HomeMy WebLinkAboutResolutions - 1991.04.25 - 18371PERS NEL COMMITTEE
REPORT (Misc. 91061) April 11, 1991
BY: Personnel Committee, Marilynn E. Gosling, Chairperson
IN RE: CENTRAL SERVICES/PRINTING AND MAILING-ACQUISITION OF
ADDITIONAL EQUIPMENT AND CREATION OF PART-TIME
NON-ELIGIBLE CLERK II/DELIVERYPERSON
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-referenced
resolution, reports with the recommendation that the resolution be adopted.
Mr. Chairperson, on behalf of the Personnel Committee, I move
acceptance of the foregoing report.
MISCELLANEOUS RESOLUTION #91061 February 28, 1991
BY: PLANNING AND BUILDING COMMITTEE, LARRY CRAKE, CHAIRPERSON
IN RE: CENTRAL SERVICES/PRINTING AND MAILING-ACQUISITION OF
ADDITIONAL EQUIPMENT AND CREATION OF PART-TIME NON-
ELIGIBLE CLERK II/DELIVERY PERSON
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County currently generates in excess of
fourteen million copies per year on convenience copiers; and
WHEREAS the Departments of Central Services and Management and
Budget consider as a priority the reduction of duplicating costs
within the county; and
WHEREAS the County entered into an agreement with Xerox
Corporation to test a high speed Xerox-5090 copier in the Print
Shop for a six month trial period, July, 1990 through December,
1990; and
WHEREAS results indicate an increase in productivity of 34
percent and a decrease in job turnaround from two weeks to two
days; and
WHEREAS the cost of the Xerox-5090 has been quoted by the
Xerox Corporation at $137,100; and
WHEREAS an additional Part time non-eligible
Clerk II/Delivery person position in the Printing and Mailing unit
is requested to operate the machine and to provide pick-up and
delivery service to county departments; and
WHEREAS Personnel Committee action will be required to approve
the requested position; and
WHEREAS anticipated copier fund savings of 7 percent, reduced
costs for outside contractual printing costs by user departments
and an increase in outside printing revenues is sufficient to cover
the cost of the new equipment and added staff; and
WHEREAS funds for one million copies will be transferred from
the copier fund to the printing fund reflecting the $35,000 per
year savings realized from reduced volume on convenience copiers;
and
WHEREAS the reduced duplicating time will allow for realloca-
tion of staff time by user departments and enable them to absorb
increased demands for direct services and reduce needs for
additional staff.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the acquisition of the Xerox 5090 high
speed copier for the Department of Central Services-Printing and
Mailing Unit.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners establish a part-time non-eligible position of Clerk
II/Delivery Person in the Department of Central Services Printing
and Mailing Unit to be funded through the Print Shop Internal
Services Fund.
BE IT FURTHER RESOLVED that the Department of Central Services
shall utilize the subject equipment and personnel exclusively in
support of direct operations of Oakland County government or
County-sponsored programs.
BE IT FURTHER RESOLVED that the Department of Central Services
shall prepare a first quarter report to the Planning and Building
Committee on any resulting efficiencies realized from the addition
of this equipment.
Mr. Chairperson, on behalf of the Planning and Building
Committee, I move the adoption of the foregoing resolution.
PLANNING/AND ,BUILDING ,COMMITTEE
clau\print.res
2-19-91
11.30
4
5
April 25, 1991
FISCAL NOTE (Misc. 91061)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CENTRAL SERVICES/PRINTING AND MAILING -ACQUISITION OF
ADDITIONAL EQUIPMENT AND CREATION OF PART-TIME NON-
ELIGIBLE CLERK II/DELIVERY PERSON, MISCELLANEOUS
RESOLUTION #91061
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #91061 and finds:
1) The resolution authorizes the acquisition of a Xerox-
5090 high speed copier from the Printing and Mailing fund;
2) The resolution authorizes the creation of one (1) PTNE Clerk
II/Delivery person (2000 hours) in the Print Shop;
3) Additional vehicle expense associated with pick-up/delivery
amounts to less than $300 per year and will be absorbed
through usage of the vehicle currently assigned to the Mail
Room;
An immediate $6,000 of savings can be recognized and returned
to the General Fund Contingency as a result of reduced per
copy costs, $.029 on new equipment versus $.035 on convenience
copiers. Additional savings will be identified with submis-
sion of the required first quarter report;
The following amendments to the 1991 Biennial Budget are
recommended as summarized and detailed in the attached
Schedules A and B:
General Fund(10100)
Expenditures
Personnel
4-155-01-00-3582 Contractual Printing
4-155-01-00-6672 Print Shop
Community & Economic Development
4-195-01-00-3582 Contractual Printing
4-195-01-00-6672 Print Shop
Co-operative Extension
4-175-01-00-3582 Contractual Printing
4-175-01-00-6672 Print Shop
$(16,500)
16,500
(10,000)
10,000
( 5,400)
5,400
Transfer From Copier Fund to Printing Fund
4-xxx-xx-xx-3582 Convenience Copier (35,000)
4-xxx-xx-xx-6672 Print Shop 29,000
4-909-01-00-9900 Contingency 6,000
$ -0-
Copier Fund (66410)
Revenues
3-129-01-00-2123 Equipment Rental $(35,000)
Expenditures
4-129-01-00-6670 Stationery Stock (35,000)
$ -0-
Printing Material
Outside Revenues
Cost of Sales
Salaries
Fringes
Depreciation
Interest Expense
Equipment Maintenance
Printing and Mailing Fund (66700)
Revenues
3-138-30-00-2407
3-138-30-02-2407
3-138-30-00-3964
Expenditures
4-138-30-00-1001
4-138-30-00-2075
4-138-30-00-3304
4-138-30-00-3418
4-138-30-00-3342
Revenues over/under Expenses
$ 88,500
10,948
(28,681)
16,080
1,544
27,420
8,206
17,517
$ -0 -
FINANCE COMMITTEE
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COUNTY OF OAKLAND SCHEDULE A
PRINTING FUND
1989 1990 1991 1991 PROPOSED
ACTUAL ACTUAL ADOPTED PRO FORMA AMEND
REVENUES
BUSINESS REPLY 9,995 9,074 9,500 9,500
BULK MAILING 7,949 6,563 12,500 12,500
METERED POSTAGE 147,762 186,421 140,000 140,000
POSTAGE PRESORE 299,752 277,790 290,000 290,000
PRINTING MATERIAL 536,219 623,230 493,422 581,922 88,500
DISC ON PURCHASES 2,369 2,801 1,000 1,000
MISCELLANEOUS 255
OUTSIDE REVENUES 47,789 52,868 43,452 54,400 10,948
GROSS REVENUE 1,052,090 1,158,747 989,874 1,089,322 99,448
COST OF SALES
BUSINESS REPLY 9,415 9,084 9,500 9,500
BULK MAILING 7,949 6,563 12,500 12,500
METERED POSTAGE 447,500 464,301 430,000 430,000
PRINTING MATERIAL 231,073 261,325 204,000 232,681 28,681
TOTAL COST OF SALES 695,937 741,273 656,000 684,681 28,681
GROSS MARGIN 356,153 417,474 333,874 404,641 70,767
OPERATING EXPENSES
SALARIES-REGULAR 154,619 167,695 153,546 169,626 16,080
SALARIES-OVERTIME 10,000 10,000
SUMMER HELP 4,784 4,784
TOTAL SALARIES 154,619 167,695 168,330 184,410 16,080
FRINGE BENEFITS 68,411 72,683 74,840 76,384 1,544
DEPRECIATION 8,480 9,931 12,813 40,233 27,420
EQUIPMENT RENTAL 12,149
LAUNDRY 469 725 800 800
EQUIPMENT REPAIRS 28,148 49,199 25,000 42,517 17,517
PERSONAL MILEAGE 282 406 150 150
INTEREST EXPENSE 8,206 8,206
REFUND PRIOR YEARS 1,500 53
TRAVEL & CONFERENCE 99
OFFICE SUPPLIES 600 406 150 150
POSTAGE 233 136 100 100
PRINTING SUPPLIES 106 38 300 300
BLDG SPACE COSTS 44,645 46,501 47,281 47,281
COMPUTER SERVICES 20 19
STORES-HOUSEKEEPING 288 340 325 324
TELEPHONE COMMUNIC 1,758 1,545 1,845 1,845
EQUIPMENT RENTAL 45 44 45 45
INSURANCE FUND 286 285 285 285
MAINTENANCE DEPT CHGS 260 1,826 350 350
STORES-STOCK 3,069 2,158 2,200 2,200
TOTAL OPERATING 313,318 366,139 334,814 405,581 70,767
REVENUES 01(U) EXP 42,835 51,335 (940) (940) (0)
Prepared by: Budget Division 11-Apr-91
COUNTY OF OAKLAND
Schedule of Budget Adjustments
Convenience Copiei-
Schedule g
TRANSFER TRANSFER
ACCOUNT # DIVISION/UNIT FROM #6641 TO #6672
4101001110100 COUNTY EXECUTIVE-ADMIN $ (60) $ 50
4101001120100 AUDITING (100) 85
4101001140100 PUBLIC INFORMATION (170) 140
4101001150100 CORPORATION COUNSEL (210) 175
4101001180100 CULTURAL AFFAIRS (70) 55
4101001220100 BUDGET (315) 260
4101001230100 ACCOUNTING (325) 270
4101001240100 PURCHASING (225) 190
4101001250100 EQUALIZATION (525) 435
4101001270100 REIMBURSEMENT (110) 90
4101001480100 FACILITIES ENGINEERING (125) 100
4101001540100 PERSONNEL-HUMAN RESOURCES (550) 455
4101001550100 PERSONNEL-EMPLOYEE RELATIONS (480) 400
4101001610100 IHS-ADMINISTRATION (80) 65
4101001690100 MEDICAL EXAMINER (165) 140
4101001730100 VETERANS' SERVICES (290) 240
4101001740100 DISTRICT COURT PROBATION (200) 165
4101001750100 COOPERATIVE EXTENSION (630) 525
4101001790100 CIRCUIT COURT PROBATION (1,660) 1,375
4101001910100 COMMUNITY & ECON DEV ADMIN (120) 100
4101001920100 ECONOMIC DEVELOPMENT (600) 500
4101001950100 PLANNING (230) 195
4101002120500 COUNTY CLERK-LEGAL RECORDS (630) 525
4101002121000 COUNTY CLERK-VITAL STATS (1,030) 850
4101002130100 ELECTIONS (330) 275
4101002140100 REGISTER OF DEEDS (380) 315
4101002210100 TREASURER-ADMINISTRATION (370) 310
4101003110100 CIRCUIT COURT-ADMIN (1,820) 1,500
4101003110600 CIRCUIT COURT-PRETRIAL (60) 50
4101003220100 52ND 01ST-DIV I (WALLED LAKE) (490) 405
4101003230100 52ND DIST-DIV II (CLARKSTON) (175) 145
4101003240100 52ND DIST-DIV III (ROC HILLS) (250) 210
4101003250100 52ND DIST-DIV IV (TROY) (350) 290
4101003410100 PROBATE-ADMINISTRATION (570) 470
4101003410300 PROBATE-JUDICIAL SUPPORT (600) 500
4101003440100 ESTATES AND MENTAL HEALTH (1,450) 1,200
4101003460100 TRAINING & CLINICAL SERVICES (180) 150
4101003470100 FIELD SERVICES (515) 425
4101004110100 PROSECUTING ATT'Y-ADMIN (3,640) 3,015
4101004310100 SHERIFF-ADMIN (365) 300
4101004330100 CORRECTIVE SERV-ADMINISTRATION (940) 780
4101004331000 CORRECT SVS-DETENTION (175) 145
4101004341700 CORRECT SVS-SATELLITE L BLDG (70) 55
4101004361500 PROTECTIVE SVS-PATROL (70) 55
4101004362000 PROTECTIVE SVS-NET (135) 110
4101004363000 PROTECTIVE SVS-TRAFFIC (100) 85
4101004363500 PROTECTIVE SVS-MARINE SAFETY (60) 50
4101004390500 TECHNICAL SVS-COMMUNICATIONS (230) 190
4101004391500 TECHNICAL SVS-SPECIAL TEAMS (135) 110
4101004393000 TECHNICAL SVS-RECORDS (250) 210
4101005110100 BOARD OF COMMISSIONERS-ADMIN (425) 350
4101005110200 BOARD OF COMMISSIONERS-PROG EV (70) 55
4101005130)00 LIBRARY BOARD (100) 90
4101005130200 LIBRARY BOARD (1,250) 1,035
4101006110100 DRAIN COMMISSIONER-ADMIN (100) 80
COUNTY OF OAKLAND
Schedule of Budget Adjustments
Convenience Copier ;
Schedule B
TRANSFER TRANSFER
ACCOUNT # DIVISION/UNIT FROM #6641 TO #6672
4215003120100 FRIEND OF THE COURT (830) 690
4215003120500 FOC-INVESTIGATIONS & MEDIATION (100) 85
4221001620100 HEALTH DIV-ADMINISTRATION (420) 350
4221001621100 HEALTH-CENTRAL SUPPORT (70) 60
4221001622000 HEALTH-ENVIRONMENTAL (460) 380
4221001623300 HEALTH ED (350) 290
4221001623400 HEALTH CLINIC (90) 75
4221001623500 HEALTH-TB CONTROL (125) 100
4221001623600 HEALTH-FIELD NURSING (860) 715
4221001623700 HEALTH-HEARING & VISION (50) 40
4221001626100 HEALTH-SUB ABUSE (140) 120
4221001770100 EMS-DISASTER CONTROL-ADMIN (120) 100
4221001770500 DISASTER CONTROL (130) 110
4221001771000 0-COM (50) 40
4221001780100 ANIMAL CONTROL (70) 60
4222001660100 CMH-ADMIN (1,300) 1,080
4222001660800 CMH-CHILD/ADOL CLINIC PONTIAC (500) 410
4222001660900 CMH-CHILD/ADOL CLINIC RO (265) 220
4222001661200 CMH-CHILD/ADOL DAY TREATMENT (365) 300
4222001662400 CMH-ADULT ACTIVITIES (525) 430
4222001662600 CMH-COUNSELING & EVALUATION (875) 725
4222001663500 CMH-CENTRAL CASE NOT NORTH (260) 215
4222001663600 CMH-GERIATRIC SVS. (200) 160
4222001663700 CMH-CENTRAL CASE NOT SOUTH (260) 215
4222001664100 CMH-ADMIN/DISCHARGE (220) 180
4292301650100 CHILDRENS' VILLAGE-ADMIN (990) 820
4292301655500 CHILDRENS' VILLAGE-SCHOOL (490) 410
4521001630100 MEDICAL CARE FACILITY (330) 275
TOTAL $ (35,000) $ 29,000
$ 6,000
$ 35,000
41010090901009909 1991 CONTINGENCY
TOTAL
PREPARED BY:
BUDGET DIVISION
04/10/91
Resolution # 91061 April 25, 1991
Moved by Crake supported by Pappageorge the resolution be adopted.
AYES: Schmid, Serra, Skarritt, Wolf, Aaron, Bishop, Caddell, Crake,
Gosling, Huntoon, Jensen, Johnson, Krause, Law, McConnell, McCulloch, McPherson,
Millard, Moffitt, Olsen, Palmer, Pappageorge, Pernick, Price, Rewold. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
,Board of Commissioners on April 25, 1991
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 25th dayOf' April:2,i 1991 . . .
Lynr. D. Allen, CaiT15771-eTT:
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