HomeMy WebLinkAboutResolutions - 1987.05.14 - 17855April 30, 1987
MISCELLANEOUS RESOLUTION # 87109
BY: PUBLIC SERVICES COMMITTEE
RICHARD D. KUHN, JR., CHAIRPERSON
IN RE: SHERIFF'S DEPARTMENT - AUTOMOBILE THEFT PREVENTION
AUTHORITY GRANT ACCEPTANCE - 1987/1988
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS through Miscellaneous Resolution #87038 the
Oakland County Board of Commissioners approved the Oakland County
Sheriff's Department's application for an Automobile Theft
Prevention Grant in the amount of $249,968; and
WHEREAS the Federal and State Grant and Reimbursement
Procedures requires the Liaison Committee to review any grant
award that varies more than 157 from application; and
WHEREAS the attached letter from the Michigan Department
of State Police awarded the Oakland County Sheriff's Department
a grant in the amount of $111,395; and
WHEREAS the grant award would include two (2) Deputy
II-Patrol positions, two (2) leased vehicles and $2,000 in evidence
funds; and
WHEREAS the grant contract has been reviewed and approved
to form by Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County
Board of Commissioners accept the 1987/1988 Automobile Theft
Prevention Grant in the amount of $111,395.
BE IT FURTHER RESOLVED that two (2) Special Revenue
funded positions be created in the Sheriff's Department - Protective
Services Division - Investigations Unit (#436-05).
BE IT FURTHER RESOLVED that the continuation of these
positions is contingent upon continued State funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board
of Commissioners be and is hereby authorized to execute said grant
contract and to approve minor changes and grant extensions, not
to exceed 107 variance which are consistent with grant as approved.
Mr. Chairperson, on behalf of the Public Services
Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: SHERIFF'S DEPARTMENT - AUTOMOBILE THEFT PREVENTION AUTHORITY
GRANT ACCEPTANCE - 1987/1988 - MISCELLANEOUS RESOLUTION #87109
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #87109 and finds:
1) The Automobile Theft Prevention Authority has approved a grant for
the Oakland County Sheriff's Department in the amount of $111,395 for
the period. May 1, 1987 through April 30, 1988, as detailed on Schedule
2) Two special revenue funded Deputy II positions be created with the
approval of the Personnel. Committee, effective May 1, 1987 to April
30, 1988, continuation of these position be made contingent upon
future grant funding,
3) A 1987/88 Sheriff's Automobile Theft Prevention Grant budget be
established as follows:
3-27360-436-05-00-2185 Grant Revenue $111,395
4-27360-436-05-00-1001 Salaries 60,886
4-27360-436-05-00-2070 Fringe Benefits 24,323
4-27360-436-05-00-3345 Evidence Fund 2,000
4-27360-436-05-00-6610 Leased Vehicles 24,186
$111,395
4) 20,000 be transferred from the 1987 Contingency Fund to the 1987
Sheriff Department budget as specified below to cover the purchase of
two (2) patrol vehicles to be used for this project,
4-10100-909-01-00-9900 Contingency $(20,000)
4-10100-436-01-00-5998 Capital Outlay 20,000
$ -0-
FINANCE COMMITTEE
REPORT
BY: PERSONNEL COMMITTEE - John P. Calandra, Chairperson
IN RE: SHERIFF'S DEPARTMENT AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
ACCEPTANCE - 1987/88; MISCELLANEOUS RESOLUTION #87109
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution
#87109, reports with the recommendation that the resolution be adopted with
the following changes:
To amend the first "Be It Further Resolved" paragraph to read:
"BE IT FURTHER RESOLVED that two (2) special revenue Deputy II positions
be created in the Sheriff's Department - Protective Services Division -
Investigations Unit (#436-05)."
Mr. Chairperson, on behalf of the Personnel Committee, I move
the adoption of the foregoing report.
PERSONNEL COMMITTEE
INAMEOFGRANTEE
Oakland County Sheriff's Department
4 PROTECT TITLE
Oakland County Anti-Auto Theft Plan
2 PROJE C NO.
G-003-87
3 DATE ORIENTA TION MEETING CONDUCTED
5/18/87
BY TELEPHONE It IN PERSON
AUTHORITY:
COMPLETION:
PENALTY:
Ac 10, P A. of 19136
Reoutred
Cancellation of
grant/loss of funds.
(4-87)
ATPA PROJECT ORIENTATION REPORT - PAGE 1
5 ORIENTATION CONDUCTED BY
Rosemarie Pifer and Sylvia J. Simoson
7 PROJECT PROGRAM PERSONNEL ATTENDING
Capt. Glenn R. Watson, Proj. Dir.
9 PROJECT REVIEW AND SUMMARY
B PROJECT FINANCIAL PERSONNEL ATTENDING
Mr. Thomas Duncan
marl tra r9
1. The signed orientation report becomes part of the approved grant agreement.
This orientation report is a summary of the issues discussed during the
orientation meeting.
2. Your project number G-003-87 must be included on all correspondence
addressed to the ATPA regarding this grant.
3. Change in project director or other authorizing officials requires written
notification to the ATPA.
4. Project revisions must be submitted in writing to the ATPA 30 days in
advance of the need for the change.
5. Project Measurable Objectives, Activities, and Evaluation Criteria as stated
in the original grant application were reviewed with the results indicated
below:
Measurable Objectives:
The following revisions were made:
1. Reduce auto theft 5% each year below that level recorded in
1985.
2. Increase the number of full time local auto theft
investigators within Oakland County from three to seven.
3. Provide the capability to investigate "chop shops" and
cLlanized theft rings through surveillance and infiltration
techniques.
4. Inspect records of a minimum of eight licensed automobile
salvage yards within Oakland County and one a month thereafter.
Return a signed copy, retainino the original. Mail to:
AUTOMOBILE THEFT PREVENTION AUTHORITY, 714 S. Harrison Road,
East Lansing, MI 48823
For assistance, call (517) 337-6197.
AJN 7.--Qjzlet
Aroject No. G-1903-87
Page JA
Project Review and Summary (Continued)
Activities:
The following revisions were made:
3. The Oakland County Department of Central Services will be
requested to purchase four vehicles and four multi-frequency
radios to be utilized by the auto theft investigators.
Evaluation Criteria:
Evaluation criteria were replaced with the following:
1. Number of auto theft investigations.
2. Number of chop shop investigations.
3. Number of licensed establishments inspected.
4. Number of auto theft arrests.
5. Number of auto thefts.
6. Number of other arrests related to auto theft.
7. Number of other offenses related to auto theft.
8. Number of full time auto theft investigators active within
Oakland County by the end of 1987.
6. Grant reporting forms were discussed. A packet of reporting forms will be
forwarded to the project director before July 1, 1987. This packet will
contain program progress reports, financial reports, final progress and
financial reports, project modification request forms and instructions.
Time frames and due dates for the submission of the progress reports are as
follows:
Report
Progress &
Financial Reports
Progress &
Financial Reports
Progress &
Financial Reports
Progress &
Financial Reports
Final Progress &
Financial Reports
Reporting Period Due Dates
May 1 - June 30, 1987 July 30, 1987
July 1 - September 30, 1987 October 30, 1987
October 1 - December 31, 1987 January 30, 1988
January 1 - April 30, 1988 May 30, 1988
Final June 30, 1988
AlTW Project Orientation *port (F-EX-43)
Project lib. G-003-87
Page 18
Project Review and Summary (Continued)
7. The grantee's plans for continuation of this project are to be included in
the Final Progress Report.
8. On-site project reviews may be conducted by the ATPA. Prior arrangements
will be made with the project director.
9. Information reported to the Uniform Crime Reporting Program by your
department and/or cooperative effort may be reviewed by the ATPA to assist
in the evaluation of your program.
MSP-EX-43 (4-87)
ATPA PROJECT ORIENTATION REPORT PAGE 2
NANIE0FGRANTEE I .RoJec, Nc
Oakland County Sheriff's Departme/it G-003-87
10 FINANCIAL REVIEW AND SUMAAARY
DATE DR3ENTATION I11EFFING CONDUCTED
5/18/87
GENERAL
1. A separate project account must be established for grant revenues and
expenditures. See enclosed LOAD Accounting Letter No. 9-87.
2. Receipt of goods and performance of services must occur between May 1, 1987
and April 30, 1988, in order to be eligible for payment.
3. All payments for salaries and wages must be supported by time and attendance
records and daily activity logs. Retain documentation in your files.
4. Out-of-state travel requires prior notification to ATPA staff, except for
casual travel of less than 24 hours.
5. Public communications materials or news releases that result from this grant
must cite the Automobile Theft Prevention Authority as the source of funding
and copies of the materials or news releases must be sent to the ATPA, The
ATPA also has the royalty-free right to copy, publish and distribute any
data or material associated with this grant.
GRANT REVISION POLICY
Upon written notification to the ATPA staff, grantees may transfer up to 5% of
the total grant amount, not to exceed $10,000, from one budget category to
another, except for personnel category changes or items specifically limited in
the awarding process; e.g., no more than $1,000 toward a computer/memory
typewriter for use by an ATPA funded clerical, $1,000 per sworn employee for buy
money and/or informant fees, $6,100 per sworn employee for vehicle expenses, and
no funding of LEIN.
Changes that do not meet these conditions require formal approval.
We have examined this report and are in agreement with the statements contained herein. it is understood
that this report will become part of the approved grant agreement.
11 SIG.1,-.A.TLIRE OF ATPA PROGRAM REPR,E.17),TIVE
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13. s1GN:i7.17,0F ArPA Fil[NAF,AGIA 4PFIESE
35 SIGidTURE OF ATP—bk
SIGN147 LIRE OF FINANCIAL OFFICER
4 16 5/ AEURE F ALITNORIZING OFFIOAL ECLIDVE fMREal(KCeR
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ALLEN
MISCELLANEOUS RESOLUTION # 87109
May 14, 1987
Moved by Richard Kuhn supported by Jensen the report be accepted.
There were no objections, and the report was accepted.
Moved by Richard Kuhn supported by Aaron the resolution (with Positive Fiscal
Note attached) be adopted.
Moved by Calandro supported by Wilcox the resolution be amended to be
consistent with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Luxon, McConnell, McDonald, R. McPherson, Moffitt, Page, Pernick,
Rewold, Rowland, Skarritt, Wilcox, Aaron, Calandro, Crake, Doyon, Gosling, Hobart,
Jensen, Richard Kuhn, Susan Kuhn, Lanni, Law. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution (with Fiscal Note
attached) was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
this Misdellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on May 14,J987
with the orginiaI record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
14th day of 7 ) _ May 19 87
County Clerk/Register of Deeds
this