HomeMy WebLinkAboutResolutions - 1991.02.28 - 18478„,y4
February 14, 1991 '
MISCELLANEOUS RESOLUTION # 91023
BY: PUBLIC SERVICES COMMITTEE, RUTH JOHNSON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION-STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS this Student Intern/Case Aide Grant (Probation Enhancement
Grant) has been approved by the Michigan Department of Corrections in the amount
of $23,949; and
WHEREAS the original application requested a funding level of $95,796 to cover
the period October 1, 1990 through September 30, 1991; and
WHEREAS the grant award for $23,949 represents a seventy-five percent (75%)
variance from the grant application of $95,796 as detailed in the attached schedule;
and
WHEREAS the award stipulates this funding level for the period of six (6)
months only, effective October 1, 1990 through March 30, 1991; and
WHEREAS funding to continue the program beyond the six (6) month period
must go through another application process; and
WHEREAS the grant award contract has been reviewed and approved as to
legal sufficiency by the Office of Corporation Counsel; and
WHEREAS this program is 100% state funded and does not obligate the County
to further commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accept the 1990-1991 Student Intern/Case Aide Grant (Probation
Enhancement Grant) in the amount of $23,949.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be authorized to execute this grant contract and be
authorized to approve minor changes and grant extensions, not to exceed a fifteen
percent (15%) variance, which are consistent with the approved grant.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN! CASE AIDE GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $84,000 $19,195 ($64,805)
3409 Indirect Costs 5,796 1,988 (3,808)
3574 Personal Mileage 6,000 2,766 (3,234)
TOTAL $95,796 $23,949 ($71,847)
* Application request is for the period 10/1/90 - 9/30/91
** Award granted for only six (6) months effective
10/1/90 - 3/31/91.
Prepared by Budget Division - LS
Janauary 18, 1991
IMPACT STATEMENT - STUDENT INTERN GRANT
In September 1990 the Oakland County Circuit Court Probation Department
requested a State Community Corrections grant for $94,796 to fund the
student intern program from October 1, 1990 to September 30, 1991. This
was a request for renewal and increase of a $67,000 grant for student
interns for 89/90. The increases were requested primarily to fund more
students (increase from 11.5 t3 14) and a raise in pay for students
($5.00/hour to $6.00/hour).
For state fiscal year 90/91 the State Board decided to approve grants
for only a six month period. The State Board approved funds to Oakland
County for $23,949 to cover October 1, 1990 to March 31, 1991. The
reduced dollar amount represents a change in funding philosophy by the
State Board.
Whereas previously students had assisted in a wide range of services in
the Probation Department, the State Board intends to eventually limit
state funding of student interns to assistance in community service and
more particularly only for community service in lieu of jail terms.
The State funded six intern positions (at the $6.00 rate) for a period
of six months. The expectation is that eventually all these interns
will be involved in community service assistance. This reduction had no
immediate impact of probation services since student intern numbers were
down to seven in anticipation of the change.
However, in the long run, a number of formerly student assisted tasks
will have to be done by probation agents. These include supervision of
low risk cases, orientation of new probationers, assistance in
investigations, reivew of probation violations, and assistance in
inter-county and state transfer of probationers. This will take
probation agents away from higher priority assignments.
In addition it will deprive students of valuable experience working in
th criminal justice system.
Further, the cut may eventually impact the county's ability to collect
court costs and attorney fees since community service is offered as an
alternative to those offenders who claim indigence.
je
State of Michigan COMMUNITY
CORRECTIONS BOARD
r;qry Knapp. Chair
Susan H. Bailey
Robert Brown, Jr.
Paul C. Friday
Alexander N. Luca]!, Jr.
Lynne Martinez
Kenneth D. Patterson
Dolora Paull
Dalton A. Roberson, Sr.
Ronald J. Schebil
Lynda A. Tolen
Reginald M. Turner, Sr.
Gary L Walker
James J. Blanchard, Governor
OFFICE OF COMMUNITY CORRECTIONS
Grandview Plaza
P.O. Box 30003
Lansing, Michigan 48909
Dennis S. Schrantz, Executive Director
November 16, 1990
Mr. Dan Smith
Oakland County Probation Office
1200 North Telegraph Road
North Office Building
Pontiac, MI 48053
Dear Dan:
This is the information you requested. The Student-Intern program was funded for six months
at $23,949. The Substance Abuse program was also funded for six months at $47,500.
Enclosed you will find the minutes of the October 4th State Board meeting at which the grants
action was approved. If you need any additional information, please feel free to contact me.
Sincerely,
Canton Flakes
Grants Coordinator
CF/gc
Enclosure
/r
OCCS410
• t
1\1]
5
REPORT TO THE CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: PUBLIC SERVICES COMMITTEE, RICHARD KUHN JR. CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT AND PROBATION
DIVISION- STUDENT INTERN/CASE AIDE GRANT APPLICATION
Pursuant to Miscellaneous Resolution #89105, the Public Services .
Committee has reviewed the proposed grant application and reports:
1) This is the seventh year of this grant, 100% funded by the
Michigan Department of Corrections.
2) In the previous years of this grant the State had funded
this grant through the Oakland County's Probation
Enhancement Board, which is now called the Oakland County
Community Corrections Board.
3) Under the guidelines of P.A. 511, the Circuit COurt
Probation Division and Oakland County must now apply for
this same grant directly in order to continue contracting
with Oakland University for student services.
4) This grant covers the period of October 1, 1990 through
September 30, 1991, with a requested funding level of
$95,796.
This request reflects a variance of approximately
forty-three (43) percent over the 1989/1990 grant award as
detailed in the attached schedule.
Public Services Committee
Informational Copies:
Finance Committee
-1
1989/1990
AWARD
Salaries— Regular $ 57,000
Indirect Cost 3,967
Personal Mileage 5,533
Total $ 67,000
1990/1991
APPLICATION
$ 84,000
5,796
6,000
$ 95,796
OAKLAND COUNTY, MICHIGAN
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT APPLICATION
1989/1990 AWARD VERSUS 1990/1991 APPLICATION
Prepared by: Budget Division— LS
August 9, 1990
1v7/au9029rt
,
GRANT PROPOSAL.
STUDENT INTERN/AIDE
APPLICANT: Oakland County Circuit Court Probation
(Oakland County and Oakland University)
SUMMARY
Probation is the oldest and most used alternative to jail and prison. Historically,
Oakland County has had a prison commitment rate some 10% below the state average. This
reflects the confidence of the Circuit Court in Oakland's probation services. Our goal
is to use all resources available to continue probation as a viable alternative to
incarceration.
For some ten years, students (junior, senior, and graduate) from Oakland University
have assisted Probation Agents in the Oakland County Circuit Court Probation
Department. Since March 1988, state funds for student interns have been provided to
Oakland County's Community Corrections Board which was formerly the Probation
Enhancement Board. Now, under the guidelines of PA 511 the Circuit Court Probation
Department and Oakland County are applying for funds to continue contracting with
Oakland University for student services.
•
Students work part time from twenty (school year) to thirty-two (summer) hours per
week. They assist in supervision of some 5000 felony probationers under the
jurisdiction of Oakland County's fifty-nine probation agents. They also assist in the
preparation of pre-sentence investigations (6000 annually).
We are requesting $95,796 to fund 14 students at $6.00 per hour for a maximum of 1000
hours per year. Examples of assistance rendered by students are: (a) maintaining
community service programs; (b) assisting in supervision of probationers in community
residential centers; (c) orientation of newly sentenced probationers; (d) assisting in
supervision of low risk offenders; (e) assisting in preparation of presentence reports,
and (f) assisting in locating victims of offenses and determining restitution.
The student intern program is a low cost program highly beneficial to offenders,
probation agents and the student. In some cases, such as community service, the impact
of student services on jail population is obvious, in others the benefits are more
subtle.
Budget:
14 student interns/aides for 1000 hours at $6.00 hour
Travel
Administrative (Oakland University)
INTRODUCTION
$84,000
6,000
, 5,796
$95,796
As noted the Oakland County Circuit Court Probation Department supervises some 5000
felony probationers. The Department's goals are to monitor offender behavior and
initiate swift intervention where violation is imminent or occurs. Probation Agents
also direct offenders to programs that offer opportunities to improve chances for
success on probation. Community resources utilized include programs for employment,
education, substance abuse, individual and family counselling. The Probation
Department also operates or is directly involved in community service programs,
residential centers, electronic monitoring, and funding short term inpatient substance
abuse program.
t\I
. Student Intern/Case Aide Grant Proposal - Page two
Introduction: Cont'd.
Over the years the aid offered by students have become a vital support service,
particularly in maintenance of some of these programs.
•
PROBLEM STATEMENT AND NEEDS ASSESSMENT
From 1985 to 1989 the average workload for probation agents has risen approximately
30%. Agents assigned to probation supervision now supervise an average of 170
probationers. Agents preparing pre-sentence investigations complete over twenty
investigations monthly. This makes maintaining all but the most basic probation
services difficult. The Department relies on community agencies offering services to
which probationers can be referred. Internally, the Department searches for any
resource, such as student interns, to help us maintain services.
There are several programs that virtually owe their existence to the
student aides working under the direction of probation agents.
(1) Community Service. In 1989, 524 felony offenders were referred for community
service. An average of over 230 per month were actually involved in community service
at over two hundred fifty non profit agencies. Probationers perform over 3000 hours of
community service monthly. Four student interns, working under the direction of a
coordinator, interviewed, placed, and monitored these offenders. If the rate of growth
of the past five years continues, the number of offenders participating monthly in
community service should reach 300 in 1991.
About 10% of offenders are referred to community service work as a special condition of
probation. In effect, this community service is a substitute for a jail sentence. 90%
of offenders are referred to community service because they cannot pay costs and fees.
They have the opportunity to substitute work at a non-profit agency at $4.00 per hour.
58% of those referred for community service are successfully terminated. In 1989 this
amounted to 300 offenders. Those who will not pay or participate in community service
are charged with probation violation and will likely serve a jail term.
Besides the obvious benefit to the community, community service additionally provides
offenders a positive work experience, a letter of recommendation, and, on rare
occasions, employment in the agency where they worked.
(2) Probation Residential Centers. The State of Michigan funds two probation
residential centers in Oakland County, RAP and OAR. Between the two there
is an average of sixty residents. These programs are genuine jail and prison
alternatives, since 90% of those who terminate unsuccessfully are sentenced to jail or
prison. The senior agent in charge of these cases spends the majority of his/her time
arranging placement of offenders, taking action on those who have left, or on crisfs
intervention. This leaves little time for "routine" contact with probationers in the
programs. Working under the direction of the agent, a student aide could maintain
"routine" contact with residents and their families and bring what he/she sees as
potential problems to the agent's attention. The majority of the violations from the
centers are due to "walk aways" - AWOL. We believe more "routine" contact with
offenders could reduce the walk away rate.
(3) Orientation of newly sentenced probationers. In Oakland County judges sentence
offenders and send them to the Probation Department where the probation order is
prepared for the defendant's signature. About one third of our staff are not in our
central office and not available to immediately see a new probationer. Further, the
Courts operate eight hours a day five, days a week. The agent to whom a case is
Student Intern/Case Aide Grant Proposal - Page three
Problem Statement and Needs Assessment: Cont'd. -
assigned to frequently not available to see a new probationer. This initial contact
with the probationer is obviously very important. Student interns have been trained to
review the probation order with the offender. They can answer basic questions and seek
the assistance of an agent or supervisor when a problem arises. The student also
insures that the offender knows how and when to contact his/her probation agent. At
the first meeting with the probation agent, the offender is given complete directions
for compliance with the rules of probation. When the defendant lives in another county
or state the student may help prepare the documents necessary for transfer.
(4) Assist in supervision of low risk offenders. Approximately one-third of Oakland's
probationers are under "minimum" supervision. This means they are low risk
probationers who are seen by probation agents only once every three months. Assigning
a student to work with a probation agent in supervising these cases may mean a faster
and more effective response to their problems, when they arise.
(5) Assist in preparation of pre-sentence investigations. Some 20% of an agent's time
in investigation is spent on routine record checks and verifications. A student intern
can perform these duties allowing the agent time for more community contacts and
development of alternatives to jail.
(6) Locating victims and assisting in determining restitution. In some 20% of
sentences, more information is needed about restitution after sentence. Unfortunately
more urgent matters frequently take precedence over contact with victim after sentence.
An intern/aide assigned to this task has been most helpful in locating victims for
restitution payments, getting figures for restitution amounts, etc. I note that in
1989 Oakland County probationers paid $1,183,962 in restitution!
OBJECTIVES AND METHODS
(1) Community Service. Assign six students to assist in interview, placement, and 0
monitoring of offenders referred for community service. Each student will be
responsible for fifty cases. We anticipate an average of 300 offenders monthly
participating in community service. Our objective is to have 350 offenders
successfully complete community service. Successful completion includes: (a)
completing all hours, or; (b) partial completion of hours and payment or; (c) obtaining
employment prior to placement or during community service work. We also expect over
600 offenders will be referred for placement.
(2) Probation Residential Centers. Assign one student to assist in supervision of
offenders in probation residential centers. We expect (objective) student will have
contact with 20 residents per week or will make collateral community contact regarding
these cases. Our objective will be to estab -jsh a baseline AWOL rate and achieve a 10%
reduction.
(3) Orientation. Assign two students to orientation of new probationers. Objective
will be 50 orientations (review probation order, initiate paper work on transfer where
appropriate) per week.
(4) Assist in supervision of low risk offenders. Assign two students to work with
probation agents in supervision of "minimum" supervision offenders. Each student would
be assigned a maximum of 25 offenders. The student would take reports, verify
information (employment, residence treatment, etc), make collateral community contacts,
and bring problems to the agent's attention.
1Studont Intern/Case Aide Grant Proposal 7 Page four
Objectives and Methods: Cont'd.
(5) Assist in preparation of pre-sentence investigations. Assign two students to
assist agents with record checks and verifications necessary for preparation of
presentence investigations. Objectives: Each student will assist in the preparation
of twenty-five investigations per month.
(6) Assist in locating victims and determining restitution. One student will handle
twenty-five cases per month.
All students will be recruited and preliminarly screen by Oakland University's Career
Development/Intern Office. They are then referred to the Probation Department for
interview, screening, and placement. Students then work under the supervision of
probation agents. Hours worked are verified by the agent and forwarded to the
University for salary payment.
EVALUATION
Each of the intern/aide programs should be evaluated separately.
(1) Community Service
(a) Average 300 offenders per month active in program
Active means either (1) referred waiting interivew,
(2) interviewed waiting placement, (3) working,
(4) in termination process.
(b) 600 offenders referred per year
(c) 60% successful termination (350)
(2) Community Residential Programs. Establish a base rate for
"walk aways" (AWOL) from OAR and RAP. Reduce AWOL's by 10%
for 90/91.
(3) Orientations. 50 orientations per week. Orientation includes review
and explanation of conditions of probation and referral to probation agent.
When appropriate preparing paperwork for transfer.
(4) Assist in supervision of minimum supervision (low risk) offenders.
Each student will average supervision of 25 probationers.
(5) Assist in preparation of presentence investigation. Each student
average twenty-five investigations per nonth on which they have assisted.
(6) Assist in locating victims and determining restitution. For 25 cases per month
student will assist in locating victim or determining amount of
restitution.
MONITORING AND EVALUATION
(1) Reports will be prepared quarterly.
Reports will indicate:
. (a) Number of students employed during quarter
(b) Programs students are assigned to
(c) Number of offenders and/or agencies contacted
(d) Expenditures
I..
Student Intern/Case Aide Grant Proposal — Page five
1 • .
Monitoring and Evaluation: Cont'd.
(2) There will be an annual evaluation of objective for each of six programs.
BUDGET
14 student intern/aides for 1000 hours each at $6.00 hour . $84,000
Travel 6,000
Administrative (Oakland University) 5,796
$95,796
-dbhnC. Whetstone, Chief—Probation Officer
Roy Rewold, Chairman Oakland County Board of Commissioners
) 2
) 3
) 4
) 5
) 6
February 28, 1991
FISCAL NOTE (Misc. 91023)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION - STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #91023 and finds:
1) The Student Intern/Case Aide Grant (Probation Enhancement
Grant) has been approved by the Michigan Department of
Corrections in the amount of $23,949 for the period
October 1, 1990 through March 31, 1991.
The grant award for $23,949 reflects a seventy-five
percent (75%) variance from the application for $95,796,
as detailed in Schedule A.
The grant award is $43,051 less than the 1991 Adopted
Budget ($67,000), which reflects approximately a sixty-
four percent (64%) variance as detailed in Schedule B.
The program is 100% state funded, and does not obligate
the County to any future commitment.
Future level of service, including personnel, will be
contingent upon the level of State funding available for
this program.
The following amendments to the 1991 Adopted Budget are
recommended:
Revenue
3-27350-179-01-00-2185 Grant Revenue
Expenses
4-27350 -179-01-00-1001
4-27350 -179-01-00-3409
4-27350 -179-01-00-3574
$(43,051)
$(38,305)
(3,210)
(1,536)
$(43,051)
$ -0-
Salaries
Indirect Costs
Personal Mileage
FINANCE COMMITTEE
LAVE\CCP\PROBENH.FN
SCHEDULE A
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $84,000 $19,195 ($64,805)
3409 Indirect Costs 5,796 1,988 (3,808)
3574 Personal Mileage 6 ,000 2 ,766 (3,234)
TOTAL $95,796 $23,949 ($71,847)
* Application request is for the period 10/1/90 - 9/30/91
** Award granted for only six (6) months effective
10/1/90 - 3/31/91.
Prepared by Budget Division - LS
Janauary 18, 1991
SCHEDULE B
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT FINANCIAL ANALYSIS
1990-1991 ADOPTED BUDGET VERSUS 1990-1991 GRANT AWARD
Account Account 1991 1990/91
Number Name Budget Award Variance
1001 Salaries $57,500 $19,195 $(38,305)
3409 Indirect Costs 5,198 1,988 (3,210)
3574 Personal Mileage 4,302 2,766 (1,536)
TOTALS $67,000 $23,949 $(43,051)
Prepared by Budget Division - LS
January 18, 1991
I.
Resolution # 91023 February 28, 1991
I-.
Moved by Johnson supported by Serra the resolution be adopted.
AYES: Millard, Moffitt, Oaks, Olsen, Pappageorge, Pernick,
Rewold, Serra, Skarritt, Wolf, Aaron, Caddell, Crake, Ferrens, Gosling,
Huntoon, Jensen, Johnson, Krause, Law, McConnell, McCulloch, McPherson.
(23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County cf Oakland, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
Board of Commissioners on February 28, 1991
with the original record thereof now remainlng in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 28th day 9.f:1_1February 1991
tr"t:411
Lyn1/0. Allen, County Clerk