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Home My WebLink AboutResolutions - 1987.10.22 - 18098October 8, 1987 Miscellaneous Resolution # 87?-72 By: PUBLIC SERVICES COMMITTEE - RICHARD D. KUHN, JR., CHAIRPERSON In re: 52ND DISTRICT COURT, 4TH DIVISION (TROY) - REQUEST FOR ADDITIONAL CLERICAL ASSISTANCE FOR VOLUNTEER PROBATION DEPARTMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Volunteer Probation Department for the 52nd District Court, 4th Division has operated under a professional services contract with Oakland County since 1978; and WHEREAS the volume of cases handled by this Probation Department has increased 700% since 1978 without any additional clerical assistance; and WHEREAS the need exists for additional clerical support at this time. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby approve of additional part-time clerical assistance for the Volunteer Probation Department. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution., PUBLIC SERVICES COMMITTEE HE FOe.GOING RESOLUTION inntair: A7ROVE ii7r-p-Fiy, cot; REPORT By: PERSONNEL COMMITTEE John P. Colandro, Chairperson IN RE: MISC. RESOLUTION # 87272, 52ND DISTRICT COURT, 4TH DIV. (TROY) - REQUEST FOR ADDITIONAL CLERICAL ASSISTANCE FOR VOLUNTEER PROBATION DEPARTMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed Miscellaneous Resolution #87272 finds that the part-time clerical assistance requested will be provided through an increase in an existing professional services contract and no change in District Court Personnel is involved. Mr. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE FISCAL NOTE BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDETL, CHAIRPERSON IN RE: 52ND DISTRICT COURT, 4TH DIVISION (TROY) REQUEST FOR ADDITIONAL CLERICAL ASSISTANCE FOR VOLUNTEER PROBATION DEPARTMENT 7-MISCELLANEOUS RESOLUTION #87272 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #87272 and finds: 1) The need exists for additional clerical support for the Volunteer Probation Department due to an increase in caseload volume. 2) The cost of additional clerical support as professional services to be $2,200 for the balance of 1987. 3) Sufficient funds are available in the 1987 Contingency Account to cover said costs and recommends the transfer as follows: 4-10100-909-01-00-9900 Contingency $(2,200) 4-10100-325-01-00-3128 Professional Services 2,200 $ -0- FINANCE COMMITTEE 22nd day of 1987 LEN • #87272 October 22, 1987 Moved by Richard Kuhn supported by Rowland the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Richard Kuhn supported by Luxon the resolution, with a positive Fiscal Note attached, be adopted. Discussion followed. Moved by Calandra supported by Lanni the resolution be amended in the NOW THEREFORE BE IT RESOLVED paragraph by inserting after the word "additional" "funding of hours for" so the paragraph would read: "NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby approve of additional funding of hours for part-time clerical assistance for the Volunteer Probation Department." A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: AYES: Richard Kuhn, Susan Kuhn, Lanni, Luxon, McConnell, McDonald, Angus McPherson, Moffitt, Page, Rewold, Rowland, Skarritt, Wilcox, Caddell, Calandro, Crake, Gosling, Hobart. (18) NAYS: Ruel McPherson, Aaron, Doyon. (3) A sufficient majority having voted therefor, the resolution, as amended, with a positive Fiscal Note attached, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of this Miscellaneous Resolut i on adopted by the Oakland County Board of Commissioners t their meeting held on October 22, 1987 with the orginial record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this County Clerk/Register of Deeds PROBATION DEPARTMENT As a voluntary organization, the Probation Department serves the 52/4 District Court in a number of ways. These range from direct supervision of probationers to insuring the court appointed attorney tees are paid. Also included are pre-sentence investigation reports and "in house" classes for substance abuse and economic crime. We anticipate in 1987, 786 defendants to be placed on probation as well as perform 549 pre-sentence investigations. This is achieved with a staff of 20, having an average of 9.5 years experience as volunteer probation officers. Virtually no cost to the court, county or cities was generated by the Probation Department. While our staff is not-made up df trained professionals, they are professionally trained. Training sessions are held 2-4 times per year at the court • and conducted by qualified educators and organizations. In the past we have utilized the services of Henry. Ford Hospital, Consortium for Human Development, Dr. Gorden Blush, Educational Training and ReSearch Foundation, and the Department of Immigration. Additionally, the officers are encouraged, at the departments expense, to attend various seminars offered by agencies throughout the state and many have done so. Over half of the defendants placed on probation committed a drinking related offense. To address this growing problem, we have, in conjunction with the . Educational Training and Research Foundation, established a three (3) day edudational program on substance abuse with required attendance by the probationer. This program is held on weekends so as to not interfere with the probationer's employment. While this program is sometimes used as the assessment required by state law, it is often used in addition to that requirement. Nearly 25% of our probationers were convicted of shoplifting or other larceny crime. Again, in tandum with the Educational Training and Research Foundation, we established a three (3) evening Economic Crime Class which probationers convicted of a larceny are required to attend. Both this class and the substance abuse program have had extremely positive results. This division operates a probation department under a prOfessionai services contract with the county. In 1978 when this contract originated with the county, the total caseload of this department was 214. • In 1987 the caseload is 1510. The clerical support has remained the same durihg this time and services have suffered in the inability to cope with the volume. The 1988 budget reflects an increase on 23,336 24,600 37,800 44,084 actual 60,350 estimated (based on 6 month actual) 65,000 estimated adopted 1986 adopted 1987 proposed 1988 $ 50 $2885 $ 40 $ 25 $ 150 $3150 Conference Personal Services Training Miscellaneous Data Processing TOTAL personal services for one additional clerical person. As reflected below, this additional expense in the budget for this department will not incur additional expense to the County. REVENUE -v- EXPENSE BUDGET • REVENUE VOLUNTEER PROBATION DEPARTMEN MONTHLY