HomeMy WebLinkAboutResolutions - 1988.10.13 - 17656September 22, 1988 MISCELLANEOUS RESOLUTION # 88258
BY: Health and Human Services Committee, Susan G. Kuhn, Chairperson
INSTITUTIONAL & HUMAN SERVICES-
IN RE: COMMUNITY MENTAL HEALTH - CREATION OF COMMUNITY MENTAL HEALTH -
PLANNING AND EVALUATION ASSISTANT CLASSIFICATION AND RECLASSIFI-
CATION OF TWO POSITIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Community Mental Health has contracted with Computer
Services division for the development of a Management Information System to
more effectively and efficiently administer mental health services and
programs; and
WHEREAS this system is currently in place and operational in
Community Mental Health programs and a number of contracted agencies; and
WHEREAS implementation of the system has resulted in expansion of
the planning and evaluation function and has impacted the job duties of
related positions; and
WHEREAS the Personnel Department has reviewed two positions and
recommends their reclassification at this time.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the following personnel actions related to Community
Mental Health's planning and evaluation functions:
1. To create a new classification titled Community Mental
Health - Planning and Evaluation Assistant at salary grade 7,
regular overtime.
2. To reclassify a Clerk III position (#05330) in the Adminis-
tration unit of Comunity Mental Health to this new classi-
fication.
3. To reclassify a vacant position (#01716) in the same unit
from Program Specialist II to Program Evaluation Analyst.
Mr. Chairperson, on behalf of Health and Human Services Committee,
I move the adoption of the foregoing resolution.
HEALTH AND HUMAN SERVICES COMMITTEE
I HE: Y APPROVE THE TPRIOING RESOLUTION
Dee
October 13, 1988
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: INSTITUTIONAL & HUMAN SERVICES - COMMUNITY MENTAL HEALTH-CREATION
OF COMMUNITY MENTAL HEALTH PLANNING AND EVALUATION ASSISTANT
CLASSIFICATION AND RECLASSIFICATION OF TWO POSITIONS
MISCEIIANEOUS RESOLUTION #88258
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #88258 and finds:
1) The resolution upwardly reclassifies two positions in Community
Mental Health: 1) a Clerk III position to a newly created
classification of Planning and Evaluation Assistant and 2) a
Program Specialist II to Program Evaluation Analyst;
2) Increased costs for these positions will be $7,383 annually;
3) The increased costs will be absorbed within the current Community
Mental Health budget;
4) Amendments to the 1988/89 Biennial Budget are not required.
FINANCE COMMITTEE
G. Wirlirggnnl, Chairperson
fncmhc lass
Costs of Proposal
Reclassify Clerk III to CMH - Planning and
Evaluation Assistant
FROM: Clerk III, grade 5
Salary @ Syr step
TO: CMH Planning and Evaluation, grade 7
Salary @ 4yr step
Additional salaries cost
Additional fringe benefits cost @ 28%
Total Cost
Reclassify vacant Program Specialist II to Program
Evaluation Analyst
Annual
Cost
$20,329
21,493
1,164
326
$ 1,490
FROM: Program Specialist TT, grade 9 $22,178
Salary @ lyr step
TO: Program Evaluation Analyst, grade 11
Salary @ lyr step
Additional salaries cost
Additional fringe benefits cost @ 28%
Total Cost
Total Cost of Proposal
County Match (10%)
26,782
4,604
1,289
$ 5,893
$ 7,383
$ 738
OAKLAND COUNTY 'MICHIGAN
Class Title: CMH PLANNING AND EVALUATION ASSISTANT
Division: Community Mental Health
Reports To: Supervisor-CMH Planning & Evaluation
A. DESCRIPTION
GENERAL SUMMARY
Under limited supervision, provides technical support assistance in the CMH planning and
evaluation function. Monitors the entry of data into the system, screening input of
material for errors or patterns of irregularities. Trains CMH personnel in system use and
assists users in correcting problems and equipment malfunctions. Participates in the
development of documentation for system utilization, and in the development of system
materials and reports.
SUPERVISION EXERCISED
None.
TYPICAL DUTIES AND RESPONSIBILITIES
Locates and corrects errors in entry of information to existing system programs or those
under development.
Participates in the development of documentation for system utilization with special
focus on accurate data capture and entry.
Registers agencies and staff into the management information system and with the State
Department of Mental Health.
Monitors Face Sheet, service activity, and other procedures related to the information
system. Assigns case numbers and the utilization of unique identifiers.
Verifies data previously. entered to determine if errors in entry of data were made.
Reports specific errors to system users and reports systematic errors in order to facilitate
accuracy of data.
Screens input material for errors or patterns of irregularities which are then reported to
the supervisor.
Answers calls from system users relative to equipment malfunctions. Provides direction
and suggests corrective action,
Coordinates the installation of micro-hardware and software at system user sites.
Receives user requests for supplies, maintains inventory of such supplies, and forwards
requests to appropriate supervisor.
Provides training to system users in mainframe data entry of CMH data and in preselected
micro-hardware and software applications.
Class Title: CMH-Planning and Evaluation Assistant
Page A2
Participates in the plan of action for distribution of management information system
materials and reports, as directed.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and
equitable salary range for this job classification. Generally, only those key duties
necessary for proper job evaluation and/or labor market analysis have been included.
Other duties and responsibilities will be assigned by the supervisor.
OAKLAND COUNTY MICHIGAN
Class Title: CMH PLANNING AND EVALUATION ASSISTANT
Division: Community Mental Health
Reports To: Supervisor-CMH Planning and Evaluation
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
Under the Merit System Resolution, Section U , adopted November 8, 1966, employees
in this class are excluded from the Merit System for the purpose of the manner of
selection, appointment, removal from office or limitation of political activity.
Employees in this class are required to pass a pre-employment medical examination
prior to the effective date of the appointment.
NOTE: The Desirable Qualifications for 'this classification, when provided to the
Personnel Department, will be stated on a separate page. These Desirable
Qualifications are not to be considered as definitive but are subject to
revision by the Oakland County Community Mental Health Board.
APPROVED BY:
DATE:
..Resolution # 88258 October 13, 1988
'clay of October: 1988 this 13th
Moved by Susan Kuhn supported by Luxon the Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Susan Kuhn supported by Luxon the resolution (with positive
Fiscal Note attached) be adopted.
AYES: Caddell, Calandro, Crake, Doyon, Gosling, Hobart, Jensen, R. Kuhn,
S. Kuhn, Lanni, Luxon, McConnell, McDonald, R. McPherson, Moffitt, Oaks, 13,'age,
Pernick, Rewold, Rowland, Skarritt, Wilcox. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached
resolution adopted by the Oakland County Board of Commissioners at their regular
meeting held on
October 13, 1988
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the whole thereof.
In Testimony Wlereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan
LYWA. ALLEN, County Clerk/Register of De