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Home My WebLink AboutResolutions - 1991.08.22 - 183944 FINANCE COMMITTEE / August 22, 1991 FISCAL REPORT BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON IN RE: PROBATE COURT - OAKLAND COUNTY CHILD CARE FUND BUDGET 1991 - 92 - MISCELLANEOUS RESOLUTION #91169 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson , Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, reports as follows: 1) This Child Care Fund application covers the period October 1, 1991 through September 30, 1992, and is necessary for the County to be eligible for Child Care Fund reimbursement. 2) The figures provided are estimates based on current available data and may not reflect the eventual adopted budget and/or expenditures for the program. 3) The application reflects $14,649,983 in gross expenditures and $2,336,700 in offsetting revenues, with net expenditures estimated at $12,313,283. Indications by the State are that the 1991/1992 Child Care Fund expenditure cap will be $7,156,340 (of which the County receives 50%), this amount is $757,514 (10.6%) less than the 1990/1991 cap. 5) Should the application be approved by the State as submitted, Oakland County will exceed cap by $5,143,043, resulting in an effective reimbursement rate of 29.09%. 6) Submittal of this application will not affect the lawsuit regarding the Child Care Fund cap. Mr. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing report. i:\tim\pc\ccf.rpt BY: August 8, 1991 scellaneous Resolution 91169 BY: PUBLIC SERVICES COMMITTEE RE: PROBATE COURT-OAKLAND COUNTY CHILD CARE FUND BUDGET 1991-92 TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS MT. Chairperson, Ladies and Gentlemen: WHEREAS, Pursuant to provisions of Act 280 of the Public Acts of 1975, as amended, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Office of Children and Youth Services, Department of Social ServicA, annually; and WHEREAS, The Oakland County Probate Court, County of Oakland, and the Oakland County Department of Social Services have developed the attached foster care services budget for the State's fiscal year, October 1, 1991 through September 30, 1992; and WHEREAS, The Public Services Committee has reviewed this budget and recommends its submission to the State Office; NOW, THEREFORE, BE IT RESOLVED, That the Oakland County Board of Commissioners authorizes submission of the 1991-92 Oakland County Child Care Fund Budget to the State Office of Children and Youth Services, Department of Social Services. MR. CHAIRPERSON, On behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Resolution # 91169 AUGUST 22, 1991 Moved by Johnson supported by McCulloch the resolution be adopted. AYES: Law, McConnell, McCulloch, McPherson, Millard, Moffitt, -Oaks, Olsen, Palmer, Pappageorge, Pernick, Price, Rewold, Schmid, Serra, Skarritt, Wolf, Aaron, Bishop, Caddell, Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, Krause. (27) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. , STATE OF MICHIGAN) COUNTY OF OAKLAND I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County .Board of Commissioners on August 22, 1991 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day qt---) August 1991 Vi/:.- Lynn. Allen, County Clerk Person T m John L. Cooperrider 3=13-858-0256 ° P T Melvin Kaufman_ 313-858-1481 _ COURT (Caul-ay) cousiNED ANTICIPATED E END- WPM{ TYPE OF CARE I. CHILD CARE FUND C-ounty Oakland ISCAll Year October 1, 1991 - Sept. 30, 192 33,120 12;377,200 .._ County 50%/State 50% COST SHARING RATIOS County 50- • i ' ./State 0-50%* -Stela reimbursement dependant upon itile CCF balance it and of If year H. Capped Expenditure Level .. I. Net Expenditure Over Cap ..... 7,156,340 5,143,043 COST SHARING RATIOS . - COUNTY CHILD CARE BUDGET SUMMARY Michigan Department of Social Ser4ices For the Office of Children and Youth Services NOTE: DO NOT INCLUDE H. AND I. IN THE TOTAL UPENDI- TUNE LiNiE. A. Family Foster Care .............. B. Institutional Care ................ C. In Home Care D. Independent Living .............. E. SUBTOTALS F. Revenue ..................... — G. Net Expenditure ................. 843,441 381 :654 0 51,299 1;276,394 ,276,394 876,561 12,758,854 949,369 t 949,369 0 I 51,299 13,359,681 2,336,700 I 2,336,700 12,299 :383 14 ;636,083 11,022,989 U. CHILD CARE FUND Foster Care During Release Appeal Period ..... ................... " 2,313:283 I COST SHARING RATIOS County 0%/State 1 J VE -11LE JUSTICE SERVICES FUND ic Grant ...... ................... County 0%/State 1 $15,114.00 Maximum IV. TOTAL EXPENDITURE. C'JDGET DEVELC t.:1L,LA* CERTIFICATION THE UNDERSIGN E D HAVE PARTICIPATED IN DEVELOPING THE PROGRAM BUDGET mat the budget submitted above represents an anticipated gross expenditure for the fiscal September 30, r Prowd,n9 Judas of rt, Jutawiiire 01109610n PRESENTED ABOVE. We certify year October 1, 19 chru County :7:tem/parson. AND/ I. OR 05.5•2091(Plaw a-a.5) Navvy...al edon c:zaole!* r_ The Department of Social Swvicee will not dtecriminate against any lndtviduel of weep because of tem sae. religion , age. nabooal origin. coior. marital statue, handicap. 0r po4lead WOW*. DSS Placed = $606,977 ** DSS TOTAL $843,441 CHILD CARE FUND 1991-1992 PROPORTIONATE AMOUN'IS & PERCENTAGES OF GROSS EXPENDITURES GROSS EXPENDITURES: $14,636,083 CAP LEVEL: $7,156,340 1, INSTITUTIONS (CV, CO, PRIVATE = $12,758,854 (87.2%) A. C.V. (J, J-2, A-S) = $3,667,100 84.5% of Total (B, D, G) = $4,098,600 Inst. Gross Exp. (H, A-N) = $3,020,000 B. C.O. = $1,465,500 C. Court Placed = $ 126,000 DSS Placed = $ 381,654 11.5% of Total Inst. Gross Exp. 1.0% of Total Inst. Gross Exp., 3.0% of Total Inst. Gross Exp. 2. IN-HOME CARE = $949,369 OR (6.5%) - COURT'S PORTION (4.7%) A. Intensive Probation = $666,289 B. Intensive Probation Parent Guidance = $ 21,000 C. Camp Oakland Day Treatment Program = $262,080 3. FAMILY FOSTER CARE = $876,561 (6.0%) - COURT'S PORTION (0.2%) A. Court Supervised = $ 9,000 B. Court Placed (Private Agency Supervised) = $ 24,120 C. DSS Supervised = $236,464 * 4. INDEPENDENT LIVING DSS = $51,299 (0.3%) COUNTY PORTION OF GROSS EXPENDITURE (85.5%) = $12,513,280 COURT PORTION OF GROSS EXPENDITURE (5.8%) = $ 846,409 DSS PORTION OF GROSS EXPENDITURE (8.7%) = $ 1,276,394 GROSS EXPENDITURE $14,636,083 * Includes $ 2,224 for voluntary placements by DSS ** Includes $48,940 for voluntary placements by DSS 202,093 404,702 Family Foster Care: A. Court B. Court/P.A. C. DSS Supervised DSS Placed Independent Living (DSS): $ 687289 Court (4.7%) $ 262,080 CO (1.8%) $ 876,561 (6.0%) $ 9,000 $ 24,120 $ 236,464 $ 606,977 $ 51,299 (0.3%) 645,579 Court (4.7%) 243,734 CO (1.8%) $ 671,795 (4.9%) A. $ 15,000 B. $ 50,000 C. $ $ 52,662 COMPARED TO: 1990-91 36.59% County Rate of Reimbursement 1991-92 29.09% County Rate of Reimbursement E. $13,681,370 F. $ 2,346,507 G. $11,334,863 H. $ 7,913,854 I. $ 3,421,009 Institutions: A. C.V. B. C.O. C. Private In-Home Care: Gross Exp, E. $14,636,083 Revenue F. $ 2,336,700 Net. Exp. G. $12,299,383 Capped Level H. $ 7,156,340 Net Exp. I. $ 5,143,043 Over Cap GROSS EXPENDITURES AMOUNTS: 1990-91 $12,067,600 (88.2%) • $10,271,000 (85.1%) $ 1,417,500 (11.7%) $ 379,100 (3.1%) $ 889,313 (6.5%) + $ 954,713 (7.0% inc.) 9,807 (.4% dec.) + $ 964,520 (8.5% inc.) - $ 757,514 (10.6% dec.) + $1,722,034 1991-92 $12,758,854 (87.2%) $10,785,700 (84.5%) $ 1,465,500 (11.5%) $ 507,654 (4.0%) $ 949,369 (6.5%) CHILD CARE FUND 1991-1992 PROGRAM COSTS AND ACHIEVEMENTS 90' - 91' 90' - 91' 91' - 92' PROJECTED ACTUAL PROJECTED INTENSIVE PROBATION: $14.28/day $26.37/day $19.02/day (Average Cost per Day) Goal: Reduce Residential Care (days) 14,070 23,375 25,000 Serve: Number of Youth 200 173 160 Caseload: (1 - 15) 8 Intensive Caseworkers and 1 Supervisor PARENT GUIDANCE: $ 0.85/day $ 1.38/day $ 1.20/day (Average Cost per Day) Goal: Reduce Residential Care (days) 14,070 23,375 25,000 Serve: Number of Parents 200 50 100 Caseload: (Families) 100 25 100 1 Clinical Psychologist - $21,000 (PTNE) DAY TREATMENT/LEARNING CENTER: (Average Cost per Day) $38.93/day $47.65/d ay N/A Goal: Reduce Residential Care (days) Serve: Number of Youth 100 63 90 Camp Oakland 236,464 14,841 Annual Gross Cost (Combined total anticipated expense) Anticipated Days Care 9,000 24,120 33,120 720 360 1,080 b. County DSS Placed Foster Care and Administrative Rate Payments County DSS Subtotal COMBINED FAMILY FOSTER CARE TOTAL 876,561 10,587 25,428 26,508 606,977 843,441 County hild Care: Budget Detail Page 1 COUNTY CHILD CARE — DETAIL BUDGET Michigan Department of Social Services For the Office of Children and Youth Services The Department of Social Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, handicap, or political beliefs. AUTHORITY: Act 87, Public Acts of 1978, As Amended, COMPLETION: Required. PENALTY: State reimbursement will be withheld from local government. F.Y. October 1, 19 91 — September 30, 192_2 County Oakland Date Submitted I. CHILD CARE FUND TYPE OF CARE A. FAMILY FOSTER CARE 1. Court a. Court Supervised Foster Care Payments b. Court Placed Foster Care and Administrative Rate Payments Court Subtotal 2. County DSS a. County DSS Supervised Foster Care Payments LISS-2092 (Rev 6-85) Previous editions obsolete. Annual (Combined total Number Anticipated Gross Cost anticipated expense) of Beds Days Care 3,667,100 73 26,645 4,098,600 8 0 21,900 3,020,000 60 29,200 1,465,500 31 14,600 12,251,200 244 92,345 O o o o o o O o 0 O 0 0 12,758,854 244 96,507 Anticipated Number Annual (Combined total of Children for Anticipated Gross Cost - anticipated expense) In-Home Care Service Days Care 687,289 400 262,080 100 949,369 500 0 0 0 15,943 35,356 51,299 51,299 0 1,098 732 1,830 1,830 County Child Care; Budget Detail Page 3 TYPE OF CARE 2. DWI Operated Institutions a. Detention b. Group Care Facility c. Shelter Care Facility d. Other Camp Oakland Subtotal Court Operated Institutions 3. County DSS Operated Facilities a. Group Care Facility b. Shelter Care Facility c. Other Subtotal County DSS Operated Facilities COMBINED INSTITUTIONAL CARE TOTAL TYPE OF CARE C. IN-HOME CARE SERVICE COMPONENTS -L Court Subtotal 2. WW1 DSS Subtotal Camp Oakland COMBINED TOTAL IN-HOME CARE D. INDEPENDENT LIVING 1. Court a. Court Supervised Foster Care Payments b. Court Placed Foster Care and Administrative Rate Payments Court Subtotal 2, County DSS a. County DSS Supervised Foster Care Payments b. County DSS Placed Foster Care and Administrative Rate Payments County DSS Subtotal COMBINED TOTAL INDEPENDENT LIVING (County Exec) USS-2092 (R,.)); 6 55) PCPVIOUS 60111111S cbsoiele.. REPORTED ITEM Each * item Is required Information PRIOR YEAR (12 Month Period) FROM: 1/1/89 TO: 12/31/89 Deling. Neglect Abuse Total Neglect I Total Abuse ! ( + or - (+or-)' I. JUDICIAL (For All Youth Served) * 1. Number of Youth Having Petitions /Written Complaints Filed 1910591489 19,54818,9771463 367 2,235 2,010 1,6831327 2994 10089 6,592 6,46013,629 9,440!(—)1% +29% 2,602 (-)596 9,586 * 2. Number of Youth Having Petitions Authorized * 3. Number of Youth Adjudicated 4. Number of Youth With Placeable Adjudications/Dispositions * 5. Number of Court Wards al Beginning of 12 Month Period * 6. Number of Court Wards at End of 12 Month Period * 7. Number of State Ward Commitments (Act 150 & 220) I. PLACEMENT AND COST DETAIL (Child Care Funded Only as Reported on DSS-207 Reports) A. Foster Care 1. Total Number of Day's of Care 2. Total Cost's (Exclude non-scheduled payments) 3. Average Cost Per Day B. Residential 1. Number of Days Detention Own Facility CV 2. Number of Days Detention Purchased CV 3. Number of Days Treatment Own Facility CV CO 4. Number of Days Treatment Purchased pi- 5. Total Days Residential Care 6. Total Cost 7.Cost Per Day C. Independent Living 1 Total Number of Days Care 2. Total Costs ble Not Not Avail 951 availtble 902 2,3581 -1-49% 627 1,45 9 1,578 810 2,1811+35% 710 1,37 1,621 56 67 123j+18% +8% +23% +15% +23% (—)16%ri 12,063 3,702 79,226 0,396,225 131 (—)106 +4% +18% 21,326 553,132 25.94 24,492 38,969 5 104 69 19,815 448,761 22.65 23,297 334 45,026 ,726 7,620 90,003 9,996,140 111 DSS-4472 (Rev, 12-87) Previous edition obsolete. Each ° item is required information. 1 The Department of Social Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status,handicap, or politi cal beliefs. CHILD CARE FUND JUDICIAL, PLACEMENT, AND EXPEUIDITU:1E SUM ..]AY REPORT (Completed by Juvenile Division of Probate Court) Michigan Department of Social Services Office of Children and Youth Services Section I and III are required from all courts as part of the Annual Plan and Budget process. Section IV, A & B is required from all courts which administer In-Home Care and/or Basic Grant programs. Column 4, (Difference,) Is to be computed in each section that applies. Detailed instructions are contairfed in the Annual Plan and Budget Guidelines. • See reverse side for detailed instructions. THIS YEAR (Most Recent 12 Months) FROM: 1/1/90 TO: 12/31/90 DIFFERENCE (Totals) PERCENT COST 3 Average Cost Per Day AUTHORITY PA 87 of 1978. COMPLETION Is required. CONSEQUENCE FOR NONCOMPLETION: Child care fund will not be reimbursed. Please continue on reverse side. PRIOR YEAR (12 Month This YEAA (Most Recant 12 Months) DIFFERENCE REPORTED ITEHI Lich * Item kh I I. CPS, PETMON, AND ADJULACATI)NS *1. Number of CPS Complaints Investigated /1/89 171/90 COST 12/31/89 To 12/31/90 4007 1 4080 *2. Number of Substantiated CPS Cases *3. Number of Petitions Filed (Est imate) *4. Number of Adjudicgtions II. PLACEMENT AND i.:1)ST DETAIL (Child Care Funded Only as Reported on DSS-206B R • • rts) -17.9% 352 1+13.9% 166 1 111 A. Foster Care 1. T.i Number of Day's ot -10.8% 2. Total Cost's (Exclude Non-Scheduled Payment 39,706.80 33,439.02 -15.8% . Average Cost Per Day B. Pr iLlential Care 1. T tal Number of Days Own Facility 2. Total Number of Days Purch 3. Total Days Residential Cab,d 4. Total Cost 5. Cost Per Day C. Independent Living 1. Total Number of Days 2. Total Costs III. TOTALSV'_:MME:AY j_hlid t.ai Fund( .1 Only, From DSS-206B) *1. Total Number of Youth at Beginning of Year *2. Total Number of Youth at End of Year *3. Total Number of Days Out-of-Home Care *4. Total Out-of-Home Costs -10.8% 39,706.80 33,439.02 *5. Ave oe Cost Per Day Out-of-Home AUTHORITY: PA 87 01978. compLEnott Is required. CONSEQUENCE FOR NON-COM Te fund MN nc.4 ins reimbursed. OSS-6473 (lrr. 12-87) Provioue edition obsolla r-fln:.rt n 'I„ CHILD CARE FLbD CPS, PETITIOV ,:ACi,';`--L NT, AND EL--Z-NDIlL lE SUMF .17PORT (Completed by County Deparvment ol Social Services) Michigan Department of Social Services Office of Children and Youth Services ons I and Ill are required from all county Departments having Child Care Fund Sub-Accounts as part of th. Annual Plan and Budget process. Section IV, A & B Is required from County Departments which adrrainister In-Home Care aholiorBasic Grant Programs. Column 4, (Difference) is to be computed In --- section that applies. Detailed instruction _re contained In the Annual Plan and Buds Guidelines. IN-HOME CARE CERTIFICATION Fund Restrictions and Program Requirements In-Home Care program expenditures are restricted to new or expanded programs that are alternatives to out-of-home institutional or foster care. IHC funds may not be used to duplicate servies. A. ELIGIBLE CLIENTS/STAFFING 1. Children under the jurisdiction of the court, as an alternative to removal from the child's home, provided that: a. such care is an alternative to detention or other out-of-home care and: a written complaint has been received and accepted by the court, * the expenditures are not for judicial costs, the caseload size or services are intensive, * non-scheduled payments are not made to pay for basic family needs otherwise available through public assistance programs, * the parent(s) and the youth have agreed in writing to receive In-Home Care services, or a temporary order has been entered pending an adjudication hearing; or b. such care is provided to children who at the dispositional hearing are ordered into In-Home Care as an alternative to foster care or other out-of-home care, and: * the expenditures are not for judicial costs, * the services are intensive, and * non-scheduled payments are not made to pay for basic family needs otherwise available through public assistance programs. 2. The In-Home Care early return option may be used to accelerate the early return of a youth from family foster care, institutional care, or other out-of-home care when the case plan identifies an early return goal and the services are provided to members of the child's family. The case plan should identify the family strengths and deficiencies which, if corrected, would permit the youth to be returned home early. In-Home Care Services would typically be provided to the family during the time that the youth is in out-of-home care and, if necessary, for a period of time after the youth has returned to the family. •• B. USE OF THE 1N-HOME CARE OPTION FOR NON-SCHEDULED PAYMENT If all other In-Home Care requirements are met, budgeted non-scheduled payments for services available to youth in foster care may be provided to youth in their own home. (Non-scheduled payments are defined in the Child Care Fund Handbook), C. CASE RECORD DOCUMENTATION REQUIREMENTS Individual case record documentation is required for all In-Home Care clients. As a minimum, case records must include the following:' family case assessment which identifies, by service component, the problems and need for In-Home Care services, * date of intake, * type of complaint/allegation, supported as follows: (1) delinquency -- a copy of the complaint or court order, when applicable, placing the child in In-Home Care as part of a formal disposition. (2) abuse/neglect -- allegation and substantiation entered on the DSS-133 in Department cases; * treatment plan which identifies the treatment, objectives and the action steps which will be used to reach the objectives, * case plan changes as a result of supervisor/case worker or contractee/contractor case reviews, * quarterly progress reports, * dates, type and purpose of service contacts made with the client, note: weekly face to face contact is required, * legal status of youth and the family, and * the living arrangement of the youth at termination of In-Home Care services. NOTE: Case record content for all foster care cases, under the supervision of a county department of Social Services, should be maintained according to Services Manual Item 722 (6a-9). It is suggested that all In-Home Care material be kept in the first inside section of the foster care file. In-Home Care services purchased from a private or public provider requires a contract unless the service is supportive of a large component; (i.e., clothing or dental work for a youth serviced through an established In-Home Care program as for example, intensive supervision). These non-scheduled payments do not require contracts. A ) B) C ) Gross Expenditure 666,289 21,000 262,080 (Service Component) Intensive Probation Intensive Probation Parent Guidance Camp Oakland Day Student Program (Adm. Unit) Court CCF Expenditure 666,289 Other Public Funding Court I 21,000 Court 262,080 949,369 IN-HOME CARE SUMMARY Michigan Department of Social Services FOR THE OFFICE OF CHILDREN AND YOUTH SERVICES County Oakland List all service components which make up the I HC program and specify the requested information for each. D) E) F) Subtotal I HC - Court Subtotal I HC - DSS TOTALS I HC 949,369 IL For each service component listed above, complete a separate 1N-HOME CARE BUDGET DETAIL, (DSS-2094) filling in the appropriate budget items. AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Required PENALTY: State reimbursement will be withheld from local government. NOTICE: Act 133 of 1982 (Paperwork Reduction) requires that the State control duplicate Information collection by State agencies. If this form requests information that you have already submitted to another agency, please send copies of the forms department names and form numbers/titles to the State Forms Administrator, Department of Management and Budget, Box 30026, Lansing Ml 48909. Sending material does not mean that you don't need to complete this form. The Department of Social Services will not discriminate against any Individual or group because of race, sex, religion, age, national origin, color, marital status, handicap, or Political beliefs. 055-2093 (Rev. 5-84) Previous edition obsolete. Corene Munro 33,167 40,911 40,528 40,528 42,058 40,528 Mike Amshay Alice Hagerman Gary Contesti 48,778 Palmer Sesti Child Welfare Worker Superl 1. Salary and Wage YEARLY COST $39,446 39,764 NAMEW FUNCTION NO, HOURS/WEEK Bill Hamilton Bob Jueckstock Intensive Caseworker A. PERSONNEL (Employees of the Court or DSS) Administrative Unit: El DSS El Court 515,250 YEARLY COST $26/400 YEARLY COST $30,300 Rate/Mile Estimate No. of Miles 25/mile 105/600 Rate/ Um Total Program Support The Depanment of Social Services will not discriminate against any individual or group because of race. sex, religion, age, national origin, color, marital status, handicap or political beliefs. Continuennnthe IN-HOME CARE BUDGET DETAIL R7PORT Michigan Department of Social Services Office of Children and Youth Services Service Component (Full Title/Name) INTENSIVE PROBATION $365,708 $ 16,173 1/9Ut) 13,598 16,774 16,616 16,616 17,244 16,616 19,999 $149,542 Sub-Total 2. Fringe Benefits (Specify) Bill Hamilton (All fringe benefits based on Bob Jueckstock 41% of salary, per -C7EiTIW7 far_e_n_eJamar-o_ Personnel and Budget Departments Bob Proudfoot Mike Amshay Alice Hagerman Gary Contesti Dan Cojanu .Palmer Sesti Sub-Total Total Personnel B. PROGRAM SUPPORT (For employees identified in "A" above) Travel )Purpose) Personal Mileage 2. Supplies and Materials (Descriptions/Examp)es) Attach Extra Sheet if Needed* Electronic Surveillance - Equipment Rental and Installation Fees J. Other Costs (Description/Examples) Attach Extra Sheet if Needed' Client Motivation Fund Travel & llonference Building Space Allocation Telephone Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. YEARLY COST 5,000 500 15,500 6/000 83,700 AUTHORITY: Act 87, Public Acts of 1978. as amended. COMPLETION: is required. PENALTY: State reimbursement will be withheld from local government. DSS-2094 (Rev. 4-89) Previous edition obsolete. 3 INTENSIVE PROBATION DETAIL REPORT ATTACHMENT A. PERSONNEL Beginning with the 1990-91 budget, Intensive Casework Services have been available county wide as part of each of the four casework units. Only one supervisor was included in the budget figures. This was done for ease of calculation and actually reflects one quarter (1/4) of each of four supervisors' contribution to the Intensive Casework Program. B. PROGRAM SUPPORT 1. Personal Mileage 8 Caseworkers x 600 miles per month 57,600 miles/yr. 8 Monitoring Interns x 400 miles per month 38,400 1 Supervisor x 200 miles per month 2,400 2 Clinical Interns x 300 miles per month 7,200 105,600 2. Electronic Surveillance Beginning April 1, 1991, we instituted a pilot electronic surveillance project for selected intensive probationers. Its purpose is specifically aimed at increasing our ability to maintain high risk delinquents in community-based programs. This technology allows us to: 1) extend ICU to older, more sophisticated delinquents who are more prone to test limits; 2) send a clear signal to the community that we can, and will, keep the community safe. We are not reliant on client and family self reporting. If a youngster violates curfew, we can swiftly move to more restrictive disposition; we can impose surveillance as a consequence short of residential care for certain youngsters not complying with ICU rules. We plan on using electronic surveillance as a short-term adjunct to program services, averaging perhaps three weeks duration. Based upon our pilot project, we anticipate utilizing 12 units. Cost is based on 1990 figures of $6.00 per unit per day, plus a $25 installation fee. 12 units x $6/day x 365 days = $26,280 + 150 installations x $25 = 3,750 Total Cost = $30,030 3. Client Motivation Fund - $5,000 This has been a part of our programming since the Early Offender Program's inception. It is designed to provide case-specific rewards for youngsters to help shape behavior. Most of the fund is spent by intern/monitors who, under the direction of the intensive caseworker, serve as primary rewardees. Part of the fund is also used to sponsor group activities which serve as reward and enrichment activities. Spread over 160 clients, this averages roughly $31 per youngster. C. CONTRACTUAL SERVICES INTERN/MONITOR Each probation staff is paired with a paid, paraprofessional intern/monitor. This team approach results in extra client coverage. 8 interns x $5.26/hr. x 1040 hours + administrative cost $48,139 CLINICAL INTERNS (ADVANCED DEGREE) Likewise, we have found it imperative to increase the stipend for our clinical interns from $6.50/hour to $7.50/hour. The clinical interns provide the specially designed group therapy for our project youngsters as well as diagnostic testing and consultation. This is an important part of our intervention and we depend on their expertise and professionalism. Current pay scale is well below the average for similar intern placements in the tri-county area. We must be competitive to attract high caliber students. 2 interns at an hourly rate of $7.50 40 weeks x 32 hours per week = $19,200 50 weeks x 25.5 hours per week = $19,125 Service Component (Full Title! Name) Intensive Probation - Parent Guidance A. PERSONNEL (Employees of the Court or DSS) Administrative Unit Q DSS 0 Court 1. Salary and Wages James Windell Therapist 20 17,900 1— 2. Fringe Benefits (Specify) - 0 - This is a art-time non-eligible" position, meanin 91 1. Travel (Purpose) Travel to Royal Oak Office 2. Supplies and Materials (Descriptions/ Examples) Attach Extra Sheet if Needed* Parent inventories, therapy materials,_ teaching aids Rate/Mile Estimate No. of Miles 4,000 YEARLY COST 1 ,000 YEARLY COST 1,200 YEARLY COST 55 550 295 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* Rate! Unit Postage Building Space Allocation Telephone * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. Total Program Support IN-HOME CARE BUDGET DETAIL REPORT 1991-92 Michigan Department of Social Services Office of Children and Youth Services NAME(S) FUNCTION NO, HOURS/WEEK YEARLY COST there are no fringe benefits. Total Personnel B. PROGRAM SUPPORT (For employees identified in "A" above 17,900 AUTHORITY; Act 87, Public Acts of 1978, as amended. COMPLETION: is required. PENALTY: State reimbursement will be withheld from local government OS!-2094 (Rev 4-89) Previous edition obsolete. The Department of Social Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, handicap or political beliefs, A. PERSONNEL (Employees of the Court or DSS) Administrative Unit: El DSS P13(Court 1. Salary and Wages 2. Supplies and Materials (Descriptions/Examples) Attach Extra Sheet if Needed° YEARLY COST Rate/Unit 3. Other Costs (Description/Examples) Attach Extra Sheet it Needed* YEARLY COST IN-HOME CARE BMGET DITAI!L REPORT Michigan Department of Social Services Office of Children and Youth Services Service Component (Full Title/Name) Day Student Program, David Ballenberger NAME(s) FUNCTION NO, HOURS/WEEK YEARLY COST 2. Fringe Benefits (Specify) Total Personnel B. PROGRAM SUPPORT (For employees identified in "A" above 0 1. Travel (Purpose) Rate/Mile Estimate No. of Miles YEARLY COST INESSBIESWERSitii * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: is required. PENALTY: State reimbursement will be withheld from local government. Total Program Support The Department of Social Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, handicap or political beliefs. 0 DSS-2094 (Rev. 4-89) Previous edition obsolete. Continue on other side. Time Period Covered FROM: THRU: Oct 1, 19 91 S0p130,19 92 Chief Administrative Unit [5 COURT EDSS Telephone Number ( 313) 0;g1-Hi rrirzionent Title INTENSIVE PROBATION lComponent Manager Name James McFarland, Manager/Ray Sharp/ 5. 6. PROJECTED NUMBER 7. PROJECTED COST 160 , 040 $666,289 19.02 $ 4,164.31 IN-HOME-CARE PR0GR17" COMPONENT REQUES1 Michigan Department of ial Services One of these forms must be completed for EACH In-Home-Care Service component which is being proposed for next fiscal year as a New, Revised, or a Continued program. , PROGRAM SPECIFIC INFORMATION: Check all that apply. OMPONI 1 NEW NT STATUS 2 CONTINUED 0 REVISED Sattelma* 2, TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court E DELINQUENT E NEGLECT B. Children NOT Under Jurisdiction of Court O WRITTEN COMPLAINT n SUBSTANTIATED C.P.S. (DSS ONLY) • AREA(S) OF INTENDED IMPACT (Check primary area(s) only.) A REDUCTION IN: ED Number of Days of Shelter Care E Number of Days of Residential Treatment Care Ej Number of State Wards Committed (Act 150 & 220) 0 Number of Youth Petitioned E] Number of Adjudications n Number of Days of Family Foster Care E] Number of Days of Out-of-Home Detention 4. SERVICE FOCUS El Provide early intervention to treat within the child's home 0 Effect early return from foster or institutional care IL SERVICE AND COST PROJECTIONS FOR NEW FISCAL YEAR: Time period of request from October 1, 19 91 thru September 30, 19 9 2 A. Number of Youth Served B. Number of Calendar Days of In-Home Care C. Total Component Cost D. Average Cost Per Calendar Day E. Average Cost Per Youth ALITI--10RITY: P.A. 87 of 1978. COMPLETION: is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. DSS-4435A (1-91 The Department of Social Services will not discriminate against arty individual or group because of race, sex, religion, -r :, national origin, color, marital status, handicap or political beliefs. — SEE OVER — II.6.A. PROJECTED NUMBER OF YOUTH SERVED Based upon six to eight months experience, we have revised our expected numbers. We anticipate eight workers, carrying an average of 12 clients at a time, with an average program duration of seven to eight months. successful cases will average nine to twelve months of intervention. Unsuccessful cases may be moved to a more restrictive disposition at any time. B. 35,040 = 8 ICU Staff x 12 Clients (average) x 365 Days D&E. AVERAGE COST PER CALENDAR DAY-PER YOUTH Please remember what is the alternative - out-of-home care. Residential placement ranges from $90-120 per day. Children's Village stays average seven months, private placement stays 12 months. Other benefits are less visible. Most residentially placed clients will have been tried and have failed in Intensive Casework. There will be less resistance to out-of-home care. Likewise, the "weeding out" process will mean that there will be a narrower range of youngsters placed out of home. Programming should, therefore, be more focused - certainly with fewer kids that "don't need to be there". Also, most DSS 150 commitments come from youngsters who have been placed locally - Children's Village or Camp Oakland - and have failed. The fewer originally placed, the less who are at risk for secondary placement. Thirdly, the existence of ICU and Day Student allows for the potential for shortening residential stays. Placement is no longer an "all or nothing". proposition. Aftercare, if it can. include day student or intensive programming, can begin more quickly, with less risk of failure. A broader "continuum of care" allows us to respond more directly to client need, rather than "slotting" a youngster into existing interventions. All figures are based on the assumption - both philosophical and procedural - that programs are filled from the top down. All youngsters in ICU would have been in a more restrictive placement without this intervention. Likewise, all youngsters in ICU could not succeed in standard probation. We are committed to this philosophy. IN-HOME-CARE PROGRAM COMPONENT REQUEST 1991-92 r Time Period Covered FROM: THRU: Oct. 1,1991 sew_ ao.ig 92 Administrative Unit PICOURT Moss Telephone Number ( 3 1 3 ) 858-0066 Component Tide Intensive Probation — Parent Guidance Component Manager Name Pamela S. Howitt, Ph.D. 11. SERVICE AND COST PROJECTIONS FOR NEW FISCAL YEAR: Time period of request from October 1, 19 91 thru September 30,19 92 5. 6. PROJECTED NUMBER 7. PROJECTED COST A. Number of Youth Served 100 parents B. Number of Calendar Days of In-Home Care 17,500 C. Total Component Cost E. Average Cost Per Youth $21,000 $ 1.20 approx. $210 per parent Michigan Department of • ial Services One of these forms must be completed for EACH In-Home-Care Service component which is being proposed for next fiscal year as a New, Revised, or a Continued program. • PROGRAM SPECIFIC INFORMATION: Check all that apply. 1. COMPONENT STATUS ri NEW CONTINUED EI REVISED 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court El DELINQUENT B. Children NOT Under Jurisdiction of Court • WRI I IbN COMPLAINT D NEGLECT El SUBSTANTIATED C.P.S. (DSS ONLY) 3. AREA(S) OF INTENDED IMPACT (Check primary area(s) only.) A REDUCTION IN: O Number of Youth Petitioned [3 Number of Adjudications D Number of Days of Family Foster Care [3 Number of Days of Out-of-Home Detention 4. SERVICE FOCUS D Number of Days of Shelter Care T3 Number of Days of Residential Treatment Care O Number of State Wards Committed (Act 150 & 220) [3 Provide early intervention to treat within the child's home O Effect early return from foster or institutional care AUTHORITY: PA. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. DSS-443.5A (1-91) The Departrrient of Social Services will not discriminate against arry individual or group because of race, sex, religion, national origin, color, marital status, handicap or political beliefs. — SEE OVER — Intensive Probation - Parent Guidance Attachment to DSS 4435A Section II A - Number of Youth Served This program is designed to provide parent-guidance counseling to the families of adjudicated youths who are receiving intensive probationary services. Programs will be presented to groups of parents, rather than individuals, to maximize resources. We expect a group size of 6-8 parents each, and with requested staffing would have the capacity to run four groups at a time. Thus, we anticipate that approximately 25 parents would receive service each quarter, for a total of 100 annually. Section II B - Number of Days of In-Home Care Approximately 100 families will receive parent guidance services during the youths' intensive probation period, averaging 175 days per youth. Total In-Home Care Days = 100 families x 175 care days = 17,500 Days of In-Home Care. Section III - Program Description #8 - Problem Statement Parenting is, at best, an extremely difficult task. Unfortunately, mothers and fathers bring to this difficult task considerable inexperience, anxiety, confusion, and little or no training. The resources parents have available to them are also many and varied: the experiences the parent had as a child in observing their own parents, experiences in raising younger siblings, books on parenting, advice from friends and relatives, and the learning that takes place on a daily basis as parent and child interact. Given a certain amount of emotional turmoil, lack of previous training, and/or limited resources a parent may be particularly unprepared to deal with an especially difficult or troubled youngster. When that child or adolescent has come in conflict with laws, the police or a court, the parent may frequently feel even more helpless or at a loss to deal with the problems demanded by childrearing. Many parents, research has shown, feel not only helpless but also anxious and depressed when their child has been involved in problem behavior. Reasons for this can range from the parents' lack of knowledge about child discipline techniques and child management skills to lack of a social or advice network to lack of support from a loving partner or spouse. The goal of the Parent Guidance Program is to assist parents of adjudicated youths to learn acceptable parenting methods to use with their children. Secondary goals include assisting parents to feel less helpless or overwhelmed with the job of parenting a child who has been involved in delinquent or troubled behavior. Additionally, the Parent Guidance Program has the goal of helping parents be effective change agents for their children's behavior. Present staffing resources and workload demands do not allow the undertaking of this program. Additional support is needed as outlined in this request. The program would be an integral component of the overall "continuum of services" offered to adjudicated youths. Further, it is in consonance with a philosophy which emphasizes family-based intervention and intensity of service based on client need. 49 - Population Served and Impact Most parent education and parent guidance programs in the community at large focus on a neglect/dependent population. Our intention is to offer specialized programming to the parents of children who are delinquent, to fill "a gap" in service delivery. We believe such a program would be appropriately placed under the auspices of the Court's administration, since staff have acquired special knowledge and clinical expertise regarding delinquency. Research conducted on our Early Offender program population revealed that youths were more likely to recidivate when their families were identified as highly dysfunctional, "non-traditional" in constellation (i.e. single parent), and suffering from a history of substance abuse, mental health problems, criminal behavior, or other social maladjustment. Such families are likely to find it difficult if not impossible to support a youth's adjustment in the community when limited to regular probationary services. Along with intensive services to youths, the parents themselves are in need of adjunct parent education and counseling, in order to avoid out-of-home placement and reduce repeat adjudications. - 3 - #10 - Program Administration and Service Delivery The part-time psychologist will be attached to the Psychological Clinic, with clinical supervision provided by a Clinic Senior Psychologist on a courtesy basis. The psychologist may also participate in casework staff meetings to discuss issues in parent and family functioning and provide consultation. The therapist, especially selected for his extensive expertise and experience in parent-guidance counseling, will provide both direct and indirect services (i.e. maintaining case records, providing written progress reports). The guidance program would be structured as follows: A. PROGRAM CONTENT The Basic Parent Guidance Program would be a series of 8 week parent training sessions that would include the following content: 1. Introduction for the program Teach Praise and Attention 2. Teach Rewards and Privileges 3. Teach Suggestive Praise 4. Teach Signaling and Ignoring 5. Teach Time-Out 6. Teach Removing Rewards and Privileges 7. Teach Risk of Physical Punishment 8. Teach Increasing Compliance B. CLASS FORMAT Each class session would follow a similar format with the following basic components: 1. Description of new discipline skill 2. Illustrations and examples of new discipline skill 3. Role-playing use of the technique 4. Handouts describing rules of the use of the discipline technique 5. Homework assignment 6. Discussion of previous week's homework assignment 7. Discussion of relevant individual parenting problems C. OBJECTIVES FOR EACH CLASS SESSION Teach basic discipline skills, their rules for effective use and assist parents to use them with expertness and mastery. This mastery will be demonstrated through role-playing and through written (in most cases checkmarks) homework which is turned in each week. - 4 - D. ADVANCED PARENT GUIDANCE In addition to the eight-week format described above, there would be a 12 week series to provide more advanced discussion of discipline problems and techniques. This series would also provide more opportunities for discussion of individual problems in childrearing, more group support for parents, and greater opportunities for mothers and fathers to monitor their children's behavior over a longer period in order to recognize and effectively cope with patterns of behavior both in themselves and in their children. E. THERAPEUTIC GROUP Traditional group therapy would be offered to those parents who, after completing the basic guidance segment, expressed an interest in and/or were identified as needing intensive intervention for social-familial problems of a more in-depth nature. Groups would be limited to a maximum of 10 individuals, and the group would be more open-ended, but likely to run 5-6 months in duration. #11 - Program Changes We will take necessary steps and work aggressively to increase the attendance rate of parents by 10-12% over 1990. Based upon our experience in FY 1990-1991, this would mean that we would anticipate a 50% attendance rate, up from 38% in 1990. Therefore, although we expect to receive 200 parent referrals (as projected in 1990) we will actually deliver services to approximately 100 parents. This accounts for the concomitant increase in total cost per parent. mponent Tide Administrative Unit DAY STUDENT COURT lap5S Component Manager Name DAVID BALLENBERGER / CAMP OAKLAND YOUTH PROGRAMS Telephone Number ( 313 ) 628-2561 CONTINUED • REVISED E) Number of Days of Shelter Care [if Number of Days of Residential Treatment Care El Number of State Wards Committed (Act 150 & 220) 5. 6. PROJECTED NUMBER 7, PROJECTED COST 4, Number Of Youth Served umber of Calendar Days of In•Home Care Total Component Cost ), Average Cost Per Calendar Day $262,080.00 840.00 !._ Average Co Per Youth $ 2,912.00 1N-HOME-C:JIE PROGRAM COMPONENT REQUEST a, Michigan Department of • tat Services One of these forms must be completed for EACH In-Home-Care Service component which Is being proposed for next fiscal year as a New, Revised, or a Continued program. PROGRAM SPECIFIC INFORMATION; Check all that a PetY PONENT STATUS NEW .c 2. TARGET POPULATION(SI SERVED Children Under JvrIsdicrion of Court lLINOUENT NEGLECT B. Children NOT Under Jurisdon of Court O wnn 1LN COMPLAINT SUBSTANTIATED C.P.S. (ps.s ONLY) .AREA(S) OF INTENDED IMPACT (Check pdmw-y s,e(a) only.) A REDUCTION IN; (:) Number of Youth Petitioned ID Number of Adjudications O Number of Days of Family Foster Care • Number of Days of Out-of-Home Detention 4. SERVICE FOCUS Provrde early Intervention to treat within the child's home ag Effect early return from foster or institutional care I. SERVICE AND COST PROJECTIONS FOR NEW FISCAL YEAR; rinie period of request from October 1, 19 9 1 thrti September 30, 19 92 UTHORITY: P.A. 57 of 1975. riMPLETIQN: Is required. ONSEQUENCE FOR NONCOMPLE1TO1: Chad care funds will not be reimbursed. The Department of Soo& Services will not discriminate egainst any individual or group use Of race, six, religion, age, national origin, color, merits/ status, h".ndica.p or political beliefs. IEL: May 14,91 10:34 No.006 P.05/07 UHKO-INV IMUNIY L.U.N. .nnnnism112.Wia PROGRAM DESCRIPTION: Address the following items which apply In short narrative paragraphs. FOR NEW OR REVISED COMPONENT: 8. Problem statement — What caused the need for this request and what were the determining factors leading to the request. NEW OR REVISED COMPONENT: 9. Explain hems 3, 4 & 5 from the reverse side. OR NEW OR REVISED COMPONENT: 0. Describe how the project will be administered, the services to be provided and by whom. Include the relationship be- tween the court and DSS, and the Contractor If services are purchased. )R flEVISED COMPONENT: . Changes — Describe changes that are planned in existing programs for the coming year, i.e. target population, type of service, method of delivery number of staff, increase or decrease in costs, etc. Component Tide INTENSIVE CASEWORK UNIT (ICU) Administrative Unit IX! COURT r I DSS Telephone Number „ 1 8 5 8— 0247 ( '2 /858-0237 Component Manager Name James McFarland/Ray Sharp L PROGRAM SPECIFIC INFORMAllON: Check all that a 1. COMPONENT STATUS D CONTINUED D TERMINATED DO El REVISED 200 173 43,800 23,725 1 $625,579 $625,579 $14.28 1$26.37 $3,127.90 $3,613.17 IN-HOME-CARE PROGRAM COMPONENT hrinORT Michigan Department of Social Services One of these forms must be completed for EACH In-Home-Care Service component for which there was State Reimbursement during Fiscal Year completed (being completed). 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court Ej DELINQUENT B. Children NOT Under Juriscliction of court gi WRITTEN COMPLAINT El NEG D SUBSTANTIATED C.P.S. (OSS ONLY) CT 3. AREA(S) OF INTENDED IMPACT (Check primary area(s) only.) A REDUCTION IN: O Number of Youth Petitioned 2 Number of Adjudications D Number of Days of Family Foster Care D Number of Days of Out-of-Home Detention 4. SERVICE FOCUS O Number of Days of Shelter Care al Number of Days of Residential Treatment Care O Number of State Wards Committed (Act 150 & 220) D] Provide early intervention to treat within the child's home D Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR CCMPLETED (BEING COMPL D): INSTRUCTIONS: • In columns 7 & 8 enter the numbers and costs projected at the beginning of the fiscal year. • In columns 8 & 9 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). Time period of request from October 1, 19 thru September 30, 19 5. 6. PROJECTED NUMBER 7. PROJECTED COST 8. ACTUAL NUMBER 9. ACTUAL COST A. Number of Youth Served B. Number of Calendar Days of In-Home Care C. Total Component Cost D. Average Cost Per Calendar Day E. Average Cost Per Youth AUTHORITY: PA. 87 of 1978. COMPLETION: is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. SS-443513 (1-91) The Department of Social Services will not discrirniriate against any individual or group because of race, sex, religion, age, nato • '.'n, oolcr, mental status, hart • or political beliefs. — SEE OVER REDUCTIONS AREAS OF IMPACT 10. NUMBER OF YOUTH . NUMBERS OR DAYS I 12. COSTS A, Youth Petitioned Adjudications 308,664 ays of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care F. Days of Residential Treatment Care C. State Wards Committed $2,758T860 HI. IMPACT EVALUATION - Must be completed for continuing or ending components. IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components In effect during the most recent fiscal year, this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. Results to date are remarkable on several fronts. First, this report reflects a gradual but all inclusive restructuring of our casework delivery system. Even now, we are only at 80% capacity, with full utilization expected around September of this year. We have new staff being supervised by different supervisors, covering new areas, with new expectations. We have developed new relationships with the Clinic, hearing officers, prosecutors, the community as a whole. We will get better at what we are doing. - Second, our system has been under steady pressure of increasing numbers. After relatively static numbers from 1984 to 1989, we had a significant increase in authorizations in 1989 and an even more alarming increase in 1990. In spite of this, we have been able to accomplish the above-mentioned savings. We realize that the savings suggested by reducing days of out-of-home care are only a first step. Those empty beds must be sold or converted to other use if we are to reap full benefit. That is beginning to happen as we explore new programming at previously residential sites. Most important, we are able\to fulfill the mandate of "reasonable efforts" as we seek to maintain high risk youngsters in community settings. USE ADDITIONAL SHEETS AS NEEDED. OSS-444358(1-91)(Bad) OVERVIEW In order to compile statistics in time for budget requests, we have used a June 1 to May 31 calendar year. The 1990-91 Request reflected a major revision in our service delivery system: -Expansion of intensive community-based services to include both early Offender Program youngsters and intensive probation cases-an older, more sophisticated clientele. -Increase in the Intensive Casework Unit staff from four (4) to eight 8). -A decentralization of services so that each of four (4) geographic areas had both regular and intensive probation officers. -The development of an area staffing model recommending the service level and developing an individual treatment plan for each client. -Exclusion of the Status Offender Program from the In-Home Care budget. The above changes were implemented in stages throughout the budget year. -Beginning June, 1990, we began to accept a small number of intensive probation cases utilizing existing Early Offender staff. -October, 1990, we added four (4) more Intensive Casework staff, decentralized the unit, and began area staffings. -Gradual growth in ICU caseloads-Starting in June, with 50 cases, we gradually expanded to 86 cases at the end of the reporting period. We expect to reach an average of 100 cases, with a range of 85 to 120 by September, 1991. As indicated in our Request, we expect an average duration of seven (7) to eight (8) months for ICU cases, with some 150 to 200 cases being served within a year. II.A.8. Number of Youth Served This number - 173 - includes 128 intensive probation cases and 45 traditional Early Offender cases (13 years of age or younger at first adjudication, with two or more prior police contacts). 11.8.8. Number of Calendar Days With the caseload gradually accumulating throughout the reporting period, we are using a caseload of 65 to represent the average load. This reflects the average load shown for monthly statistical reports during the period. 65 cases x 365 days = 23,725 days of in-home care. Adjudications Our research shows that, according to past practice, 87% of our caseload would have been readjudicated during the project year. We .would, therefore, expect 151 readjudications. Our actual experience was that we had 17 new adjudications, resulting in a savings of 134. Using a court-calculated average cost of $2,296 for the adjudication process, this results in a savings of $308,664. 134 x $2,296 = $308,664 In explaining the dramatic reduction, we feel that the intensity and focused nature of our intervention allows us to be pro-active. We also have many consequences in our repertoire that we can use in lieu of return to court. Days of Out-of-Home Detention Past practice indicates that at least 50% of youngsters charged with a new offense would be temporarily detained through preliminary hearing or revocation of temporary release pending readjudication. Forty two (42) days is the average duration from detention to new disposition. Children's Village per diem is $131. 134 x 50% x 42 days = 2,814 days From these days, we subtract 150 days used as short-term detention as part of an individualized consequence for certain youngsters. We also subtract 300 days from those cases in which a youngster was placed or remained in temporary detention pending release to ICU and those program failures maintained by the court pending a new, more restrictive disposition. 2,814 days - 450 days x $131/day = $308,684 Days of Residential Treatment Care This is a "what if" category. Which or how many youngsters would have been placed in out-of-home care were it not for ICU? Early Offender research tells us that 75% of our clients would have been placed in County or private placement as a disposition during their court "careers". The reality of our current programming is that every Trn youngster is at imminent risk of residential placement and would likely be so placed were it not for this program. We do not utilize this program to "enrich" youngsters who are likely to succeed on standard probation. For purposes of computing, we will use the more conservative figure of 74%. We will also base cost savings estimates on Children's Village per diems and lengths of stay, rather than including the more expensive and costlier private placement options. 173 youngsters x 74% = 128 youngsters Our actual experience during the reporting period was that 11 youngsters failed ICU and were placed in more restrictive disposition. This represents a reduction of 117 out-of-home placements 117 x 180 days at Children's Village x $131/day = $2,758,860 State Wards Committed Although not a specific goal for this program, EOP research shows that a very . large percentage of this client group eventually is committed to DSS on a 150 Order. In our county, DSS 150 commitments are generally a secondary placement, used only after local residential care has been utilized. It stands to reason that the fewer local out-of-home commitments, the fewer DSS commitments will be utilized later. We plan to examine this more closely in subsequent reports. -3- I. PROGRAM SPECIFIC INFORMATION: Check all that apply. 1 COMPONENT STATUS CONTINUED 2. TARGET POPULATION(S) SERVED A, Children Under Jurisdiction of Court [2 DELINQUENT 0 NEGLECT B. Children NOT Under Jurisdiction of Court fi WRfTTEN COMPLAINT SUBSTANTIATED CP.S. (DSS ONLY) 3, AREA(S) OF INTENDED IMPACT (Check primarj areajs) only.) 0 TERMINATED • REVISED O Number of Youth Petitioned • Number of Adjudications Ej Number of Days of Family Foster Care Ei Number of Days of Out-of-Home Detention o Number of Days of Shelter Care g Number of Days of Residential Treatment Care El Number of State Wards Committed (Act 150 & 220) The Department of Social Services will not chaiminaie against any individual or group because of race, sex, r ,igic fp, natonal origin, color, marital status, handicap or political beliefs. AUTHORITY: P.A. 87 of 1978. COMPLETION: is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. SS-4435B (1-9 c s. A. Number of Youth Served B. Number of Calendar Days of In-Home Care C. Total Component Cost D. Average Cost Per Calendar Day E. Average Cost Per Youth 6. PROJECTED NUMBER I 7. PROJECI'ED COST 200 paren 24,000 8. ACTUAL NUMBER 50 parents ,000 $13,750 .38 $275 $20,000 .35 $100 per IN-HOME-CARE PROGRAM COMPONENT REPORT Michigan Department of Social Services One of these forms must be completed for EACH In-Home-Care Service component for which there was State Reimbursement during Fiscal Year completed (being completed). Component Title Intensivc? Probation - Parent Guidance Component Manager Name Pamela S. Howitt, Ph.D. Time Period Covered FROM: THF1U: Oct 1, 19 9 0 Sept 30, 19 91 Administrarive Unit p COURT fl oss, Telephone Number (313 )858-0066 A REDUCTION IN: 4. SERVICE FCCU M Provide early intervention to treat within the child's home Effect early return from foster or institutional care H. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED (BEING COMPL D): INSTRUCTIONS: • In columns 7 & 8 enter the numbers and costs projected at the beginning of the fiscal year. • In columns 8 & 9 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). Time period of request from October 1, 19 90 thru September 30, 19 91 (2) Fewer youths were placed on intensive probation than expected due to other program delays. Therefore, concomitantly fewer parents were referred. (3) As noted above, the average attendance rate for those parents referred was less than 40%. Therefore, although counseling sessions were scheduled and held, fewer service units (defined as number of 11/2 hour long sessions received by each parent) were actually delivered. (4) As a function of #2 and #3, the average cost for parents who did receive service was higher than projected. On the other hand, overall costs were lower than projected due to (a) first quarter delay and (b) lower expenditures for supplies. 4. SERVICE FOCUS ag Provide early Intervention to treat within the child's home OD Effect early return from foster or institutional care J.;.e Cost Per Calendar Da F. Average Cost Per Youth L U VI4 V I I L. L- Ui %, U 1 U i ti U %.) rILD. 1.41311 14U.LJUU I IN-HOME-CA/1E PROGRA:1 COMPONENT REPORT Michigan Department of Social Services One of these forms must be completed for EACH In-Home-Care Service component for which there was State Reimbursement during Fiscal Year completed (being completed). Component Manager Nem* DAVID B AL LENBERGER Componen DAY STUDENT Ise Time Period Covered Administrative Unit FROM THRU: Oct. 1,192L jaCQUFIT. rLDS S Telephone Number ( 313 ) 628-2561 .PROGRAM SPECIFIC INFORMATION: Check all thatapplyz 1. COMPONENT STATUS (2) CONTINUED 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court DELINQUENT D NEGLECT, B. Children NOT Under Jurisdiction of Court jj WRITTEN COMPLAINT SUBSTANTiATED C.P.S. (DSS ONLY) AREA(S) OF INTENDED IMPACT (Check primary area) only.) REDUCTION IN: O Number of Youth Petitioned Ej Number of Adjudications O Number of Days of Family Foster Care 0 TERMINATED REVISED O Number of Days of Shelter Care 71 Number of Days of Residential Treatment Care O Number of State Wards Committed (Act 150 & 220) Number of Days of Out-of-Home Detention IL SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED (BEING COMPLETED): INSTRUCTIONS: • In columns 7 & 8 enter the numbers and costs projected at the beginning of the fiscal year. ▪ In columns 8 & 9 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). Time period of request from October 1, 19 91 thru September 30, 19 92 6. PROJECTED NUMEER 7. PROJEC1 ED COST 8. ACTUAL NUMBER O. ACTUAL COST A. Number of Youth Served B. Number of Calendar Days of in-Home Care C. Total Component Cost $243,734.00 2,437.63 $298,298.78 47.65 4,734.90 'fJTHOFIITY: PA. 87 of 1978. oMPLErION: Is required. ,..)N5EOUENCE FOR NONCOOAPLETION: Chile, rare funds will not be risirriburaxl. Department of • •a) Services will rest discriminate against any individual or p • —use of race, lex, religion, age, national origin, color, marital status, hendtcap or political beliefs, "May 14.91 -10:34 -N6-.700-' P .:6-77;01 mats IMPACT EVALUATION —141,E: .AJ E.u•- mpleted for can 'nm nen& AREAS Of FP O.NUMEEROFYCX/TH I It 1 .,zz- OKA L foe- retiti Adjudkaflons r.iay2 of Family Fosu4r Care ys of Out..ofrte Detentio i:navs of Shelter Care 1565 i 187,800.00 ERRONEOUSLY EXCLUDED of Residential Treatment Car ] IN 90-91 63 I 4695 563,400.00 L State Wards Corn PROGRAM ASSESSMENT-FL-VALUATION: For AU.. Components In effect during the most re - f- - I y , this - • n must be 901-np1eti 13. Assess. Strang , weakness' and problem areas of this oom. ponenL Assess the intended Impact areas and results. Explain the reason(s), or cause (s) for the differs -; between the projected No.'s and cost and the actual. - for Jl youth served by this component. ;--- - ; ; r-• • ; 4 - ii ;;;')