HomeMy WebLinkAboutResolutions - 1991.02.14 - 18461February 14, 1991
MISCELLANEOUS RESOLUTION #91010
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CIRCUIT COURT/FRIEND OF THE COURT - ELECTRONIC IMAGING
SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the funds for an Electronic Imaging System were
approved in the 1990 -1991 Biennial Budget, Computer Services-
Special Projects and Friend of the Court-Designated Fund; and
WHEREAS the Oakland County Friend of the Court has requested
an Electronic Imaging System to assist in handling case files
containing approximately 5 million pages of documentation; and
WHEREAS an Electronic Imaging System would eliminate many
major problems associated with a paper intensive office
environment; and
WHEREAS utilization of such a system would also allow for
significant work flow improvements and result in the deletion of
twenty-six (26) part-time and student positions, the elimination of
filing equipment and an increase in revenue; and
WHEREAS the operation of such a system will result in an
estimated $62,800 savings (in 1991 dollars) over a seven (7) year
period (see attached Schedules); and
WHEREAS the Circuit Court will be directing the Friend of the
Court to conduct a review to determine if additional efficiencies
will be gained from the implementation of electronic imaging and
other technologies; and
WHEREAS the Computer Users Advisory Committee approved an
Electronic Imaging System for the Circuit Court/Friend of the Court
on January 29, 1991; and
WHEREAS the method of payment will be determined after an
evaluation of outright purchase vs. lease/purchase has been made
and will be presented as a separate resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves implementation of an Electronic Imaging
System for the Circuit Court/Friend of the Court.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes the initiation of a contract with IBM up
to the purchase price ($1,371,747) or a lease agreement whichever
is more financially feasible.
BE IT FURTHER RESOLVED that the transfer of funds for this
system will be presented as a separate resolution once an analysis
of payment options has been completed.
Mr. Chairperson, on behalf of the Finance Committee, I move
the adoption of the foregoing resolution.
FINANCE COMMITTEE
LYND\FOC\IMAGE.MR
SAVINGS $ 541,726 $ 62,824
SCHEDULE A
COST/BENEFIT ANALYSIS FOR ELECTRONIC IMAGING SYSTEM
ESTIMATED* ESTIMATED**
COST/SAVINGS COST/SAVINGS
INFLATION IN 1991 DOLLARS
ADJUSTED
CURRENT OPERATIONS
Revenue $ 1,159,122 $ 970,362
Expenditures 2,187,024 1,830,872
Net Cost $ 1 027 902 $ 860 ,510
PROPOSED OPERATIONS
Revenue $ 2,270,506 $ 1,880,362
Expenditures 2,756,682 2,678,048
Net Cost $ 486,176 $ 797,686
*Inflation Adjusted Cost/Savings calculated for a seven (7) year period at a 5.0%
inflation rate for operating and a 4.0% increase for Salaries and Fringes.
**Cost/Savings in 1991 Dollars - Inflation adjusted cost/savings calculated in 1991
dollars based on a discount rate of 5.0%.
CURRENT OPERATIONS
REVENUE
CRP REVENUE
TOTAL REVENUE
EXPENDITURES
SCHEDULE 8
COST/BENEFIT ANALYSIS OF ELECTRONIC IMAGING SYSTEM FOR CIRCUIT COURT/FRIEND OF THE COURT
YEAR 0 YEAR I YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 INFLATION PRESENT
ADJUSTED VALUE
1991 1992 1993 1994 1995 1996 1997 1998 TOTALSX TOTALSXX
$ 119,973 $ 126,466 $ 133,028 $ 140,424 $ 147,568 $ 155,792 $ 163,574 $ 172,297
S 119,973 $ 126,466 5 133,028 $ 140,424 $ 147,568 $ 155,792 S 163,574 $ 172,297 1,159,122 970,362
SALARIES & FRINGES $ 194,060 $ 201,798 $ 209,867 $ 218,263 S 226,993 $ 236,073 S 245,516 $ 255,337
NEW LEKTRIEVER RENTAL 0 3,696 7,577 11,651 15,927 20,419 25,136 30,088
OLD LEKTRIEVER RENTAL 24,103 24,511 24,511 25,544 25,544 26,990 26,990 28,126
FILE SUPPLIES 8,200 8,610 9,041 9,493 9,967 10,466 10,989 11,538
TOTAL EXPENDITURES $ 226,363 S 238,615 $ 250,996 S 264,951 $ 278,431 $ 293,948 S 308,631 $ 325,089 2,187,024 1,830,872
PROPOSED OPERATIONS
(ELECTRONIC IMAGING)
REVENUE
CRP REVENUE S 119,973 $ 126,466 S 133,028 $ 140,424 $ 147,568 $ 155,792 5 163,574 $ 172,297
INCENTIVE REVENUE 0 136,500 143,325 150,491 158,016 165,917 174,212 182,923
TOTAL REVENUE $ 119,973 S 262,966 5 276,353 $ 290,915 $ 305,584 $ 321,709 S 337,786 $ 355,220 2,270,506 1,880,362
EXPENDTURES
CAPITAL OUTLAY $ 1,267,414 $ 0 $ 0 $ 0 s o s e s e s 0
MAINTENANCE 280,920 75,200 79,000
JUDGES' WORKSTATIONS 104,250
MAINTENANCE 18,827 4,800 5,000
OPTICAL SUPPLIES sepia%)
CONTINGENCY 83,583 e e 0 0 0 e 0
CONVERSION 300,000
TECHNICAL SUPPORT 50,000 12,500 13,000 13,520 14,060 14,623 15,209 15,816
SALARIES & FRINGES 194,060 0 0 e e 0 0 e
OLD LEKTRIEVER RENTAL 24,103 24,103 21,659 19,519 16,672 13,536 10,274 6,834
FILE SUPPLIES 8,200 0 0 0 e e e 0
TOTAL EXPENDITURES $ 2,381,357 S 36,603 5 34,659 5 33,039 5 30,732 $ 28,159 $ 105,483 $ 106,650 2,756,682 2,678,048
xOPERATIONS INCREASED AT A 5.00% INFLATION RATE
SALARIES AND FRINGES INCREASED AT A 4.00% RATE
XXBASED ON A DISCOUNT RATE OF 5.00%