HomeMy WebLinkAboutResolutions - 1984.10.11 - 17529Miscellaneous Resolution 84254 September 13, 1984
BY: HEALTH & HUMAN RESOURCES COMMITTEE-Marilynn E. Gosling, Chairperson
RE: MEDICAL CARE FACILITY - UPGRADED COMPUTER SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, the Medical Care Facility has a long recognized need for an upgraded
computer system; and
WHEREAS, as early as 1975, Computer Services concluded that the 1968 vintage
software was failinf , to keep pace with the changing needs of the Medical Care Facility; and
WHEREAS, subsequent studies over the years continued to highlight the short-
comings of the existing billing system; and
WHEREAS, in 1983 a thorough feasibility study by Computer Services concluded
that the existing patient billing software was failing to provide a reasonable level of
service to the patient accounting department and recommended that a formal require-
ments analysis be undertaken by Computer Services; and
WHEREAS, in May 1984, such requirements analysis was completed including
in-depth examination of four options for system upgrading as follows:
'In-house development of a mainframe billing system;
' Acquisition of an existing mainframed based billing system;
▪ Acquisition of mini or micro computing equipment with in-house
software development;
▪ Acquisition of a "turnkey" billing package - both hardware and
software; and
WHEREAS, upon analysis, the recommendation was for the Medical Care Facility
to acquire a "turnkey" billing package - both hardware and software; and
WHEREAS, the appropriate vendor checklist was lointly developed by the Medical
Care Facility and Computer Services and submitted to all known prospective vendors; and
WHEREAS, it is now clear that a "turnkey" package meeting allspecifications and
requirements is available for less than $60,000; and
WHEREAS, such system meets all the requirements of the feasibility study,
requirements analysis and vendor checklist and is recommended by the Director,
Computer Services Department: and
WHEREAS, the Medical Care Facility has sufficient funds in its 1984 budget
which are available as a result of internal efficiencies to fund the entire cost of the
proposed system.
Medical Cqre Facility-Upgraded Computer System
September 13, 1984 - Page 2
NOW THEREFORE BE IT RESOLVED that the Medical Care Facility be authorized
to proceed with acquisition, utilizing the Purchasing Division, of a "turnkey" billing
package - both hardware and software, as recommended in the Oakland County Computer
Services feasibility study.
BE IT FURTHER RESOLVED that funding for obtaining such package be
authorized at a maximum of $60,000 and that such funding come from the currently
authorized 1964 Medical Care Facility budget.
Mr. Chairperson. on behalf of the Health & Human Resources Committee, I
move the adoption of the foregoing resolution.
HEALTH & HUMAN RESOURCES COMMITTEE
1H
Gosling, Chairig.rson
Ni APPROVE THE FOREGOING REStILITION
T. OurphY, Count/ Execptive
REPORT
BY: FINANCE COMMITTEE - Dr. G. William Caddell, Chairperson
IN RE: MISCELLANEOUS RESOLUTION #84254, MEDICAL CARE FACILITY -
UPGRADED COMPUTER SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed Misc. Res. #84254,
Medical Care Facility - Upgraded Computer System, reports with
the recommendation that the resolution be amended, as suggested by
the Computer User Advisory Committee, as follows:
1. Require the Medical Care Facility to prepare
and provide quarterly status reports to the
Computer Services Department for CUAC
presentation.
2. Any subsequent upgrade of hardware and software
beyond the initial authorization of $60,000 be
submitted for action to CUAC and the Finance
Committee.
3. The turnkey system shall be under the super-
vision of the Computer Services Department and
shall comply with the County's data processing
policies, including data security, back-up,
system interface, system sharing, system compati-
bility, documentation, and auditability procedures.
Mr. Chairperson, on behalf of the Finance Committee, I
move the acceptance of the foregoing report.
FINANCE COMMITTEE
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: MISCELLANEOUS RESOLUTION #84254 MEDICAL CARE FACILITY-
UPGRADED COMPUTER SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-C of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #84254 and finds:
1) The Medical Care Facility has requested approval to purchase
a "turnkey" computer billing package, including both hardware
and software at a maximum cost of $60,000,
2) The proposed purchase remedies a long-standing need of the
Medical Care Facility,
3) Computer Services conducted a thorough feasibility study and
a formal requirements analysis and now recommends the proposed
"turnkey" system,
4) The required funds are available in the Medical Care Facility
1984 budget; said funds to be transferred as follows:
Accounting Services 4-52100-163-01-00-3201 (13,500)
Salaries 4-52100-163-35-00-1001 (46,500)
Capital Outlay 4-52100-163-60-00-5998 60 000
-0-
5) Adoption of this resolution will require an adjustment to the
1985 County Executive Recommended Budget for the Medical care
Facility, Equipment Rental account.
FINANCE COMMITTEE
1 lth this AO October
itill1111111111111P
IAN
day of
ALLEN
1984
#84254 October 11, 1934
Moved by Gosling supported by Rewold the report be accepted.
A sufficient majority having voted therefor, the motion carried.
Moved by Gosling supported by Moffitt the resolution with Fiscal
Note attached, be adopted.
Moved by Gosling supported by Moffitt the resolution be amended as
suggested in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Hobart, Jackson, R. Kuhn, S. Kuhn, Lanni, Law, McDonald, McPherson,
Moffitt, Moore, Nelson, Olsen, Page, Perinoff, Pernick, Price, Rewold, Wilcox,
Aaron, Caddell, CaIandro, Doyon, Fortino, Gosling. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY CF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do heresy certify that I have compared the annexed copy of
Miscellaneous Resolution #84254 adopted by the Oakland County Board of Commissioners
at their meeting held on October 11, 1984
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
County Clerk/Register of Deeds