HomeMy WebLinkAboutResolutions - 1988.06.09 - 17487MISCELLANEOUS RESOLUTION 88142 May 26, 1988
Y APPROVE T FOREGOING RESOLUTION
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BY: HEALTH & HUMAN SERVICES COMMITTEE - SUSAN G. KUHN, CHAIRPERSON
IN RE: INSTITUTIONAL AND HUMAN SERVICES CHILDREN'S VILLAGE. - 1988/89
WATERFORD SCHOOL DISTRICT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS providing a quality education for youngsters in care at
Children's Village is an essential service to the children residing
therein; and
WHEREAS the Waterford School District provides for the staffing of the
Children's Village School Program; and
WHEREAS representatives of the Oakland County Board of Commissioners,
the County Executive and the Waterford School District have agreed to
staff requirements, contract language and preliminary estimates of revenue
and expenditures; and
WHEREAS the funding of this contract is subject to the County Board of
Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Waterford School
District.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the agreement.
BE IT FURTHER RESOLVED that this agreement has been reviewed and
approved as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Health and Human Services Committee,
I move the adoption of the foregoing resolution.
HEALTH & HUMAN SERVICES COMMITTEE
mrwater
FISCAL NOTE June 9, 1988
FINANCE COMMITTEE
BY: FINANCE COHMITEEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: INSTITUTIONAL AND HUMAN SERVICES CHILDREN'S VILLAGE - 1988/89
WATERFORD SCHOOL DISTRICT AGREEMENT MISCELLANEOUS
RESOLUTION 1188142
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution 1188142 and finds;
1) The agreement is for the period July 1, 1988 through June 30,
1989;
2) The agreement should be amended to include the attached revised
addendum 112. The revised addendum does not include funding for a .
.5 librarian position at a cost of $20,623 to be employed by the
Waterford. School District. The issue of the librarian position
should be resolved at a later date with consideration of a County
librarian position to be assigned to Children's Village School.
3) The proposed 1988/89 agreement has a cost increase of $278,390
compared to the 1987/88 agreement;
4) School aid revenues will increase $47,000;
5) The 1988/89 agreement includes funding for a .25 clerical
position formerly covered by a grant;
6) The 1988/89 agreement also includes a :$10,000 reserve if
additional staff is needed due to an increase in students. Use •
of the reserve is subject to approval by the Executive Committee;
- 7) The 1988/89 agreement includes the 1988/89 salary cost increLse;
8) Amendrients to the 1989 Budget do not include labor agreene nn
costs for the period July 1, 1989 through December 31, 1989. A
future budget amendment may be necessary;
9) The net budget increase of $262,522 for 1988 and $352,423 foi:
1989 should be transferred from the 1988 and 1989 contingency to
the appropriate line items per the attached schedule.
1988/89 SCHOOL YEAR
AGREEMENT
BETWEEN
WATERFORD SCHOOL DISTRICT,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Waterford School
District (hereinafter called the "District"), Oakland County Executive, (hereinafter called
the "Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost to the District
Ifthe Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, to be effective at the end of that semester.
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of the building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications, and seniority. The method for determining the staff allocations
shall be as indicated in Addendum #1, attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May 15, the District will notify the Executive and Board of staffing requirements
and estimated costs for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
settled for the following year, current costs will be identified with the understanding that
increases may occur. (Addendum #2 identifies the estimated costs and revenues.)
By July 15, October 15, January 15 and April 15, the District will submit a billing to
the Oakland County Department of Management and Budget (hereinafter called the
"County") for expenditures for personnel. State or federal revenue applicable to Children's
Village School Programs will be determined by the net amount received from the state or
federal government
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union contract, plus those required by
existing state law. Those required by existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and lune 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (10) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
1. Executive Comm ittee
An Executive Committee shall be formed with the expressed purpose and function to
A. Determine the content and emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
o Principal, Children's Village School.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
IL Duration
This Agreement shall be for the fiscal school year of 'July I to June 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April 1
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modification. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (3'0) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
In the event it is necessary to close the Waterford School District because of financial
conditions, the District will assist with the operation of Children's Village School Programs
in accordance with the laws of the State of Michigan and directives from the Michigan
Department of Education.
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages of those Waterford School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
so until such time as the District can resume payment of its staff or until such time as the
Agreement is cancelled.
OAKLAND COUNTY
:COUNTY EXECUTIVE
WATERFORD SCHOOL
DISTRICT
SidTRINTENDENT
Witness:
PROCEDURE FOR NOTIFICATION
Procedure for notification under the terms of this agreement is as follows: The
Superintendent of the District will notify by regular mail the Executive and the Board (with
copy to the Chief Probate Judge), address: 1200 N. Telegraph Road, Pontiac, Michigan
480.53.
The Executive and the Board will notify by regular mail the Superintendent of the
District (with copy to the Chief Probate Judge), address: 6020 Pontiac Lake Road, P.O. Box
547, Waterford, Michigan 48095.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District .
will be provided at Children's Village and that the ExecutiVe y the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
Date:
Witness:
Date:
Witness:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
gef-A-1{ZPERSON)DR,THE BOARD
Date:
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ADDENDUM If 1
METHOD FOR DETERMINING TEACHING STAFF ALLOCATION
FORMULA
(A) Number of Students X (B) Number of Class Periods
(C) Predetermined Student/Teacher Ratio
= Number of Teaching Staff
COMPONENTS
(A) The number of students is based on the frequency distribution of membership days; the
mid point of the first step less than the median is utilized. For 1988/89 the number of
students is 185.
(B) The number of class periods is six,
(C) The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 185 X (B) 6
= 20.19 = 20.0 (rounded to the nearest whole number)
(C) 55
For 1988/89 the formula yields 20 teaching staff,
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COUNTY OF OAKLAND
WATERFORD SCHOOLS/CHILDREN'S VILLAGE SCHOOL CONTRACT
1989189 AGREEMENT
ADDENDUM #2
DESCRIPTION
TEACHER SERVICES AND EXPENSE
1987/88 1988/89 1998/89 1988/89 INCREASE/ 1928 PROPOSED 1988 EXPLANATION
AGREEMENT CURRENT NEW AGREEMENT (DECREASE) AMENDED 1988 BUDGET
PROGRAM PROGRAM FROM 87/89 HODGE BUDGET AMENDMENTS
1989 PROPOSED 1989
ADOPTED 1989 BUDGET
BUDGET BUDGET AMENDMENTS
$1,303,404 $1,529,582 $10,000 $1,539,592 $236,179 $1,161,599 $1,421,493 $259,954 SEE DETAIL BELOW 1,159,432 1,539,592 381,150
PROFESSIONAL SERVICES 3,440 3,440 3,440 3,440 3,440 3,440 3,440
EQUIPMENT REPAIR & MAINT 1,000 1,000 1,080 1,000 1,000 1,000 1,000
. FIELD TRIPS 1,000 IMO 1,000 1,000 1,000 1,000 1,000
LAUNDRY & CLEANING 530 530 530 530 530 530 530
MEMBERSHIPS, DUES & PUB 250 250 175 425 175 250 338 88 NORTH CENTRAL ACCREDITATION DUES 250 425 175
( PERSONAL MILEAGE 200 200 200 200 200 200 200
TRAVEL & CONFERENCE 1,000 1,000 1,000 1,000 1,000 1,000 1,000
AUTO SHOP SUPPLIES 500 500 500 500 500 500 500
I FIRST AID KIT 150 150 150 150 150 150 150
EDUCATION SUPPLIES** 10,400 10,400 10,400 10,400 10,400 EXPENDABLE SUPPLIES 10,400 10,400
TEXT BOOKS 2,000 2,000 2,000 2,000 2,000 REPLACEMENT OF BOOKS 2,000 2,000
PHOTOGRAPHIC SUPPLIES 400 400 400 200 200 COST TO HONOR STUDENT OF WEEK 400 400
OFFICE SUPPLIES 300 300 300 300 300 300 300 .
POSTAGE 700 700 700 700 700 700 700
( PROVISIONS 500 500 500 500 500 500 500
RECREATION SUPPLIES 1,000 1,000 1,000 1,000 1,000 1,000 1,000
SMALL TOOLS 600 600 600 600 600 600 600
f. CAPITAL OUTLAY*** 22,332 22,332 22,232 22,332 22,332 LISTED BELOW
BUILDING SPACE COST 121,074 131,254 135,484 14,410 131,254 131,254 DF0 EST. 1988- $131,254;1989-$139,714 139,714 139,714
STORES-PROVISIONS 500 500 500 500 500 500 500
(, LEASED VEHICLES 2,500 2,500 2,500 2,500 2,500 2,500 2,500
EQUIPMENT RENTAL 4,000 947 5,448 6,395 2,295 4,000 5,198 1,198 AV, PC, EQUIP TRF TO ESTAB. REPLACE. 4,000 5,198 1,198
CONVENIENCE COPIER 5,000 5,000 5,000 5,000 5,000 5,000 5,000
't.. . STORES-STOCK 950 350 350 350 350 350 350
• PRINT SHOP 100 600 600 500 100 350 250 100 600 500
TELEPHONE COMMUNICATIONS 3,736 3,796 3,736 3,736 3,736 3,736 3,736
( SUB-TOTAL $158,630 $166,457 $30,355 $201,042 $42,212 $169,010 $179,936 $26,068 177,470 181,743 4,273
TOTAL COST $1,462,234 $1,6960 039 $40,355 $1,740,624 $278,290 $1,338,549 $1,601,429 $286,022 1,335,902 1,721,325 385,423
REVENUES
STATE AID (HEAD COUNT)
SPECIAL EDUCATION
SPECIAL EDUCATION-OAKLAND SCHOOLS
WORT PLACED STUDENTS
SUB-TOTAL
$50,000 $28,000
107,000 132,000
3,000 30,000
400,000 417,000
$560,000 $607,000
$28,000 5.-22,080 $50,000 $39,000 $-11,000 51,250 28,000 -23,250
122,000 25,000 107,000 119,500 12,500 109,675 132,000 22,325
30,000 27,000 3,000 16,500 13,500 3,075 30,000 26,925
417,000 17,000 400,000 408,500 8,500 410,080 417,000 7,000
$607,000 $47,000 $560,000 $583,500 $23,500 574,000 607,000 33,000
CHILD CARE FUND MATCH* $415,028 $515,444
TOTAL REVENUE $975,028 $1,122,444
$521,467 $106,439 $354,400 $954,400
$1,128,467 $153,439 $914,400 $937,900 $23,500
354,400 354,400
926,400 961,400 33,000
NET COUNTY COST $487,206 $573,595 $40,355 $612,157 $124,951 $416,149 $678,678 $262,522 407,502 759,925 352,423
ESTATE REIMBURSES 50% CHILD CARE FUND EXPENSES To A MAXIMUM OF
$3,904,377. CURRENTLY, OAKLAND COUNTY EXPENSES EXCEED CAP,
THUS REIMBURSEMENT AT 46%.
**I85 STUDENTS AT $50 PER STUDENT, $700 FOR SUMMER SCHOOL, PLUS
$450 FOR ONE (1) ADDITIONAL TEACHER.
LABOR AGREEMENT FOR 87/28 & 88/89
END OF GRANT FUNDING FOR .25 POSITION
SUBSTITUTE TEACHERS INCLUDED
PER RATIO FORMULA, MORE MAY BE ADDED
HOSPITAL BENEFITS FOR TEACHER AIDES
)00(CAPITAL OUTLAY: COMPUTER LAB-$17252; ADM. FURNITURE-
$1744; CLASSROOM FURNITURE-$440; AUDIO-VISUAL-$980; PHYSICAL
EDUCATION-$345; AND COMPUTER FOR OUT-STUDENT PROGRAM-$1571.
TEACHER SERVICES AND EXPENSE
PRINCIPAL (1 POSITION) 55,445 62,927 62,927 7,422
" ASSISTANT PRINCIPAL (1 POSITION) 40,911 46,417 46,417 5,506
TEACHERS (21 POSITIONS)( 881,495 969,010 969,010 27,515
TEACHER AIDES (6 POSITIONS) 50,596 65,796 65,796 15,200
CLERICAL (3 POSITIONS) 33,691 44,640 44,640 10,944
SCHOOL PSYCHOLOGIST (.2 POSITION) 9,106 9,526 9,526 1,420
SCHOOL SOCIAL WORKER (.2 POSITION) 8,106 9,526 9,526 1,420 , ' COACHES/DRIVERS EDUCATION 13,753 12,041 12,091 -1,662
STUDENT COUNCIL SPONSOR 920 982 982 62
TEMPORARY/SUBSTITUTES (ADM1N-$500) 500 17,126 17,126 16,626
' AFTER SCHOOL DETENTION MONITOR 765 765 765
CONTINGENCY x**** 10,000 10,000 10,000
FRINGE BENEFITS 209,881 290,776 290,776 80,895
K TOTAL TEACHER SERVICES AND EXPENSE 1,303,404 1,529,582 10,000 1,539,582 226,178
x4xxONE (I) TEACHER IS ASSIGNED TO STAFF IN-HOUSE
DETENTION PROGRAM.
*moo(CONTINGENCY TO BE USED WHEN STUDENT/TEACHER RATIO EXCEEDS
15:1; SUBJECT TO APPROVAL BY THE EXECUTIVE COMMITTEE.
PREPARED BY BUDGET DIVISION
CVSCHOOL
ot064000iNkaa4Milig
Resolution # 88142 June 9, 1988
ID88 this 9th day of June
Moved by Susan Kuhn supported by Crake the resolution (with Fiscal Note
attached) be adopted.
AYES: ,S. Kuhn, Lanni, Luxon, McDonald, A. McPherson, R. McPherson,
Moffitt, Oaks, Page, Pernick, Price, Rewold, Skarritt, Aaron, Bishop, Caddell,
Calandre, Crake, Doyon, Gosling, Hobart, Jensen, R. Kuhn. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MiCH1GAN)
COUNTY OF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached Resolution
which was adopted by the Oakland County Board of Commissioners at their meeting held
on June 9, 1988
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
LYNN" ALLEN, County Clerk/Register of