HomeMy WebLinkAboutResolutions - 1987.03.25 - 17836MISCELLANEOUS RESOLUTION 87070 March 26, 1987
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: HEALTH DIVISION - 1986/87 AIDS COUNSELING AND TESTING PROGRAM
GRANT - ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
UTTEREAS Miscellaneous Resolution #86186 requires the Finance Committee to review
acceptance of all grants that vary less than fifteen (15) percent from the original
grant application; and
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution
#87028 authorized application for the 1986/87 Aids Counseling and Testing Program Grant
in the amount of $33,500 for the period October 1, 1986 through September 30, 1987; and
WHEREAS the Finance Committee has reviewed said grant as approved by the Michigan
Department of Public Health and finds the grant award in the amount of $33,500, the
same as the original grant application for the same time period; and
WHEREAS said program is funded 100% by the State and requires no County match; and
WHEREAS this grant contract has been reviewed and. approved as to form by the Office
of Corporation Counsel; and
WHEREAS application or acceptance of the grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the A Counseling and Testing Program. Grant award in the amount of 833,50 8.T1
authorizes the appropriate budget amendments.
BE IT FURTHER. RESOLVED that two (2) .38 funded part-time eligible Public Health
Nurse III positions be created in the Health Division Budget - Clinic unit for the time
period October 1, 1986 through September 30, 1987.
BE IT FURTHER RESOLVED that continuation of said positions is contingent upon
continued State funding for the program_
BE IT FURTHER RESOLVED that the Chairperson of this Board is hereby authorized to
approve minor changes and grant extensions, not to exceed. a fifteen (15) percent
variance, which is consistent with the grant as approved.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Y APPROVE THE FORr.°:G
y, aearilv '
,\)
RESOLUTIO
Agreement Between
Michigan Department of Public Health
herein referred to as the "Department"
Of
and
Oakland County Health Department
Federal ID # 38-600-4876
herein referred to as the "Agency"
for
AIDS Counseling and Testing Program
Purpose
This agreement is to provide funding to support the AIDS Counseling and
Testing program.
Program Budget and Agreement Amount
The Department under the terms of this agreement will provide funding not to
exceed $33,500. This amount must be supported by a completed and signed
Program Budget Summary and supporting detail schedules hereby made part of
this agreement.
A deviation allowance increasing an established budget category by $300 or
15% whichever is greater is permissible without prior written approval of the
Department. Any modifications or deviations in excess of this provision
including any adjustment to the total amount of this agreement must be made
in writing and executed by all parties to this agreement before the
modifications can be implemented. This deviation allowance does not
authorize new categories, equipment items or positions not shown in the
attached Program Budget Summary and supporting detail schedules.
This agreement is conditionally approved subject to the availability of
funds.
Responsibilities — Agency
The Agency in accordance with the general purposes and objectives of this
agreement will:
A. Provide the necessary administrative, professional, and technical
staff for operation of the program.
-2-
B. Maintain adequate program and fiscal record's and files indluding
source documentation to support program activities - and' all
expenditures made under the terms of this agreement, as required.
Utilize standard reporting forms prescribed by the Department.
C. Provide access to authorized representative of the Department,
Federal Grantor Agency, Comptroller General of the United States, or
any of their duly authroized representatives, to all records, files,
and documentation related to this agreement.
D. Provide face to face pretest counseling for up to 1000 persons
which includes:
1. Provision of health education/risk reduction information
2. Determination of individual risk
3. Provision of risk-appropriate information on lifestyle
modification
4. Provision of information about the test to determine HIV
antibody status
5. Ascertainment of the need/desire for the test
E. Arrange for or provide testing for up to 750 persons, with testing
to be done by laboratories registered with MDPH and which report test
positives with optical density ratio.
F. Provide face to face post test counseling for all person tested
which includes:
I. Review of confidentiality and clinic procedures
2. Discussion of implications of test results
3. Interpretation of test results
4. Review of risk reduction behaviors and individual interventions
5. For seropositive persons discussion of voluntary contact
notification process, including an offer to assist in referral
of sexual/needle sharing partners
6. For seropositive persons, referral for medical evaluation and
tuberculosis testing
7. For seropositive persons, discussion of coping with the
psychological implications of positive test results
8. For seropositive persons, referral/information about further
support services and groups
G. Serve all persons in need of counseling and testing services.
H. Provide counseling and testing services at sites and hours when a
majority of those in need can take advantage of the services.
I. Publicize the availability of the counseling and testing program.
J. Assure proper training of counseling staff_through attendance at_
MDPH sponsored training sessions.
K. Offer anonymous and confidential counseling and testing services.
L. Monitor the quality of the program to assure that minimum program
requirements are being met and that persons in need are receiving
counseling and testing services.
M. Submit by the 1st of each month, prescribed aggregate data on number
counseled and tested.
N. Submit examples of all proposed subcontracts to the department as
part of the original plan and budget, for authorization under the
master agreement. Signed copies of subcontracts must be submitted
within 30 days of execution and will become attachments to this
master agreement. The Agency furthermore shall:
1. require the contractor to comply with all applicable terms and
conditions of this master agreement. In the event of a conflict
between this master agreement and provisions of a subcontract,
the provisions of this master agreement shall prevail.
2. assume all responsibility for any work performed under a
subcontract including appropriate compliance with all terms and
conditions of the master agreement.
3. assure that any billing or request for reimbursement for
subcontract costs is supported by a valid subcontract and
adequate source documentation on costs and services.
0. Assure that all terms of the agreement will be appropriately adhered
to; and that records and detailed documen t ation for the project or
program identified in this agreement will be maintained for a period
of not less than three (3) years from the date of termination, the
date of submission of the final expenditure report or until audit
findings have been resolved.
P. Assure that all applicable federal and state laws, guidelines, rules
and regulations will be complied with in carrying out the terms of
this agreement including submission of a copy of any audit report
related in whole or part to this program.
Assure that all purchase transactions, whether negotiated or
advertised, shall be conducted openly and competitively in accord
with the principles and requirements of OMB Circular A-IO2 or A-110
as applicable and that records sufficient to document the
significant history of all purchases are maintained for a minimum of
three years after the end of the agreement period.
Q.
R. Inform the Department of any employee assigned to this 'program who
has retired from State of Michigan employment under Acts 2 and 3 of
P.A. 19894 (Early Retirement Program). A monthly report shall be
required on the first of each month reporting the names of State
early retirants who performed work in the previous month on the
program(s) covered under this agreement. Such reports are not
required for any State early retirant who reached the age of 62
years.
Responsibilities 7 Department
The Department in accordance with the general purposes and objectives of this
agreement will
A. Provide payment in accordance with this agreement in an amount not
to exceed $33,500 based upon appropriate reports, records, and
documentation maintained by the Agency.
B. Provide any special report forms and reporting formats required by
the Department for operation of the program.
C. Monitor the quality of the program through on site visits and
analysis of monthly summary data.
D. Assist in the development and implementation of the plan.
Assurances
In Compliance with:
Title VI of the Civil Rights Act of 1964 and the Regulations of the U.S.
Department of Health and Human Services issued thereunder, the Section
504 of the Rehabilitation Act of 1973, the Michigan Handicappers Civil
Rights Act (1976 PA 220), the Elliott-Larsen Civil Rights Act (1976 PA
453) and the Rules of the Michigan Civil Rights Commission which have
been promulgated and adopted pursuant to the requirments of the
Administrative Procedures Act (1969 PA 306) as amended:
The Agency assures that, in carrying out this program, no person shall
be excluded from participation, denied any benefits, or subjected to
discrimination on the basis of race, creed, age, color, national origin,
or ancestry, religion, sex, or marital status (except where bonafied
occupational qualification exists). This policy of nondiscrimination
shall also apply to otherwise qualified handicapped individuals.
Payment and Reporting Procedures
Financial Status Reports (FIN-130) shall be prepared and submitted to the
Michigan Department of Public Health, Grant and Contract Management, on a
monthly basis, not later than thirty (30) days after the close of each
calendar month. The monthly Financial Status Reports shall be used by the
Department to reimburse the Agency for all costs incurred in the operation
of the program under the terms of the agreement.
An operating advance may be provided by the Department to the Agency to assist
in initiating the program. The monthly Financial Status Report will be utilized
to replenish the operating funds on a regular recurring basis.
An unobligated balance of funds on hand in the Agency at the end of the agree-
ment period will be returned to the Department or treated in accordance with
instruction provided by the Department.
Agreement Period
Prior to the signing of the agreement, the Department will assume liability
for costs incurred by the Agency as identified in the letter of understanding
which is attached to and made part of this agreement.
This agreement is in full force and effect from 10/1/86 through 9130/87.
This agreement may be terminated by either party by giving sixty (60) days
written notice to the other party stating the reasons for termination and
effective date, or upon the failure of either party to carry out the teLms
of the agreement, by giving ten (10) days written notice to the other party
stating the cause and effective date.
The Department may also terminate this agreement upon 15 days notice if the
name of the Agency, or the name of the subcontractor, manufacturer, or supplier
of the Agency subsequently appears in the register compiled by the Michigan
Department of Labor pursuant to Section 2 of Act 278 PA 1980. The act prohibits
the state from entering into contract with certain employers who engage in
unfair labor practices; to prohibit those employers from entering into certain
contracts with others; to provide for the compilation and distribution of a
register of those employers and to provide for the voiding of certain contracts.
Upon such termination, any funds not authorized for use shall be returned to
the Department.
Amendments
Any changes to this agreement will be valid only if made in writing and accepted
by all parties to this agreement.
Signature Title Date
Date Title
Special Certification
The individual or officer signing this agreement certifies by his or her
signature that he or she is authorized to sign this agreement on behalf of
the responsible governing board, official or agency.
Signature Section
FOR THE AGENCY
Signature /' Title
FOR THE DEPARTMENT
Date
RECOMMENDED BY
Signature
Program
AIDS Counseling and Testing Program
uckfter 1001f tOd Pro-oi..ers
2/2/87 - 10/1/86 To 9/30/87
Lam& AgefIC
Oakland County Health Division
CATEGORY TOTAL
BUDGET
Orli-A.111as
Budge I
AGREEMENT BUDGET
FV*1
fialci004
Raves eon
Nairn*. a
CURRENT YEAR
PORTION
SUBSEQUENT
YEAR PORTION
CURRENT
YEAR 19
SUBSEQUENT
YEAR 19_
LOCAL BUDGET
111191=111111
Salaries & Wages
Supplies & Materials
Fringe Benefits
Contractual (Sub -Contracts)
16,514
1,485
4,000 ,
3,340
Equipment
Other
Expenses: C.CritrainicatiOns
1
121 FUNDS REQUIRED 33,500 33,500
6
9
10
Postage
Convenience Copier
Printing
Advertising
TOTAL DIRECT
Indirect Costs: @ 4%
TOTAL EXPENDITURES
Less: Fees & Collections
500
500
32,839
661
33,500
11111111111111111111111111111
•11111111111111111
11111111
11111111111111111111111111111
1111111111111111111111111111
TOTAL FUNDING 20
16
17
18
M&C1-1
Federal
Local
State Agreement 33,500
141 State Formula
PHS 314(d) 15
NAM
d6,1010.4
ILIN•410
4174
PROGRAM BUDGET SUMMARY i 3 Page_ of_
11111111111111111111 11111111 11111111111111111111111111111
111111111111111111111111111111 1111111111111111111111111111
FUND SOURCES
CERTIFICATION: 1 certify that I am authorized to sign on behalf of the local agency. This budget represents cost
necessary for the administration and operation of the program. Adequate documentation and records will be maintained
to support all required program expenditures.
TITLE: Vice _Chairpprsor
I 10/1/86
10,,,ogfm.
2/2/87 - 9/30/87
Avneiaamveti
atiaoat 4.00ms,
bki€1401 konoo 949 tlia,-P9PC
Vacant •
Public Health
Vacant
Public HPalth
New Position
Nurse III
New Posi
Nurse III
I POSMONS
REQUIRED
.38
.38
ANNUAL
SALARY
22,002
22,002
COMMENTS
I P.T.N.E. (784 hours)
257 ! P.T.N.E. (784 hours
POSMON DESCRIPTION
on 1
TOTAL
SALARY
8,257
clinic nurses who w perforLing the AIDE counseling and testing
services
TOTAL .76 16,514
Contoccetton .% Conatteorl at cvnelog 4.0.gen tr A.36-4 no. ,sra
t:117.- 1
9 V994 ay.
PROGRAM SUDET PCS;TION SCHEDULE. —
Pace ot
Coos
AIDS Counseling and Testing Procircutt
.74-zu ActeriCv
.Oakland County Health Division
.•nn
NOTE: The above two (2) rpOLitions willIbe utilizelOtc fill in for experienced
3 3 *act,
G.149 ••nn10Jr•C
1 10/1/86 m 9/30/87 2/2/67. AIDS Counseling and Testing Progr
IIM
TOTAL
SUS-CAr&ZORY
CATEQOPY
TOTAL
clEsc71Pi1oN QUANTITY
Nbrkmans Compensation
Social Security
TOTAL FRINGE BENEFITS
296
1,189
1,485
500
3,500
4,000
2,000
1,340
3,340
PF-30GRAIVI BUD= r'°77AIL g
Qm,
l Orraeralai
i uaamt
LCCAL .44:fic-44CY
Oakland County Health Division Anwpwaea E
augaset
Arodneenteet
toom0+2,
FRINGE BENEFITS:
TRAM,:
Personal Mileage - 2,000 miles @_ .25/mi ,
Travel & Conference for ADDIS Training
TOTAL TRAVEL
SUPPLIES & MATERIALS:
Medical Supplies
Office Supplies
TOTAL SUPPLIES & MATERIALS
OTHER MPENSP.S:
Communications
Postage
Convenience Copier
Printing
Advertising
INDIRECT COSTS:
Indirect costs of 4% on salaries of $16,514
1,500
500
500
1,000
4,000
661
.6 6.,:nr1.1411,
COUNTY MICHIGAN
DEPARTMENT OF INSTITUTIONAL
AND HUMAN SERVICES
Daniel T. Murphy, Oakland County Executive
HEALTH DIVISION
Thomas J Gordon. Ph 0. Manager
6ia ,
Thomas J. Girdon, Ph.D, Manager
• Oakland County Health Division
This letter of understanding is intended to clarify the problems and misunder-
stand" gs that have arisen regarding this program, and is agreed to as demon-
str
,1
afe1 by the signatures below.
/
Randall S. Pope, Chief
Special Office on AIDS Prevention
1200 N Telegraph Road
Pontiac. Michigan 48053-1082
27725 Greenfield Road
Southfiefd, Michigan 48076-3625
MEMORANDUM
December 8, 1986
TO: Randall S. Pope, Chief
Special Office on AIDS Prevention
FROM: Thomas J. Gordon, Ph.D., Manager
Oakland County Health Division
SUBJECT: Letter of Understanding between Oakland County Health
Division and Special_Office .on AIDS Prevention
This letter is intended to clarify and solidify the nature and content of the
AIDS Counseling and Testing Program. This document is intended to become part
of the agreement entered into between the Oakland County Health Division (OCHD)
and the Michigan Department of Public Health (MDPH), and supercedes all pre-
vious communications,
It is understood and agreed to that:
1. The AIDS Counseling and Testing Program will be developed and
administered as a standard categorical grant from MDPH. OCHD
will be reimbursed for actual expenses incurred in the operation
of the program up to the maximum allocation of $33,500 for the
1986-87 fiscal year.
2. Actual expenses incurred in performing AIDS counseling and testing
services before a signed agreement is obtained will be allowed up
to the maximum allocation of $33,500 for the 1986-87 fiscal year.
3. It is understood and agreed to that part of the funding of the
categorical grant will be utilized to hire part-time non-eligible
staff to fill in for experienced clinic staff who will be per- •
forming the AIDS counseling and testing.
4. Funds made available will be used to meet the minimum program
requirements as stated in the contract.
March 26, 1987
MISC. RESOLUTION # 87070
Moved by Caddell supported by Perinoff the resolution be adopted.
AYES: Wilcox, Aaron, Caddell, Calandro, Crake, Doyon, Gosling, Hobart,
Jensen, Richard Kuhn, Susan Kuhn, Lanni, Law, Luxon, McConnell, McDonald, Angus
McPherson, Ruel McPherson, Moffitt, Nelson, Perinoff, Pernick, Price, Rewold,
Rowland, Skarritt. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MJCHIGAN)_
COUNTY OF OAKLAND),
I, Lynn D. Allen, Clerk of the County of Oakland and having a'
seal, do hereby certify that i have compared the annexed copy of the attached
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on March 26, 1987
with the original record thereof now remaining in my office,
and that it is a true and correct transcript therefrom, and
of the whole thereof.
In Testimony Whereof, 1 have hereunto set my hand and affixed
the seal of said County at pontlac, Michigan
this 2 th day of
e,
LYnn/11: Allen, Coun y -Clerk/
RegYster of Deeds
198 7