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Miscellaneous Resolution # 87145 Jun e 11 , 1987
BY HEALTH & HUMAN SERVICES COMMITTEE - suSAN G. KUHN, CHAIRPERSON
IN RE: CHILDREN'S VILLAGE - 1987/88
AGREEMENT
WATERFORD SCHOOL DISTRICT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr, Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care at Children's
Village is an essential service to the children residing therein; and
WHEREAS, the Waterford School District provides for the staffing of the
Children's Village School Program; and
WHEREAS, representatives of the Oakland County Board of Commissioners,
the County Executive and the Waterford School District have agreed to staff
requirements, contract language and preliminary estimates of revenue and expen-
ditures; and
WHEREAS, the funding of this contract is subject to the County Board of
Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commis-
sioners approves the attached agreement with the Waterford School District.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the agreement,
BE IT FURTHER RESOLVED that this agreement has been reviewed and
approved as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Health and •Human Services Committee, I
move the adoption of the foregoing resolution.
HEALTH & HUMAN SERVICES COMMITTEE
SUSAN G. KUHN, CHAIRPEWN
1 HEIRc-RY APPROVE THE FOREGOING RESOLUTION
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CHILDREN'S VILLAGE - 1987/88 WATERFORD SCHOOL DISTRIC AGREEMENT -
MISCELLANEOUS RESOLUTION #87145
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #87145 and finds
1) The agreement is for the period July 1, 1987 through
June 30, 1988.
2) The 1987/88 agreement has a cost increase of $101,825 compared
to the 1986/87 agreement.
3) School aid revenues (used as expenditure offsets) will increase
$127,944, thus reducing County contribution by $26,119.
4) The 1987/88 agreement includes one (1) additional teacher per
the agreed formula for determining teaching staff allocation.
5) The 1987/88 agreement does not include the 1987/88 salary cost
increase at this time, due to a labor agreement not being
settled, therefore a future budget amendment may be necessary.
6) The net decrease to the 1987 Children's Village Division Budget
is $13,060 requiring the following transactions:
Appropriation
4-29230-165-55-00-3726 Teacher's Services $(15,490)
4-29230-165-55-00-4836 Education Supplies 800
4-29230-165-55-00-6641 Convenience Copier 1,630
4-10100-909-01-00-9900 Contingency 13,060
$ -0-
FINANCE COMMITTEE
County Clerk/Register of Deeds
e 1987 day of
ALLEN
RESOLUTION # 87145
June 25, 1987
Moved by Susan Kuhn supported by Luxon the resolution with Fiscal Note
attached, be adopted.
AYES: Pernick, Price, Rewold, Rowland, Skarritt, Aaron, Caddell,
Crake, Doyon, Gosling, Hobart, Jensen, Richard Kuhn, Susan Kuhn, Lanni, Law, Luxon,
McConnell, McDonald, Angus McPherson, Ruel McPherson, Moffitt, Nelson, Page,
Perinoff. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a sea),
do hereby certify that 1 have compared the annexed copy of
• this Miscellaneous Resolution adopted by the Oikland County Board of Commissioners
at their meeting held on June 25, 1987
with the orginial record thereof now remaining In my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Hch€clan •
this 25th
A GREY: AIE N--71
l5ET E'EN
WATERFORD SCHOOL DISTRICT,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Waterford School
District (hereinafter called the "Distric:"), Oakland County Executive, (hereinafter called
the "Executive"), and the Oakland Couri y Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost to the District.
If the Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, to be effective at the end of that semester.
SERVICES OF THE .DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of the building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications ; and seniority. The method for determining the staff allocations
shall be as indicated in Addendum #1, -attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May - 15, the District will notify the Executive and Board of staffing requirements
and estimated costs for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
- Se.ttleciltir ---.the•-foliOwing year, current„costs will be identified with the understanding th -at
increaseSr vbdcur, (Addendum #2 identifies the estimated costs and revenues.)
th," District will submit a hillin
t .lt.] the Oaklanc,' :County inagement and Budget (hereinafter called the
"County") for expc,nditur ,e:.s for personn,t!„ State or federal revenue applicable to Children's
Village School Programs will be determined by the net amount received from the state or
federal government,.
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union. contract, plus those required by
existinc state law. Those required existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (:0) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
I. Executive Committee
An Executive Committee shall be formed with the expressed purpose and function to:
A. Determine the content and'emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate - this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of:
o Institutional and Human Services Department Director, Oakland County.
.o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
• Prc.1.7ate Court Administrator (or designee), Oakland County.
O Prciçmi , Children's Village School.
o Manae.rne.nt and Budget Department Director (or clesienf-:!e), Oakland County.
Decisie.ns shall be made by majority agreement of these voting members.:
O Institutional and Human Services Department Director, Oakland County,
o Director of Children's Services, Waterford School District
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners. .
o Probate Court Administrator (or designee), Oakland County.
Meetings may he called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days notice to all members.
ll Duration
This Agreement shall be for the fiscal school year of July I to June 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modifitatiOn. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
in the event it is necessary to close the Waterford School District because of financial
condition's, the District will assist with the operation of Children's Village School Programs
in accordance with the la ,.vs of the State of Michigan and directives from the Michigan
Department of Education.
In the event the, above condition occurs, the 'County agrees to continue advanced
payment of the wages of those Waterford School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
so until such time as the District can resume payment of its staff or until such time as the
Agreement is cancelled.
Witness:.
OAKLAND COUNTY
COUNTY EXECUTIVE
Date:
Witness:
WATERFORD SCHOOL
DISTRICT
SUPERINTENDENT
OAKLAND COUNTY
BOARD OF COMMISSIONERS
RPERS0 11: BOARD
IF IC A TION
Procedur:::,! for notification under the I t;,:rrns c this. z•:',-.37-e..ernent is as foliow.s: The
Superintendent of the District will notify by regular mail the Executive and the Board (with
copy to the Chief Probate Judge), address: 1200 N. Telegraph Road, Pontiac, Michigan
The Executive and the Board will notify by regular mail the Superintendent of the
District (with copy to the. Chief Probate Judge), address: 6020 Pontiac Lake Road, P.O. Box
547, Waterford, Michigan 4O95
HOL D HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, . the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Children's Village: and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims.,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
Date:
Witness:
Date:
-4-
11
METHOD FOR DETERMINING TEACHING STAFF ALL CC
FOR M UI. A
(A) Number of Students X (B) Number of Class Periods
Number of Teaching Staff
(C) Predetermined Student/Teacher Ratio
COMPONENTS -
(A) The number of students is based on the frequency distribution of membership days; the
mid point of the first step less than themedian is utilized. For 1987/88 the number of
students is 185.
(B) The number of class periods is six.
(C) The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 185 X (B) 6
20.19 = 20.0 (rounded to the nearest whole number)
(C) 55
For 1987/88 the formula yields 20 teaching staff.
C 10
; 98:
Principal
Assistant Principal
(a) Teachers
Teacher Aides
Clerical
School Psychologist
School Social Worker
Coaches/Drivers Education
Student Council Sponsor
Emergency Salaries
Fringe Benefits
15 32.15 Sub Total
1
20
7
1.75
.2
.2
1
1
21
6
2.75
.2
.2
2,760
58
106,966
(18,721)
11,115
(401)
(401)
3,247
10,932
$ 115,055
6 4117. NET COUNTY COST 501 3' ( 14,105 )
1987 A CLP.:E77. ":\-7.7'
19S7;T
COST R. E VE COM P A RTSt',T1N
Incl-T2aset
(Decrease)
COSTS
36/87 87/88 Salary
Professional Services
Equipment Repair & Maint.
Field Trips
Laundry & Cleaning
Membership Dues & Pub.
Personal Mileage
Travel & Conference
Auto Shop Supplies
Drugs
Education Supplies
Office Supplies
Postage
Provisions
Recreation Supplies
Small Tools
Capital Outlay
Building Space Cost
Central Stores - Provisions
Leased Vehicle
Equipment Rental
Convenience Copier
Stationery Stock
Print Shop
Telephone Communications
Sub Total
TOTAL COST
REVENUE
$ 53,185
40,853
774,529
69,317
22,576
8,507
8,507
10,506
920.
500
198,949
$1,188,349
$ 3,440
1,000
1,000
530
250
200
1,000
500
150
9,600
300
700
500
1,000
600
6,000
130,734
500
2,500
4,000
3,370
350
100
3,736
$ 172,060
$1,360,409
:55,1 5
40,911
881,495
50,596
33,691
8,106
8,1 OE
13,753
97c
500
,1
'":,1,30, 404
$ 3,440
1,000
1,000
530
250
200 --
1,00 0 --
500 --
150
10,400 (b) 1100
300 --
700 --
500 --
1,000 --
600
(6,000)
171,074 (9,660)
500
2,500 --
4,000 --
5,000 1,630
350 --
100 --
3.736
$ 158,830 $ (13,230)
51,467,734 $ 101,825
State Aid (Head Count)
Special Education
Special Education - Admin.
Court •Placed Students
Sub Total
$ 82,946
60,000
3,000
2116,110
$ 432,056
$ 50,000
107,000
-3,000
400,000
560,000
$ (32,946)
47,000
113,890
$ 127,944
(12,014)
115,930
Child Care Fund Match (State reimburses CCF expenses
at 5090 up to a max. of $3,736,682 Currently Oakland
County expenses exceed the cap, thus reimbursement
is approximately 46%) $ 427,042 • $ 415.028
- TOTAL REVENUE S 359,098. $ 975,0211
(a) One (1) -teacher. is assigned to staff Tn-l-fouse Detention Program. .
(b) 1115 students at $50 per student plus $700 for summer school plus $450 for one Cl) additional
teacher.-