HomeMy WebLinkAboutResolutions - 1983.02.03 - 18168MISCELLANEOUS RESOLUTION 4 83008 February 3, 1983
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: VENEREAL DISEASE CONTROL GRANT ACCEPTANCE - OCTOBER 1, 1982 THROUGH
JUNE 30, 1983
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution 48145 requires the Finance Committee to
review acceptance of all grants that vary less than ten (10) percent from the
original grant application; and
WHEREAS Miscellaneous Resolution 482337 authorized the grant application to
the Michigan Department of Public Health, Venereal Disease Division in the amount
of $36,000 for the period October 1, 1982 through June 30, 1983; and
WHEREAS the grant award is in the amount of $36,000, which is 100% funded
from the State; and
WHEREAS the grant award is for the period October 1, 1982 through September
30, 1983; and
WHEREAS the Michigan Department of Public Health, Venereal Disease Division
has indicated in the attached letter to anticipate an additional appropriation of
$12,000 for the period July 1, 1983 through September 30, 1983; and
WHEREAS application or acceptance of this grant does not obligate the County
to any further commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize and accept the Venereal Disease Control Grant in the amount of $36,000.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of
Commissioners be and is hereby authorized to execute said grant contract.
BE IT FURTHER RESOLVED that the Chairperson of this Board is hereby authorized
to approve minor changes and grant extensions, not to exceed a ten percent variance,
which are consistent with the grant as approved.
BE IT FURTHER RESOLVED that this grant contract has been reviewed and approved
as to form by the Office of Corporation Counsel.
MR. CHAIRPERSON, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
TOTAL COcTc. 36,000 36,000
VENTR7AL DISEASE CONTROL GRANT
ETNANC'AL ANALvSI5
APPLICATION - AWARD r°C-r!:YARTSCN
Application
10-01-82 to 06-30-83
No. of
Positions Amount
Salaries
Medical. Technologist .75 1,214
Typist IT .7 1 8,805
Sub-Total 1.46 24,019
fringe L.eneflts 1) 8,496
Award 3)
10-01-82 so 09-30-83
No. of No. of
Position=, Amount Positions
.75 15,214
.71 8,805
1.46 24,019
8,496
Variance
Operating Expenses
Training 845 845
Sub-Total 845 845
Indirect Costs 2) 2,640 2,640
Actual Fringe Benefits
Indirect Cost 1982 13.0% of Salaries
1983 6.9% of Salaries
3) An additional 712,000 is anticipated for the period 7/1/83 - 9/30/83
-"r7-,`•
COUNTY OF OAKLAND
DANIEL T. MURPTIY, COUNTY EXECUTIVE
MEMORANDUM
December 10, .1982
TO:
FROM:
RE:
Russell Martin, Federal 6 State Aid
Robert L. Zigler, Administrative Assistant, Public Health Admin. Serv.
Acceptance of 1982-83 Venereal Disease Program Agreement and Rudget
Attached is the 1982-83 Venereal Disease Program Agreement and budget. Please
start through the acceptance procedure as soon as possible.
Please note that the application to submit was for S36,000 on a nine (9) month
fiscal period. of 10/1/82 through 0/30/83. The acceptance request is for $36,00•
on a twelve (12) month fiscal period of 10/1/82 thrroug. 9/30/83 with the antici-
pation that an additional $12,000 will be made available later in the grant
fiscal period_ Grant staff have been notified that if additional funding is
not forthcoming, they will be laid off upon exhaust i on of currently authorized
funding. I am leaving it to your discretion to submit to the greater than 10%
or less than 10% acceptance procedure.
/rer
Attachment
CC: Dr. Lacey
Dr. Gordon
Elaine Bevan
L.A. Volberding
Joan Ceglarek
OaklandCourityHealthavision
1200 NORTR TELEURAPli ROAD, PONTIAC, NtICITIO AN 48033
PROGRAM BUDGET SUMMARY Page_
mop,r.;
F
424
Peogra,-n Code Buds-at PaTi:,0 Date Froparad
_ Venereal Di.sease 10/1/7 T.
Lo& Agency
° a' e, s,3(ei5 e [
R
BudL.7-,
1 R
Nu
vFon
Oakland County Health Division B::d.C.gir't mber
...
_
AGREEMENT BUDGET I LOCAL BUDGET : ---4
CATEGORY TOTAL CURRENT YEAR S..35SEC:UENT CUR RENT SUBSEQUEnT1 I
1 BUDGET PORTION YEAR PORTION YEAR 19_ YEAR 19___
Salaries & ,,..,,-,ps 24,019
1
2 Fringe Benefits 8,496 I -
3 Travel
4 Supplies & Materials _ ...
5 Contractul (Sul)-Contracts) _ _
6 Equipment
Other
7 Expenses: Training 845
TOTAL DIRECT 33,360
Indirect Costs:
9 982-1 3 n % 19 s :if_6._ c),-x, 2,640 .
10 TOTAL EXPENDITURES 36,000
11 Less: Fees & Collect:ons
. . . ...
12 FUNDS REQUIRED 36.000 11
FUND SOURCES
13 State Agreement 36,000 i
t
14 State Formula
.._i
15 PHS 314(d)
16 M&CH
7 Federal
,
Local
.,
9 Other (
- - ....-......-,-,..-.-----...o
29 TOTAL FUNDING 36,n,i0 r--- -
CERT! F !CATION: I certify that I am aut horized to sign on behDlt of the local agency, This budget represents cost I
necessary for the administration and oper3t',on of the program Adequate docurneviton and records will be rn3;ntained
to support all required program expenditures.
N.AM E : TITLE: DATE:
PROGRAM BUDGET - POSITION SCHEDULE Pagi2,2 :NT 3
'H
1)4
-
Program Code Budget Pcfiod Date P,epared
Venereal Disease ,10/1/82 To 9/50/53 I 12/10/0 _... _
Locat Ager,cy Ong,r,ar - - Revised
Budget . gar - _...
Cud Number__ Oakland CrYurifY Health Nvisioh X
STAF F INC] AN A L ys:s
TotaI Direct Time (I-13urs) DIRECT MAN YEARS --- , = Man Years One Man Year ihours)
SUPPORT MAN YEARS Program Administration and Support Time ,.. Man Years
TOTAL MAN YEARS REQUIRED
POSITION'S ANNUAL TOTAL POSITION! DESCRIPTION >< =COMMENTS . REQUI RED SALARY SALARY
Shirley Soskin
Medical Technoloqist .75 20,363 15,214
,Janie Decker I
Dist IT .71 12,116 8,805
_
_
_
_ _,
_ ...._
TOTAL 1.46 21,019
PROGRAM BUDGET 7- COST DETAIL SCHEDULE MDP-
HN-115
2/r14
,
Prom COd Budge( Peropd Date Prepared
Venerea1 Disease 10/1/82 T, 9/0/8 7 12/10/3 7
LUCA?, AGENCY P.n., e,i
8c1
i
t 4- 1 Budget NUMbe,-____ Oakland County Health Division
SUE CA-I :
DESCRIPTION QUANTITY ITEM
TOTAL ToTA'
Fringe Benefits - See Attac'ment "A" ,, 8,49%
. , Other ENTienses
Training - m.D.P.H. Sponsored Training Sessions 845
Indirect Costs
13.0% of 1982 Salaries & Wages of $7,360 983
6.9% of 1983 Salaries & Wages of $24,019 1,637
2,64D
COUNTY OF OAKLAND
I) A N-/ F,7,/_, T.,15•1uRPirc. CO UN T zXECUTLVE
November 30, 1932
Joseph L. Ploussard, Chief
Venereal Disease Division
Michigan Department of Public Health
. 3500 North .Logan Street
P.O. Box 30035
Lansin, Michigan 48909
Dear Joe,
Thank you for your communication of November 23, 1982, and copies of the Venereal
Disease Prora -:, Agreements. These have been submitted to the Finance and Health
and Human Resource Committees of the Oakland County Commissioners for perTaission
to acce.--)t the grant. This process may take two months or longer, resulting in
si_yu_ature by the authorized local official.
Sincerely,
OAKLAND CDUNTY HEALTH DIVISION
Departmcnt of Institutional
and Human Services
(hiE;s) Elaine Revan, R.N.; M.PA-T, Administrator
119:cs
cc: Joan Ceglarek, Chief, Clinic and Special Programs
Julie Sochalski, PHN Supervisor, Clinic
Bob Zi.171er, Administrative Assistant
Public Health Administrative Services
OakIzInci Couny He:Wh Ddcon
Nt)itTli 1 1 .(kNI LAC, ICS; N
STATE OF t1OHOAN
WfL.L.JAM 0. MILLIKEN, GovT-71Or
DEPARTMENT OF PUE3L1O HEALTH
3500 N. LOGAN
P.O. BOX 30035, LANSING: MICH:EAN ta,:r09
BALUS WALKER, JR., R0.0.. MP.H Oirector
November 23, 1982
Robert P. Locey, M.D., M.P.H.
Health Officer
Oakland County Health Division
1200 N. Telegraph Road
Pontiac, Michigan 48053
Dear Doctor Locey:
Enclosed is the original and threecopies of the venereal disease
contractual agreement between the Oakland County Health Division and
the Michigan Department of Public Health for the period October 1, 1982
through September 30, 1983 in the amount of $36,000.
You will mote that this amount is 75 percent of your annual continuation
level of $48,000 which is what I had previously advised you was the
maximum we are able to commit at this time. You will also note that the
contract period is for the total twelve month state fiscal year rather
than the nine month (October 1982--June 1983) period I had originally
indicated the contract period would cover. This change was a Departmental
decision.
By March, 1983, we will be in a position to advise you the exact amount
of supplalent.al f!JndF; we will be able to provid.2 for the contract
A: this point, I would not encoge you to initiate any cutbacks, but
rather anticipate additional funds being made available by contract
amendment. I would hope it will be the $12,000 additional funds necessary
to bring the year's support to the continuation level. This will be
dependent on the availability of funds (federal and state) which are still
questionable as well as your venereal disease program's ability to meet
the standards of performance agreed upon for fiscal year 1981-82. This
will be determined through a total program review to be scheduled with
you in January or February. The review will cover activity. for the period
October 1, 1981 through September 30, 1982. We will also consider your
utilization of contract funds in providing direct priority program services
and the input of local resources for the venereal disease control program
in Oakland County.
Robert P. Lacey, M.D. M.P.H.
Page 2
November 23, 1982
Please return the original and two copies of the enclosed contract with
the signature of the authorized local official to me as soon as possible.
If official authorization, cannot be obtained by November 30, 1982, would
you please provide me with a letter (doted November 30, 1982), indicating
your intent to submit the application.
Thank you for your patience and cooperation.
Sincerely,
Joseph L. Ploussard," Chief
Venereal Disease Division
JLP/rg
Enclosures
cc: Elaine Bevan
VENEREAL DISEASE FROGRAn
ACIZEn'ENT BF,Tr,,TEEN THE
MICHIGAN DEPARPENT OF PUBLIC HEALTH
and the
OAKLAND COUNTY HEALTH DIVISION
for the period
October 1, 1982 through September 30, 1983 "
I. Purpose
To provide supplemental funding to the Oakland County Venereal Disease
Program in order to improve venereal disease patient-care, casafinding,
prevention, and educational services. •
II. Objective
To continue to develop and maintain in Oakland County a comprehensive
venereal disease control program designed to reduce the incidence and
prevalence of venereal disease.
III. Methodology
Supplemental state funding as well as state support provided as direct
assistance in lieu of cash (detailed in Section V of this agreement),
will assist the Oakland County program in developing, maintaining,
and evaluating activities in the following areas:
A. Venereal disease and other sexually transmitted disease
diagnostic, treatment, and patient-care services
B. Syphilis case epidemiology.
C. Syphilis screening and positive-test follow-up.
D. Gonorrhea case epidemiology.
E. Gonorrhea screening and positive-test follow-up.
F. Venereal disease case reporting and positive diagnostic test reporting
from other private and public health-care providers.
G. Contact referral systems with other health-care providers.
H. Professional and public information and educational programs.
I. Staff training.
VFNERFAL DISEASE El BENEFiTS ATTNJZIENT "A" GRANT .FISCAL YEAR i9/1/82 TO waa
, 1
Name Com- I Work. Hosu, Life la ] Retire, Social Salary Unomp. I Dento:1 Total ,
puted Comp. (A,,:Lual/Yr. (.24396 oF 1 Fund Security Contin- Ins. Actual/ Fringe
Salary i (From n.-.;;J:1, on Salary) a8.12% (6.76 of ration (.804% Year Bc=fit
Work, (aul.ont of the first (.133% of I Based on Costs
Colrp, lv,(.-thly Salary) $35,700) Salary) Current
Sched.) Rnt6s) 1n.!onthly
1-W1,54/mo, I I Rates
2-$178.24/mo. 1-$13.50/mo,
3..$192.20/mo. 2-$25.92/mo.
3-$42.81/mo.
S. Snqkiii 1 1,214 I 499,02 1,604.16 36.97 2,756.78 1 019 34 20.23 122,32 121.50 1 6,18_0.32
J. Decker 8,805 26.42 -- 21.40 1,595.47 589.94 11.71 70.79 -- 71 2 , 315. 75
TOTALS 24,019 523. Fo4.l6 58.37 4,352.25 1,609.28 31.94
193.11
---- — i , . i - _
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Ot mi, TD:i-t ,Darr,TA.ni= of Public Health SaC
IV. Responsibilities of the Oakland County Health Divisi o n
A. Meet or make reasonable progress tow ,,,--d attainment of
established program standards of performance and objectives
in the following areas:
1. Diagnostic, treatment, and patient—care services.
2. Syphilis casefinding, prevention, and management.
3. Gonorrhea casefinding, prevention, and management.
4. Information, education, and training.
-
These program standards of performance and objectives have been
mutually agreed upon by the Oakland County Health Division
and the Venereal Disease Division of the Michigan Department of
Public Health. A formal program review will be conducted annually,
with both parties participating, to evaluate the degree of success
achieved by the Oakland County Health Division in meeting or making
reasonable progress toward attainment of the established program
standards of performance and objectives. The results of this annual
program review will be provided in writing to the directors of both
participating agencies by the Venereal Disease Division of the
Michigan Department of Public Health within ninety (90) days following
the end of this agreement period.
B. Provide the Venereal Disease Division of the Michigan Department
of Public Health, through designated channels, source information
records and reports required for program evaluation.
C. Provide the Venereal Disease Division of the Michigan Department
of Public Health the amount of local and state cost—sharing funds
to be used in support of venereal disease program activities during
this agreement period.
D. Maintain and have available necessary financial records for audits
by state and federal agencies for a period of not less than three
years or until a final audit has been completed.
A. Provide funds to supplement local resources during this agreement
period in an amount not to exceed $36,000, subject to the special
budgetary restriction provision indicated in Section VI of this
agreement.
B. Provide the following direct support in lieu of cash:
1. Standard record and report folms to be utilized in evaluation
of program activities.
2. Gonorrhea culture media required to meet established program
objectives.
3. Primary recommended drugs utilized in the treatment of venereal
disease.
2
4. Timely feedback of statistical and other data related to
on-going program evaluation.
5. Available infotmation, education, training, and other
program materials.
6. Assistance in meeting training needs of program personnel.
7. Consultation, direction, and assistance in development of
venereal disease program and educational activities.
8. Assignment of two (2) state or federal venereal disease
program representatives to the Oakland County venereal
disease program.
VI. Program Agreement Amount
The state funding under the terms of this agreement may not exceed
$36,000, which is available to cover the state funded cost of work
performed through September 30, 1983.
All funds provided under this agreement must be used for the
purposes stated in this agreement and must not result in supplanting
or reduction of local funding. Any modification to this agreement
must be made in writing and executed by all parties to this agreement
before the modification can be implemented.
VII. Assurances
In compliance with:
A. Title VI of the Civil Rights Act of 1964 and Regulations of the
U.S. Department of Health and Human Services issued thereunder, and
B. The applicant agency assures that, in carrying out this program
no person shall be excluded from participation, denied any benefits,
or subjected to discrimination on the basis of race, creed, age,
color, national origin or ancestry, religion, sex or marital status
(except where a bonafide occupational qualification exists). This
policy of nondiscrimination shall also applyto otherwise qualified
handicapped individuals.
.Fwportiq ad PaylnenL- ProceJdrc2s
Reporting on the use of these funds shall be accomplishedquarterly
by inclusion in the quarterly cost sharing expenditure reports (Financial
Status Report for Local Health Services, FIN-134).
Payment shall be in equal quarterly installments to be paid on or
about the 15th of the first month of each quarter following execution
of this document. No payment shall be made until the agreement is
fully executed.
Final payment will be withheld until all required reports and
documentation are received according to the terms of this agreement-.
YTT
3
Name
Name
Date
Date
Name
4
IX. Agreement Period
This agreement is in full force and effect from October 1, 1982 to
September 30, 1983, subject to the special budgetary restriction
provision indicated in Section VI of this agreement.
This agreement may be terminated by either party upon thirty-day
written notice to the other party or upon the failure of either
party to carry out the terms of the agreement. Any changes to this
agreement will be valid only if made in writing. and signed by all
parties to this agreement.
This agreement is conditionally approved subject to the availability
of funds.
X. Special Certification
The individual or officer signing on behalf of the local health
department certifies by his signature that he is authorized to sign
this agreement on behalf of the local agency; that all ferns of the .
agreement will be appropriately adhered to; and that records and
detail documentation for the project or program identified in this
agreement will be maintained for a period of not less than three (3)
years from the date of the submission of the final expenditure
report or until audit findings have been resolved.
Recommended By:
I 9 • Chief, Venereal Disease Division
Michigan DeL2artment of Public Health Nov._23, -182
Title Date
For the Oakland County Healfh Division: . . . ,
---; / k' i ,/•7-_} _ ''''' A '-''''
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.
7/ ,..._,./e-, v-:---- .,--„---..- /:/./, i; , ..„ n. ,. ,••••___ ..,..- ,.. ,.
...-- . ' Title
Chairman, 0:1_kiand Co unty
Boacd of Cor,mii=c,,rs
Title
For the Michigan Department of Public Health:
Title Date
#83 008 February 3, 1983
1983
Moved by Caddell supported by Nelson the resolution be adopted.
AYES: Pernick, Rewold, Wilcox, Aaron, Caddell, Calandro, Doyon, Foley,
Fortino, Gosling, Jackson, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald,
McPherson, Moffitt, Moore, Nelson, Olsen, Perinoff. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
n•nn
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution # 830.8 adopted by the Oakland County Board of Comissioners
at their meeting held on February 3, 1983
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
in Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 3rd
LYNVD, ALLEN, County ClerVRegister of D