HomeMy WebLinkAboutResolutions - 1987.11.19 - 17916Miscellaneous Resolution 87319 November 19, 1987
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BY: PLANNING AND BUILDING COMMITTEE - Anne M. Hobart, Chairperson
IN RE: DEPARTMENT OF PUBLIC WORKS - SOLID WASTE - APPROVE ENGINEERING AGREEMENT
FOR INITIAL VENDOR PROCUREMENT EFFORTS FOR IMPLEMENTATION OF RESOURCE
RECOVERY FACILITY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners with the adoption of Miscellaneous
Resolution 87213 on September 3, 1987, did agree to advance funds on behalf of
the Municipal Solid Waste Board (M.S.W.B.) for up to $250,000 to pay the costs
of certain "fast-track" activities which will be undertaken simultaneously with
the preparation of the Plan of Financing; and
WHEREAS the M.S.W.B. has negotiated an agreement with Camp, Dresser &
McKee, Inc. for professional services involved in the performance of a portion
of those "fast-track" activities also called "Initial Vendor Procurement
Efforts."
NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland
County Board of Commissioners and the County Executive are hereby authorized and
directed to execute the attached Agreement for consulting engineering services
by and between the County of Oakland and Camp, Dresser & McKee, Inc.
BE IT FURTHER RESOLVED that the maximum fee for these consulting
engineering services shall not exceed $142,000.
BE IT FURTHER RESOLVED that this cost shall be considered a "System
Cost" in accordance with Miscellaneous Resolution 85234, adopted on August 8,
1985, and paid for by the participating municipalities under the terms of the
Intergovernmental Agreement for the Disposal of Solid Waste which created the
Municipal Solid Waste Board.
Mr. Chairperson, on behalf of the Planning and Building Committee, I
move the adoption of the foregoing resolution.
PLANNING & BUILDING COMMITTEE
I-777Y THE. FOP7GOING RESOLUTION
r Murphy, C.J1,-"y
,
Date
AGREEMENT BETWEEN
OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
FOR
INITIAL VENDOR PROCUREMENT EFFORTS
IN CONJUNCTION WITH THE
IMPLEMENTATION OF THE
OAKLAND COUNTY SOLID WASTE
MANAGEMENT PLAN
THIS IS AN AGREEMENT made as of of in the
year Nineteen Hundred and Eighty-Seven by and between the County of
Oakland, Michigan (hereinafter called OWNER) and Camp Dresser & McKee,
Detroit, Michigan, a Michigan Partnership (hereinafter called ENGINEER).
OWNER wishes ENGINEER to perform professional engineering services, to
serve as OWNER's professional engineering representative, and to provide
professional engineering consultation and advice for a professional fee
(as set forth below) in connection with Initial Vendor Procurement
Efforts for a resource recovery facility to serve the Municipal Solid
Waste Board in Oakland County (the "Assignment").
SECTION 1. BASIC SERVICES OF ENGINEER
1.1 ENGINEER shall perform the following professional services:
1.1.1 Consult with OWNER to clarify OWNER's requirements relative
to the Assignment and review available data.
1.1.2 Advise OWNER as to the necessity of OWNER's providing or
obtaining from others special services and data required in
connection with the Assignment (which services and data
ENGINEER is not to provide hereunder but on which ENGINEER
may rely in performing services hereunder), and act as
OWNER's representative in connection with any such services
of others, except for OWNER-contracted services.
41029A/OAK10.5 Page 1 of 5
1.1.3 Prepare three (3) drafts of each deliverable, one for County
staff review, one for MSWB review and one for final County
review. A total of up to 150 copies of each deliverable
will be provided including all draft versions.
1.2 The duties and responsibilities of ENGINEER described above are
supplemented and amended as indicated in Paragraph 1 of Exhibit A
"Further Description of Basic Services, Duties of Owner, Method of
Payment and Related Services," which is attached to and made a part
of this Agreement.
1.3 Additional professional services (Special Services) related to the
Assignment will be performed by ENGINEER on request of OWNER for an
additional professional fee as the parties may subsequently agree.
1.4 The ENGINEER shall maintain books, records, computer records, docu-
ments and other evidence directly pertinent to performance of work
under this contract in accordance with generally accepted account-
ing principles and practices. The ENGINEER shall also maintain the
financial information and data used by the ENGINEER in the prepara-
tion or support of the cost submission. The State or any of their
duly authorized representatives shall have access to such books,
records, documents and other evidence for the purpose of inspec-
tion, audit and copying. The ENGINEER will provide proper facil-
ities for such access and inspection.
1.5 The ENGINEER agrees that any plans, drawings, specifications,
computer programs, technical reports, operating manuals, and other
work submitted or which are specified to be delivered under this
contract or which are developed or produced and paid for under this
contract are subject to the rights of Oakland County and OWNER
shall retain an irrevocable license to reproduce, publish and use
in whole or in part and to authorize others to do so.
2. OWNER'S RESPONSIBILITIES
OWNER shall:
2.1 Provide all criteria and full information as to OWNER'S require-
ments and designate a person with authority to act on OWNER's
behalf on all matters concerning the Assignment.
2.2 Furnish to ENGINEER all existing studies, reports and other avail-
able data and services of others pertinent to the Assignment; and
ENGINEER shall be entitled to rely upon all such information and
services in performing services hereunder,
2.3 Arrange for access to and make all provisions for ENGINEER to enter
upon public and private property as required for ENGINEER to per-
form services hereunder.
41029A/OAK10.5 Page 2 of 5
2.4 Perform such other functions as are indicated in Paragraph 2 of
Exhibit A "Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Services."
SECTION 3. PERIOD OF SERVICE
ENGINEER shall start performing services hereunder upon execution
of this Agreement and will complete such services and submit a
report eight (8) months after written Notice to Proceed. Addi-
tional requirements as to the timing of ENGINEER's services in
relation to the services of others or the happening of events
beyond ENGINEER's control are set forth in Paragraph 3 of Exhibit A
"Further Description of Basic Services, Duties of Owner, Method of
Payment and Related Services."
SECTION 4. PAYMENT
4.1 OWNER shall pay ENGINEER for services rendered hereunder as indi-
cated in Paragraph 4 of Exhibit A "Further Description of Basic
Services, Duties of Owner, Method of Payment and Related Services."
4.2 ENGINEER shall submit monthly statements within twenty (20) days of
the end of the ENGINEER's fiscal month. The OWNER shall make
monthly payments in response to ENGINEER's monthly statement within
thirty (30) days of receipt of invoice.
4.3 ENGINEER's above charges are on the basis of prompt payment of
bills rendered and continuous progress of the work on the Assign-
ment until submission of the letter report.
SECTION 5. COST CONTROL
5.1 OWNER's budgetary requirements and considerations in respect of the
Assignment are set forth in Paragraph 5 of Exhibit A "Further
Description of Basic Services, Duties of Owner, Method of Payment
and Related Services."
5.2 Opinions of probable construction cost, financial evaluations,
feasibility studies, economic analyses of alternate solutions and
utilitarian considerations of operations and maintenance cost
prepared by ENGINEER hereunder will be made on the basis of
ENGINEER's experience and qualifications and represent ENGINEER's
best judgment as an experienced and qualified design professional.
It is recognized, however, that ENGINEER does not have control over
the cost of labor, material, equipment or services furnished by
others or over market conditions or contractors' methods of deter-
mining their prices, and that any utilitarian evaluation of any
facility to be constructed or work to be performed on the basis of
the letter report must of necessity be speculative until completion
of its detailed design, Accordingly. ENGINEER does not guarantee
that proposals, bids or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to OWNER hereunder.
41029A/OAK10.5 Page 3 of 5
SECTION 6. MISCELLANEOUS
6.1 All documents prepared by ENGINEER pursuant to this Agreement are
Instruments of service in respect of the facility that is to be
constructed. They are not intended or represented to be suitable
for reuse by OWNER or others in extensions of the facility beyond
that now contemplated or on any other facility. Any reuse by OWNER
without written verification or adaption by ENGINEER for the speci-
fic purpose intended will be at OWNER's sole risk and without
liability or legal exposure to ENGINEER.
6.2 The obligation to provide further services under this Agreement may
be terminated (a) by OWNER with or without cause upon ten (10)
days' written notice to ENGINEER and (b) by ENGINEER for cause upon
ten (10) days' written notice to OWNER. Such written notice shall
be by certified mail, return receipt requested, to ENGINEER as
follows:
A. Barry Seymour, Manager Detroit Office
Camp Dresser & McKee
615 Griswold Street, Suite 1300
Detroit, Michigan 48226
and to OWNER as follows:
Daniel T. Murphy, County Executive
County of Oakland
1200 N. Telegraph Road
Pontiac, Michigan 48053
In the event of any termination, ENGINEER will be paid for all
services rendered to the date of termination, all reimbursable
expenses and termination expenses.
6.3 OWNER and ENGINEER and the respective partners, successors, execu-
tors, administrators, assigns and legal representatives of each are
bound by this Agreement to the other party to this Agreement and to
the partners, successors, administrators, assigns and legal repre-
sentatives of such other party in respect of all covenants, agree-
ments and obligations of this Agreement.
6.4 The OWNER reserves the right of final approval over the selection
of the ENGINEER's subconsultant(s).
6.5 Nothing herein shall be construed to give any right or benefits
hereunder to anyone other than OWNER and ENGINEER.
6.6 This Agreement is to be governed by the law of the State of
Michigan.
41029A/OAK10.5 Page 4 of 5
Roy Rewold
Chairperson, Board of
Commissioners
A. Barry Seymour
Associate
Daniel T. Murphy
County Executive
John W. Hawthorne
Senior Vice President
Date: Date:
6.7 This Agreement (consisting of 5 pages) and Exhibits A, B, and C
(consisting of 19 pages), constitute the entire Agreement between
OWNER and ENGINEER and supersede all prior written or oral under-
standings between them in respect of the subject matter covered
hereby. This Agreement and said Exhibits A, B, and C may only be
amended, supplemented, modified or cancelled by a duly executed,
written instrument.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement as of the day and year first above written.
OWNER ENGINEER
Date: Date:
APPROVED AS TO FORM:
Gordon R. Wyllie
Assistant Corporate Counsel
Date:
41029A/OAK10.5 Page 5 of 5
EXHIBIT A TO AGREEMENT
BETWEEN
OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
FOR
INITIAL VENDOR PROCUREMENT EFFORTS
IN CONJUNCTION WITH THE
IMPLEMENTATION OF THE
OAKLAND COUNTY SOLID WASTE
MANAGEMENT PLAN
FURTHER DESCRIPTION OF BASIC SERVICES, DUTIES OF OWNER,
METHOD OF PAYMENT AND RELATED SERVICES
This is an exhibit attached to and made a part of the Agreement dated
____, 1987 between the County of Oakland, Michigan (OWNER)
and Camp Dresser & McKee, Detroit, Michigan, a Michigan Partnership
(ENGINEER) for study and report professional services.
1. The Basic Services of ENGINEER as described in Section 1 of said
Agreement are amended and supplemented as follows:
The detailed scope of basic and special services is indicated in
Exhibit B.
2. The responsibility of OWNER as described in Section 2 of said
Agreement is amended and supplemented as follows:
a. Examine all studies, reports, sketches, drawings, specifica-
tions, proposals and other documents presented by ENGINEER.
b. Furnish approvals and permits from all governmental authorities
having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the
Project.
3. The time periods for the performance of ENGINEERS's services, as set
forth in Section 3 of said Agreement, are amended and supplemented
as follows:
The OWNER may extend the ENGINEER's time of service provided that
the cost upper limit is not exceeded. The ENGINEER shall not be
required to perform services beyond the upper cost limit.
41029A/OAK10.6
Page 1 of 2
4. The method of payment for services rendered by ENGINEER shall be as
set forth below:
For the Services performed under Section 1, the OWNER agrees to pay
the ENGINEER as follows:
a. For work done by the ENGINEER, at the direct labor cost, plus
195.3 percent of the direct labor cost for indirect labor costs,
overhead and fee.
b. For direct expenses incurred by the ENGINEER at cost. Direct
costs are defined as those expense costs other than salary costs
that are incurred during the progress of the work. The actual
out-of-pocket expense costs include: air fare, automobile
rental if required, mileage charges, parking, tolls, taxi,
meals, lodging, telephone, printing and reproduction costs, and
other miscellaneous costs incurred specifically for this
project.
c. For professional work done by subconsultants identified in this
agreement, at the actual cost to the ENGINEER of such services
plus 8 percent fee.
ENGINEER shall provide supporting material sufficient to justify all
charges.
5. OWNER has approved the following budget for the project:
Direct Labor
Overhead, Indirect Costs, and Fee on Labor
Soils Subconsultant (Neyer Tiseo and Hindo)
Other Direct Costs
Fee on Subconsultant
$35,765
69,835
30,000
4,000
2,400
TOTAL $142,000
By mutual agreement, the line items in the budget may be adjusted to
suit the actual conduct of the work without changing the total
project cost.
The budget for this project has been estimated based on similar
projects and ENGINEER's experience with Oakland County and the
Municipal Solid Waste Board. If unanticipated conditions or delays
increase the effort required, the budget may be adjusted by
mutual written agreement between the OWNER and ENGINEER prior to
expenditure of unauthorized funds.
41029A/OAK10.6
Page 2 of 2
EXHIBIT B
ENGINEERING SERVICES WORKSCOPE
BETWEEN
OAKLAND COUNTY, MICHIGAN
AND
CAMP DRESSER & McKEE
FOR
INITIAL VENDOR PROCUREMENT EFFORTS
OAK10:7 1 of 16
TABLE OF CONTENTS
Background and Overall Scope 3
Summary of Workscope 3
Staffing and Cost Estimate 4
Task 1. Negotiate Electric Power Sales Contract 6
Task 2. Negotiate Steam Sales Contract 8
Task 3. Complete Initial Site Layout and Facility Concepts 10
Task 4. Prepare Vendor Request for Qualifications 13
Task 5. Prepare Draft Vendor Request for Proposals 15
OAK10:7 2 of 16
BACKGROUND AND OVERALL SCOPE
Many Oakland County communities have formed a board called the Municipal
Solid Waste Board (MSWB) to join the County for the implementation of a
resource recovery facility.
Camp Dresser & McKee (CDM) is serving Oakland County and the MSWB during
current planning efforts. Review of the project schedule has indicated
several tasks that, because of their long duration, could hold up the
overall project. Therefore the County and MSWB have proposed that the time
consuming tasks begin as soon as possible so as to maintain the project
schedule now showing January 1, 1989 as the start of construction.
In responding to the County/MSWB request COM has prepared task descrip-
tions, level-of-effort estimates and cost estimates to conduct those tasks
that would improve the project schedule.
The tasks covered by this workscope are as follows:
SUMMARY OF WORKSCOPE
Task 1 - Negotiate Electric Power Sales Contract
This task will provide for contract negotiations with the power utility to
resolve all contract, risk and business issues regarding the sale of
electric power produced by the resource recovery facility to a utility.
Task 2 - Negotiate Steam Sale Agreement
This task is similar to Task 1 except that a steam sales contract will be
developed between the County department responsible for operating the
district heating/cooling system and the County resource recovery facility
system.
OAK10:7 3 of 16
+ + + + +
10 59 94 40 203
+ + + + +
Total
Project : INITIAL VENDOR PROCUREMENT EFFORTS
Client : OAKLAND COUNTY
Date : SEPT 87
By : RFB
BREAKDOWN OF
COST ESTIMATE
+ + + + + +
Off Mgr Proj Mar Engineer Designer
280 248 144 120 TOTAL
TASKS - - - - - - - - - - Mandays
+ + + + + +
I. Electric Power Sales Contract 2 10 23 5 40
2. Steam Sales Contract 1 6 13 5 25 ,
3. Site Layout/Facility Concepts 3 6 11 25 45
4. Vendor RFQ 1 9 JO 0 20
5. Draft Portions of REP 3 28 37 5 73
COSTS:
Direct Labor $35,768
Overhead, Indirects 8 Fee (Labor) @ 195.26% 69,841
Subtotal 105,609
Sub-consultants 30,000
Fee (Subconsultant) @ B% 2,400
ODCs 4,000
TOTAL $142,009
2. Steam Sales Contract
• • • • • • . **** **** **** **** **** **** • • • . . •
• • •
4. Vendor RFQ
5. Draft Portions of RFP
• • • **** **** **** ****
• • • • •
•**** **** **** **** **** **** • •
Project : INITIAL VENDOR PROCUREMENT EFFORTS
Client : OAKLAND COUNTY
Date : SEPT 87
By : RFB
TENTATIVE SCHEDULE
TASKS
1987 1988
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
Month # 1 2 3 4 5 6 7 8 9 10 11 12
• • • • • • • • •
1. Electric Power Sales Contract
3. Site Layout/Facility Concepts .****.****.****.****.****.****.****
Task 3 - Complete Initial Site Layout and Facility Concepts
Although the best site for the resource recovery facility has been
selected, considerable work remains to refine the facility site layout,
facility architectural treatment, site landscaping, traffic handling
improvements, etc. Most importantly, this effort will involve contact with
and input from the affected public and representative groups.
Task 4 - Prepare Vendor Request For Qualifications (RFQ)
This task allows preparation of a RFQ for vendors to prepare a selected
list of bidders meeting or exceeding minimum standards.
Task 5 - Prepare Draft Vendor Request for Proposals
This task involves preparation of the first draft of the technical and
financial portions of the vendor Request for Proposals (REP) to be prepared
based on all work done to date and produced for the MSWB.
STAFFING AND COST ESTIMATES
The costs below are presented as preliminary estimates of the engineering,
financial and soils task level-of-effort to complete the project. As with
any project that involves considerable agency and public input, there are
uncertainties in the time needed to conclude these tasks.
Following is a summary of the estimated man-day requirements for the tasks.
The involvement of other consultants contracting directly with the County
is also identified.
OAK10:7 4 of 16
$24,750
$11,000
$40,500
$112,000
ESTIMATED PROJECT COSTS
Camp Dresser & McKee
Task Mandays Cost
$22,000
$13,750
1. Negotiate Electric Power Sales Contract 40
2. Negotiate Steam Sales Contract 25
3. Complete Initial Site Layout and
Facility Concepts 45
4. Prepare Vendor Request for Qualifications (RFQ) 20
5. Prepare Draft Portions of Vendor
Request for Proposals (RFP) 73
TOTAL 203
This cost estimate only involves CDM efforts and does not include those of
the legal, financial or other consultants that the tasks require.
The firm of Neyer, Tiseo & Hindo will perform soil analyses at the site as
a part of the Task 3 workscope,
The following two (2) firms will participate on the project; they will also
act as prime consultants to the county.
Financial Advisor - Public Financial Management
Legal Advisor and
Bond Counsel - Dickinson, Wright, Moon VanDusen & Freeman
OAK10:7 5 of 16
TASK 1: NEGOTIATE ELECTRIC POWER SALES CONTRACT
PURPOSE: Work to date under the current COM contract has indicated that
Detroit Edison Company is to receive electric power from a
resource recovery facility located on the County Service Center
without wheeling the power through the lines of another utility.
They are willing to purchase electric power but the Michigan
Public Service Commission allows large power generators (over 100
kw) to negotiate individual contracts for each project.
Therefore the purpose of this task will be to resolve all issues
between Detroit Edison and the MSWB/County facility owner.
SCOPE: This task provides for COM assistance during negotiations between
the MSWB/County and one of the utilities. The task will resolve
the following major issues:
a) Allocation of risks such as:
• The facility not producing as much electricity as promised
• Producing too much electric power
• Utility unwilling/unable to receive electric power
b) Technical concerns such as:
Delivered power
• Delivery voltage
• Physical tie-in specifications
• Safety requirements
c) Term of contract (years)
d) Payment terms such as:
• Value of energy portion
• Escalation of energy portion
• Value of capacity portion
OAK10:7 6 of 16
40
CONDUCT: Negotiations will be conducted by the County with assistance from
CDM (supplying technical expertise) and Dickinson, Wright, Moon,
VanDusen and Freeman (supplying legal expertise). Negotiating
sessions will most likely be conducted at the offices of the
utility due to the need for the utility to have a variety of
expertise on hand. A draft contract will be prepared and all
major issues presented to the MSWB and County for consideration.
INPUT: Input to the task will be all current rate filings by the
utilities to date, contracts that have been signed between the
utilities and other electric power generating projects and
discussion with the MPSC and others regarding current contracts
that are being considered.
OUTPUT: Output from this task will be a contract draft that is mutually
acceptable to the utility purchasing electric power, the
MSWB/County, and the Michigan Public Service Commission (MPSC)
staff. Subsequent efforts, such as involvement in Public Service
Commission rate hearings, litigation support, etc. are not
included.
DURATION: 12 months
START: November 1987
FINISH: October 1988
Mandays
LABOR: Camp Dresser & McKee
Dickinson, Wright, Moon, VanDusen and Freeman
Public Financial Management
*Will contract directly to County
OAK10:7 7 of 16
TASK 2: NEGOTIATE STEAM PURCHASE CONTRACT
PURPOSE: In accordance with the approved Oakland County Solid Waste
Management Plan and consistent with previous and current energy
market analyses the MSWB/County resource recovery facility will
be a co-generator of both steam and electric power. The purpose
of this task is to prepare a steam purchase contract between the
County entity which uses steam for its district heating/cooling
system and the MSWB/County facility owner.
SCOPE: The contract terms will include consideration of the following
major items:
a) Steam delivery rate, tie-in conditions, pressure and
temperature
b) Reliability of steam delivery
C) Steam quality
d) Condensate return quality
e) Term of contract (years)
f) Payment terms such as:
o Value of steam
o Escalation criteria
g) Damage payments due to non-performance
h) Ownership and maintenance of connecting piping and connection
to existing steam system
i) Standby Steam Supply
CONDUCT: The MSWB/County will negotiate, with the assistance of CDM
(technical) and Dickinson, Wright, Moon, VanDusen and Freeman
(legal). The County will be represented by the Facilities &
Operations Maintenance Division, the Office of Management and
Budget, and Corporate Counsel. The draft contract will be
presented to the County/MSWB and County for consideration.
OAK10:7 8 of 16
INPUT: All investigations and discussions with the County Facilities &
Operations Maintenance Division personnel to date will be used as
a basis for contract negotiations and preparation.
OUTPUT: A steam purchase agreement between the County and MSWB/County.
DURATION: 6 Months
START: November 1987
FINISH: April 1988
Mandays
LABOR: Camp Dresser & McKee 25
Dickinson, Wright, Moon, VanDusen & Freeman *
Public Financial Management *
*Direct contract with the MSWB/County
OAK10:7 9 of 16
TASK 3: COMPLETE INITIAL SITE LAYOUT AND FACILITY CONCEPTS
PURPOSE: The purpose of this task is to perform a detailed analysis of the
selected site to determine how the resource recovery facility can
maximize site use while minimizing impacts on the surrounding
area.
SCOPE: This task will finalize all site considerations that do not
Involve facility sizing (the facility size will not be determined
until the number of municipalities signing the Plan of Financing
is known). These site considerations include:
a) Finalizing facility location and orientation on the site
b) Finalizing location and routing of access roads
C) Identifying the impacts on the major public roads
d) Determining the general architectural features of the
facility to assure that the facility blends with the
surrounding land use
e) Determining the landscaping requirements necessary to buffer
certain parts of the facility from surrounding land use
f) Determining the routing of the electric and steam lines that
serve the energy customers
CONDUCT: COM will coordinate the solicitation of input from County and
outside groups during the conduct of this task. Involvement of
the following groups is anticipated:
a) Oakland County Planning Division
b) Oakland County Road Commission
c) City of Pontiac Traffic Department
OAK10:7 10 of 16
d) City of Pontiac Planning Department
e) Michigan Department of Transportation
f) Oakland County MSWB
g) Oakland County Board of Commissioners Planning and Building
Committee
CDM will arrange for meetings (up to a total of ten) with these
groups and others and prepare sketches and narrative summaries of
the progress during the task. Presentations (up to a total of
six) will be made to the MSWB, the City of Pontiac, the Planning
and Building Committee and other public interest groups as
necessary.
Additional comprehensive soil investigations will be conducted to
help determine the facility orientation and location on the site
and to indicate the type of foundation required.
INPUT: Input to the project will come mainly from the groups listed
above and the results of a more comprehensive soils investiga-
tions report. A complete site survey by the County may be
necessary.
OUTPUT: Output of this task will be site layout drawings and a narrative
of the facility and site architectural and landscape require-
ments. This work will be used directly in the Request for
Proposals to the private vendors.
DURATION: 7 Months
START: November 1987
FINISH: May 1988
OAK10:7 11 of 16
Mandays
LABOR: Camp Dresser & McKee 45
Neyer, Tiseso & Hindo
*Currently soils consultant fees are
estimated at $30,000.
*
OAK10:7 12 of 16
TASK 4: PREPARE VENDOR REQUEST FOR QUALIFICATIONS
PURPOSE: The private vendor selected by the MSWB/County will design, build
and operate the MSWB/County resource recovery facility. The
MSWB/County desires that the vendor: a) have proven technology
to assure the facility will perform as desired and remain
reliable, b) have the experience necessary to operate the
facility to maximize refuse through-put capacity, maximize energy
revenues and maintain environmental compliance, c) have the
necessary financial reserves to correct any problems that develop
during construction, start-up and operation, and d) is willing to
agree to certain business provisions and risk allocation that the
MSWB and the County should provide.
SCOPE: The Request for Qualifications (RFQ), which will solicit
qualifications statements from private vendors, will be prepared
with three major sections which are: a) project description, b)
qualifications criteria and c) evaluation criteria. The
qualifications criteria against which the vendors will be
measured are: a) technical expertise and technology, b) operating
experience; c) financial strength and willingness to agree to
certain business provisions in the vendor agreement.
CONDUCT: COM will prepare the project description and technical and
experience sections of the RFQ. Public Financial Management
(PFM) will prepare the financial strength and business provisions
sections of the RFQ. Both firms will prepare a proposed
evaluation procedure to be used to narrow the number of
interested firms.
COM will recommend technical and experience criteria based on the
current state of the art of technology for resource recovery
facilities. Criteria such as minimum design/construction
experience, minimum operational experience and facility size
scale-up factors will be determined.
OAK10:7 13 of 16
In addition, the Finance Committee will be involved in the
setting of financial strength criteria. This Task does not
Include issuing of the RFQ to the vendor community and evaluating
responses; this work will be done under a separate contract.
NOTE: Under a separate contract with the County, PFM will set
the financial strength criteria based on the financial
history of the current vendors and the anticipated size of
the facility. The business provisions section will
outline key risk allocation and vendor guarantee
requirements that the vendor must certify he will agree to
in the vendor negotiations.
Dickinson, Wright, Moon, VanDusen and Freeman will review
the document to assure its validity.
INPUT: Vendors will be contacted to determine their technical, ex-
perience and financial qualifications.
OUTPUT: A vendor Request For Qualifications will be prepared for
consideration by the MSWB/County and private vendors.
DURATION: 4 Months
START: December 1987
FINISH: March 1988
Mandays
LABOR: Camp Dresser & McKee 20
Public Financial Management
Dickinson, Wright, Moon, VanDusen and Freeman
*Outside consultant to the County
OAK10:7 14 of 16
TASK 5: PREPARE DRAFT PORTIONS OF VENDOR REQUEST FOR PROPOSALS
PURPOSE: The purpose of this task will be to prepare the first draft of
those portions of the vendor request for proposal (RFP) that can
be defined based on decisions and information developed and
available by the MSWB and County and available for inclusion in
the RFP.
Although full service private vendors will be given great
latitude on the project in order to encourage them to design,
build and operate the facility most cost effectively, it is
important that all vendors compete evenly on a technical,
contractual and economic basis.
SCOPE: Many issues will be addressed by the MSWB and County during
1987-88; therefore, RFP preparation will be limited to those
areas where decisions have been made,
CONDUCT: CDM will prepare a draft of portions of the RFP based on
information gathered and decisions made by the MSWB.
The draft will be distributed to the MSWB, the County and other
County consultants for review.
INPUT: Project reports, investigations, analyses, etc. completed and yet
to be completed will be used as input.
OUTPUT: The output of this task will be draft of a portion of the Oakland
County RFP that will serve as input to the preparation of the
final RFP (to be completed under another contract).
NOTE: The complete RFP, prepared under a subsequent contract,
will include:
S Issues related to facility site;
OAK10:7 15 of 16
• A contract between the County and selected vendor;
• Revisions to the RFP in response to technical issues
emerging during vendor negotiations
DURATION: 6 Months
START: November 1987
FINISH: As of Plan of Financing signing, April 1988
Mandays
LABOR: Camp Dresser & McKee 73
Public Financial Management
*Outside consultant to the County.
OAK10:7 16 of 16
November 19, 1987
RESOLUTION NO. 87319
Moved by Hobart supported by Jensen the resolution be adopted.
AYE: Jensen, R. Kuhn, Lanni, Luxon, A. McPherson, R. McPherson,
Moffitt, Page, Pernick, Price, Rewold, Skarritt, Wilcox, Aaron, Caddell,
Calandro, Crake, Doyon, Gosling, Hobart. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
this Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on Novmeber 19, 1987
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this
Cour-I/Ey Clerk/Register of Deeds