HomeMy WebLinkAboutResolutions - 1987.03.11 - 17986FINANCE COMMITTEE
Dante! T.
HEREBY APPROVE THE FOREGOING RESOLUTION
xeciA•:ti's
March 12, 1987
MISCELLANEOUS RESOLUTION # 8704
BY: FINANCE COMMITTEE, DR. C. WILLIAM CADDELL, CHAIRPERSON
IN RE: HEALTH DIVISION — 1986/87 SOLID WASTE MANAGEMENT REIMBURSEMENT
AGREEMENT — ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS this contract is for reimbursement of County expenditures ,
attributable to the field activities, inspection, complaint responses and
administration of the Solid Waste Management Program. in Oakland County,
with funding made available by the Michigan Department of Natural
Resources; and
WHEREAS reimbursement is in the amount of $15,000 for the period
October 1, 1 ,r-J thru September 30, 1987; and
=PEAS these funds are incorporated in the 1987 Budget and General
Appropriations Act as Health Division revenue; and
, WHEREAS this contract has been reviewed and approved as to form by the
Office of Corporation Courisel; and
WHEREAS approval of the contract does not obligate the County to any
future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the 1986/87 Solid Waste Management Reimbursement
A greement in the amount of $15,000.
BE IT FURTHER RESOLVED that the Chairperson, of the Oakland County
Bomml. of Commissioners be and is hereby authorized to execute said
contract.
Mr. Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution_
Resolution No, 870 46
March 12, 1987
Moved by Caddell supported by Skarritt the resolution be adopted.
AYES: Caddell, Calandro, Crake, Doyon, Gosling, Hobart, Jensen,
Richard Kuhn, Susan Kuhn, Lanni, Law, Luxon, McConnell, McDonald, Angus McFherson,
Ruel McPherson, Moffitt, Nelson, Perinoff, Pernick, Price, Rewold, Rowland, Skarritt,
Wilcox, Aaron. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE. OF MCHJGAN),
COUNTY OF OAKLAND),
t, Lynn D. Allen, Clerk of the County of Oakland and having a
seal, do hereby certify that I have compared the annexed copy of the attached'
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on March 12, 1987
with the original record thereof now remaining in my office,
and that it is a true and correct transcript therefrom, and
of the whole thereof.
In Testimony Whereof, t have hereunto set my hand and affixed
the seal of said County at Pontiac, Michigan
this 12th day of March 198 7
GRANT AGREEMENT/CONTRACT
BETWEEN
STATE OF MICHIGAN, DEPARTMENT OF NATURAL RESOURCES
AND
OAKLAND COUNTY HEALTH DIVISION
I. PURPOSE
This Agreement/Contract, entered into this day of
1987, by and between the parties indicated above
certifies the OAKLAND COUNTY HEALTH DIVISION to carry out the solid waste
management activities indentified in Appendices A and B during Fiscal
Year 1986-87 under the authority of Section 9 of Act 641, P.A. of--1978 as
amended, the Solid Waste Management Act. Hereafter, OAKLAND COUNTY
HEALTH DIVISION shall be known as the Grantee/Contractor and the Michigan
Department of Natural Resources shall be known as the State. In this
document the terms "Agreement" and "Contract" are used interchangeably,
as are the terms "Grantee" and "Contractor".
Whereas the State desires to engage the Grantee/Contractor to render
certain services described in Appendices A and B, the Grantee/Contractor
and the State. agree to the following conditions:
II. GENERAL CONDITIONS
(a) The Grantee/Contractor shall perfoLm the services as described
in Appendices A and B attached hereto and made a part of this agreement.
(b) The Grantee/Contractor shall secure the necessary personnel to
perform the services as described in Appendices A and B and all personnel
shall be employees or shall be under the direct supervision of the
Grantee/Contractor. The Grantee/Contractor shall accept responsibility
for and make payments as required by law for worker's compensation
insurance, social security, income tax deductions, unemployment
compensation, and any other taxes or payroll deductions as required by
State/Federal law for its employees. The above shall be the responsibility
of any firm or individual employed under a sub-contract. All personnel,
employees, or subcontractors working under this Agreement/Contract shall
be qualified to perform the duties required.
(a) This Agreement/Contract may be terminated by the State for any
of the following reasons:
(1) The Grantee/Contractor fails to fulfill its obligations
under this contract (i.e., decertification at State's
initiative).
(2) Legislation or Executive Order reduces the current year's
funding level.
(b) This Agreement/Contract may be terminated by the Grantee/Contractor
upon a 30-day written notification to the State of the health
department's desire to terminate the Agreement/Contract and give up
its status as an agency certified under Act 641 (decertification at
grantee's initiative).
V. AUDIT; ACCESS TO RECORDS
The Grantee/Contractor shall maintain books, records, computer
records, documents and other evidence directly pertinent to performance
of work under this Agreement/Contract in accordance with generally
accepted accounting principles and practices. The Grantee/Contractor
shall also maintain the financial information and data used by the
Grantee/Contractor in the preparation or support of the cost submission.
The State or any of their duly authorized representatives shall have
access, upon reasonable notice, to such books, records, documents and
other evidence for the purpose of inspection, audit.and copying. The
Grantee/Contractor will provide proper facilities for such access and
inspection. All records shall be maintained for a minimum of five (5)
years after Agreement/Contract termination or completion.
The Grantee/Contractor shall have access to all state records
pertinent to the program identified in the contract, as provided by law.
This clause shall be included in all subcontracts.
VI. SUBCONTRACTS
Any subcontractors and outside associates or consultants required by
the Grantee/Contractor in connection with services covered by this
Agreement/Contract will be limited to such individuals or firms as were
specifically identified and agreed to during negotiations, or as are
specifically authorized in writing by the State during the perfotmance of
this Agreement/Contract. Any substitutions in or additions to such
subcontractors, associates, or consultants will be subject to the prior
written approval of the State. All subcontractors or Grantees are
subject to the provisions of this Agreement/Contract and are directly
responsible to the Grantee/Contractor.
The State reserves the option to approve all subcontracts.
XI. OFFICIALS NOT TO BENEFIT
No member of or delegate to the State legislature, Congress,
resident county commissioner, or any other municipal official, except as
otherwise provided for under this Agreement/Contract, shall be admitted
to any share or part of this Agreement/Contract or to any benefit that
may arise there from; but this provision shall not be construed to extend
to this Agreement/Contract, if made with a corporation for its general
benefit.
XII. LIABILITY
(a) All liability, loss, or damage as a result of claims, demands,
costs, or judgments arising out of activities to be carried out pursuant
to the obligations of the Grantee/Contractor under this
Agreement/Contract shall be the responsibility of the Grantee/Contractor,
and not the responsibility of the State, if the liability, loss, or
damage is caused by, or arises out of, the actions or failure to act on
the part of the Grantee/Contractor, any subcontractor, anyone directly or
indirectly employed by the Grantee/Contractor, provided that nothing
herein shall be construed as a waiver of any governmental immunity the
Grantee/Contractor has as provided by statute or modified by court
decisions.
(b) All liability, loss, or damage as a result of claims, demands,
costs, or judgments arising out of activities to be carried out pursuant
to the obligations of the State under this contract. shall be the
responsibility of the State and not the responsibility of the
Grantee/Contractor if the liability, loss, or damage is caused by, or
arises out of, the action or failure to act on the part of any State
employee or agent, provided that nothing herein shall be construed as a
waiver of any governmental immunity the State, its agencies or employees
has as provided by statute or modified by court decisions.
XIII. LIABILITY INSURANCE
(a) The Grantee/Contrator shall maintain such insurance as will
protect them from claims which may arise out of or result from the
Grantee's/Contractor's operations under this Agreement/Contract, whether
such operations be by themselves or by any Subcontractor or by anyone
directly or indirectly employed by any of them, or anyone for whose acts
any of them may be liable. The Grantee/Contractor may be self-insured.
(b) Grantee/Contractor agrees to comply with the insurance and
worker's compensation laws of the State of Michigan while engaging in all
activities authorized under this Agreement/Contract.
APPENDIX A
Act 641 Administrative Rules
Part 2 - Certification of Local Health Departments
Act 641, P.A. of 1978 Administrative Rules
Effective January 6, 1982
PART 2. CERTEFICATION OF LOCAL HEALTH DEPARTMENTS
R 299.4201 Certification procedure.
Rule 201. (1) Not later than 3 months after the effective date
of these rules or by July 1 of each year thereafter, an uncertified
city, county, or district department of health desiring to be considered
for -r1 I i.at i 11 Ifi.ic an flpplicatiou on a form pruv ick.d by the
department.
(2) An application request shall be accompanied by a document containing
the proposed methods, budget, and staffing to be used to carry out the
performance requirements of R 299.4203 to R 299.4210. The document
shall list the classification of designated authorized representatives
to participate in the program and shall include all other pertinent
information that may be deemed necessary by the department.
(3) The minimum qualifications for individuals having direct supervisory
responsibility for the solid waste management program are as follows: ,
(a) A baccalaureate degree or equivalent experience and training
in sanitary science; public health; engineering; physical, chemical,
or biological science; or natural resources.
(b) Two years of experience in environmental regulatory programs.
(4) The application and related documents shall be used by the director
to determine certification eligibility and for negotiation of the performance'
. contract required under R 299.4802:.
(5) The department shall, within 2 months after a complete certification
application has been submitted, determine the eligibility of the applicant.
The applicant shall be notified in writing of the department's determination.
A health department shall not be certified until the performance contract
is signed by the director and the eligible health department.
(6) Health department certification shall be reviewed each year
by the department. Updated information relative to certification shall
be provided by the health officer as appropriate or upon request of
the department.
(7) After a determination has been made on the eligibility of a
health department for certification, the department and the appropriate
local governing entity shall enter into a 1 -year contract establishing
the terms under which the health department will be reimbursed for personnel
costs. The contract shall include the negotiated grant amount based
on the rates for the area and work hours needed to carry out the program
specified in R 299.4203 to R 299.4210.
R 299.4202 Rescission of certification.
Rule 202. (1) Certification may be rescinded by the department
upon written request of the certified health department. The department
shall notify the health department of its determination within 30 days
and, if applicable, the effective date of certification termination.
/6,
(0 Submit license application, bond, construction certification
documents, a written report of the site inspection, and a recommendation
for or against license issuance to the department within 15 working
day c of receipt of tho application package. The applicant shall be
sent a copy of the recommendation.
(n) Notify each operator of existing solid waste disposal areas
which do not meet the minimum requirements of the act and these rules,
including approved hydrogeologic monitoring programs, that future licensing
will be contingent upon compliance with the act and these rules.
(0) Provide the department and the licensee with written recommendations
regarding appropriate action on existing facilities, which may include
closure, remedial measures, and a compliance schedule.
(p) File an instrument prepared by the applicant in the office of
the register of deeds of the county in which a sanitary landfill is
located which imposes a restrictive convenant upon the land involved
at the time of licensing as required by section 16 of the act. Provide
the department with a copy of the recorded instrument or a receipt verifying
the proper filing.
(q) Provide a minimum of quarterly, routine, written inspection
reports of all disposal areas, unless a more frequent inspection schedule
is established according to R 299.4307(1)(b)(xv). A written notice -
of deficiencies, together with requirements for their correction, shall
be provided to the licensee. Copies of all inspection reports and correspondence
shall be provided to the department.
(r) Follow—up inspections of disposal areas shall be conducted when
necessary.
(s) Maintain a complete file of transactions relative to the construction
permit, license application, and inspection report activities for each
disposal area.
(t) Review special certification, as may be required in an operating
license, during intermediate progression of the operation or to verify
proper closure of the site.
(u) Investigate and document all complaints on solid waste disposal
areas and dumps. Reports of actions taken shall be provided to the
department.
(v) Notify the department of any unresolved problems or violations
that continue beyond 90 days of the health department's investigation
of complaints.
(w) Be willing and prepared to present documentation and testimony
at show cause hearings before the resource recovery commission, formal
administrative hearings, or at any other informal or formal legal proceedings.
(x) Participate in the inventory of all solid waste disposal areas
as may be required or requested by the department.
(y) Issue cease and desist orders for unlicensed waste disposal
areas or dumps and as needed to enforce provisions of construction permits
and operating licenses. The department shall be notified and provided
with copies of any cease and desist orders that may be issued.
(z) Program enforcement and review responsibilities shall be uniformly
applied to the public and private sector.
(as) Consider, and approve when appropriate, operational requests
under R 299.4315(f), R 299.4317(b), R 299.4508(b), and R 299.4508(c).
9
APPENDIX B
Health Department Application for Certification
and
Negotiated Budget
Date June 30, 1986
DATE June 30, 1986
APPLICATION FOR CERTIFICATION
UNDER ACT 641, P.A. OF 1978, AS AMENDED
A. REQUEST FOR SOLID WASTE MANAGEMENT GRANT
Oakland County HPalth Division
(Name of Health Department)
1200 North Telegraph Road
(Address)
Pontiac, Michigan 48053
(City, State, Zip Code)
hereby makes application to the (.0mmunitv Assista -ice Division, Dent;-of Natural
Resources, for financial assistance in the amount indicated for a Solid Aste
Management Program.
GRANT REQUESTED $ 15,499 FOR FY BEGINNING 10/1/86 ENDING 9/30/87
B. AUTHORIZATION
The attached supporting documents are hereby made a part of this application
and the undersigned representative of the Applicant certifies that the information
in the application and supporting documents are true, correct, and complete to
the best of his/her knowledge and belief.
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
Edward P.,'O'Rourke Administrator. Environmental Health Services
please print
SIGNATURE OF AUTHORIZED REPRESENTATIVE
APPLICATION
SOLID WASTE MANAGOIENT GRANT
OAKLAND COUNTY HEALTH DIVISION
FISCAL YEAR 1986-1987
I. STAFFING
The following Oakland County Health Division staff will be involved in the
Solid Waste Management Program within Oakland County:
Administrator, Environmental Health Services
•
Edward P. O'Rourke, R.S., has a Master of Science degree in Public Health
and has been associated with the Oakland County Health Division for over
33 years.
Mr. O'Rourke will be involved to the extent of the administration of the
program as it pertains to staff assignment, budgeting, grant application
preparation, liaison with Environmental Health Services staff and Health
Division administration, liaison between Health Division administration
and county government, and as a resource to the staff who are primarily
involved in the program.
Environmental Health Administrative Assistant
Oscar B. Boyea, R.S. has a Master of Science degree in Public Health and
has had over 33 years of experience in Environmental Health with the Oak-
land County Health Division.
Mr. Boyea will be involved in the program in that he will be the in-line
administrator to whom the specialty supervisor will report. He will assist
the Administrator of Environmental Health Services in the administration of
the program. He will also review all reports and records pertaining to
Environmental Health Services activities in the program.
Mr. Boyea will also be a liaison between the Health Division administration
and county government, local units of government, and citizens concerned
with the Solid Waste Management Program. In addition, he will also be a
resource person to staff involved in the program.
Solid Waste Management Grant Application Page 2
SI-ecialty Supervisor - Water Quality Control and Land Protection
Ronald L. Grimes, R.S,, has a Masters degree in Public Health and has had
over 16 years of experience with Environmental Health Services of the Oak-
land County Health Division..
The Specialty Supervisor in the Water Quality Control and Land Protection
Programs will be the primary coordinator of the Solid Waste Management
Program, and all field activities will be channeled through him and ap-
proved by him. Assignments and scheduling of all activities will be done
by Mr. Grimes, all reports and records will be forwarded to him for his
review, and he will be the principle contact with the Resource Recovery
Division of the Michigan Department of Natural Resources
Field Staff
There will be two members of the Environmental Health Services staff as-
signed to, the Solid Waste Management Program. One will perform the field
activities of facilities located in areas under the jurisdiction at the
Pontiac Office, and the other will perform field activities of those facil-
ities in areas under the jurisdiction of the Southfield Office.
Frank Zuazo, R.S., has a degree in Environmental Health from Ferris State
College and has had over 11 years of experience in environmental health,
5 of which were with an Illinois Health Department and 6 years with Environ-
mental Health Services of the Oaklcnci. County Health Division. Mr. Zuazo
will perform Environmental Health Services field activities and inspections
as well as complaint responses in all facets of the Solid Waste Management
Program for those facilities in the northern areas of Oakland County.
George Hall, R.S., has a degree in Environmental Health from Ferris State
College and has had over 11 years of experience with the Oakland County
Health Division. Mr. Hall will perform Environmental Health Services field
activities and inspections as well as complaint responses in all facets of
the Solid Waste Management Program for those facilities in the southern
areas of Oakland County.
The field staff will report directly to the Water Quality Control and Land
Protection Specialty Supervisor.
The field staff assigned to the Solid Waste Management Program will give
first priority to responsibilities in that program. Such responsibilities
will include inspections of facilities, complaint investigations, attend-
ance at meetings relative to any solid waste handling or disposal facility,
and attendance at educational and informational seminars when deemed
appropriate.
Clerical Staff
The Environmental Health Services clerk, Mary Hahnefeld, under the direction
and supervision of the Water Quality Control and Land Protection Specialty
Solid Waste Management Grant Application Page 3
Supervisor, will maintain the files on all solid waste management facilities
and do the clerical functions that are required within the program,
All functions of the Oakland County Health Division Environmental Health
Services staff in this program will be in conformity with the provisions as
indicated in Part II of the Rules as authorized by the Solid Waste Manage-
ment Act including working with the Department of Natural Resources, Re-
source Recovery Division Representative, and local municipalities in ar-
ranging for administrative proceedings and appropriate news releases. The
staff will also be prepared to take an active part in any enforcement
procedures.
Annual Hourly
Salary or Rate
Percent Number
of Time or of Hours
Salary
Applied t
Program
'Rourke, R.S., M.P.H.
O. B. Bovea,
G Hall R S
F. Zuazo, P,S,
$22.71
20.13
15.04 I
14.52 1
tS 1 93
64 1,288
95 1 1,776
1,158
2,367
E. P.
M.P.H.
77
163
Subtotal 250
F. Tot(-!1 Costs Pequsted TOT;t 1._ hr;.4q(-4
:Page 4
Through
. • •
II. BUDGET From
Neaotiated Budget, FY 1986-87 10/1/86
Personnel
M. Fahnefeld, clerk 9.55 73 697
Subtotal 1 9,216
Fringe Benefits
Personnel Costs x % Fringe $9,216 X .5048 =
Subtotal 4,652
Mileage
Ntmber of Visits X Number of Miles (average)/Visit X .25/Mile
X 13 X .25 = 1 179
Meetings (Local & Out of _County) 11 X 59X .25 = 162
1,341
Subtotal 1,341 .... . _.. _ . _ . .....___ .-.
J. Equipment .
. 'AI
an , qlo -ess ° • 40 .
• ________
Subtotal 40
E. Training
1/2 FTE X $500/1
Solid Waste
1986/87
FRINGE BENEFITS GRANT FISCAL YEAR 10/1/86 TO 9/30/87 -
Com- Work, Hosp. Life Ei Retire. Social Salary Unemp. Dental Total
Position puted Comp. (Actual/Yr. Accident Fund Security Contin- Ins. Actual/ Frimic
Description Salary (From Based on Insurance (16.76% (7.10% of •ation (.178% Year Benefit
Work. Current (.0275% of of the first (.073t of . Based on = Costs
Comp. Monthly Salary) Salary) $39,600) of Salary) Current
Sched.) Rates) Salary) Monthly
• Rates
'
O'Rourke ' 47 412 1 692.61 $ 2 399.28 -13.04 $ 7,946.25 $ 3,366 .25 $ 34.61 84,39 274J2 $15,810.75
Boyea 42 031 1 57616 2 399.28 11.56 7,044.40 2,9-i44.20 30.68 74.82 274.32 14,395,42
- 2,5,4. 6,519.25 2,779_21, 28.48 . 69.45 508.80 3,967.30
Hall 1,4 • . 6.€4 56432 zijjaal" 22,93 55,91 274.32 11 433.39_
Zunzo •I , . 6 1. 7 2,577.2 8.34 5 082.30 2,153.00 22. 4 53.98 508.80 11,542.95
_Hallaatalt 93j2 37.39 2,577.24 '' .4, ,342 28 ,415.88 14.56 35.50 508.80 7,937,63 I
T.Qtai „ 0 136 7084,83 14929.56 57.79
h______
.,218.80 14.919.6 53.40 374.05 • 2 L349.36 75 t 087.44
-- ci
t____
PAID TIME OFF CALCULATIONS (HOLIDAY, VACATION AND SICK) - 10/1/86 THROUGH 9/30/87
Name
Fringe
Benefit
%
Paid
Hours Hours Hours Total Hourly Time
Holiday + Vacation ,+ Sick = Hours X Rate* = Off
Fringe
Benefit
+ Cost =
Total
Fringe Annual
Benefits 4- Salary
E. O'Rourke 104
O. Boyea .104
R. Grimes 104
G. Hall 104
F. Zuazo 104
M. Hahnefeld 104
TOTAL 624
192 40 336 22.71 7,631 15,811
192 40 336 20.13 6,764 14,395
160 40 304 18.69 5,682 13,967
144 40 288 15.04 4,332 11,433
120 40 264 14.52 3,833 11,543
144 40 288 9.55 2,750 7,938
952 240 1,816 30,992 75,087
23,442 47,412 49.44%
22,159 42,031 50.34%
19,649 39,017 50.36%
15,765 31,410 50.19%
15,376 30,324 50.71%
10,688 19,942 53.60%
106,079 210,136 50.48%
*Hourly rate is arrived at by dividing the annual salary by 2,088 hours (the number of working hours during
the agreement period).
Solid Waste nanagement Grant Application Page 5
III. .CHANCES IN PROGRAM IMPLaIENTATION
No change in status from last year.
IV. FACILITY STATUS
SANITARY LANDFILLS:
-Kin.ston Develorment (formerly Sandf ill Incorporated #3) is located at
1!H in Avon Township. The last license for this facility
expired November 18, 1982. The license was for a Type III operation.
At the present time, the facility is not being utilized, but it is being
monitored by Oakland County Health Division staff.
-L on Development Company (Phase I) is located in Section 4 of Lyon Township
andThadbeen previously licensed. However, the fill operation has been
completed. This facility is being monitored for any leachate problem. Biannual
sampling is in progress with follow-up on any complaints received.
-Lyon Develoffment Comianv (Phase IT) is located in Section 4 of Lyo:r Town-
sip an.. is afijacent to Lyon Development Company (Phase I). This facility
is operational in accordance with the requirements of the rules.
-Pheasant Ridie Preservation Area, folmerly Marlowe Sanitary Landfill, 2375
:°.ose enter 'oaf., Rose Towns ip, was recently denied a construction per-
mit. This facility was never previously bonded nor licensed under the
provisions of Act 641. However, this office has requested, in writing,
that the closing of this facility be done in accordance with the require-
ments of Act 641, Environmental Enforcement is pursuing the suitability
of the cover material being utilized. At this time, Environmental Enforce-
ment has never informed this agency of their judgement as to the cover
material suitability. Staff will continue to monitor this former facility
on a routine basis.
-Northeast Landfill of Troy, 1720 South Boulevard, City of Troy, is closed,
The closure has been accepted. This department will routinely monitor the
facility,
-Pontiac City Landfill is located at 575 Collier Road in the City of Pontiac,
TE-1-a7i-la-&nc for this facility . expired December 17, 1981. Plans had
been submitted for expansion, but the plans were denied, However, a consent
agreement was reached with the Attorney General's Office in August of 1984.
The facility is scheduled for licensure in August of 1986. Since 1981
through 1984, this facility operated at the discretion of the Department of
Natural Resources,
-Sanicem Landfill, 4901 Lapeer Road in Orion and Pontiac Townships, is pres-
ently not operating but the owners have not accepted closure. Although this
office is not aware of problems being created at the present time, the re-
quirements for folmal closure have not been met.
Solid Waste Management Grant Applibation Page 6
-Southeastern Oakland County Incinerator Authorit , is located in the west
one-half of t e southeast quarter of Section 1. and the northeast quarter
of Section 24, Avon Township. Presently, this facility is operating under
a current license and has an ongoing monitoring program.
-Six Star Limited is located at 111 Hamlin Road, Avon Township. This facil-
ity is presently unlicensed and is closed. A construction permit was issued
in 1982 for a Type III landfill. Since that time, the facility has been in
litigation with Avon Township. Presently, renewal of the construCtion per-
mit is pending. This facility is also known as Stan's Landfill.
-Waterford Sanitary Landfill is located at 7900 Gale Road, Waterford, Michi-
gan. This facility is currently licensed and in operation pending compliance
with corrective orders from the Department of Natural Resources.
-Eagle Valley Landfill is located at 600 W. Silverbell Road, Orion Township.
this facility is presently licensed and in operation.
-Wayne Oakland Dissosal, formerly Northeast Landfill, Inc., Facility Number
, A apeer 'oad, Pontiac Township, is licensed and in operation,
INCINERATORS:
.-South Oakland County Incinerator Authority is located at 29470 John R and
is a licensed operating facility. This incinerator is the only incinerator
facility receiving municipal waste operating within Oakland County at this
time.
PROCESSING PLATS:
-General Motors Corporation Truck and Bus is located at 666 South Boulevard,
Pontiac. This facility is currently licensed, Facility Number 63-000054.
Waste generated at the site is processed, stored, and is introduced as a
supplemental fuel for steam production.
TRANSFER STATIONS:
-Commercial Removal Incorporated is located at 21430 W. Eight Mile Road,
767TIie1d7. This is a license and operating facility. There have been
no problems with this operation to date.
-Southeastern Oakland County Incinerator Authorit , Transfer Station is lo-
cate. . at !fil Cooliege iipway in -roy. Tnis Hacility is licenses and is
in operation. The operation is well run.
-City of Southfield Transfer Station is located at 25501 Clara Lane, South-
field. This facility is licensed and operating. The location of this
facility is in the DPW property; and the primary purpose of this facility
is to handle large, bulky items (e.g., discarded appliances).
I.
Solid Waste Pa7e 7
Enviromerftpl Hcalth ServizeF, of t
matter of -policy, will be
on a semi-montt:V Thc
stations, will be
solid i he
In addition to the abcve
sion will con!ju.7.
ing on the Act 307 Priority -
DIvi-
al
APPENDIX C
Instructions for Filing a Quarterly Report
APPENDIX C
QUARTERLY REPORTING AND REIMBURSEMENT
for the
SOLID WASTE PROGRAM
In order for a certified health department (CUD) to receive payment for
solid waste program activities, a quarterly report of expenditures must
be prepared and submitted to the Community Assistance Division, Resource
Recovery Section. A copy of this report should also be sent to the
appropriate Groundwater Quality Division District office.
There are four sections in the quarterly report:
I. Reimbursement Request Form
IL Expense Report For
III. Documentation
IV. Narrative of Activities
These quarterly reports should be submitted as soon as possible after the
end of the quarter. At the end of the fourth (final) quarter, at least a
tentative statement of expenditures must be received by the Resource
Recovery Section by the first week of October, to prevent the allocated
funds from reverting to the State General Fund. Where necessary, the
grantee's estimated fourth-quarter statement will be used to reserve the
appropriate portion of the contract balance until the full report and
final invoice can be prepared. Year-end reimbursement will be authorized
only after receipt of the full fourth-quarter report and final invoice.
Expenditures will be reimbursed at 100% of the submitted costs, until the
grant award is wholly depleted. If grant funds are exhausted before the
end of the year quarterly reports must continue to be submitted. This
is required so that actual costs of the solid waste program activities
can be determined, on which future grant allocations can be based; also,
this Step documents the continued program participation of the certified
health department throughout the term of the performance contract. Part
I of the quarterly report package (Reimbursement Request Form) need not
be included if grant funds have been exhausted,
I. REIMBURSEMENT REQUEST FORM
This is the formal request for reimbursement, to be signed by an individual
with authority to request payment. The Federal Identification Number of
the health department is required in order to process payment.
II. EXPENSE REPORT FORM
This form corresponds to the form that was used to indicate projected
personnel expenses in the Funding Application.
For Part. A, Personnel, the actual number of hours spent in the program
should be indicated for each individual. Salary can be calculated in
different ways — for example:
1. Convert number of hours to a percentage of time:
30 hours assigned to ,program 1.44%. 2080 hours (working hrs/yr)
Multiply this percentage by yearly salary.
2. Convert yearly salary to an hourly figure:
2080 hrs. $8.65/hr, then -
multiply this hourly rate by number of hours spent in solid
waste activities.
For administrative and clerical time, the percentage of time and/or
salary applicable to these functions as indicated in the negotiated
budget_e—shoul,.:--bc-eppliecl to the figures for, personnel time/costs for
each quarter.
III. DOCUMENTATION
These reports (as well as the rest of this program) are subject to audit.
Therefore, reported expenses must be based on clear and sufficient
records. Personnel costs can be documented utilizing the .11DPH time/activity
reporting system, the health department's own system, personal legs, or ,
other systems that are auditable and can be justified.
For travel costs, travel logs or other reasonable methods of recording
mileage, may be utilized. In some cases, it may be reasonable to assign
mileage to activities; for example, one might list dates and locations of
inspections with a mileage figure assigned to each.
Special purchases should be documented by receipts or purchase orders
Which indicate the item, its price and the fact that it is to be used in
the Act 641 program. Training time and travel should be claimed in the
Personnel and Travel Costs categories, respectively. Examples of items
to be shown in Training would be conference fees and magazine subscriptions,
(supported by receipts).
The remainder of costs applied to the program are self—explanatory.
Please remember that only equipment approved by the Community Assistance
Division is eligible for reimbursement. Any conference or workshop
attendance must also be approved.
IV. NARRATIVE OF ACTIVITIES
For each quarteily rePort, a comprehensive narrative of solid waste
activities during that quarter must be included. Use of the categories
utilized in the "Proposed Methods of Implementation" section of the
funding application is recommended when applicable.
Dates and locations 21..2.1LLIsE.E211.21.j_c22:2.Le t ed during that quarter
must be listed.
$18,000