HomeMy WebLinkAboutResolutions - 1988.06.09 - 17488MISCELLANEOUS RESOLUTION #88143 June 9, 1988
BY: FINANCE COMMITTEE, DR. G. VUTTJAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES—HEALTH
DIVISION-1987/88 ENVIRONMENTAL HEALTH INSPECTIONS OF ADULT AND
CHILD CARE FACILITIES LICENSED BY THE MICHIGAN DEPARTMENT OF
SOCIAL SERVICES REIMBURSEMENT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
MR. CHAIRPERSON, LADIES, AND GENTLEMEN:
WHEREAS the Michigan Department of Public Health has contracted
with the Oakland County Health Division for the last eight (8) fiscal
years to provide environmental health inspections of facilities to be
licensed by the Michigan .--Departnent of Social Services; and
WHEREAS the Michigan Department of Public Health wishes to continue
this contract for the period October 1, 1987, through September 30, 1988;
and
WHEREAS said contract adds no additional staff nor resources; and
WHaEAS the reimbursement in the amount of $38,000 is included in
the 1988/89 Adopted Budget and General Appropriations Act as Health
Division revenue; and
WHEREAS this contract has been reviewed and approved as to form b;
the Office of Corporation Counsel; and
WHEREAS approval of said contract does not obligate the County to
any future cmmitaents.
NOU THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the 1987/88 Environmental Health Inspections of
Adult and Child Care Facilities licensed by the Michigan Department of
Social Services Reimbursellent Agreenent in the amount of $48,638.
BE ILEUM= RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to execute said
contract.
BE IT FURTHER RESOLVED that the 1988/89 Budget be amended as
follows:
Revenues
3-22100-162-20-00-2180 Group Care/Foster Home Services $10,638
Expenditures
4-10100-909-01-00-9900 Contingency $10,638
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Mr. Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANCE COMMITTEE
D60
4/88
AGIMENT BETWEEN
MICHIGAN DEPARTMENT OF PUBLIC WA=
hereinafter referred to as the "Department"
AND
OAKLAND catnyiNALTH DrvisIal
hereinafter referred to as the "Agency"
EtR
Envirartental }With Inspections of Adult and Child Care Facilities
Licensed by the Michigan Department of Social Services
I. PURPOSE:
TO provide funding for environmental health inspections of facilities to be licensed by the Michigan
Department of Social Services.
II. OBJECTIVES:
The primary objectives of the agency's environmental health inspection program under this agreement are
A. TO ensure a safe and healthful environment for individuals occupying these facilities through
provision of effective environmental health inspections.
B. TO effect timely responses to requests for inspections.
C. To previde effective follow-up investigations.
The Agency will ensure the availability of inspection services to all Michigan Department of Social
Services' licensed facilities within its jurisdiction through the utilization of trained and competent
personnel.
Inspections will be conducted and the program operated in accordance with the procedures established for
this program.
III. FRDGRAM BUDGET AND AGREEMENT AMOUNT:
The payment for environmental health inspections of the Michigan Department of Social Services' licensed
facilities under the terms of this agreement may not exceed $65.37 per hour for services provided between
October i and December 31, 1987, and $67.33 per hour for services provided between January 1 and September
30, 19::, with a maximum of $48,638 provided by the state. This maximum amount may be increased through
the redistribution of available funds. A final adjustment will be made based upon a statewide ratio of
available 1987-88 fiscal year funds to actual allowable local expenditures for October 1, 1986 through
September 30, 19::. The allocation of these funds shall be at the discretion of the Department.
IV. MSECUSIBILITIES AGEICT:
The agency, in accordance with the general purposes and objectives of this agreement, will:
Authority:
Act 280, 1939; Act, 116,
1979; and Act 218, 1979
A. Conduct investigations and make reports on Michigan Department of Social Services' licensed
facilities.
B. Provide the necessary administrative, professional, and technical staff for operation of the pregram.
C. Utilize standard records and recording for as prescribed by the Departuent. Service summaries
accompanied by necessary and appropriate service data shall be prepared and submitted to the
Departeent, Division of Ehvironmental Health, on a monthly basis not later than the tenth (10th) of
the follewing month.
D. Provide information as required by the Department that will enable the Department to obtain
reirthursement for support from all available fund sources and to evaluate program performance.
E. Maintain adequate program and fiscal records and files including source documentation to support
program activities and expenditures made under the terms of this Agreement, as required.
F. Provide access to authorized representatives of the Department, the Michigan Department of Social
Services, and the COmptroller General of the United States, or any of their duly authorized
representatives to all records, files, and documentation related to this agreement,
G. Not charge fees for services rendered under this agreement.
H. Participate in administrative or court hearings to provide expert testimony in respect to
environmental health issues in accordance with Act 218, Public Acts of 1979, as mended; Act 116,
Public Acts of 1973, as amended; and Act 280, Public Acts of 1939, as amended. Preparation for
hearings nay require on-site reinspections.
I. Assure that all terms of the agreement will be appropriately adhered to and that records and detailed
documentation for the project or piece:ram identified in this agreement will be maintained for a period
of not less than three (3) years from the date of the submission of the final expenditure report or
until audit findings have been resolved.
J. Assure that all applicable federal and state laws, guidelines, rules, and regulations will be
complied with in carrying out the terms of this agreement, including submission of a copy of any
audit report related in whole or part to this pregram.
K. Assure that all procurement transactions, afiether negotiated or advertised, shall be conducted in a
manner so as to provide maxinen open and free competition and that records sufficient to docurent the
significant history of a procurement are maintained for all procurements for a mi.:11mm of three (3)
years after the end of the agreement period.
L. inform the Department of any employee assigned to this program who has retired from State of Michigan
employment under Acts 2 and 3, Public Acts of 1984 (Early Retirement Program). A monthly report
shall be required on the first of each month reporting the names of State early retirants who
performed work in the previous month on the program covered under this agreement. Such reports are
not required for any State early retirant who reaches the age of 62 years.
V. RESPONSTBILTTIES - DEPARTMENT:
The Department, under the terms of this agreement, will:
A. Provide staff for appropriate program and administrative consultation.
B. Assist in the training of program staff.
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C. Provide payment in accordance with this agreement in an amount not to exceed $48,638 based upon
appropriate reports, records, and documentation maintained by the agency and confirmed by the
Deparbment and in accordance with Appendices A and B.
D. Outline data required for evaluation and operation of the program and assist the agency in
identifying and securing the data.
E. Provide any special reports and reporting formats required by the Department and the Michig
Department of Social Services for operation of this program.
VI. INSPECTION AND RELATED SERVICES
A. The frequency of inspection and related services for a foster family home, foster family group home,
family day care hem, group day earn home, adult foster care family home, and adult foster care group
facility (1 to 6 adults) are
1. New trap/facility and relocated le/facility-with private water supply and/or private sewage
disposal system.
2. Special requests related to environmental health, i.e., complaints or unusual situations
requiring health department expertise and judgement, particularly as they may relate to water
supply and sewage disposal.
3. Follow-up inspections.
B. The frequency of inspection and related services for an adult foster care small group facility (7 to
12 adults), adult foster care large group facility, adult foster care congregate facility, adult
foster care county infirmary, adult foster care camp, child caring institution, children's caw, and
child care center are:
1. New facility, relocated facility, license renewal inspection, and when appropriate annual
inspection.
2. Special requests related to environmental health, i.e., complaints.
3. Follow-up inspections.
4. Plan review.
VII. SCOPE OF INSPECTION
A. The scope of inspection for those types of homes/facilities listed in VI-A includes private water
supply and/or private sewage disposal (partial inspection).
For special requests, the scope includes the private water supply and/or sewage disposal systems and
also any other specific concern(s) which generated the request.
B. The scope of inspection for these types of facilities listed in VI-B includes private water supply,
private sewage disposal, food service sanitation, insect and rodent control, solid waste disposal and
collection, accident prevention, general housekeeping, and swimming pools and bathing beaches (full
inspection).
For special requests, the scope includes the private water supply and sewage disposal systems and all
of the general environmental health items with special emphasis on the specific item(s) which
generated the request.
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VIII. STATUTORY AUT9ORITY
The appropriate parts of the statutory authority for the inspections of Adult Fester Care Facilities, Act
218, P.A. 1979; Coenty Infirmaries, Act 280, P.A. 1939, as amended; and Child Care Organizations, Act 116,
P.A. 1973, as amended, are contained in the most recent edition of the "Sanitarlans' Field Manual for
Environmental Health Inspections of Department of Social, Services' Licensed Facilities."
The licensing rules to be followed when providing inspections and related services are those contained in
Act 218, P.A. 1979; Act 280, P.A. 1939, as amended; and Act 116, P.A. 1973, as amended.
IX. RESPONSE TIME TABLE
Requests for environmental health services of the Department of Social Services' licensed facilities are
to be honored according to the following table unless a longer time is specified on the request form
Routine Inspection Requests 30 days
Plan Review Requests.. . . 30 days
Special Requests* . . 10 days
*Special requests have been defined to include complaints or emergency situations involving
environmental health.
X. ASSURANCES:
In compliance with Title VI of the Civil Rights Act of 1964 and the Regulations of the U, S. Department of
Health and Human Services issued thereunder, and section 504 of the Rehabilitation Act of 1973, and the
Rules of the Michigan Civil Rights Commission:
The agency assures that, in carrying out this program, no person shall be excluded fram
participation, denied any benefits or subjected to discrimination on the basis of race, creed, age,
color, national origin or ancestry, religion, sex, or marital status (except where bona fide
occupational qualification exists). This policy of nondiscrimination shall also apply to otherwise
qualified handicapped individuals.
XI, PAYMENT PROCEDURES:
Reimbursement will be calculated and made by the Department on a quarterly basis from the service
summaries and inspection reports submitted by the Agency. The amount of reimbursable time will be
determined by multiplying the total number of submitted partial inspection reports by one hour and the
total number of submitted full inspection reports by two hours. The total calculated hours will then be
multiplied by the appropriate reimbursement rate.
XII. ACREEMENT PERIOD:
This agreement is in full force and effect from Oetober 1, 1987, through September 30, 1988. This
agreement may be terminated by either party by giving sixty (60) days written notice to the other party
stating the reasons for termination and effective date or upon the failure of either party to carry out
the terms of the agreement, by giving ten (10) days written notice to the other party stating cause and
effective date, The Department may also terminate this agreement if the agency or a subcontractor,
manufacturer, or supplier of the agency is subsequently found to engage in unfair labor practices. The
Michigan Department of Labor, pursuant to Section 2 of Act 278, Public Acts of 1980, shall determine those
employers who are engaging in unfair labor practices.
Upon any such termination, any funds not authorized for use shall be returned to the Department.
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Signature Marvin G. Johansen Signature Raj M Wiener
Chief
Shelter Enviwnment Section
Title Title
Acting Director
XIII. AMENDMENTS:
Any changes to this agreement will be valid only if made in writing and accepted by all parties to this
agreement.
XIV. SPECIAL CERTIFICATION:
The individual or officer signing this agreement certifies by their signature that they are authorized to
sign this agreement on behalf of the responsible governing board, official, or agency.
XV. SIGNATUFES:
FOR THE AGENCY:
Signature
Title
Date
RECURIENDED BY FOR THE DEPARIMENT z
Date Date
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APPENDIX A
PROJECTED COST ANALYSIS REPORT
Health Jurisdiction OAKLAND COUNTY HEALTH DIVISION
Total hours for which payment was requested:*
Agreement Period
632 hours
721 hours
676 hours**
732 hours
902 hours
3663
Total Hours 3663 1. 5 = 733 Projected Hours
733 x $67.33 = $49,354 X 98.5 % = $48,638
Projected Hourly Total Projected Maximum Agreement
Hours Rate*** Cost Amount
* 1 hour allotted for a partial inspection and 2 hours for a full
inspection.'
** The 1985 agreement was for a 9 month time period (January 1 through
September 30, 1985). In order to be consistent so that the time
period for all agreements covers 12 months, the 1985 totals include
hours spent by your department in the program during October,
November, and December of 1984. These hours are also included in the
1984 totals.
*** The hourly rate is your departm+2nt -s approved 1987 rate increased by
three percent.
1983
1984
1985
1986
1987
DI022 (5186)
Authority: Act 260, 1939; Act 116. 1979;
and Act 216, 1979
KIDPH
Completion of this form or form 0I021
necessary for reimbursement of
environmental health services.
ENVIRONMENTAL HEALTH DIRECT SERVICE TU1E/COST CALCULATIONS
LOCAL AGENCY: Oakland County Health Division PREPARED BY: Robert L. Zigler
PERIOD: January 1, 1988, through December 31, DATE PREPARED: January 15, 1984
1988
WORKING HOURS
1. Base For Computation: 52 weeks x 5 days/week 260 Days
2. Vacation Days Per Year
3. Holidays Per Year
4. Sick Leave Days Per Year
5. Working Days Per Year
1.1 _ Days
Days
9.71 Days
227.74 Days
TRAVEL
6. Travel Time Last Year 12,300.80 Rours
7. Number of Environmental Health
Professional FTE's Last Year 40.98 FTE's
300.20 Hours
7.50 Hours
NONENVIRONMENTAL ACTIVITIES & SUPPORT SERVICES
11. Hours Per Day/Nonenvironmental Activities 1.25 Hours
(1.25 Hours Maximum)
12. Item #5 (Working Days Per Year) 227.74 Days
13, Hours/Year Nonenvironmental Activities 284.68 Hours
14. Hours Worked Per Day (Same as #9) 7.50 Hours
15. Days Noneavironmental Activities/Year
DIRECT SERVICE TIME
16. Effective Direct Service Time/FTE
17. Hours Worked Per Day (Same as #9 and #14) 7.50 Hours
18. Hours Direct Service Time/Year
8. Travel Time Per FTE Last Year
9. Hours Worked Per Day
10. Days Traveled Per Year Days
37.96 Days
149.75 Days
1,123.13 Hours
74, $ 3 008 75-3-
7(0 $3.008.75-3"
40.98
$ 73,426.60cs3
$ 65.37/Hr .
E:wironmental HeAlth -Direct Service T.
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Local Agency:. Oakland County Health Division
19. Total Program Costs
20. Less Exclusions and Unallowable Items
21. Allowable Program Costs
'egu ar, DirectA vice ice
Environmental Health Professional FTE -s
for 1987
23. Cost Per Year Per FTE for Direct Service
24. Cost Per Hour Per PTE for Direct Service
88143 June 9, 1988 Resolution #
'day of June 1.988
LYNN/). ALLEN, County Clerk/Register of
Moved by Caddell supported by Pernick the resolution be adopted.
; AYES: Gosling, Hobart, Jensen, R. Kuhn, S. Kuhn, Lanni, Luxon,
A. McPherson, R. McPherson, Moffitt, Oaks, Page, Pernick, Price, Rewold,
Skarritt, Aaron, Bishop, Caddell, Calandro, Crake, Doyon. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached Resolution
which was adopted by the Oakland County Board of Commissioners at their . meeting held
on
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof,
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 9th