HomeMy WebLinkAboutResolutions - 2011.05.19 - 18250May 19, 2011
REPORT MR # 11095
BY: Human Resources Committee, John A. Scott, Chairperson
RE: SHERIFF'S OFFICE — CAMP DEARBORN CONTRACT FOR LAW
ENFORCEMENT SERVICES FOR THE 2011/2012/2013 SEASONS
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #11095 on May 11,
2011 reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Greimel and Covey absent
May 4, 201 I
MISCELLANEOUS RESOLUTION #11095
BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFFS OFFICE - CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT
SERVICES FOR THE 2011/2012/2013 SEASONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's
Office to enter into contractual agreements for the purpose of Law Enforcement Patrol Services;
and
WHEREAS Miscellaneous Resolution #08067 approved a three year contract between the City of
Dearborn and the County; and
WHEREAS the City of Dearborn has requested to renew the contract between the County and
the City of Dearborn for Law Enforcement Patrol Services at Camp Dearborn for the
2011/2012/2013 seasons; and
WHEREAS the Sheriff's Office. in conjunction with the City of Dearborn, is proposing to continue
contracting for services per the attached agreement for one (1) GF/GP Deputy II and two (2)
GF/GP Deputy I positions on overtime as assigned, and ten (10) GF/GP part-time non-eligible
(PTNE) Park Deputies (Pos. # 4030616-07157, 07158, 07159, 07160, 07161, 07162, 07163,
07164, 07165, and 07166); and
WHEREAS the City of Dearborn is requesting the reduction of one (1) Deputy I on overtime as
assigned and replacing the hours with a PTNE Park Deputy; and
WHEREAS the Sheriff has agreed to utilize one (1) GF/GP Deputy II and two (2) GF/GP Deputy I
positions on overtime as assigned and replace a third GF/GP Deputy I on overtime as assigned
by increasing the PTNE Park Deputy hours; and
WHEREAS this will require an increase of 480 in PTNE Park Deputy hours; and
WHEREAS the rates for 2011/2012/2013 seasons are included in the contract and approved by
the Department of Management and Budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Chairperson of the Board and the Oakland County Sheriff to enter into the
attached agreement with the City of Dearborn for the purpose of Law Enforcement Patrol Service
at the rates included in the attached contract.
BE IT FURTHER RESOLVED that 48 hours be added to each of the ten existing (10) GF/GP
PTNE Park Deputy positions (#4030616-07157, 07158, 07159, 07160, 07161, 07162, 07163,
07164, 07165, and 07166) in the Sheriff's Department/Patrol Services/Contracted Patrol — Parks
and increasing them from 250 hours per year to 298 hours per year.
BE IT FURTHER RESOLVED that continuation of the additional hours are contingent upon
renewal of this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMI I I EE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
2011-2013 CONTRACT FOR CAMP DEARBORN POLICE PROTECTION
This CONTRACT FOR CAMP DEARBORN POLICE PROTECTION (hereafter the "CONTRACT") is
made and entered into between the CITY OF DEARBORN, a Michigan Constitutional and Municipal
Corporation, whose address is 13165 Michigan Ave., Dearborn, Michigan 48126 (hereafter the "CITY") and
the COUNTY OF OAKLAND, a Michigan Constitutional and Municipal Corporation, whose address is 1200
North Telegraph Road, Pontiac, Michigan 48341 (hereafter the "COUNTY"). The COUNTY is also
represented in this CONTRACT by the OAKLAND COUNTY SHERIFF, Michael J. Bouchard, in his official
capacity as a Michigan Constitutional Officer, whose address is 1201 North Telegraph Road, Pontiac,
Michigan 48341 (hereafter the "SHERIFF"). In this CONTRACT when the COUNTY and SHERIFF are
referred to jointly and collectively, they will be referred to as the "OAKLAND COUNTY SHERIFF'S OFFICE" or,
as abbreviated, the "O.C.S.0.".
INTRODUCTORY STATEMENTS
A. The CITY owns and operates a campground and recreational area located in Oakland County
at 1700 General Motors Road, Milford, Michigan 48042 (hereafter, and as further defined in Attachment A.
CONTRACT DEFINITIONS, "CAMP DEARBORN");
B. The CITY is authorized to provide police services for the protection of persons and property at
CAMP DEARBORN;
C. The 0.C.S.O. is authorized to provide police services within Oakland County but, absent an
agreement such as this, has only limited responsibility for any police services at CAMP DEARBORN;
D. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501 et seq., The CITY
and the 0.C.S.O. may enter into an agreement where the 0.C.S.O. would provide additional "POLICE
PROTECTION" (as defined in Attachment A) services at CAMP DEARBORN for the CITY;
E. The CITY has requested to enter into such an agreement with the OAKLAND COUNTY
SHERIFF'S DEPARTMENT whereby 0.C.S.O. "DEPUTIES" (as defined in Attachment A) would provide
POLICE PROTECTION at CAMP DEARBORN; and
F. The 0.C.S.O. is agreeable to providing DEPUTIES for supplemental POLICE PROTECTION
pursuant to the terms and conditions of this CONTRACT, provided that such POLICE PROTECTION services
do not: (a) impair or interfere with the 0.C.S.O.'s ability to meet its other law enforcement responsibilities; (b)
result in any 0.C.S.O. loss of operational efficiency or readiness; and/or (c) result in the assumption of any
additional liability or any increased financial burden by County taxpayers.
THEREFORE, in consideration of these premises and the promises, agreements, representations,
and acknowledgments contained in this CONTRACT and all of the Attachments hereto, it is mutually agreed
as follows:
1. The SHERIFF, subject to the terms of this CONTRACT, shall assign 0.C.S.O. DEPUTIES, in such
NU M BER(S) and RANK(S) as shown in Attachment B - 0.C.S.O. CONTRACTED DEPUTIES, to provide all of
the POLICE PROTECTION services contemplated under this CONTRACT at CAMP DEARBORN. As used
throughout this CONTRACT, any reference to the NUMBER(S) of DEPUTIES, as shown in Attachment B,
shall be defined and quantified as up to Eighty (80) Hours of POLICE PROTECTION services during a bi-
weekly period, by any individual or combination of individual DEPUTIES of the specified RANK(S), for each
DEPUTY position identified in Attachment B and assigned by the SHERIFF to provide POLICE PROTECTION
at CAMP DEARBORN.
2. Except as otherwise expressly provided for in this CONTRACT, any DEPUTY contracted for and
assigned to provide POLICE PROTECTION services at CAMP DEARBORN (Attachment B) shall work, during
04.2 1.11
CONTRACT FOR CAMP DEARBORN
POLICE PROTECTION
those hours for which the CITY is being charged, only on CAMP DEARBORN related POLICE PROTECTION
matters. The CITY agrees, however, that whenever any DEPUTY contracted for and assigned to provide
POLICE PROTECTION under this CONTRACT is not present at CAMP DEARBORN due to any of the
reasons described in the following subparagraphs, such periods of time shall be included in and counted
towards hours of POLICE PROTECTION services provided:
Appearance in any Court, or at any meeting with any other law enforcement agency in
connection with any prosecution or Court appearance related to CITY law enforcement activities;
b. Performance of any law enforcement services for the CITY which takes any DEPUTY outside
of CAMP DEARBORN:
c. Any time expended transporting any person arrested by any DEPUTY during the course of
providing POLICE PROTECTION at CAMP DEARBORN to the Oakland County Jail, in Pontiac,
Michigan, including any reasonable length of time spent at the Oakland County Jail by any DEPUTY
while booking such person(s);
d. Any minimum call-in or overtime hours guaranteed to DEPUTIES under any applicable union
or employment contract; and
e. The performance of any POLICE PROTECTION related duty or obligation which takes any
DEPUTY away from CAMP DEARBORN but which began or arose while any DEPUTY was providing
POLICE PROTECTION at the CAMP DEARBORN (i.e. hot pursuit, transporting a person for medical
attention, an automobile accident occurring on the public road immediately outside CAMP
DEARBORN grounds, etc.).
3. Subject to the SHERIFF'S absolute right to consolidate the assigned shifts of his DEPUTIES in order
to concentrate law enforcement efforts to meet particular POLICE PROTECTION priorities and needs, the
SHERIFF shall assign shifts to DEPUTIES at CAMP DEARBORN under this CONTRACT so as to provide the
broadest possible coverage of POLICE PROTECTION services.
4. Subject to the SHERIFF's sole discretion and judgment as to the county-wide prioritization of
resources and law enforcement needs, any DEPUTY services, beyond the Eighty (80) Hours of POLICE
PROTECTION services during any bi-weekly period as provided for in this CONTRACT, may be made
available by the SHERIFF to the CITY at CAMP DEARBORN on an overtime basis. Any such additional hours
of DEPUTY POLICE PROTECTION services provided shall be invoiced to and paid by the CITY directly to the
COUNTY at the Hourly Overtime Rate shown in Attachment B, which shall be in addition to any amounts
otherwise due and owing under the terms of this CONTRACT. If, however, the 0.C.S.O. was able to provide
any additional Part-Time PARK DEPUTY services requested by the CITY, over and above the Eighty (80)
Hours during any bi-weekly period as provided for in this CONTRACT, without the 0.C.S.O. actually incurring
any direct or indirect obligation to pay any overtime premium to any Part-Time PARK DEPUTY as a result, the
Regular Hourly Rate shown in Attachment B, for each Part-Time PARK DEPUTY non-overtime additional
hour(s) of service shall be invoiced and paid by the CITY.
5. The CITY agrees to pay the 0.C.S.O. for each hour of each DEPUTY'S POLICE PROTECTION
services rendered pursuant to this CONTRACT at the rates shown in Attachment B. In addition the CITY
agrees to reimburse the C.O.S.°. for any and all additional hours of work beyond the Eighty (80) Hours,
including any overtime premium incurred and paid by the 0.C.S.O. in providing POLICE PROTECTION
services to the CITY at CAMP DEARBORN under the terms of this CONTRACT. For every bi-weekly period
of time (corresponding to established 0.C.S.O. payroll periods) during which any DEPUTY rendered any
POLICE PROTECTION services to the CITY at CAMP DEARBORN pursuant to this CONTRACT, the
0.C.S.O. shall prepare and send to the CITY an invoice which sets forth the amount due for each DEPUTY'S
services rendered during that bi-weekly period, plus any charges for any additional hours of work, any
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POLICE PROTECTION
overtime premiums incurred, and/or holiday pay during that bi-weekly billing period. The CITY agrees to pay
to the COUNTY the full amount due on any such invoice within 30 days of the invoice date.
6. If the CITY fails to pay the full amount due on any invoice within 30 days of the invoice date, the
COUTY reserves the right to charge up to the then-maximum legal interest on any unpaid balance. Interest
charges shall be in addition to any other amounts due to the COUNTY under this Agreement. Interest charges
shall be calculated using the daily unpaid balance method and accumulate until all outstanding amounts and
accumulated interest are fully paid. Nothing in this Paragraph shall operate to limit the COUNTY'S right to
pursue or exercise any other legal rights or remedies under this AGREEMENT against the CITY to secure
reimbursement of amounts due the COUNTY under this Agreement. Notwithstanding any other term and
condition in this Agreement, if the COUNTY pursues any legal action in any court to secure its payment under
this Agreement, the CITY agrees to pay all costs and expenses, including attorney's fees and court costs,
incurred by the COUNTY in the collection of any amount owed by the CITY.
7. The CITY has to its satisfaction examined the 0.C.S.O.'s wage and cost structures and acknowledges
and agrees the reimbursement that the CITY is to pay to the COUNTY under the terms of this CONTRACT is
not intended to result in any net financial gain or profit for the COUNTY, but is established to guarantee that
the C.O.S.°. is fully reimbursed for any and all salary costs, including overtime, and other related and
necessary fringe benefit costs and expenses that the COUNTY is required to pay to, or on behalf of, any
DEPUTIES, as well as the costs of equipment and supplies necessary to provide POLICE PROTECTION at
CAMP DEARBORN under the terms of this CONTRACT.
8. The C.O.S.°. agrees that upon request any C.O.S.°. payroll policies, payroll or attendance records,
procedures, employment contracts, etc., applicable to the determination of the applicable costs and amounts
that the CITY is to reimburse and pay to the COUNTY pursuant to this CONTRACT shall be made available by
appointment by the C.O.S.°. for inspection by the CITY.
9. The 0.C.S.O. and the CITY agree and acknowledge that the POLICE PROTECTION activities
provided for under the terms of this CONTRACT are strictly limited to those governmental law enforcement
functions authorized by law and the POLICE PROTECTION provided for under this CONTRACT are
exclusively governmental activities and functions of the type and nature that would be normally supported by
tax dollars, and that this CONTRACT simply acknowledges the unusual circumstances and increased law
enforcement needs and demands created by the summertime popularity of CAMP DEARBORN and the
correspondingly increased financial burden on government law enforcement agencies as a result.
10. The CITY acknowledges that, except as provided for under the terms of this CONTRACT. the
SHERIFF has only limited responsibility for law enforcement services at CAMP DEARBORN and is not
otherwise required, except as provided herein, to assign any specific NUMBER(S) or RANK(S) of C.O.S.°.
DEPUTIES to provide law enforcement services at CAMP DEARBORN.
11. The CITY acknowledges and agrees that there may be circumstances beyond the SHERIFF's control
when the SHERIFF, in his sole discretion and judgment as to the prioritization of his law enforcement
resources, his overall evaluation of Oakland County's immediate law enforcement needs, and his
determination as to the allocation of C.O.S.°. law enforcement personnel at that time to best serve the
citizens of Oakland County, the SHERIFF and/or the C.O.S.°. may be unable to assign any or all of the
DEPUTIES contemplated to provide POLICE PROTECTION at CAMP DEARBORN during the term of this
CONTRACT. The CITY acknowledges and agrees that this CONTRACT does not, and is not intended to,
create either any absolute right in favor of the CITY, or any corresponding absolute duty or obligation upon the
SHERIFF or the C.O.S.°. to guarantee that any specific NUMBER(S) or RANK(S) of DEPUTIES will be
present to provide POLICE PROTECTION services at CAMP DEARBORN at any time. The CITY
acknowledges and agrees that the 0.C.S.O.'s good faith and reasonable efforts to cooperate with the CITY in
providing POLICE PROTECTION and to develop the necessary schedules, budgets and plans to enable it to
provide the NUMBER(S) and RANK(S) of DEPUTIES contemplated in Attachment B and the promised
0 I . 2 1.11
CONTRACT FOR CAMP DEARBORN
POLICE PROTECTION
professionalism of the 0.0.5.0. in these regards, as demonstrated throughout previous similar agreements,
are appropriate and adequate consideration to justify the CITY'S decision to enter into this CONTRACT.
12. The SHERIFF agrees that, in the event the SHERIFF is unable to provide any or all DEPUTIES
contemplated in Attachment B at CAMP DEARBORN on any given day, he shall verbally communicate that
fact to the CITY as soon as such fact becomes reasonably known to him.
13. The SHERIFF and the COUNTY reserve to themselves any rights and obligations relating to the
provision of any and all police and/or governmental law enforcement services, and this CONTRACT does not,
and is not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or
other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either the
SHERIFF, the COUNTY, and/or any DEPUTY.
14. The CITY and the 0.C.S.O. agree that neither the 0.C.S.O. nor any DEPUTY, by virtue of this
CONTRACT or otherwise, shall be considered or asserted to be an employee, contractor, subcontractor,
partner, joint venturer, representative, or agent Of the CITY, and further agree that, at all times and for all
purposes under the terms of this CONTRACT, the 0.C.S.O.'s and all DEPUTIES' relationship to the CITY
shall be controlled and governed by the terms of this CONTRACT and Attachment C, 0.0.8.0.
INDEPENDENT STATUS.
15. The CITY agrees that this CONTRACT does not, and is not intended to, create, by implication or
otherwise, any specific, direct or indirect obligation, duty, promise, benefit, and/or special right to 0.C.S.O.
POLICE PROTECTION services or governmental law enforcement protection in favor or to the benefit of any
person beyond the 0.C.S.0.'s and/or any DEPUTY's governmental law enforcement officer duty, as
established under existing law, to the general public. The CITY agrees that at all times, and for any and all
purposes under this CONTRACT, the 0.0.5.0. and/or any DEPUTY present at CAMP DEARBORN shall be
present strictly and solely to perform POLICE PROTECTION services and governmental law enforcement
functions as authorized by law to and for the benefit of the general public, and under no circumstances shall
the 0.C.S.0. and/or any DEPUTY be obligated in any manner to undertake any activity or duty on behalf of the
CITY or provide any particular, direct, or specific service or benefit to or for the CITY, any CITY AGENT(S), or
any patron or other person attending CAMP DEARBORN.
16. The CITY agrees that this CONTRACT does not, and is not intended to, transfer, delegate, or assign
to the COUNTY, the SHERIFF, and/or any COUNTY AGENT(S) any civil or legal responsibility, obligation,
duty of care, or liability associated with the ownership, maintenance, or operation of CAMP DEARBORN. The
CITY agrees that it shall, at all times and under all circumstances, remain solely and exclusively responsible
for any and all costs, obligations, and/or civil liabilities associated with owning and operating CAMP
DEARBORN and/or permitting any person to attend CAMP DEARBORN, including, but not limited to, the
provision of any Emergency Medical Treatment, rendering any first aid or medical treatment facilities,
providing or implementing any fire or emergency evacuation plans or procedures, providing for all basic crowd
control, security services or obligations, safety functions, and/or any other activity associated with the normal
operation of CAMP DEARBORN which is not expressly within the definition of POLICE PROTECTION under
the terms of this CONTRACT and which is not under the sole and exclusive control and direction of the
0.C.S.O. The CITY further agrees that it shall not reduce, eliminate, or otherwise fail to provide, in any way,
the same number(s) and type(s) of security, emergency, or other personnel and/or the scope of security and
emergency service(s) or protection(s) that the CITY normally provides to any CITY AGENT(S) or any person
attending CAMP DEARBORN due to the presence of the 0,C.S.O. and/or any DEPUTY.
17. The CITY agrees that no CITY AGENT(S) (as defined in Attachment A), either as a result of or arising
out of any act(s) by any person in the performance of any duty under this CONTRACT, shall be considered or
asserted to be an employee of the 0.0.5.0. The CITY agrees that it shall be solely and completely liable for
any and all CITY AGENT(S)' past, present, or future wages, compensation, overtime wages, expenses, fringe
benefits, pension or retirement benefits, travel expenses, mileage allowances, training expenses,
transportation costs, and/or other allowances or reimbursements of any kind, including, but not limited to,
C4.21.11
CONTRACT FOR CAMP DEARBORN
POLICE PROTECTION
worker's disability compensation benefits, unemployment compensation, Social Security Act protection(s) and
benefits, any employment taxes, and/or any other statutory or contractual right or benefit based on or in any
way related to any CITY AGENT(S)' employment status or any alleged violation of any CITY AGENT(S)'
statutory, contractual, or constitutional rights by the CITY, the COUNTY or any COUNTY AGENT(S). The
CITY agrees to indemnify and hold harmless the COUNTY and/or any COUNTY AGENT(S) from and against
any and all CLAIM(S) which are imposed upon, incurred by, or asserted against the COUNTY and/or any
COUNTY AGENT(S) by any CITY AGENT(S) which are based upon, result from, or arise from, or are in any
way related to any CITY AGENT(S)' wages, compensation, benefits, or other employment-related rights,
including, but not limited to, those described in this Paragraph.
18. The CITY agrees that it shall be solely and exclusively responsible, during the term of this
CONTRACT, for guaranteeing that all CITY AGENT(S) fully cooperate with all DEPUTIES in providing any
POLICE PROTECTION services pursuant to this CONTRACT and conform their activities to comply with the
terms of this CONTRACT, including, but not limited to, those of Attachment C.
19. Each Party shall be responsible for any CLAIMS made against that Party and for the acts of its
Employees or AGENTS (as those terms are defined in Attachment A).
20. In any CLAIMS that may arise from the Performance of this Agreement, each Party shall seek its own
legal representation and bear the costs associated with such representation including any attorney fees.
21. Except as otherwise provided in this Agreement, neither Party shall have any right under any legal
principle to be indemnified by the other Party or any of its employees or AGENTS in connection with any
CLAIM.
22. This Agreement does not, and is not intended to, impair, divest, delegate or contravene any
constitutional, statutory, and/or other legal right, privilege, power, obligation, duty or immunity of the Parties.
Nothing in this Agreement shall be construed as a waiver of governmental immunity for either Party.
23. Except as expressly provided herein, this CONTRACT does not, and is not intended to, create, by
implication or otherwise, any direct or indirect obligation, duty, promise, benefit, and/or right to be indemnified,
or any other right of any kind, in favor of any person, organization, alleged third party beneficiary, or any right
to be contractually, legally, equitably, or otherwise subrogated to any indemnification or any other right
provided under the terms of this CONTRACT.
24. The CITY agrees that it may not assign, delegate, contract, subcontract or otherwise, transfer,
promise, commit, or loan any 0.C.S.O.'s or any DEPUTY'S POLICE PROTECTION services or duties under
this CONTRACT to any other person and/or public or private corporation, entity, or organization of any kind.
25. The CITY represents and warrants that it has reviewed all of its current or proposed lease and
licensing agreements with its patrons, concessionaires, promoters, vendors, and other persons who are or
may become contractually involved with the CITY for any event or activity at CAMP DEARBORN, and hereby
represents and warrants that the CITY does not have, and will not in the future have, any other contractual
agreement that will in any manner restrict, interfere with, or prohibit the CITY, any CITY AGENT(S), or any
other person from complying with the CITY's obligations and duties as set forth in this CONTRACT.
26. The CITY agrees that it shall promptly deliver to the 0.C.S.O. written notice and copies of any
CLAIM(S), complaint(s), charge(s), or any other accusation(s) or allegation(s) of negligence or other
wrongdoing, whether civil or criminal in nature, that the CITY becomes aware of which involves in any way the
C.O.S.°. or any DEPUTY. The CITY agrees to cooperate with the 0.C.S.O. in any investigation conducted by
the 0.C.S.O. into any act(s) or work performance of any DEPUTY.
27. Subject to the following Paragraph, this CONTRACT shall become effective on May 27, 2011, and
shall remain in effect until it expires without any further act or notice being required of any party, at 11:59 p.m.
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CONTRACT FOR CAMP DEARBORN
POLICE PROTECTION
on September 8, 2013. VVhile this is a three year contract, the actual periods under this CONTRACT when the
SHERIFF will be providing deputies to perform law enforcement services during the course of each year are
as follows:
May 27, 2011 through September 11, 2011
May 25, 2012 through September 9, 2012
May 24, 2013 through September 8, 2013
Either the COUNTY, the SHERIFF, or the CITY may cancel this CONTRACT for any reason without incurring
any penalty or liability to any party as a result, before its scheduled expiration, by delivering a written notice of
cancellation of this CONTRACT to the other two parties at least thirty (30) days before the effective date of
cancellation (which cancellation date shall be clearly stated in this written notice), and at 11:59 P.M. on the
stated effective date of cancellation, this CONTRACT shall be canceled.
28. This CONTRACT, and any subsequent amendments, shall not become effective prior to the approval
by concurrent resolutions of the COUNTY Board of Commissioners and the CITY Council, The approval and
terms of this CONTRACT shall be entered into the official minutes and proceedings of the COUNTY Board of
Commissioners and CITY Council and shall also be filed with the office of the Clerk for the COUNTY and the
CITY. In addition, this CONTRACT, and any subsequent amendments, shall be filed with the Secretary of
State for the State of Michigan by the 0.C.S.O. and shall not become effective or implemented prior to its filing
with the Secretary of State.
29. The parties shall send, by first class mail, all correspondence and written notices required or permitted
by this CONTRACT to each of the signatories of this CONTRACT, or any signatory successor in office, to the
addresses shown in this CONTRACT. Except as otherwise provided for herein, all correspondence or written
notices shall be considered delivered to a party as of the date that such notice is deposited with sufficient
postage with the U.S. Postal Service.
30. This CONTRACT is made and entered into in the State of Michigan and shall in all respects be
interpreted, enforced and governed under the laws of the State of Michigan. The language of all parts of this
CONTRACT is intended to and, in all cases, shall be construed as a whole according to its fair meaning and
not construed strictly for or against any party. As used in this CONTRACT, the singular or plural number,
possessive or nonpossessive shall be deemed to include the other whenever the context so suggests or
requires.
31. Absent an express written waiver, the failure of any party to pursue any right granted under this
CONTRACT shall not be deemed a waiver of that right regarding any existing or subsequent breach or default
under this CONTRACT. No failure or delay on the part of any party in exercising any right, power or privilege
hereunder shall operate as a waiver thereof, nor shall a single or partial exercise of any right, power or
privilege preclude any other or further exercise of any other right, power or privilege.
32. The COUNTY, the SHERIFF, and the CITY acknowledge that this CONTRACT shall be binding upon
each of them and, to the extent permitted by law, upon their administrators, representatives, subsidiaries,
executors, successors and assigns, and all persons acting by, through, under, or in concert with any of them.
33. This CONTRACT, consisting of a total of thirteen (13) pages (including Attachments A, B, and C,
which are all hereby incorporated into and made part of this CONTRACT), sets forth the entire agreement for
increased POLICE PROTECTION at CAMP DEARBORN between the 0.C.S.O. and the CITY and fully
supersedes any and all prior agreements or understandings between them in any way related to the subject
matter hereof. It is further understood and agreed that the terms and conditions herein are contractual and
are not a mere recital and that there are no other agreements, understandings, contracts, or representations
between the 0.C.S.O. and the CITY in any way related to the subject matter hereof, except as expressly
stated herein. This CONTRACT shall not be changed or supplemented orally and may be amended only by
concurrent resolutions of the COUNTY Board of Commissioners and the CITY Council.
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34. For and in consideration of the mutual promises, acknowledgments, representations, and agreements
set forth in this CONTRACT, and for other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the COUNTY, the SHERIFF, and the CITY hereby agree and promise to be
bound by the terms and provisions of this CONTRACT.
IN WITNESS WHEREOF, John B. O'Reilly, Jr., Mayor, for the CITY OF DEARBORN, hereby
acknowledges that he has been authorized by a resolution of the CITY Council (a certified copy of which is
attached) to execute this Contract on behalf of the CITY OF DEARBORN, a Michigan Constitutional and
Municipal Corporation and political subdivision of the State of Michigan, and hereby accepts and binds the
CITY OF DEARBORN to the terms and conditions of this CONTRACT on this day of
.2011.
WITNESS: CITY OF DEARBORN, a Michigan
Constitutional and Municipal Corporation
By:
JOHN B. O'REILLY, Jr.,
Mayor, City of Dearborn
IN WITNESS WHEREOF, Michael Gingell, Chairperson of the Oakland County Board of
Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County
Board of Commissioners to execute this CONTRACT on behalf of the COUNTY OF OAKLAND, a Michigan
Constitutional and Municipal Corporation, and hereby accepts and binds the COUNTY OF OAKLAND to the
terms and conditions of the CONTRACT on this day of , 2011.
WITNESS: COUNTY OF OAKLAND, a Michigan
Constitutional and Municipal Corporation
By.
Michael Gingell, Chairperson,
Board of Commissioners
IN WITNESS WHEREOF, Michael J. Bouchard, in his official capacity as the Oakland County Sheriff,
a Michigan Constitutional Officer, hereby accepts and binds the Office of the Oakland County Sheriff to the
terms and conditions of this CONTRACT on this day of , 2011.
WITNESS: SHERIFF, COUNTY OF OAKLAND, a Michigan
Constitutional Officer
By:
MICHAEL J. BOUC HARD,
Oakland County Sheriff
04.21.11
CONTRACT FOR CAMP DEARBORN Attachment A
POLICE PROTECTION
CONTRACT DEFINITIONS
In addition to the terms and expressions "COUNTY", "SHERIFF, "OAKLAND COUNTY SHERIFF'S
DEPARTMENT or 0.C.S.0.", and "CITY" which are defined in the CONTRACT, the CITY and the 0.C.S.O.
agree that for all purposes, and as used throughout this CONTRACT and all Attachments hereto, the words
and expressions below are also defined terms under this CONTRACT. The CITY and the 0.C.S.O. also
agree that whenever any defined term or expression is printed in all uppercase characters, and/or whether
used in the singular or plural, possessive or nonpossessive, and/or either within or without quotation marks, it
shall be defined, read, and interpreted as provided for in this CONTRACT.
A 1. "POLICE PROTECTION" shall be defined to include the responsibility for the prevention and detection
of crime and the enforcement of the general criminal laws of this state and the motor vehicle and traffic laws of
this state, including, but not limited to, road patrol, crime detection, crime prevention, and criminal
apprehension, as well as any necessary supervision to the extent of the staffing provided under this
CONTRACT, and/or response to any emergency or nonemergency which, in the sole judgment of any
DEPUTY, appears to require the presence, attention, or services of any DEPUTY to address, respond, or
attend to any issue, event, or circumstance involving public safety, a breach of peace, public health, an
accident or accidental injury, and related law enforcement functions as authorized and/or mandated by law.
Additional 0.C.S.O. law enforcement Support Services, such as Marine Division, Arson Investigation,
Detective and Crime Lab services, which the 0.C.S.O. now provides on a County-wide basis, unless expressly
stated to the contrary herein, are not part of the POLICE PROTECTION services contemplated under the
scope of this CONTRACT, however, such Support Services shall continue to be made available, at no
additional cost to the CITY, to the same extent that the 0.C.S.0. continues to make such law enforcement
Support Services available, at no additional charge, to all other communities within Oakland County. POLICE
PROTECTION, as defined in this CONTRACT, shall NOT include any responsibility or job duty of the CITY or
any CITY AGENT(S) including, but not limited to, gate attendants, ticket sellers, ticket takers, ushers,
directors, supervisors, parking attendants, managers, nurses, emergency medical personnel or technicians,
security guards, safety personnel, complaint adjusters, or any other plant, operational, or administrative
personnel who perform any general crowd control and supervision functions, search any packages and/or
patrons for objects such as bottles, cans, or weapons, remove any objectionable patrons, signs or displays,
determine any persons admissibility to CAMP DEARBORN, traffic control and supervision on CITY owned and
operated property, become involved in any dispute resolution with any CITY AGENT(S) and/or any person
attending CAMP DEARBORN, or enforce any CITY or CAMP DEARBORN rule, policy, or regulation which
does not involve the enforcement of the general criminal laws of this state.
A 2. "CAMP DEARBORN" shall be defined as the entire recreation area itself, including all improvements,
appurtenant buildings and structures, as well as any interior rooms, control rooms, medical and first aid areas,
hospitality areas, concession and novelty areas, security and control rooms, offices, closets, storage areas,
lockers and rest rooms, and other enclosed areas and personal property or motor vehicles thereon, as well as
all other private and personal property, and surrounding open spaces and lands located at 1700 General
Motors Road, Milford, Michigan which are either owned, operated, or under the control or supervision of the
CITY, and all immediately surrounding public roads and walkways which are occupied or carry persons or
vehicles to or from CAMP DEARBORN.
A 3. "CLAIM(S)" shall be defined to include any and all losses, complaints, demands for relief or damages,
suits, causes of action, proceedings, judgments, deficiencies, penalties, costs and expenses, including, but
not limited to, any reimbursement for reasonable attorney fees, witness fees, court costs, investigation and/or
litigation expenses, any amounts paid in settlement, or any other amount for which the 0.C.S.O. becomes
legally and/or contractually obligated to pay, or any other liabilities of any kind whatsoever whether direct,
indirect or consequential whether based upon any alleged violation of the constitution (federal or state), any
statute, rule, regulation, or the common law, whether in law or equity, tort, contract, or otherwise, and/or
whether commenced or threatened.
0 1 . 2 . 1 1
CONTRACT FOR CAMP DEARBORN Attachment A
POLICE PROTECTION
A 4. "CITY AGENT(S)" shall be defined to include any and all CITY officers, elected officials, appointed
officials, directors, board members, employees, managers, departments, divisions, volunteers, agents ; and
representatives of the CITY, as well as any CITY licensee, concessionaire, contractor, subcontractor, vendor.
subsidiary, joint venturer or partner, and/or any such persons, successors or predecessors, agents,
employees, attorneys, or auditors (whether such persons act or acted in their personal, representative, or
official capacities), and/or any and all persons acting by, through, under, or in concert with any of them and/or
the CITY. CITY AGENT(S) as defined in this CONTRACT shall also include any person who was a CITY
AGENT(S) at any time during the term of this CONTRACT but, for any reason, is no longer employed,
appointed, or elected in their previous capacity.
A 5. "DEPUTY" or "DEPUTIES", whether or not preceded by the term SHERIFF or 0.C.S.O., shall be
defined to include the Undersheriff, any Major, Captain, Lieutenant, Sergeant, Deputy II, Deputy I, Detective
Sergeant, Part-Time PARK DEPUTY or any other person or persons of any rank, classification, or title who,
pursuant to state law, is a sworn deputy of the SHERIFF.
A 6. "COUNTY AGENT(S)" shall be defined to include the OAKLAND COUNTY SHERIFF, SHERIFF
Michael J Bouchard, and any and all other COUNTY elected and appointed officials, commissioners, officers.
boards, committees, commissions, or their members, departments, divisions, trustees, volunteers, employees
(including any DEPUTY or DEPUTIES), agents, representatives, contractors, predecessors, successors,
assigns, attorneys, or auditors (whether such persons act or acted in their personal, representative, or official
capacities), and any and all persons acting by, through, under, or in concert with any of them. COUNTY
AGENT(S) as defined in this CONTRACT shall also include any person who was a COUNTY AGENT(S) at
any time during the term of this CONTRACT but, for any reason, is no longer employed, appointed, or elected
in their previous capacity.
04.22.1'1
TEN (10)
TEN (10)
CONTRACT FOR CAMP DEARBORN Attachment B
POLICE PROTECTION
0.C.S.O. CONTRACTED DEPUTIES FOR CAMP DEARBORN
DEPUTY
NUMBER(S)
HOURLY RATES
REGULAR AND OVERTIME
2011 2012 2013
DEPUTY RANK(S)
ONE (1)
TWO (2)
DEPUTY I I
DEPUTY i(s)
$82.47
$74.39
$ 84.12 $85.80
$ 75.88 $77.39
REGULAR HOURS
Part-Time $ 18.20
PARK DEPUTY(s)
OVERTIME
Part-Time $ 27.30
PARK DEPUTY(s)
$ 18.56 $18.93
$ 27.84 $28.40
NOTE: The CITY acknowledges that the DEPUTY I I and DEPUTY I "REGULAR" hourly rates, shown above,
are the same as the OVERTIME rates because the 0.0.5.0. costs are the same because the 0.C.S.O. must
still replace DEPUTY I I 's and DEPUTY I 's in the Oakland County Jail on an overtime basis, DEPUTY I I and
DEPUTY I rates also include the costs for all fringe benefits, equipment and supplies, including all costs for
THREE (3) COUNTY-owned patrol vehicles for full-time use by the DEPUTIES assigned to CAMP
DEARBORN.
0 4 . 1 . 1 1
CONTRACT FOR CAMP DEARBORN Attachment C
POLICE PROTECTION
0.C.S.O. INDEPENDENT STATUS
C 1. The CITY agrees and warrants that, at all times and for all purposes relevant to this CONTRACT, the
0.0.5.0. shall remain the sole and exclusive employer of all DEPUTIES and that the 0.C.S.O. shall remain
solely and exclusively responsible for the direct payment to any DEPUTY of any DEPUTY'S wages,
compensation, overtime wages, expenses, fringe benefits, pension or retirement benefits, travel expenses,
mileage allowances, training expenses, transportation costs, and/or other allowances or reimbursements of
any kind, including, but not limited to, workers' disability compensation, unemployment compensation, Social
Security Act protection(s) and benefits, any employment taxes, and/or any other statutory or contractual right
or benefit based, in any way, upon any DEPUTY'S status as an employee of the 0.0.5.0.
C 2. The CITY agrees and warrants that it shall not grant, give, allow, pay, reimburse, compensate, or
otherwise provide any wages, fringe benefits, privileges, gifts, equipment, personal property, supplies,
benefits, entitlement, consideration (monetary or otherwise), or any other thing of value, either directly or
indirectly, to, for the use by, or on behalf of, any individual DEPUTY, except that any money paid directly to the
COUNTY by the CITY to reimburse the COUNTY for its costs pursuant to this CONTRACT shall not be
deemed consideration paid by the CITY to any DEPUTY.
C 3. The CITY and the 0.0.5.0. agree that this CONTRACT does not, and is not intended to create, grant,
modify, supplement, supersede, alter, or otherwise affect or control, in any manner or form: (a) any right,
privilege, benefit, or any other term(s) or condition(s) of employment, of any kind or nature whatsoever, in,
upon, or for any DEPUTY and/or any DEPUTY'S agents, representatives, unions, or the successors or
assigns of any of them; (b) any applicable 0.C.S.O. employment and/or union contract(s); (c) any level(s) or
amount(s) of DEPUTY supervision, standard(s) of performance, training and education standard(s); and/or
(d) any 0.0.5.0. rule(s), regulation(s), hours of work, shift assignment(s), order(s), policy(ies), procedure(s),
directive(s), ethical guideline(s), etc., which shall, solely and exclusively, govern and control the employment
relationship between the 0.C.S.O. and/or all conduct and actions of all DEPUTIES.
C 4. The CITY and the 0.C.S.O. agree that this CONTRACT does not, and is not intended to, limit, modify,
control, or otherwise affect in any manner the SHERIFF's sole and exclusive right, obligation, and
responsibility to determine, establish, modify, or implement any and all operational policies, procedures,
orders, rules, regulations, ethical guidelines, and/or any other judgment, policy or directive which in any way
governs or controls any activity or the performance of any duty by any DEPUTY. The CITY further agrees that
this CONTRACT does not obligate or require the SHERIFF or the 0.C.S.O. to change, alter, modify, use, or
develop any different or special POLICE PROTECTION policies, practices or procedures for use at CAMP
DEARBORN.
C 5. The CITY agrees that this CONTRACT does not, and is not intended to include any 0.C.S.O.
warranty, promise, or guaranty, either express or implied, of any kind or nature whatsoever, in favor of the
CITY, any CITY AGENT(S), or any person attending CAMP DEARBORN, that any POLICE PROTECTION
provided by the 0.C.S.O. under the terms and conditions of this CONTRACT will result in any specific
reduction or prevention of any criminal activity at CAMP DEARBORN, or any other such performance-based
outcome, but only that the SHERIFF will make every reasonable effort to provide professional POLICE
PROTECTION services at CAMP DEARBORN, in accordance with generally accepted standards for POLICE
PROTECTION with the DEPUTIES contracted for in Attachment B.
C 6. Under the terms of this CONTRACT, the CITY agrees and promises that no DEPUTY shall be asked
or required to perform any services directly for the CITY or otherwise be available to perform any other work or
assignments from the CITY or be expected to perform any acts other than governmental law enforcement
functions or POLICE PROTECTION, and that no DEPUTY shall be employed, in any manner or capacity, by
the CITY.
C 7. The CITY agrees that neither the CITY nor any CITY AGENT(S) shall otherwise provide, furnish or
assign any DEPUTY with any job instructions, job descriptions, job specifications, or job duties, tools, supplies,
04.21.11
CONTRACT FOR CAMP DEARBORN Attachment C
POLICE PROTECTION
or equipment, or in any manner attempt to control, supervise, train, or direct any DEPUTY in the performance
of any 0.C.S.O. duty or obligation to provide POLICE PROTECTION under the terms of this CONTRACT.
C 8. The SHERIFF shall designate one DEPUTY assigned to provide POLICE PROTECTION at CAMP
DEARBORN under this CONTRACT as a "Communications Liaison" for the purpose of maintaining
communications with the CITY Mayor. The CITY Mayor, or a designated CITY AGENT(S), may contact the
Communications Liaison to request, advise, or otherwise make the 0.C.S.O. aware of particular POLICE
PROTECTION needs and services at CAMP DEARBORN or to provide other relevant information. The CITY
Mayor, or designated CITY AGENT(S), may bring to the SHERIFF's attention any concerns regarding the
assignment of any DEPUTY to CAMP DEARBORN; however, the SHERIFF's decision on the assignment of
any DEPUTY shall be final. The Communications Liaison DEPUTY shall, to the extent that any such
communication would not interfere in an ongoing criminal investigation or prosecution, keep the CITY Mayor
reasonably informed regarding criminal and/or law enforcement activities at CAMP DEARBORN.
C 9. The CITY and the 0.C.S.O. agree that this CONTRACT does not, and is not intended to, limit, modify,
control, or otherwise affect in any manner the SHERIFF's complete and unilateral discretion of the SHERIFF
to either continue or revoke the deputization of any DEPUTY, or any other person, who, in the SHERIFF's sole
judgment, he does not believe is qualified or otherwise fit to be a C.O.S.°. DEPUTY.
C 10. The CITY and the C.O.S.°. agree that this CONTRACT does not, and is not intended to, limit, modify,
control, or otherwise affect in any manner the 0.C.S.O.'s complete and unilateral discretion, responsibility, and
right, subject only to its collective bargaining agreements, to employ, compensate, assign, reassign, transfer,
promote, reclassify, discipline, demote, layoff, furlough, discharge any 0.C.S.O. DEPUTY and/or pay any and
all C.O.S.°. DEPUTY wages, salaries, allowances, reimbursements, compensation, fringe benefits, or
otherwise decide any and all such terms and conditions of employment and make any and all employment
decisions that affect, in any way, the employment of any C.O.S.°. DEPUTY with the OAKLAND COUNTY
SHERIFF'S DEPARTMENT.
C 11. The CITY and the 0.C.S.O. agree that the C.O.S.°. shall be solely and exclusively responsible for
providing DEPUTIES with all necessary tools, automobiles, radios, communications equipment, firearms, and
any and all other equipment that the 0.C.S.O., in its sole judgment, deems required or beneficial for the
completion of any C.O.S.°. duty under the terms of this CONTRACT. The C.O.S.°. shall also be solely and
exclusively responsible for any and all DEPUTIES' business expenses, licenses, taxes, uniform or equipment
costs, insurance(s), supplies, etc. In the event that the CITY desires any special or additional personal
property or equipment (e.g., cellular telephones, pagers, automobiles, motorcycles, etc.) be provided, at CITY
expense or otherwise, to any DEPUTY assigned to CAMP DEARBORN, the CITY shall direct such requests to
the C.O.S.°. which shall solely decide whether such personal property or special equipment shall be provided.
Any and all such additional personal property, portable or individual use equipment or property, and/or any
special equipment to be provided by the CITY, shall be provided directly and exclusively to the 0.0.5.0.
04.21.41.
Resolution #11095 May 4, 2011
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
May 19, 2011
FISCAL NOTE (MISC. #11095)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT SERVICES
FOR THE 2011/2012/2013 SEASONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The City of Dearborn has requested renewal of the Police Protection Agreement between the
City of Dearborn and the Oakland County Sheriff for the 2011, 2012, and 2013 seasons.
2. The Sheriff's Office is proposing to continue to fulfill this contract obligation with one (1)
Deputy II and two (2) Deputy l's, all on an overtime basis, which is based on the request of
the City of Dearborn, to reduce one (1) Deputy I on overtime as assigned and is replaced with
a PTNE Park Deputy.
3. This results in an increase in authorized hours per position from 250 to 298 hours (adding 48
hours to each position or 480 total hours), and continues the ten (10) GFGP part-time non-
eligible Park Deputy positions (07157, 07158, 07159, 07160, 07161, 07162, 07163, 07164,
07165, and 07166).
4. The budget for FY 2012 — FY 2014 will be adjusted with the County Executive
Recommended Budget to include revenues and expenses associated with the increase in
hours authorized per position.
5. The budget for FY 2011 is amended as follows:
FY 2011
$ 8,529
$ 8,529
GENERAL FUND (#10100)
Revenue
4030601-116181-631869 Reimb of Salaries
Total General Fund Revenue
Expenditures
4030616 116181-702010 Salaries $ 8,080
4030616 116181-722740 Fringe Benefits 449
Total Gen Fund Expenditures $ 8,529
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote with Crawford absent
MEWING BENIN
Resolution #11095 May 19, 2011
Moved by Weipert supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
Commissioner Jackson addressed the Board to give a special thanks to the General Government
Committee for passing Miscellaneous Resolution #11081 entitled Board of Commissioners — Declaration
of May 25, 2011 as National Missing Child Day in Oakland County; she also wanted to give thanks to
Youth Assistance.
Vote on Consent Agenda:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 19,
2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of May, 2011,
eLL_L/
Bill Bullard Jr., Oakland County