HomeMy WebLinkAboutResolutions - 1987.12.10 - 17873TEGONG RESOLLrnoN 1-1:p'EBY A
Miscellaneous Resolution 87314 November 19, 1987
BY: HEALTH & HUMAN SERVICES COMMITTEE
Susan G. Kuhn, Chairperson
RE: CHILDREN"S VILLAGE-AMENDMENT TO 1987/88 WATERFORD
SCHOOL DISTRICT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen :
WHEREAS Miscellaneous Resolution #87145 authorized Oakland County
to enter into an agreement with the Waterford School District to provide
the framework for administering a continuing educational program for
children at the Oakland County Children's Village; and
WHEREAS North Central accreditation requires a six-hour day ; and
WHEREAS the contract establishes a student:teacher ratio of 11:1;
and
WHEREAS the student:teacher ratio in the Auto Shop and Consumer
Education classes has fluctuated between 17:1 and 22 : 1 since the start
of the 1987/88 school year due to increased emphasis on occupational
training; and
WHEREAS past agreements have included a contingency amount of
$10,000 for hiring teacher aides if class size exceeded the agreed upon
11:1 ratio; and
WHEREAS this contingency was never utilized and was therefore
removed from subsequent agreements; and
WHEREAS to alleviate the current student: teacher ratio that far
exceeds the 11:1 contractually agreed upon ratio, it is proposed to hire
an additional teacher aide at Children's Village School beginning January
4, 1988 for a total cost of $3, 107 for the remainder of the 1987/88
school year.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes an amendment to the 1987/88 contract
with the Waterford School District to include an additional teacher aide
at a cost of $3, 107, thereby increasing the contract amount of general
fund dollars to $746, 511.
Mr. Chairperson, on behalf of the Health & Human Services
Committee, I move the adoption of the foregoing resolution
HUMA iv' SERVICES COMMITTEE
A
AGREEMENT
BETWEEN
WATERFORD SCHOOL DISTRICT,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This a7,reement is made and entered into, by and between the Waterford School
District (hereinafter called the "District"), Oakland County Executive -, (hereinafter called
the "Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
. The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost TO the District.
If the Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, TO be effective at the end of that semester.
SERVICES OF THE DISTRICT -
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of th.e building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications, and seniority. The method for determining the staff allocations
shall be as indicated in Addendum 111, attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May 1.5, the District will notify the Executive and Board of staffing requirements
and estimated COSTS for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
settled or -.-the ..folinwing year, current, costs will be identified with the understanding that
increase :s may occur. (Addendum P2 identifies the estimated costs and revenues.)
L-.) and April 15, the District will submit a
the Oaidanc: Couhty Department of Management and Budget (hereinafter called tne
"County") for expenditures for personnel. State or federal revenue applicable to Children's
Village Schoo; Programs will be determined by the net amount received from the state or
federal government.
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union contract, plus those required by
existing state Jaw. Those required by existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by- the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 1.5 and May 15
for the calendar quarters ending September 30, December 31, March 31 and ame 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (to) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
Executive Committee
An Executive Committee shall be formed with the expressed purpose and function tc:
A. Determine the content and emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate' this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
, , . Evaluation arid fler
o
c." iers.
ProPatP Cour', Administrator (or designee), Oakland County.
o Principal, Children's Village School.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
Duration
This Agreement shall be for the fiscal school year of July 1 to Dune 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April 1
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modification. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
in the event it is necessary to close the Waterford School District because of financial
conditions, the District will assist with the operation of Children's Village School Programs
in accordance with the laws of the State of Michigan and directives from the Michigan
Department of Education.
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages of those Waterford School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
so until such time as the District can resume payment of its staff or until such time as the
- Agreement is cancelled.
Date:
\Vitness:
WATERFORD SCHOOL
DISTRICT
SUPERINTENDENT
OAKLAND COUNTY
BOARD OF COMMISSIONERS
RPERSOTHI: BOARD
NOTIFICATION
Procedum for notification under the terms of this agreement is as foHci\Ysi The
Superintendent of the District will notify by regular mail the Executive and the Board with
copy to the Chief Probate Judge), address: 1200 N. Telegraph Road, Pontiac, Michigan
48053.
The Executive and the Board will notify by regular mail the Superintendent of the
District (with copy to the Chief Probate Judge), address: 6020 Pontiac Lake Road, P.O. Box
547, Waterford, Michigan 48095.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Children's Village and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
OAKLAND COUNTY
Witness: COUNTY EXECUTIVE
Date:
Witness:
Date:
r");),17.P 47
METE-10D FOR DETER MINING TEACH! h.,10 STAFF ALLOCATION
FOR M UL A
(A) Number of Students X (B) Number of Class Periods
Number of Teaching Staff
(C) Predetermined Student/Teacher Ratio
COMPONENTS
(A) The number of students is based on the frequency distribution of membership days; the
mid point of the first step less than the median is utilized. For 1987/88 the number of
students is 185.
(B) The number of class periods is six.
(C) The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 185 X (13) 6
= 20.19 = 20.0 (rounded to the nearest whole number)
(C) 55
For 1987/88 the formula yields 20 teaching staff.
Increase/
(Decrease) 1987W
$ 53,185
40,853
774,529
69,317
22,576
8,507
8,507
19,506
920
500
198,949
$1,188,349
3,440
1,000
1,000
530
250
200
1,000
500
150
9,600
300
700
500
1,000
600
6,000
130,734
500
2,500
4,000
3,370
350
100
3,736
172.060
Si .360.409
$ 55,445
40,911
881,495
50,596
33,691
8,106
8,106
13,753.
920
500
209,881
$1,303,404
3,440
1,000
1,000
530
250
200
1,000
500
150
10,400 (b)
300
700
500
1,000
600
--
121,074
500
2 ,500
4,000
5,000
350
100
3,736
5E,
b1.462.234
0
$ - 82,946
60,000
3,000
286,110
$ 432,056
$ 50,000
107,000
3,000
400.000
$ 560,000
1957/88 AGREEMENT
COST REVENUE COMPARISON
1986/7
COSTS
86/87 87/88 Salary
'
$ 415.028
S 975,028
Child Care Fund Match (State reimburses CCF expenses
at 50% up to a max. of $3,736,682 Currently Oakland
County expenses exceed the cap, thus reimbursement
is approximately 46%) $ 427.04 7
TOTAL REVENUE S S59.098
1 1 Principal
1 I Assistant Principal
20 21 (a) Teachers
7 6 Teacher Aides
1.75 2.75 Clerical
.7,
.,_ School Psychologist
.2 .2 School Social Worker
-- -- Coaches/Drivers Education
-- -- Student Council Sponsor
-- -- Emergency Salaries
-- -- Fringe Benefits
-
31.15 32.15 Sub Total
Professional Services
Equipment Repair & Maint.
Field Trips
Laundry & Cleaning
Membership Dues & Pub.
Personal Mileage
Travel & Conference
Auto Shop Supplies
Drugs
Education Supplies
Office Supplies
Postage
Provisions
Recreation Supplies
Small Tools
Capital Outlay
Building Space Cost
Central Stores - Provisions
Leased Vehicle
Equipment Rental
Convenience Copier
Stationery Stock
Print Shop
Telephone Communications
Sub Total
TOTAL COST
REVENUE
State Aid (17-lead Count)
Special Education
Special Education - Admin.
Court Placed Students
Sub Total
NET COUNTY COST
2,260
58
106,966
(18,721)
11 115
(401)
(401)
3,247
10,932
$ 115,055
800
(6,000)
(9,660)
- 1,630
$ (13,230)
S 101.825
(32,946)
47,000
--
113.890
127,944
$ (12,014)
S 115.930
(14,105) $ 501,311 S 487,206
(a) One (I) teacher. is assigned to staff In-House Detention Program.
(b) 185 students at $50 per student plus $700 for summer school plus $450 for one (1) additional
teacher.
REPORT
BY: Personnel Committee-John P. Calandra, Chairperson
/1\; RE: Health Division-I987/88 Infant Mortality Reduction Grant-
Application/Acceptance
TO: Health & Human Services Committee-Susan Kuhn, Chairperson
Ms. Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above
referenced resolution reports with the recommendation that the
resolution be adopted.
Ms. Chairperson, on behalf of the Personnel Committee, I
submit the foregoing report.
PERSONNEL COMMITTEE
FISCAL NOTH
BY: FINANCE COVNIIITEF, DR. G. I'LLLIAM CADDELL, CHAIRPERSOTN
IN RE: CHILDREN'S VILLAGE - AlvIENTIENT TO 1987/1988 WATERFORD SCHOOL
DISTRICT AGREEMENT - MISCELLANEOUS RESOLUTION 1/87314
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Canmittee has
reviewed Miscellaneous Resolution 1/87314 and finds:
1) An additional teacher aide at Children's Village School is
necessary to reduce the student:teacher ratio in the Auto Shop
and Consumer Education classes which exceeds the 11:1
contractually agreed upon ratio.
2) The cost of an additional teacher aide (to be hired January 4,
1988) for the remainder of the 1987/1988 school year is $3,107.
3) There are no County personnel implications as the teacher aide
will be an employee of the Waterford School District.
4) The 1988/1989 Biennial Budget is to be amended for 1988 only as
follows:
4-10100-909-01-00-9900
4-29230-165-55-00-3726
Contingency $(3,107)
Teachers Services 3,107
$-0-
FINANCE COMITTEE
Committee Vote:
Motion carried unanimously on a roll call vote with Price and Wilcox
absent.
RESOLUTION # 87314
December 10, 1987
Moved by Susan Kuhn supported by Hobart the resolution, with favorable Fiscal
Note attached, be adopted.
AYES: R. Kuhn, S. Kuhn, Lanni, Law, Luxon, McConnell, McDonald, A. McPherson,
R. McPherson, Oaks, Page, Pernick, Price, Rewold, Rowland, Skarritt, Wilcox, Aaron,
Bishop, Caddell, Crake, Gosling, Hobart, Jensen. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution (with a Positive
Fiscal Note attached) was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
this Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on December 10, 1987
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 10th day of 7 ) December 1987
Coun
. ALLEN
Clerk/Register of Deeds