HomeMy WebLinkAboutResolutions - 1988.05.26 - 17576Miscellaneous Resolution # 88118 May 12, 1988
BY: HEALTH & HUMAN SERVICES COMMITTEE-Susan G. Kuhn,Chairperson
RE: CAMP OAKLAND YOUTH PROGRAMS, INC.-AUTHORIZATION FOR CHANCES
IN AGREEMENT WITH THE COUNTY OF OAKLAND (FISCAL YEAR, AUDIT
DATE, PER DIEM RATE & CLARIFICATION)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairerson, Ladies, and Gentlemen:
WHEREAS, Camp Oakland Youth Programs, Inc. entered into an
agreement with Oakland County, commencingon July 1, 1987 regarding
care, housing and maintenance of youth, according to the needs of the
youth of Oakland County; and
WHEREAS, the State of Michigan Department of Social Services
sets per diem rates based on 12 months of actual cost under an interim
per diem rate, before establishing a new per diem rate; and
WHEREAS, Camp Oakland Youth Programs, Inc. cannot establish 12
months of actual costs until July 1, 1988, and, therefore, cannot
produce an independent audit of such costs until August 30, 1988; and
WHEREAS, the State of Michigan cannot establish a new per diem
rate until September, 1988, with which Camp Oakland would nectiate its
adjusted per diem rate with the County of Oakland, and
WHEREAS, the agreement between Camp Oakland Youth Programs,
Inc., and the County of Oakland, names (section 4. of agreement) the
date of
1988, and
WHEREAS, Miscellaneous Resolution 1187121 of June 11, 1987, has
caused misinterpretation of the purchase of beds in the work education
program by stating the average number of wards placed to be five (5).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners recognizes a change in the fiscal year of Camp Oakland
Youth Programs, Inc., to July 1 through June 30, beginning July 1,
2987.
BE IT FURTHER RESOLVED that the Oakland County Board of
retroactivity of the adjusted per diem rate to be January 1,
Commissioners authorizes Camp Oakland Youth Programs, Inc., to change
AGREEMENT
This Agra made this day of
between the COUNTY OF OAKLAND, (County), a Michigan Constitutional
Corporation, 1200 N Telegraph Road, Pontiac, Michigan 48053, and
CAMP OAKLAND YOUTH PROGR1M, INC. (Camp Oakland), a private non
profit corporation, 930 E. Drahner Road, Oxford, Michigan 48051.
CAMP OAKLAND has a youth program facility in Oxford
and is wiilir to accept youths from Oakland County for care,
housing and maintenance; and
WHEREAS, the COUNTY has a need for the care, housing and
maintenance of such youths;
, it is agreed between the COUNTY and CAMP OAKLAND
as follows:
1. This Agreement shall commeraa on duly 1, 1987 and
terminate on 7e-aember 31, 1=!•.
2. The COUNTY agrees to utilize and guarante
for fifteen (15) beds at Boys Ranch and fiften
(15) beds Ranch for a total of thirty (30)
beds. CAMP OAKLAND aorees to furnish the same to
the COUNTY,
3. The COUNTY a7aaaa to pay for 30 beds, regardless of
utilization, a: a per diem rate of $85.00 per day,
per bed, during 1987.
4. The per diem rate is to be adjuste ,:l.a3.aaally
commencing with 1988. Adjustments to the per diem
rate are to be based on actual total cost of
providing care in the Ranch programs the previous
year, including direct and indirect costs of
administration, ,gement and general operations
of Camp Oakland, plas 77'71 adjustment for anticipated
inflationary incaa -7 c)t- the forth-coming year,
adjusted for the expected cost of program
modifications, if any and other factors which both
the COUNTY and CAMP OAKLAND deen rate.
Adjustments to the per diem rate sa21 be, in part,
:nal
based on an annual indeinnenee audit of CAMP OAKLAND.
Said audits are to be cenaacted annually and
completed by Ruc t 30 of the year following
expenditures. The cost of such audit will be included
in the cost of operating the Ranch programs.
Adjustments to the per kt -ip rate ahall be determined
by the Michigan Depar.' . ' ,f Feeiel Services and
presented to respective governing boards fo
no later than September 30 of each year and ar o be
retroactive to July 1 of that year, The DeneJet of
Human Services, in cooperation with the DeparLioent of
Management and Budget of Oakland County, will
reseeeeible for negotiating any per diem increase on
beh7f of the COUNTY,
5, H COUNTY may utilize beds at Work Education at the
diem rate then in effect as determined by the
Michigan Department of Social Services. Utilization
of Work Education beds is in addition to beds at Boys'
and Girls Ranch.
6. CAMP C:7.K 7-t77.7 -reU bill the COUNTY monthly, Payments
shall be Tre* ee later than thirty (30) days after
receipt of the billing.
7, CAMP OAKLAND ageees te referrals from Children's
Village as permissible by law and direct referrals by
the Probate Court for OAKLAND COUNTY, provided that
each referral shall be evaluated by CAMP OAKLAND staff
and further, that if in the staffs' judgment senll
placement is not in the best interest of the yennh and/
or CAMP OAKLAND, it shall have the right to refuse
such plecement,
8. If one or more of the bed(s) covered by this contract
is unoccupied, CAMP OAKLAND may, after confirmation
that the COUNTY will not fill the empty bed(s) within
thirty days (30), fill such bed(s) with children from
other sources. The COUNTY will be credited 80% of the
then effective per diem rate for each day each bed is
7, by a non-Oakland etild. The b
Agreemr ctor and as such, must
by nn-Oakland 7.eeety placed children will
become avail ! for the COUNTY upon a determination
by CAMP OAKLAND that treatment has been,completed for
said c*:Idren.
9. Program changes (if any) are to be deteresiee Ls' CAMP
OAKLAND. Changes shall not be implemente prior to
consultation with the Oakland County Probate Court,
the Department of Human Services and the Department of
eeeement and Budget.
10. CAMP OAKLAND agrees to indemnify and hold the COUNTY
harmless from any and all liability, suits and damages
arising from the actions or omissions of CAMP OTIKLARD,
its officers, agents and employees, CAMP OAKLAND shall
purchase a policy of insurance with the following
coverages: One Million ($1,000,000.00) dollars
combined single limit per occurrence and One Million
($1,000,000.00) dollars aggregate for broad foreJ
comprehensive general liability, including pereese
injury coverages (i.e. libel, slanders false arrest)
and including incidental medical malpractice; auto
fleet coverage for non-owned anese•r hired vehicles and
for any vehicles donated to CM? .:IRKLAND; directors
and officers errors and omissions; medical malpractice,
if applicable. The COUNTY shall ea7e.en as an
additional eeee iasured,
CAMP OAKLAND is r:t all times pertinent to this
OC
maintain its own Workers Ceeensation and --
programs for the benefit of its employees as it shall
consider appropriate, No rights or liabilities ar
an employer/employee relationship shall arise to
either party to this Agreement.
Tbc COUNTY agrees to furnish purchasing services to
CAMP OAKLAND. All items ordered and received by . CAMP
OAKLAND through the COUNTY'S Pu
hall be paid by CAMP OAKLAND within thirty (30) days
of receipt of invoice from the COUNTY, There shall be
no additional charge to CAMP OAKLAND for this
purchasing service t1it charg FJNTY
departments and/or op.--,..atLons,
13. This Agreement superc.::--- all previous agreements and/
or funding between the COUNTY and CAMP OAKLAND, All
daily costs associated with the care of youths a
and Girls' cludin7 -7-777tional costs,
salaries, maintenance, repairs, are included in the
prevailing per diem rate.
14. This Agreement may be terminated by either party for
reasonable cause upon ninety (90) days written notice.
15. This Agreement may be renewed upon terms and conditions
mutually advantageous and agreeable to the parties,
COUNTY OF OAKLAND, a Michigan
Contitutional Corporation
By:
Roy Rewold, Chairperson
Board of Commissioners
By:
Daniel T,
County ElKtIve
CAMP OAKLAND YCUTH PROGRA'
INC,, a Private Non-Profi'7
Corporation
By:
Gary J, Baumann, President,
Board of Dire
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WI -U.1AM CADDELL, CHAIRPERSON
IN RE: CAMP OAKLAND YOUTH PROGRAMS, INC. - AUTHORIZATION FOR
CHANGES IN AGREEMENT WITH THE COUNTY OF OAKLAND (FISCAL
YEAR,AUDIT DATE, PER DIEM RATE AND CLARIFICATION)-
MISCELLANEOUS RESOLUTION # 88118
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution # 88118 and finds:
1) The County of Oakland is currently charged an interim rate by
Camp Oakland Youth Programs at $85.00/day as agreed upon in
resolution #87121;
2) The current agreement between the County of Oakland and Camp
Oakland allows Camp Oakland to Charge Oakland County revised
rates retroactive to January 1;
3) The proposed agreenent would allow Camp Oakland to charge the
County of Oakland retroactive to July 1;
4) A change in fiscal year for Camp Oakland would have an affect on
the first year retroactive charges to Oakland County, (which,
would result in a retroactive charge for three nonths rather than
nine months);
5) The state reviews each institutions audited records, therefore,
in future years, total costs would not be affected (only cash
flow or timing of payments to Camp Oakland);
6) A change in fiscal year brings the setting of per diem rates in
line with the state program;
7) No Budget Anendments are necessary at this time.
8) Amendments to the agreement to adjust the per diem rate requires
approval by the Board of Commissioners.
9) For clarification, the third and fourth RESOLVED paragraphs
should be amended to read as follows:
fnc amp
BE IT FURTHER RESOLVED that upon completion of the annual
audit, a revised per diem rate as determined by the State will be
submitted to the Oakland County Board of Commissioners for
approval and for incorporation into the agreement between Oakland
County and Camp Oakland Youth Programs, Inc., no later than
September 30 of each year.
BE IT FURTHER RESOLVED that, upon approval of the new per
diem rate by the Board of Commissioners, rate adjustments are to
be retroactive to July I of the fiscal year following the audited
expenditures.
Mt. Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANCE COMMITIEE
the annual completion date for independent audit to August 30, begin-
ning with the July 1, 1987 through June 30, 1988 fiscal year.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes Camp Oakland Youth Programs, Inc., to make
adjustments in the per diem rate, with negotiation and presentation to
respective governing bodies no later than September 30, beginning with
the fiscal year July 1, 1987 through June 30, :1988.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes Camp Oakland Youth Programs, Inc., to change
the terms of the agreement with the County of Oakland regarding
fact that adjustments to the per diem rate are to be retroactive to
July 1 of the fiscal year following the audited expenditures.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners clarifies that the number of court wards who may receive
services at Work Education is not limited to five (5).
Mr. Chairperson, on behalf of the Health and Human Services Committee,
I move the adoption of the foregoing resolution.
HEALTH AND HUMAN SERVICES COMMITTEE
)1NG RESOLUT
26th day of May
iaier
1588
ALLLN, County Clerk/
_
ister of 1
Resolution # 88118 May 26, 1988
Moved by Susan Kuhn supported by Pernick the resolution, with the amended
Fiscal Note, be adopted.
AYES: Caddell, Crake, Doyon, Gosling, Hobart, R Kuhn, S. Kuhn, Lanni,
Luxon, McConnell, McDonald, A. McPherson, R. McPherson, Moffitt, Oaks, Page,
Pernick, Price, Rewold, Rowland, Skarritt, Wilcox, Aaron. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution (with the
amended Fiscal Note attached) was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed ropy of
the attached Resolution which was adopted by the Oakland County Board of Commissioners
at a regular meeting held on May 26, 1988
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto. Set my hand and affixed the
seal of said County at Pontiac, Michigan
this