HomeMy WebLinkAboutResolutions - 1987.12.10 - 17883MISCELLANEOUS RESOLUTION #8733 December ID, 1987
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: ECONOMIC DEVELOPMENT GROUP - 1987/1988 SMALL BUSINESS CENTERS
GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS a report was submitted to the Board of Commissioners, October 1,
1987, for the Economic Development Group 1987/1988 Small Business Centers Grant
application in the amount of $54,000; and
WHEREAS the Michigan State Department of Commerce has approved an award of
$54,000 to the Oakland County for the Economic Development Group for the period
October 1, 1987 through September 30, 19885 and
WHEREAS the total program as approved by the Michigan State Department of
Commerce is in the amount of $108,000 ($54,000 State funded; $54,000 County
funded), as shown in Schedule A; and
WHEREAS the County match $54,000 is contained in the 1988 Economic
Development Budget and no additional County funding is required; and
WHEREAS the grant agreement has been approved as to form by the Office of
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accept the 1987/1988 Small Business Centers Grant in the amount of $108,000,
and the Chairperson of the Board of Commissioners be and is hereby authorized
to execute the agreement.
BE IT FUR= RESOLVED that the 1988-89 Biennial Budget be amended to
reflect the grant acceptance.
BE IT FURTHER RESOLVED that future level of service shall be contingent
upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
FRPrzY ARPPnVF THE FOREGOING
MDOC Grant No. 88-865
MDOC Account No 110-63-3102
STATE OF MICHIGAN
DEPARTMENT OF COMMERCE
A
GRANT AGREEMENT
BETWEEN
THE STATE OF MICHIGAN
AND
OAKLAND COUNTY ECONOMIC DEVELOPMENT DIVISION
FEDERAL I.D. NO 38-6004876
TABLE OF CONTENTS
Page
Section 1. Offer. .
S ection 2. Acceptance . • . . • . • • foa •••••••••••••
Section 3. Provisions
3 .1 Performance. • • • . • • •-• • •e• . • • .S1
Limitations on Payment.....• • • so• •p• • 2
3.3 Reduction of Grant Amount. . . . . . . . . . . 2
3.4 Authorized Budget.- • •....••• 80•04 • 2
3.5 Changes. . . . . . . . . . . . . . 2
3.6 Program Manager..• • • • •...• • ..• • • • • 3
3 .7 . Key Personnel..• 40• • ease• • ae• •Oe• 3
3.8 Records and Financial Management . . . . . 3
3 .9 Payments • •.• • • ••• • 40•C• •O•pose 3
3.10 Payment Requests.•.• ..• •e• •O.Ope • • 3
3.11 Reporting.- • •.• • • epee•go• • •0.• 3
3.12 Audits •••..• • • • • • • • •.• •.• ...4
3.14 Political Activity . . . . . . . . . . 4
3.15 Civil Rights and Equal Employment Opportunity. . . 4
3.16 Conflict of Interest • • • 000•04o• • ...4
3.17 Sectarian Involvement Prohibited . . . . 4
3.18 Temporary Suspension . . . . . . . . 4
3.19 Termination of the Agreement . . . . h
3.20 Disputes • • • • • • • •04.• •041 • ••• •05
3.21 Oral and Written Agreements. . . . . . . 5
3.22 Signatories...•.• • • • •G•em.•004 5
Section 4. Riders
A. Small Business Center Statement of Work. . . . . . 6
Section 5, Attachments
1. Financial Status Report and/or Payment Request Form. . 10
2. Payment Request Form Instructions. . . . . . 11
3. Quarterly Activity Report Form . . . . . 12
4. Grant Amendment Application Form . . . . . . . . 13
Grantee's Auth6rized Official
By:
SS ic Q
Pri4 name and title here
Dated this
nE-C)
day of _, 1 98f.
- PROVISIONS
1
Grant No. 88-865
STATE a MICHIGAN
DEPARTMENT i COMMERCE
AGPEEM,EN7
1. OFFER: The Michigan Department of Commerce (hereinafter the "Department")
hereby offers to the
Oakland County Economic Development Division
1200 N. Telegraph
Pontiac, Michigan 48053
the "Grantee"). a grant of fifty-four thousand dollars
to carry out Small Business Center activities, as more fully
d in the Statement of Work, between October 1, 1987 and September 30,
(hereinafter
Dated this day of
By:
Robert 'Leary
Chief Deputy Director
Michigan Department of Commerce
Michelyn E. Pasur
Deputy Director"
Michigan Department of Commerce
_, 1987.
2. ACCEPTANCE: The foregoing offer is accepted and it is agreed that the
funds received will be used only as set forth herein and in accordance with
the proyli-rt-cns and,kfrations of,this agreement and its attachments.
3.1. PERFORMANCE: The Grantee agrees to carry out the activities of a Small
Business Center (SEC) as more fully described in the Statement of Work
incorporated in this agreement as Rider A, with due diligence and to put forth
its best efforts to attain the annual goals made a part of this agreement by
attachment as Rider B.
'1.2 LIMITATIONS ON PAYMENT: The Grantee agrees that all cost cveruns are the
responsibility of the Grantee. Payments to the Grantee will not exceed the
amount specified in Section 1 unless that amount has been changed by
amendment. Payments may be withheld if the Grantee has not met the reporting
requirements established in Section 3.11.
REDUCTION OF THE GRANT AMOUNT: The Department reserves the right to
reduce the amount of the grant in the following circumstances:
a) If state general funds available to the Department are reduced during
the course of the fiscal year,
b) If revenue available from restricted funds is less than currently
appropriated,
c) If the Grantee's actual expenditures are less than those anticipated
in the budget.
If a reduction becomes necessary, the Department will provide the Grantee with
a written notice thirty (30) days prior to the reduction.
'1.4. AUTHORIZED BUDGET: The Grantee agrees that funds received under this
agreement shall be used only for those items and activities set forth in the
guidelines in the amounts established in the budget made a part of this
agreement by attachment as Rider C and in accordance with all applicable
federal, state, and local laws. The Grantee agrees that the agreement may be
terminated if grant funds are used for any purpose not itemized in the budget
and to return any funds used for anything other than those items and
activities set forth in this agreement immediately after a written request to
do so by the Department. The Grantee agrees that the use of state funds for
travel that is determined necessary to the Program, shall be subject to travel
policies of the Grantee if they are uniformly applied, regardless of source of
funds in determining the amounts and types of reimbursable travel expenses of
the Grantee's staff. If the Grantee does not have specific pclicies or if
specific policies are not uniformly applied, the state of Michigan Standard
Travel Regulations shall apply in determining the amount charged under this
agreement.
CHANGES: No term or provision of this agreement and its attachments ex-
cept modifications of the budget totaling ten (10) per cent or less of the
state funds, may be changed, waived, added or deleted except by written amend-
ment approved by the Department. Application for amendment must be initiated
by filing a properly completed application for amendment form, attachment 4 of
this agreement, with the program manager.
2
PROGRAM MANAGER: The person designated by the Department to monitor the
activities the Grantee must carry out under this agreement. The Small
Business Center Program Manager is:
Jean Johnson
Small Business Centers
Michigan Department of Commerce
P.O. Box 30225
Lansing, MI 48909
1.7. KEY PERSONNEL: The Grantee agrees that any personnel specified in
Attachment A to the budget are considered essential to the activities being
performed hereunder. No substitution for these personnel nor change in the
amount of time they spend on SBC activities shall be made without written
notice from to the Program Manager.
1.8. RECORDS AND FINANCIAL MANAGEMENT: The Grantee warrants that its
financial system will ensure effective control over, and accountability of,
all funds received. And further, that accounting records, activity reports,
and in-kind contributions will be supported by documentation, including a case
record of every client receiving more than one hour of counseling. All
financial records, supporting documents, and documents supporting activity
reports shall be retained for a period of three years from the date of
acceptance of the Grantee's final report.
1.9. PAYMENTS: One advance payment of up to twenty-five (25) per cent of the
grant amount will be made upon execution of this agreement and receipt of a
payment request. Three additional payments of up to twenty-five percent each
will be made quarterly upon receipt of a payment request provided all
reporting requirements have been met.
1.10. PAYMENT REQUESTS: The Grantee agrees that only a properly completed
Financial Status Report and/or Payment Request Form, attachment 1 of this
agreement shall constitute a payment request and that such requests shall be
submitted to:
Michigan Department of Commerce
Local Services Division
6500 Mercantile Way, Suite 2
Lansing, Michigan 48911
PHONE: (517) 334-6175
'1.11. REPORTING: The Grantee agrees to submit quarterly financial status and
activity reports, attachments 1 and 3 of this agreement on or before the
fifteenth of January, April, July, and October, 1988. Each activity report
shall be accompanied by a narrative describing any problems affecting
achievement of annual goals and steps being taken to resolve them. A final
financial status report, clearly labeled as such, including a schedule of any
program income earned and expended is due on or before November 16, 1988. Any
unspent funds must be returned to the Department with the report.
7.12. AUDITS: All expenditures of grant funds and activity reports are
subject to audit by the State prior to or after the final payment. The
Grantee agrees to make all pertinent records available within ten (10) days of
any request. Any audit conducted by the state will be performed during normal
business hours. Any costs incured for the audit shall be paid by the State.
The Grantee may be required to submit a copy of its own annual audit to the
Department for any fiscal period in which grant funds are spent.
R.1R. LIABILITY: The Grantee agrees to indemnify, defend and save harmless,
the Department and its employees from any claims, liens, loss, damages, or
injury resulting from the negligent actions of the Grantee under this
agreement.
R.14. POLIT7177, ACTIVITY: The Grantee agrees that the levying, solicitation,
collection or payment of any type of contribution to a political party,
co,,“ ittee to elect, or political action committee during the hours an employee
or contractor is on duty or representing or acting on behalf of the Grantee is
expressly prohibited. Grantee agrees that an employee or contractor may
become a member or an officer of a political party, or political committee
formed or permitted under the election laws of Michigan or of the United
States and be a delegate to any convention held by a political party but not
during the hours the employee or contractor is on actual duty or representing
or acting on behalf of the Grantee.
R.15. CIVIL RIGHTS AND EQUAL EMPLOYMENT OPPORTUNIT1: The Grantee agrees to
comply with applicable state and federal Civil Rights and Equal Employment
Opportunity statutes.
R.18. CON.U.ICT OF INTEREST: No employee of the Grantee, any member of the
Grantee's governing board or body, and no person who exercises any functions
or responsibilities in the review or approval of the undertaking or carrying
out of this grant shall participate in any decision relating to this grant
which affects his/her personal pecuniary interest.
R,17. SECTARIAN INVOLVEMENT PROHIBITED: Grantee shall ensure that no funds
received via this agreement are used, either directly or indirectly, in the
support of any religious or anti-religious activity, worship, or instruction.
7.18. TEMPORARY SUSPENSION: The Grantee agrees that the Department may, with
reasonable notice, suspend the agreement for failure to comply with its terms
or failure to make reasonable progress towards completion of the activities
being funded. During the period of any suspension the Department may withhold
payments and/or prohibit the Grantee from incurring additional obligations of
_ grant funds. A suspension may last until the Grantee provides evidence of
corrective action acceptable to the Department or until a decision is made to
terminate the agreement.
R.19. TERMINATION OF THE AGREEMENT: The Department may terminate this
agreement in whole or in part, at any time if it is determined that the
14
Grantee has failed to comply with the terms and conditions of the agreement
by delivery to the Grantee of a "notice of termination" specifying the extent
to which performance of the work under the agreement is terminated and the
date the termination becomes effective. Within seven days of delivery of the
notice, the Grantee and the Department's program manager shall meet to review
expenditures. The Grantee shall be reimbursesd for those expenses incurred
for the purposes covered by this agreement prior to receipt of the notice to
terminate. Any funds advanced and not spent shall be returned to the
Department within seven days of this settlement meeting.
1.20. DISPUTES: Both parties desire to avoid and settle without litigation
any disputes which may arise out of this agreement. Accordingly, the parties
agree to engage in good faith negotiations to resolve any such dispute. In
the event they are unable to resolve any such dispute by negotiation, then
such dispute concerning any matter whose arbitration is not prohibited by law
at the time such dispute arises shall be submitted to arbitration in
accordance with the Arbitration Rules of the American Arbitration Association
then in effect and the award rendered by the arbitrators shall be binding as
between the parties and judgement on such award may be entered in any court
having jurisdiction thereof. No suit at law or in equity based on such
dispute or controversy shall be instituted by either party hereto other than
to enforce the award of the arbitrators.
1.21. ORAL AND WRITTEN AGREEMENTS: This agreement constitutes the complete
reement between the Department and the Grantee. All oral and written
agreements between the parties relating to the subject matter of this
agreement have been reduced to writing and are contained herein.
1.22. SIGNATORIES: The signatories warrant that they are empowered to enter
into this agreement.
Section 4
SMALL BUSINESS CENTER - STATEMENT OF WORK
A. Goal
The goal of the Small Business Centers (SBCs) is to stimulate job creation at
the local level through assistance to prospective business owners and
entrepreneurs and managers who need assistance to survive and expand primarily
through individual counseling, training and other activities targeted to the
needs of its area. Affirmative action should be taken to assure that the
needs of women and minorities are served by the SBC.
B. Services
1. Counseling: The center staff will provide needs assessment and initial
individualized business counseling in business planning and financial
analysis. Staff will develop a network which links volunteers, community
resources and fee-based consultants, such as attorneys and C.P.A.'s, to
provide specialized services outside the range of staff expertise.
At a minimum, the center shall provide the following services:
Orientation/Needs Assessment
Business Planning Assistance
Financial Planning and Recordkeeping Assistance
Business Problem Solving
Marketing/Market Analysis Assistance
Referral to other community resources when appropriate.
A case record shall be maintained for any client receiving at least one hour
of counseling. The center shall also keep a contact list with names and
addresses of individuals or businesses which receive shorter term services.
Z. Client Training: The center will assess the training needs of the small
businesses its service area, initiate and host training sessions to meet those
needs. The Department also encourages participation in the planning and co-
sponsorship of sessions with other organizations, such as: Chambers of
Commerce, local colleges, economic development groups, etc.
'R. Special Activities: If appropriate, the SEC shall develop special
activities which meet the needs of particular business community. These might
include local business trade shows, development of a local guide for business,
video productions, etc.-
C. Management
1. Outreach: The center shall plan a program designed to inform existing and r
6
potential small business owners about available services. This may involve,
but not be limited to, speaking to public service groups, newspaper ads,
participation in talk shows, liaison to other agencies, etc.
2..§taff Training: SBC Director or his/her representative is expected to
attend quarterly meetings hosted by the Department and/or MI-SBDC and regional
meetings hosted by the Department. In additon, SBC staff are encouraged to
participate in training sessions on specific topics offered by the Department
and/or MI-SBDC.
R. Coordination: The SBC staff will coordinate activities with other service
providers in its geographic area in a way that will avoid duplication of
services.
4. Satellite Offices: In some cases, particularly in multi-county areas,
centers may choose to establish satellite offices where center staff or other
co.Hunity counselors provide counseling. In those cases, the SBC will provide
the Department Commerce with a plan describing how clients in different parts
of the service area will be served. Details about the flow of information
(i.e., from Coerce to satellite offices and from satellite offices to
Comoerce) should be included in the service plan.
7
P I [3 F E
SECTION 3: NUMERIC PERFORMANCE GOALS
The chart below corresponds to the Quarterly SBC/SBDC Activity Report and
compares FY 1987 and FY 1988 numeric goals for our SBC.
Item No.
FY 1987
Annual Goal
FY 1988
Annual Goal
Counseling
1. Number of short term contacts 100 200
2. Number of short counseling sessions
(less than one hour) 250 300
3. Number of counseling hours 1,000 1,000
4. Number of clients counseled 400 400
5. Number of clients over 11 hours N/A N/A
6. Referrals N/A N/A
Training
7. Number of training programs 10 20
8. Number of program hours 20 70
9. Number of program participants 350 500 -
• ,Performance Measures _ _ _.
-10. Number of business start-ups 100 30
11. Number of jobs created 100 200
12. Number of jobs retained • 200 . 150
8
r
DMI-V-27T
10/1/E7 02/70/86
cTAT;=:- LOCAL 1._,..,._.
CATEGORIES CASH flAc-44, r\l,—'!-;:ND TCTAL
, , — 1 PERCOW7 i ii0„000 L -7,00( r.,;7.00 _
2 SPACE 0 0 0 0
3 COMPUTER EQUIP 6,000 0 0 6,000
4 OTHER EQUIP 0 0 0 0
u TRAVEL 1,000 0 0 1,000
6 CONSULTING ETC 0 0 0 0
7 OTHER OFFICE OPER 0 0 0 0
6 OTHER PROGRAM 5,000 7,000 0 12,000
9 INDIRECT COSTS 2,000 0 0 2,000
TOTAL 54,000 54 , 000 0 108,000
ALLEN
RESOLUTION # 8 7331
December 10, 1987
Moved by Caddell supported by Angus McPherson the resolution be adopted.
AYES: McConnell, McDonald, A. McPherson, Moffitt, Oaks, Page, Pernick, Rewold,
Rowland, Skarritt, Wilcox, Aaron, Bishop, Caddell, Calandro, Crake, Doyon, Gosling,
Hobart, Jensen, R. Kuhn, S. Kuhn, Lanni, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
this Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on December 10, 1987
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 10th day of /I ) December 1987
CounlEy Clerk/Register of Deeds