT will describe the generic system design parameters for programs
and technologies that address the targeted materials including crankcase oil, newsprint, corrugated
cardboard, office paper, tires, glass, plastics, compostable materials, ferrous and non ferrous
metals, batteries, white goods, and other household goods. Only systems that have an
applicability to Oakland County will be discussed. These systems will be generically described in
a section of the Long Term Strategic Plan in terms of:
Materials Management and Control Systems
Collection Systems
Processing Systems
Marketing and Distribution Systems
1.4) End Uses and Markets
The SUBCONSULTANT will describe the end uses and markets available for Oakland
County and its municipalities covering all materials described in the previous section. These end
uses and markets will be described in a section of the Long Term Strategic Plan in terms of:
Market Specifications
Location, Distance and Name of Specific Facilities
Required Transportation Arrangements and Costs
Range of Market Demand and Pricing
At this stage in the project the SUBCONSULTANT will provide a draft of Sections 1.2 -
1.4 to the Recycling Subcommittee and SWPC for review and comment. This report will include
an inventory of current recycling and composting programs and services available in the area.
1.5) Recycling and Composting Evaluation Parameters - summarize by
technology and material
The SUB CONSULTANT will develop a set of evaluation criteria and parameters relative to
the Oakland County situation. As a preliminary screening method the SUBCONSULTANT will
apply those criteria and parameters to the generic technologies and target materials described in
earlier sections. Information provided will cover the items listed below:
Range of likely capital and operating costs
Potential for profitability
Availability of alternative revenue sources (ie: grants, subsidies and diversion credits)
Potential for impact on waste stream
Possible impact on balance of waste disposal system
Others as deemed necessary
1.6) Recycling and Composting Options for Oakland County:
The SUBCONSULTANT will provide a set of recycling and composting options that will
be developed in more detail for Oakland County. This section in the Long Range Strategic Plan
will review the overall goals that have been set, complete the preliminary prioritization and
screening of certain technologies and materials, provide an overview description of the
technological and system options that will be considered for Oakland County, identify potential
roles for Oakland County government, and provide summaries of examples of experience in other
Michigan communities and in other states. Additional more detailed one page case studies of these
examples will be included in the Appendix.
The SUBCONSULTANT will present Sections 1.5 and 1.6 in draft form to the client for
review, discussion and feedback - with special attention paid to discussion of potential roles for
Oakland County government. This discussion will begin first with Oakland County DPW staff
and then move to the Recycling Subcommittee, the Solid Waste Planning Committee and finally,
the County Planning and Building Committee.
1.7) Conceptual Program Design
The SUBCONSULTANT will complete a conceptual design for a waste reduction,
recycling and composting program for Oakland County building on the background work
completed in all previous sections. This section of the Long Range Strategic Plan will define the
need for specific capacity, facilities, and equipment while covering issues of vertical and horizontal
integration in the development, ownership and operation of those facilities. The time horizon will
be long term - five years and longer. Programs described in this section will be full coverage
programs addressing both short and long tel in needs.
After providing an overview of the program design, this section will rely extensively on a
set of brief program descriptions for subsystems and subfunctdons. For each community and
major participant, a one to three page document will describe the specific program recommen-
dations that they may want to consider. Areas covered will include materials, volumes, markets,
equipment, management structures, education/promotion efforts, participation incentive systems
and more. These program descriptions will serve as the basic building block for further
implementation work with each community and major participant.
1.8) Economic and Qualitative Analysis
The SLTBCONSULTANT will provide both an economic and a qualitative analysis of the
costs, risks and benefits for each of the projects. This section will cover the following:
Technical feasiblity
Economic feasibility (capital costs, fixed and variable operating costs)
Other qualititative factors that contribute to feasibility
Sensitivity of program feasibility to certain key assumptions
Expected economic and non-economic benefits for each community and major participant
1.9) Summary of Final Recommendations
The SUBCONSULTANT will conclude the Long Range Strategic Plan with a section that
provides a summary of the system and major subsystem programs including their expected
materials, volumes, costs and benefits. A brief description of short and long term implementation
tasks will be provided with assignments to specific communities and major participants.
1.10) Delivery of Phase I Long Range Strategic Plan
The SUBCONSULTANT will provide copies of the Long Range Strategic Plan in draft
form for review and comment. Up to 150 total copies will be provided during the draft review
process. The draft will be presented during meetings with the Recycling Subcommittee, the
SWPC, the Planning and Building Committee (and the Board of Commissioners if desired). After
any necessary revisions 200 copies of the final version will be provided to the DPW Staff.
As part of Phase I, the following deliverables will be provided to the Oakland County
Department of Public Works by the SUBCONSULTANT:
Two copies of the slide show and script used in the initial presentations and meetings
A summary report of the meetings with communities and regional groups
A report on the survey results (if the survey is included in the project)
The "Study Update" mailed to all participants
A copy of the press packet prepared for the Press Conference
A Long Range Strategic Plan that includes the following sections:
Data Base, System Design, End Uses and Markets
Evaluation Criteria and Recycling/Composting Options
Conceptual Program Design, and Economic/Qualitative Analysis
Summary of Final Recommendations
A Progress Report summarizing work to date for insert into the County Solid Waste Plan
PHASE H: PREPARATION OF IMPLEMENTATION PLANS
2.1) Building County In-House Implementation Capability
The SUBCONSULTANT will assist the County Department of Public Works or
designated agent in developing in-house capability for the implementation program - capability that
will need to be in place before the communities and major participants proceed with
implementation. Although the roles and responsibilities of the County will not be certain until
later, it is likely that a county-wide education effort will be needed. This typically would include
development of a logo, theme, brochure and flyers that are easily adapted for use by individual
communities as well as designation of new or existing staff persons as responsible for certain
program implementation tasks.
2.2) Building Municipal Capability through Outreach and Education
The SUBCONSULTANT will begin the implementation process with a public outreach and
education effort including the following subtasks:
Meet with spokesperson of each potential participant for a "practicality test" to determine
the general willingness, interest, capabilities and commitment of that participant.
A series of three Public Forums to gamer general public interest and support. These forums
will include a slide presentation describing implementation of various program options.
Meetings with "key personnel" from interested participants about recommendations for
that particular community or major participant.
A status report on these meetings will be provided through a presentation to the Recycling
Subcommittee (and the SWPC if desired).
2.3) Building Private-Sector Capability through Outreach and Education
The SUBCONSULTANT will assist the private sector in developing the capability to
respond to the recommended programs through phone contact and individual meetings, where the
recommended programs will be described and the potential role of each private sector participant
will be discussed.
2.4) Development of Detailed Implementation Plans
The SUBCONSULTANT will use the information garnered in the three previous tasks to
develop Detailed Implementation Plans for each community or major participant included in the
Long Range Strategic Plan. This will include amending or phasing in the recommended programs
to fit each participants capabilities. The Detailed Implementation Plan Document(s) will identify
implementation tasks as well as specific major milestones and critical paths for each participant.
Drafts of these detailed implementation plans will be presented to the Recycling Subcommittee for
review and comment at this stage in their development. These plans will include:
Planning Timelines for Capital Improvements
Capital and Operating Budget Timelines
Legal Agreement Structures and Timelines
Staffing Structures and Timelines
Barriers that must be avoided or eliminated before implementation of certain phases
Other elements as required
2.5) Presentation of Detailed Implementation Plans
The SUBCONSULTANT will provide each community or major participant with a
presentation to describe their particular Detailed Implementation Plan. A slide presentation
describing implementation of various program options will be provided. To the extent possible the
presentation will outline near tem' steps required to proceed with the successful implementation of
the program as described. Up to 35 meetings are anticipated for this phase.
2.6) Delivery of Phase II Detailed Implementation Plans
The SUBCONSULTANT will provide copies of the Detailed Implementation Plans in
draft foi iii for review and comment. Up to 150 total copies will be provided during the draft
review process. The draft will be presented during meetings with the Recycling Subcommittee, the
SWPC, the Planning and Building Committee (and the Board of Commissioners if desired). After
any necessary revisions 200 copies of the final version will be provided to the Oakland County
Department of Public Works.
As part of Phase II, the following deliverables will be provided to the Oakland County
Department of Public Works by the SUBCONTRACTOR:
Two copies of the slide show and script used in the Public Forums and in the presentation
of the implementation plans
A summary report of the meetings with communities, regional groups and
private sector participants
A set of Detailed Implementation Plans for each community and major participant that has
agreed to be involved in the program.
PHASE HI TECHNICAL ASSISTANCE DURING IMPLEMENTATION
On a retainer basis and by mutual written agreement of both parties the
SUBCONSULTANT is available to provide additional technical assistance during a Phase III
implementation process to insure that major milestones and system goals are attained. Technical
assistance can include preparation of Clean Michigan Fund grants, proposals for other state
funding opportunities, budgets and supporting documentation, requests for qualifications, requests
for proposals, operating leases and agreements, as well as numerous other tasks and assignments.
These types of tasks are not included in Phase I and II as described in this Scope of Work.
2. The time periods for the performance of the SUBCONSULTANT's services are as
follows: The work described in Section 1, above, will be performed within ten months after the
date of this Agreement. Details are shown in Exhibit B, "Estimated Time Line".
3: Compensation for services of principals and employees of SUBCONSULTANT rendered
pursuant to Section 1 will be on the following bases: For the services performed under Section 1,
above, ENGINEER agrees to pay SUBCONSULTANT as follows:
a: For work done by the SUBCONSULTANT, at the direct labor cost, plus 100 percent of
the direct salary cost for indirect labor costs, overhead, and fee. Exhibit C, Esimated
Project Costs, contains a complete breakdown of the project budget.
b: For direct expenses, defined as those expense costs other than salary costs that are incurred
during the progress of the work. The actual out-of-pocket expense costs include: air fare,
automobile rental, mileage charges, parking, tolls, taxi, meals, lodging, telephone, printing
and reproduction costs, and other miscellaneous costs specifically for the project.
c: The total cost of all Services under Section 1 shall not exceed $157,954
d: ENGINEER has approved the following budget for the Services under Section 1:
Direct Labor $42,360
Overhead, Indirect Labor, and Fee $42,360 Other Direct Costs $16,750
Survey Costs (DataFax) $56,484
TOTAL $157,954
e: By mutual agreement, line items in the budget may be adjusted to suit the actual conduct of
the work without changing the cost of Services, above.
PHASE I
Task 1.1
Task 1.2
Task 1.3
Task 1.4
Task 1.5
Task 1.6
Task 1.7
Task 1.8
Task 1.9-10
PHASE II
Task 2.1
Task 2.2
Task 2.3
Task 2.4
Task 2.5-6
PHASE III
Outreach and Education
Data Base Development and Presentation
System Design Parameters
End Uses and Markets
Evaluation Parameters
Options for Oakland County
Conceptual Program Design
Economic and Qualitative Analysis
Summary of Final Recommendations
Building In-House Capability
Building Municipal Capabilities
Building Private Sector Capabilities
Detailed Implementation Plans
Final Presentations
PROJECT:
DA'1E:
EST BY:
Oakland County Recycling and Composting Program
January 26, 1988
James Frey, Resource Recycling Systems, Inc.
ESTIMATED TIMELINE
TASK April May June July August September October November December January
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXX XXXXXXXX XXXX
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXX XXXXXXXXX
XXXXXXXXXXXXXX XXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXX
XX XX XXX XXX XXXX
280 760 140 660 330 370 2540 $42,360
PROJECT: Oakland County Recycling and Composting Program
DATE: January 16, 1988
EST BY: James Frey, Resource Recycling Systems, Inc.
ESTIMATED PROJECT COSTS
TASK
I Project Technical Commun. Research Systems Clerical/ I C 0 S T
I Manager Specialist Specialist Associate Analyst Tech Writer I TOTALS
I J. Frey K. Sandford C. Chown S. Drew L. McCabe
Direct Cost/hr --> I $21.00 $21.00 $17.50 $12.00 $12.00 $9.00 Hours Cost
PHASE I
Task 1.1 Outreach and Education
Task 12 Data Base Development and Presentation
Task 1.3 System Design Parameters
Task 1.4 End Uses and Markets
Task 1.5 Evaluation Parameters
Task 1.6 Options for Oakland County
Task 1.7 Conceptual Program Design
Task 1.8 Economic and Qualitative Analysis
Task 1.9-10 Summary of Final Recommendations
PHASE II
Task 2.1 Building In-House Capability
Task 2.2 Building Municipal Capabilities
Task 2.3 Building Private Sector Capabilities
Task 2.4 Detailed Implementation Plans
Task 2.5-6 Final Presentations
PHASE HI To be determined
155 20 135 20 20 50 400 $6,968
30 30 60 10 90 30 250 $3,780
20 5 50 5 30 20 I 130 $2,000
5 30 10 10 10 20 I 85 $1,330
10 10 40 20 10 I 90 $1,450
50 20 50 30 30 I 180 $2,975
80 50 40 30 20 30 250 54,300
50 30 30 10 50 30 200 $3,195
20 10 10 20 I 60 $895
20 5 40 5 20 90 $1,465
80 20 60 10 20 190 $3,450
40 20 10 10 10 20 110 $1,855
80 20 45 30 40 50 265 $4,178
120 20 80 20 240 $4,520
IAS NEEDED...
Overhead @ 100 %
Other Direct Costs (see schedule)
TOTAL COSTS
, SURVEY
$42,360
$16,750
$101,470
856,484
TOTAL COSTS WITH SURVEY $157,954
PROJECT:
DATE:
EST BY:
Oakland County Recycling and Composting Program
January 16, 1988
James Frey, Resource Recycling Systems, Inc.
ESTIMATED DIRECT PROJECT COSTS
COST ITEM
PHASE I
Mileage
Introductory Slide Show
Study Update Printing
Study Update Postage
Media Package Printing
Draft Report Printing
Final Report Printing
Other Printing
Other Postage
Fees - Plans and Maps
Long Distance Phone
PHASE II
Mileage
Logo and Ed. Materials Development
Implementation Slide Show
Draft Report Printing
Final Report Printing
Other Printing
Other Postage
Long Distance Phone
DESCRIPTION
75 trips @ 100 miles each @ 200/mile
2 sets @ $150/set
1000 two sided @150/sheet
1000 @ 220/piece
50 sets @ $10/set
150 @ 300 pages @ 40/pg
200 @ 300 pages @ 40/pg + $1/binding
7500 copies @ 40/copy
750 @ 220 + 50 @ $2 + 10 @ $9
6 months @ $75/month
100 trips @ 100 miles each @ 200/mile
Media Specialist
2 sets @ $150/set
150 @ 250 pages @ 40/pg
200 @ 250 pages @ 40/pg + $1/binding
5500 copies @ 40/copy
500@ 220+ 50@ $2+ 5@ $9
4 months @ $50/month
$1,500
$300
$150
$220
$500
$1,800
$2,600
$300
$355
$100
$450
$1,800
$2,000
$300
$1,500
$2,200
$220
$255
$200
PHASE III To be determined
TOTAL DIRECT COSTS $16,750
A ll'ACHMENT jp RR S SUBCONTRACT WITH CDM
Proposal to survey attitudes concerning solid waste issues
among residents and commercial businesses in Oakland County
DATAFAX, Inc.
3364 Washtenaw Avenue
Ann Arbor, MI 48104
(313) 973-0002
I. THE SAMPLE:
The SAMPLE shall include a statistically valid representation of
the residential and commercial landfill users within the Oakland County
wasteshed. Populations to be sampled include:
1) Residents - Oakland County: Total Sample Size - 3,600
This population will be sampled from among the 397,454
estimated households in Oakland County. (Based on January
1987 estimates provided by Oakland County Planning
Department.) The residential sample shall include the
following groups:.
A) Cities and townships with more than 20,000 households
This population includes the 7 largest cities and
townships in Oakland County totalling 184,822 households. The
sample will be proportionately stratified by census tract
within each township/city. Sample size = 1,700.
Approximately 1000 households are expected to respond to the
survey.
B) Cities and townships with households totalling 10,000 to
20,000
This population includes 6 cities and urban townships in
Oakland County totalling 76,592 households. The sample will
be proportionately stratified by census tract within each
township/city. Sample size = 700. Approximately 400 house-
holds are expected to respond to the survey.
C) Cities with less than 10,000 households
This population includes 30 cities in Oakland County
totalling 76,944 households. The sample will be
proportionately stratified by census tract within each city.
Sample size = 600. Approximately 350 households are
expected to respond to the survey.
D) Rural townships with less than 10,000 households
This population includes 16 townships in Oakland County
totalling 59,096 households. The sample will be
proportionately stratified by census tract within each
township. Sample size = 600. Approximately 350 households
are expected to respond to the survey.
NOTE: Although there are 61 geo-political
units in Oakland County, two townships (Novi
Township and Southfield Township) have been
almost totally incorporated into surrounding
cities. These two townships have been reduced
to "township islands", are too small to salople,
and have been included as part of the Novi and
Southfield samples.
2) Commerical Businesses/Entire County Total Sample Size = 750
This population shall include a sample of the 30,000
commercial business establishments in Oakland County (as
provided by the Oakland County Economic Development
Department). This sample will be stratified proportionately
by 20 major SIC commercial business classifications (i.e.,
heavy manufacturing, light manufacturing, retail, office,
construction, etc.). Sample size = 750. Approximately 375
businesses are expected to respond to the survey (at a 95%
confidence level with an estimated sample error of 5.1%).
II. PROJECT STAGES:
1) Generalized Scope of Services:
For all of the major sub-populations within the SAMPLE, the
generalized work program includes the development of
questionnaires, drawing of the sauple, management of data
collection (mailout/telephone), data processing, and data
analysis/interpretation. A final report shall be written
describing the overall results of the survey.
2) Detailed Project Stages:
A) Develop Questionnaire
The consultant shall assist County staff in the
development of both survey instruments. The Consultant shall
oversee layout and design of these mailout surveys. This
involves the development of survey questions, plus numerous
meetings with staff, artists, typists, and citizen
committees, over the course of several drafts.
B) Design Survey Packet
The Consultant shall oversee design of 1st, 2nd, and 3rd
cover letters for each of the major mailout surveys. This
also involves numerous meetings with staff and committees,
over the course of several drafts.
For each of the mailout surveys, the Consultant shall
also:
* Produce artwork for "camera ready" inbound envelopes,
according to U.S. Government specifications.
• Design "Cover Sheet" for appropriate survey
instruments.
C) Print Survey Packet
The Consultant shall be responsible for the printing of:
* Outbound envelopes
* Inbound envelopes for each survey instrument
* 1st, 2nd and 3rd cover letter for each survey
instrument
* Cover Sheets where appropriate
* Survey instruments for both surveys
This involves meetings with a local printer, re: color,
paper weight, etc.
D) Develop the Sample
The Consultant shall be responsible for the development
of:
* The Oakland County Resident population sample
* The Commercial Business sample
The Consultant is responsible for the development of all
databases necessary to "house" the samples being built.
These databases shall be utilized during later phases of the
survey to:
* print mailing labels
* validate/log-in returned surveys
E) Data Collection
For each of the mailout surveys:
* The Consultant is responsible for the folding,
numbering, number matching, and insertion of all surveys to
be mailed.
* Inserted items include: survey, cover letter, cover
sheet (if applicable), return inbound envelope (postage
paid).
* The Consultant shall conduct 2 to 3 mailouts for each
sample. The first mailout will include the entire sample.
Two additional mailings will also go out to all non-
responding households over the following two months.
* The Consultant shall obtain a minimal response rate
of 50 to 70 percent for both mailout surveys.
* If necessary, follow-up telephone calls shall be made
to all non-respondents to increase the response rate. The
Consultant shall complete these telephone calls.
* The Consultant is responsible for obtaining the
telephone numbers of all non-respondents.
* The Consultant s..hall provide all mailing labels
necessary for each of the three mailouts for both surveys.
F) Data Processing/Entry
For each of the mailout surveys:
* A code book shall be developed by the Consultant. It
shall include all variables/fields for each mailout survey.
* The Consultant shall be responsible for the receipt,
validation, and log-in of all mailout surveys. All surveys
received shall be logged-in to the Sample database.
* For all mailout surveys the Consultant shall:
* edit all returned surveys
* code all open end questions
* data enter all closed end responses
* check code/verify all responses
G) Data Tnalysis/Interpretation
For each of the mailout surveys:
* A running tally of response rates shall be maintained.
* Data analysis shall minimally consist of frequency
distributions and descriptive statistics on all variables.
* Additional bivariate analysis/cross-tabulations will
be run by neighborhoods/socio-economic and other selected
strata. All bivariate analysis will be dependent on final
selection of questions, and any apparent trends within
questions.
* The data may need to be weighted (depending on sample
size and response rate).
* An analysis of non-response will also be provided as
well as an analysis of overall statistical validity.
H) Written Final Report
A written report on the findings of the both mai lout
surveys will be completed by the Consultant. The written
report of the findings will be suitable for public review.
County staff shall provide direction regarding the final form
of this document.
III. COSTS:
The following is a breakdown of costs associated with conducting
the Waste Disposal Survey.
1• Oakland County Residents • • • • • • • • • • • • • • • • • • • • • • • • • •
Direct Labor $ 22,140
Direct Costs $ 17,920 *
$ 40,060
2. Connerical Businesses ......... ......... ..... $ 13,424
Direct Labor
Direct Costs
$ 9,804
$ 3,620 *
3. Write Final Report asseadoe•saao••••••nn •••••••••n ••n • $ 3,000
TOTAL PROJECT COSTS: $ 56,484
NOTE: These costs include printing (surveys, cover
letters, etc.), xerox, labels, envelopes, telephone
charges, and postage.
Outbound postage $ 8,900
Inbound postage = $ 2,300