HomeMy WebLinkAboutResolutions - 1987.08.13 - 17957August 13, 1987
MISCELLANEOUS RESOLUTION 87200
BY: DR. G. NUTLIAM CADDELL - COUNTY COMMISSIONER, DISTRICT #25
IN RE: HEALTH DIVISION - REIMBURSEMENT AGREEMENT FOR SANITARY SURVEYS OF
SELECTED NON-COMMUNITY PUBLIC WATER SUPPLIES, APPLICATION AND ACCEPTANCE
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Public Health (mall) has requested the
Oakland County Health Division to participate in a Sanitary Survey of Selected
Non-community Public Water Suppliers pursuant to the Michigan Safe Drinking
Water Act (P.A. 399 of the Public Acts of 1976); and
WHEREAS the Oakland County Health Division believes participation in this
survey is an appropriate and worthwhile PUblic health activity; and
WHEREAS participation can be accomplished with existing staff and cost for
participation will be 100% reimbursed by MDPH; and
WHEREAS total anticipated reimbursement will be $12,495 from September 15,
1987 through June 30, 1988; with $4,600 anticipated from September 15, 1987
through December 31, 1987; and
WHEREAS this Reimbursement Agreement has been reviewed and approved as to
form by the Office of Corporation Counsel; and
WHEREAS application or acceptance of this reimbursement agreement does not
Obligate the County to any further coumittment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Reimbursement Agreement for Sanitary Surveys of Selected
Non-Community Public Water Supplies in the amount of $12,495 and authorizes the
following amendment to the 1987 Budget:
3-22100-162-20-00-2801 Revenue Water/Sewage
Evaluations $ 4,600
4-10100-909-01-00-9900 Contingency 4,600
$-0-
Mr. Chairperson, I move the adoption of the foregoing resolution.
Agreement Between
Michigan Department of Public Health
hereinafter referred to as the "Department"
and
Oakland County Health Department
1200 North Telegraph Road
Pontiac, Michigan 48053
Federal I.D. # 38-6004876
hereinafter referred to as the "Agency"
for
Sanitary Surveys of Selected Noncommunity Public Water Supplies
PURPOSE
The purpose of this contract is to provide for the conduct of a comprehensive
sanitary survey program for a selected group of noncommunity public water
supplies. The Michigan Safe Drinking Water Act (Act 399, P.A. 1976) requires
surveillance and monitoring of noncommunity public water supplies which are
defined as those nonresidential establishments with their own drinking water
source supplying water to more than 14 service connections or to an average of
25 or more people for at least 60 days per year. The purpose of the sanitary
survey is to supplement other routine surveillance programs conducted by the
local health department allowing the completion of an in-depth, high quality
survey and sampling of the water system.
OBJECTIVES
This contract provides for the completion of sanitary surveys of noncommunity
water supplies which serve businesses/industries serving 100 or more persons
per day or schools within the local health department's jurisdiction. This
sanitary survey program will include a complete sanitary survey of the
construction of the water supply serving each of these facilities, including
the water well, pumping and storage equipment and the distribution system;
collection and analysis of water samples for volatile organic hydrocarbons,
heavy metals, complete minerals, and bacteriology; notification to water
upply owners of the condition of the water supply and establishment of
monitoring schedules for water quality parameters; and follow-up to correct
any violations noted during the sanitary survey.
METHODOLOGY AND PROGRAM CONTENT
The contracted service will be administered by the Local Agency. The Local
Agency will provide staff for completion of the outlined program activities.
PROGRAM BUDGET AND AGREEMENT AMOUNT
The Department under the terms of this agreement will provide funding not to
exceed $12,494.79. Payment under the terms of this agreement will be based
upon the actual number of water supplies surveyed at a rate per supply of
$126.21 This rate is based on the 1986 Approved Direct Service Rate plus 5%
times 1.75 hours. The number of water supplies to be surveyed has been
determined to be 99.
This agreement is conditionally approved subject to the availability of funds.
RESPONSIBILITIES OF THE LOCAL AGENCY
The Agency in accordance with the general purposes and objectives of this
agreement will
1. Provide the necessary administrative, professional and technical staff to
complete the sanitary surveys of those noncommunity public water supplies
serving business/industries which serve 100 or more employees and schools
within the agency's jurisdiction. The on-site survey portion of the
sanitary survey shall be performed by individuals classified as
sanitarians or equivalent classification.
2. Conduct the sanitary survey by performing an on-site evaluation of the
water supply facility and investigative office work as needed; collecting
water samples for bacteriology, volatile organic hydrocarbons, heavy
metals and complete minerals analyses, and mailing or delivering samples
to a laboratory approved by the Michigan Department of Public Health for
performance of these analyses.
3. Provide information obtained from the sanitary survey on standard forms
provided by the Department.
4. Collect check samples promptly where initial sample results indicate a
potential violation of state drinking water standards or where sample
analysis results are unreliable due to overgrowth of organisms on the
test media, or exceeding transit time, or where the presence of organic
chemical contamination is indicated.
5. Prepare and mail correspondence to the owner of the water supply to
transmit results of the sanitary survey and results of the water quality
analyses. In the case of a water supply found to be in noncompliance,
such correspondence shall state the items in noncompliance, outline
corrective action, establish a specific time schedule for making needed
corrections, and establish a routine bacteriologic monitoring frequency.
° In the case of a water supply found to be in compliance, the owner of the
supply shall be advised of the bacteriological monitoring frequency to
be observed.
6. Provide follow-up visits, correspondence, or other activities to pursue
compliance with construction requirements as outlined in correspondence
accompanying sanitary surveys.
7. Examples of standard form letters developed by the local health
department for use in transmitting survey results shall be submitted for
review to the Michigan Department of Public Health prior to initiating
use of the letters.
8. Maintain an up -to -date inventory of noncommunity water supplies within
the agency's jurisdiction by completing data processing forms for
additions, changes or deletions to the inventory.
9. Consult with the Michigan Department of Public Health in situations where
the noncommunity public water supply provides treatment for public health
purposes, utilizes a surface water source or is found to be providing
water which exceeds a maximum contaminant level.
10. Submit to the Michigan Department of Public Health copies of all sanitary
surveys completed under the terms of this contract, including a copy of
the correspondence sent to the owner, copies of sample analyses results
and a copy of the well log if available. Copies of all follow-up
correspondence shall also be provided to the department.
11. When a sanitary survey of a noncommunity public water supply establishes
that sewage, surface water, chemicals or other serious contamination can
gain entrance into the water supply, immediate action shall be taken by
the local health department to protect the public health and to pursue
compliance with applicable construction and water quality standards.
12. Maintain adequate program and fiscal records and files including source
documentation to support program activities and all expenditures made
under the terms of this agreement, as required.
13. Provide access to authorized representatives of the Department, Federal
Grantor Local Agency, Comptroller General of the United States, or any of
their duly authorized representatives, to all records, files, and
documentation related to this agreement.
14. Submit all subcontracts for review by the Department prior to execution
for authorization under this master agreement. Signed contracts shall be
submitted within 30 days after execution and will become attachments to
this master agreement. All subcontracts shall require the subcontractor
to comply with all applicable terms and conditions of this master
agreement. In the event of a conflict between this master agreement and
provisions of a subcontract, the provisions of this master agreement
shall prevail.
15. Assure appropriate adherance to all terms of the agreement; and, that
records and detailed documentation for the project or program identified
in this agreement will be maintained for a period of not less than three
years from the date of termination, the date of submission of the final
expenditure report or until audit findings have been resolved.
aso Assure compliance with all applicable federal and state laws, guidelines,
rules, and regulations in carrying out the terms of this agreement
including submission of a copy of any audit report related in whole or
part to this program.
17. Assure that all purchase transactions, whether negotiated or advertised,
shall he conducted openly and competitively in accord with the principles
and requirements of OMB Circular A -IO2 or A-110 as applicable and that
records sufficient to document the significant history of all purchases
are maintained for a minimum of three years after the end of the
agreement period.
18. Inform the Department of any employee assigned to this program who has
retired from State of Michigan employment under Acts 2 and 3 of P.A. 1984
(Early Retirement Program). A monthly report shall be required on the
first of each month reporting the names of State early retirants who
performed work in the previous month on the program(s) covered under this
agreement. Such reports are not required for any State early retirant
who reaches the age of 62 years.
RESPONSIBILITIES OF THE MICHIGAN DEPARTMENT OF PUBLIC HEALTH
The Michigan Department of Public Health, under the terms of this agreement
will:
1. Provide a current printout of the noncommunity public water supply
inventory indicating establishments in need of surveys.
2. Provide assistance, training, and guidance to the local agency.
3. Provide necessary forms and instructions for completion of the
noncommunity public water supply sanitary survey.
4. Provide payment in accordance with this agreement in an amount not to
exceed $12,494.79 based upon appropriate reports, records, and
documentation maintained by the local health agency.
5. Provide program consultation and direct staff assistance where necessary
in pursuing compliance with applicable construction and water quality
standards.
6. Provide an evaluation of the program as necessary to determine whether
the work performed is satisfactory according to the terms and conditions
of the contract. Review sanitary surveys completed and submitted by the
Local Agency.
7. Provide necessary sample bottles for collection of water samples.
8. Provide for the analyses of water samples at the Michigan Department of
Public Health Laboratory.
Costs of sample analyses performed at other certified laboratories will
not be reimbursed through provisions of this contract.
Title VI of the Civil Rights Act of 1964 and the Regulations of the U.S.
. Department of Health and Human Services issued thereunder, and Section
504 of the Rehabilitation Act of 1973, and the Michigan Handicappers'
Civil Rights Act (1976 PA 220), The Elliott-Larsen Civil Rights Act (1976
PA 453) and The Rules of the Michigan Civil Rights Commission which have
been promulgated and adopted pursuant to the requirements of the
Administrative Procedure Act of 1969 (1969 PA 306) as amended:
The Local Agency assures that, in carrying out this program, no person
shall be excluded from participation, denied any benefits, or subjected
to discrimination on the basis of race, creed, age, color, national
origin, or ancestry, religion, sex, or marital status (except where a
bonafide occupational qualification exists). This policy of
nondiscrimination shall also apply to otherwise qualified handicapped
individuals.
Title Date Signature
PAYMENT AND REPORTING PROCEDURES
Payment under the terms of this agreement will be based upon the actual number
of noncommunity water supplies surveyed at a reimbursement rate per supply of
$126.21. Total payment under the terms of this agreement will not exceed
$12,494.79. Final reports are to be submitted no later than 60 days from the
expiration date of this agreement.
The Local Agency shall notify the Department in writing upon completion of all
sanitary surveys, of the number of supplies surveyed and the payment
requested. The Department will reimburse the local Agency according to the
terms of this agreement.
AGREEMENT PERIOD - The Department will assume no responsibility or liability
for costs incurred by the Agency prior to the signing of this agreement.
This agreement is in full force and effect from September 15, 1987 through
June 30, 1988. This agreement may be terminated by either party by giving
sixty (60) days written notice to the other party stating the reasons for
termination and effective date or, upon the failure of either party to carry
out the terms of the agreement, by giving ten (10) days written notice to the
other party stating cause and effective date.
The Department may also terminate this agreement upon 15 days notice if the
name of the Local Agency, or the name of the subcontractor, manufacturer, or
supplier of the Local Agency subsequently appears in the register compiled by
the Michigan Department of Labor pursuant to Section 2 of Act 278 PA 1980.
The act prohibits the state from entering into contract with certain employers
who engage in unfair labor practices; to prohibit those employers from
entering into certain contracts with others; to provide for the compilation
and distribution of a register of those employers and to provide for the
voiding of certain contracts.
Upon any such termination, any funds not authorized for use shall be returned
to the Department.
This agreement is conditionally approved subject to the availability of funds.
AMENDMENTS - Any changes to this agreement will be valid only if made in
writing and accepted by all parties to this agreement.
r.:
SPECIAL CERTIFICATION - The individual or officer signing this agreement
certifies by his or her signature that he or she is authorized to sign this
agreement on behalf of the responsible governing board, official, or Local
Agency.
FOR THE LOCAL AGENCY:
Title Date Signature
FOR THE DEPARTMENT:
RECOMMENDED BY:
Signature Title Date
Resol. # 87200--
August 13, 1987
'Moved.by Caddell supported by Crake the resolution be adopted.
AYES: McConnell, McDonald, A. McPherson, R. McPherson, Moffitt, Nelson,
Page, Perinoff, Rewold, Rowland, Skarritt,. Wilcox, Aaron, Caddell, Calandro,
Crake, Doyon, Gosling, Hobart, Jensen, R. Kuhn, S. Kuhn, Lanni, Luxon. (24)
NAYS: None. (0)
A Sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Oakland County Clerk/Register of Deeds, do hereby :certify that the
foregoing resolutiOn is a true and accurate copy of a resolution AdOpted by the
Oakland County. Board of Commissioners on AuouSt 13 1987 with the original
record now remainihg in my office.
In Testimony Whereof, I have hereunto set my hand and .affixed the seal of the County
of Oakland, Pontiac, Michigan this 13th day of ' AugAll '
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EN, Oakland County Clerk