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MISCELLANEOUS RESOLUTION # 84275
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: COMPUTER SERVICES-COMMERCE TOWNSHIP REQUEST FOR COMPUTER SERVICES
AS PART OF PHASE I OF A "MUNICIPAL INFORMATION TECHNOLOGY PITGRAM"
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS it is desirous to develop a cooperative program between Oakland
County and its units of local government to share information resources and
technologies; and
WHEREAS the County already provides many information services to local
units, and there are further significant information linkages which need to
be coordinated and communicated; and
WHEREAS the County has made a sizeable investment over the years in
establishing a modern information resource; and
WHEREAS sharing of resources and capacity with local governments provides
an additional revenue source for advancing technology at the County; and
WHEREAS the objectives of a "Municipal Information Technology Program"
would provide local governments an economic means for utilizing information
technology as a tool for improving services for their taxpayers, for stream-
lining of operations, and for improving management and planning decision making;
and
WHEREAS the Computer User Advisory Committee, at its meeting September 18,
1984, approved the concept of a cooperative venture with local jurisdictions and
implementation of the project in three phases: Phase 17 consisting of selecting
a pilot jurisdiction; Phase II to establish an advisory committee to work with
OCCSD and pilot agency to assure the widest possibility of participation and
functionality; and, Phase III to develop a marketing strategy and costing policy
for services in addition to providing ongoing support and maintenance as required;
and
WHEREAS Commerce Township requested Oakland County provide it with computer
services, and the Township can be a prototype for other units in obtaining services
from the County; and
WHEREAS the first year annualized cost to initiate and implement Phase I is
estimated $95,000 with full cost recovery upon development of operational services;
initial funding and investment costs through 1985 will be funded by Computer Services
outside revenue generated from existing contracts consistent with the attached
schedule; and
EINANCE C00, TTTEE
- _ _
WHEREAS the creation of two positions will require Personnel Committee
approval.
NOW THEREFORE BE IT RESOLVED that County Executive, Computer Services
Department be authorized to implement Phase I of Municipal Information
Technology Program.
BE IT FURTHER RESOLVED that the Computer Services Department be authorized
to enter into co-operative agreements with local communities to plan for and
implement the program.
BE IT FURTHER RESOLVED that Computer Services Department be authorized two
(2) Program Analyst TI positions, and the Computer Services 1984 Budget be
amended to increase revenues and expenditures as follows:
Account Description Amount
3-63600-181-01-00-2373 Outside Revenues (from currently $ 35,921
existing contracts-Revenue origina-
ting from Commerce Township will begin
in 1986.)
4-63600-182-02-00-1001 Salaries $ 8,608
4-63600-182-02-00-2074 Fringes 3,099
4-63600-182-01-00-3128 Professional Services 10,000
4-63600-182-01-00-3340 Equipment Hardware/Softwear 14,214
Total $ 35,921
BE IT FURTHER RESOLVED that Computer Services 1985 Budget Request be amended
as follows:
Account Description Amount
3-63600-181-01-00-2373 Outside Revenues (from currently $101,327
existing contracts-Revenue origina-
ting from Commerce Township will
begin in 1986.)
4-63600-182-02-00-1001 Salaries $ 54,469
4-63600-182-02-00-2074 Fringes 19,608
4-63600-182-01-00-3340 Equipment Hardware/Software 25,000
4-63600-182-01-00-3574 Personal Mileage 220
4-63600-182-01-00-5998 Misc. Capital Outlay 1,300
4-63600-182-01-00-6750 Communications 730
Total $101,327
BE IT FURTHER RESOLVED that the Municipal Information Technology Program
shall be a self-funding program beyond the initial Oakland County investment to
implement an operational prototype.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
I HERBY APAROVE THE FOREGOING RESOLUTION"
Fringes @ 36%
Total Salaries & Fringes
18,738
70,786
19,608 29,519
74,077 77,782
3,099
11,707
_
95,000 mmEmm.......mmo 35,921 101,327 103,578
46.422
Indirect Cost
Total Operating Expenses
Excess Revenues/Expenditures
Revenues
COMPUTER gERV:ICES DEPARTMENT
MUNICIPAL INFORMATION TECHNOLOGY PROGRAM PHASE I
3 YEAR PRO-FORMA
1984-1986
1984 1984
1st Year 2 Months
Annualized 11/1/84-12/31/84
1985 1) 1986 2)
2nd Year 3 rd Year
Municipal Information Tech. Program * 150,000 3)
OUTSIDE REVENUE 95,000 35,921 101,327
TOTAL REVENUE 95,000 35,921 101,327 150,000
Operating Expenses
Salaries/contractual equivalent
Program Analyst II
2 Positions @ $26,024 52,048 8,608 54,469 1) 57,193 2)
Other Expenses:
Professional Services 10,000 10,000 --- ---
Equipment Hardware/Software 14,214 14,214 25,000 25,000
Data Processing Supplies --- --- --- ---
Postage --- --- --- ---
Office Supplies --- --- --- ---
Memberships, Dues, Publications --- --- --- ---
Educational Supplies --- --- --- ---
Miscellaneous Capital Outlay --- --- 1,300 ---
Communications ___ ___ 730 576
Equipment Rental --- --- --- ---
Equipment Repairs & Maintenance --- --- --- ---
Personal Mileage --- --- 220 220
Total Other Expenses 24,214 24,214 27,250 25,796
1) 1985 - Salaries Increase 4.62%
2) 1986 - Salaries Increase 5.00%
3) 5 Communities @ $30,000 = $150,000
Including Commerce Township
* The revenue generation timing is dependent on availability of operational
prototype and may be available during 1985
# 84275 October 11, 1984
Moved by Caddell supported by Rewold the resolution be adopted.
AYES: Aaron, Caddell, Calandro, Doyon, Foley, Fortino, Gosling, Hobart,
R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson,
Page, Pernick, Price, Rewold, Wilcox, (23)
NAYS: None. (0)
PASS: Olsen. (1)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY rs OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that 1 have compared the annexed copy of
Miscellaneous Resolution #84 2 75 adopted by the Oakland County Board of Commissioners
at their meeting held on October 11, 1984
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
11th October 84 this day of .7---) 19
ALLEN
County Clerk/Register of Deeds