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Fe. Pruary 14, 1991
MISCELLANEOUS RESOLUTION # 91024
BY: PUBLIC SERVICES COMMITTEE, RUTH JOHNSON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION-SUBSTANCE ABUSE SERVICES GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS this Substance Abuse Services Grant (Probation Discretionary
Enhancement Grant) has been approved by the Michigan Department of Corrections
in the amount of $47,500; and
WHEREAS the original application requested a funding level of $130,600 to
cover the period October 1, 1990 through September 30, 1991; and
WHEREAS the grant award for $47,500 represents approximately a sixty-four
percent (64%) variance from the grant application of $130,600 as detailed in the
attached schedule; and
WHEREAS the award stipulates this funding level for the period of six (6)
months only, effective October 1, 1990 through March 30, 1991; and
WHEREAS funding to continue the program beyond the six (6) month period
must go through another application process; and
WHEREAS the grant award contract has been reviewed and approved as to
legal sufficiency by the Office of Corporation Counsel; and
WHEREAS this program is 100% state funded and does not obligate the County
to further commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accept the 1990-1991 Substance Abuse Services Grant (Probation
Discretionary Enhancement Grant) in the amount of $47,500.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be authorized to execute this grant contract and be
authorized to approve minor changes and grant extensions, not to exceed a fifteen
percent (15%) variance, which are consistent with the approved grant.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $ 10,000 $ 5,000 ($ 5,000)
3128 Professional Svcs. 120,000 42,300 ( 77,700)
3574 . Personal Mileage 600 200 ( 400)
TOTAL $130,600 $47,500 ($83,100)
* Application request for period 10/1/90 - 9/30/91
** Award granted for only six (6) months effective
10/1/90 - 3/31/91.
Prepared by Budget Division - LS
Janauary 18, 1991
IMPACT STATEMENT - SUBSTANCE ABUSE SERVICES GRANT
In September 1990 the Oakland County Circuit Court Probation Department
requested a State Community Corrections grant of $130,600 to purchase
substance abuse service for potent'al probation violators. The term of
the grant would be October 1, 1990 to September 30, 1991 (state fiscal
year). This was a request for renewal and increase of a previous grant
of $96.000. The new grant would have expanded services.
The State Board adopted a policy for fiscal 90/91 to renew grants for a
period of only six months and in most cases entertain no requests for
new grants or increases. Thus the State Board intended to grant Oakland
County its previous 89/90 fund level for six months. We believe an
error in math set the six months level at $47,500. However we will be
able to continue services at the 89/90 level.
COMMUNITY
CORRECTIONS BOARD
r:gr• Knapp, Chair
Susan H. Bailey
Robert Brown, Jr.
Paul C. Friday
Alexander N. Luvall, Jr.
Lynne Martinez
Kenneth D. Patterson
Dolora Paull
Dalton A. Roberson, Sr.
Ronald J. Schebil
Lynda A. Tolen
Reginald M. Turner, Sr.
Gary L Walker
State of Michigan
n •
James J. Blanchard, Governor
OFFICE OF COMMUNITY CORRECTIONS
Grandview Plaza
P.O. Box 30003
Lansing, Michigan 48909
Dennis S. Schrantz, Executive Director
November 16, 1990
Mr. Dan Smith
Oakland County Probation Office
1200 North Telegraph Road
North Office Building
Pontiac, MI 48053
Dear Dan:
This is the information you requested. The Student-Intern program was funded for six months
at $23,949. The Substance Abuse program was also funded for six months at $47,500.
Enclosed you will find the minutes of the October 4th State Board meeting at which the grants
action was approved. If you need any additional information, please feel free to contact me.
Sincerely,
Canton Flakes
Grants Coordinator
CF/gc
Enclosure
014[Y,19 ••••••
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES
(PROBATION ENHANCEMENT DISCRETIONARY GRANT)
1989/1990 AWARD VERSUS 1990/1991 APPLICATION
1989/1990 1990/1991
AWARD APPLICATION VARIANCE
Salaries-Reg. $10,000 $ 10,000 $ -0-
Professional Svc. 85,600 120,000 34,400
Personal Mileage 400 600 200
TOTAL $96,000 $130,600 $34,600
Prepared by: Budget Division - LS
January 18, 1991
2
3
REPORT TO THE CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: PUBLIC SERVICES COMMITTEE, RUTH JOHNSON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION DIVISION -
SUBSTANCE ABUSE SERVICES GRANT APPLICATION
Pursuant to Miscellaneous Resolution #89105, the Public Services Committee
has reviewed the proposed grant application and reports:
1) This is the fourth year of this grant, 100% funded by the Michigan
Department of Corrections, and was first approved by the Board of
Commissioners in Miscellaneous Resolution #88020, under the title of
Probation Discretionary Enhancement Grant.
In the previous years of this grant the State had funded this grant
through the Oakland County's Probation Enhancement Board, which is
now called the Oakland County Community Corrections Board.
Under the guidelines of P.A. 511, the Circuit Court Probation
Division and Oakland County must now apply for this same grant
directly from the State in order to continue the program for
providing substance abuse treatment services to probationers during
their probation period.
4) This grant request covers the period of October 1, 1990 through
September 30, 1991, with a funding level of $130,600.
5) This grant request reflects a variance of approximately thirty-six
percent (36%) over the 1989/1990 grant award as detailed in the
attached schedule.
PUBLIC SERVICES COMMITTEE
Informational Copies:
Finance Committee
, GRANT .REQUEST
SUBSTANCE ABUSE SERVICES .
SUMMARY
The purpose of this program is to provide substance abuse treatment to
probationers who continue drug use after being placed on probation. We are
particularly interested in providing short term (21-28 day) in-patient treatment
to indigent probationers. While both out patient and long term in-patient
treatment are usually 'available to probationers, short term in-patient programs
are generally filled with "private" pay (insured) substance abusers. Therefore
indigent offenders are placed on a waiting list for admittance. Short term
in-patient programs are particularly suited to _offenders who are currently in out-
patient programs, or have participated in out-patient programs but continue
substance abuse.
The short term treatment programs are an alternative to probation violation and
jail or prison sentences. They are also an alternative to placement in long term
substance programs. These programs are available but are generally better suited
to persons with a long history of both substance abuse and personal
irresponsibility. They are more expensive and time consuming than needed for our
target population.
We propose hiring a part time substance abuse services coordinator to work with
probation staff and the Oakland County Office of Substance Abuse. The Coordinator
will screen referrals from probation staff and refer probationers to appropriate
agencies for treatment. For our target poFulation the coordinator will refer the
probationer to Oakland's Office of Substance Abuse for placement in an in-patient
program. The Oakland OSA will contract with agencies and arrange placement and
billing. The _USA is able to contract at a rate about half of the private pay
rate. Oakland's Substance Abuse Office will also provide training for the
coordinator.
We propose funds for forty probationers in short term in-patient programs at an
average of $3000 per placement.
Our total $130,600 request includes a part time coordinator at $10,000 per year;
$600 travel expense, and $120,000 for in-patient services.
Evaluation will be via long term evaluation of (1) successful completion of
substance abuse treatment, (2) successful completion of probation, and (3) further
criminal arrests and convictions.
I note this is a request for continuation of a probation enhancement grant which
has been operational since March 1988. Attached are some preliminary statistics
on that grant.
. 28.31
50 males
13 females
AGE:
SEX: 79%
21%
743rant Request - Substance Abuse Services - Page two
;
OFFENDER STATISTICS FOR CAP DISCRETIONARY .GRANT
MARCH 1988 to AUGUST 1990 .
RACE:
MARITAL STATUS:
40 white 63%
22 black 35%
1 hispanic 2%
36 single 57%
• 19 divorced 30%
8 married 13%
PRIOR PSYCHIATRIC HISTORY: 13 yes 21%
50 no 79%
EMPLOYED: 24 yes 38%
39 no 62%
SUBSTANCE: 34 alcohol 54%
25 cocaine - 40%
4 marijuana 6%
PRIOR TREATMENT: 32 yes 51%
31 no 49%
SUCCESSFUL DICHARGE FROM TREATMENT: 54 yes 86%
9 no 14%
ARRESTS, PROBATION VIOLATIONS, 25 yes
BENCH WARRENTS SINCE TREATMENT: 38 no 60%
31 no 49%
40%
. . . Grant Request - Substance Abuse Services - Page three
MAJOR RESIDENTIAL SUBSTANCE ABUSE PROGRAMS
UTILIZED BY THE DISCRETIONARY GRANT
1. INSIGHT AT COLOMBIERE:
- $6,720 for 28 day program; men and women age 18 and older; 54 beds
- suburban clients are most often referred here
- specializes in alcoholism but will treat associated abuse problems
- accomplishes recovery through educational, individual, group and
recreational therapy; strong emphasis on family, AA, and NA participation
. .
- develops an effective aftercare program to support and reinforce progress
made during treatment - assures that recovery process incorporates home,
social and work environments
- stays in touch with individual's progress for two years following client's
• stay .
- Renewal Relapse Program (14 day - $230 per day) for those who have already
been through inpatient treatment
2. TURNING POINT:
- $6,300 for 28 day program; men and women age 18 and older
- urban clients are most often referred here
- 12-step spiritual program; clients transported to AA .and NA meetings
located near their own homes
- utilizes an holistic approach combined with educational, family, group,
individual, and recreational therapy
3. OXFORD INSTITUTE:
- $7,280 for 28 day program, $5,460 for 21 days; suburban men and women
ace 18 and older; 60 beds
- specializing in alcoholism and other drug addictions
- holistic therapeutic approach - treatment modalities include education;
individual, group and family therapy; nutritional and occupational
therapy; recreational and spiritual counseling
- outpatient evening recovery program $1,425; day recovery prooram $2,565
both include individual, famidy.and group therapy; didactic sessions
•Erant Request - Substance Abuse Services 7 Page four
4. HOLLY GARDENS:
- $4,620 for 28 day program; young suburban and urban men and women as well
' 25 adolescents; 68 beds (32 maximum for children age 14-17)
- able to accommodate those adolescents stillattending school
- combines disciplines of medical/psychiatric model with principles,
practices and concepts of AA, NA and other self-help modalities for a
family-style approach to treatment
- oriented to assumption of personal responsibility
- aftercare program; half-way house at $40 per day incorporating educational,
family, individual and group therapy as well as extended treatment
• Grant Request — Substance Abuse Services 7 Page five
INTRODUCTION
The grant applicant is the Oakland County Circuit Court Probation Department. The
Probation Department provides services to Oakland's 1.1 million residents. More
specifically, the Department prepares some 6000 pre-sentence investigation reports
annually for Oakland's 14 judges. The Department also supervises the 5000 felons
placed on probation who are residents of Oakland County. The Department is
responsible for another 1500 probationers who live in other states and counties. .
The Circuit Court Probation Department has been -in the forefront of developing and
using community programs as alternatives to jail and prison. Among the programs
utilized are community service, work release, probation residential centers,
electronic monitoring, and various alcohol and drug rehabilitation programs.
For some two and one-half years the Department has used state funds (from
probation enhancement grants) to fund short term (21-28 day) substance abuse
programs for probationers. The grant has been used to fund about 20 probationers
per year. This is about half the population in need of the service. This grant
application is a request to continue and increase funds for treatment.
Z
5.
. Gant Request - Substance Abuse Services - Page six
PROBLEM STATEMENT
Approximately 40% of Oakland's 5000 probationers are ordered as a condition of
probation to submit to drug testing at the direction of the probation agent. Over
200 probationers are tested monthly. About 15% test positive. Most of these do
not test positive a second time. However we estimate we have at least 20
offenders per month in need of substance abuse services. This is in addition to
the approximately 1000 probationers already participating in substance abuse
programs. Most of these probationers do not have insurance coverage so rely on
publicly funded programs. Generally we can readily get probationers into out
patient therapy or long term (6-12 month) in-patient programs. The problem is
placing offenders in short term- twenty-one to twenty-eight day in-patient
programs. These programs are ideally suited for persons who have been•
participating in out-patient therapy but continue using, or persons who will not
or can not maintain regular attendance at out-patient programs. However, there is
generally a wait of one to two months for placement for indigent offenders. Our
probationers are in need of immediate placement because (1) they are in violation
of probation, and (2) drug or alcohol use is usually related to their criminal
behavior.
Over the past 30 months the Probation Department has used state Probation
Enhancement funds ($95,000 year) to (1) hire a part time substance abuse
coordinator to assist Probation agents in assessing offender needs and directing
them to substance abuse agencies, and (2) place and fund probationers in programs,
primarily short term in-patient programs. We have funded sixty-three probationers
who have reported substance abuse or tested positive. 87% have successfully
completed in-patient programs. 60% have managed to continue successfully on
probation. 40% have had further problems that resulted in probation violation.
•
I •note that our funds are usually spent during the first six months Of the fiscal
year. We estimate we could have placed twice as many as we have.
I note that the average cost of a short term in-patient program has been $6500.
We can cut this cost by over half by contracting through the County Substance
Abuse Office.
/1
— :Grant Request - Substance Abuse Services - Page seven
PROGRAM OBJECTIVE
Our objectives are:
(I) Refer all probationers in need of substance abuse treatment to the
appropriate agency or program via a substance abuse coordinator.
(2) Provide funding for short term in-patient programs for select probationers
who continue substance abuse.
We estimate that approximately 200 probationers per year may be referred to
service agencies with the assistance of a substance abuse coordinator.
Further we estimate that about forty probationers per year may be placed in short
. term in-patient programs.
,
Grant Request - Substance Abuse Services - Page eight
METHODS
(1) A part time (20 hours per week) substance abuse coordinator will work jointly
with the Oakland County Substance Abuse Services Office and with the Probation
Department. The coordinator will gain a knowledge of the services available in
Oakland County. The coordinator will confer with probation staff to assist in
assessment and placement of substance abusers. As in the past the Coordinator
will be a student intern from Oakland University. The intern will be trained by
both the Office of Substance Abuse and the Probation Department.
(2) The coordinator will approve funding of substance abuse treatment for select
probationers. These 'select probationers" are primarily those who continue
substance abuse and have already participated in out-patient therapy. The Oakland
County Office of Substance Abuse will contract with substance abuse service
agencies for treatment for probationers. - •
The Oakland County Substance Abuse Office presently contracts with six agencies
that provide intensive out-patient or short term in-patient services. The cost of
treatment ranges from $85 to $110 per day. I note this is about half the cost a
private user would pay. We will use a figui-e of $3000 per probationer as the
average cost of treatment.
Procedurally, agents will refer probation substance abusers to the coordinator.
The coordinator will evaluate the need for service. Those in need of funded
services will be referred to the Office of Substance Abuse (OSA). USA will follow
up with placement. Billing and payment will be handled by USA and Oakland County.
Bills for services will come to USA who will forward this to County Accounting for
payment with a copy to the coordinator. The coordinator will track expenses and
provide feedback to agents. There will be quarterly reports of expenditures and
services.
Services Chart:
Probation Agent
Coordinator (screening)
Available services Office of"Substance Abuse Services
Feedback to agent Funded program/agency
Billing
Jr
A
Accounting Coordinator
Report to state board
Feedback to agent.
There will be annual report on demographics of program participants, program
success rates, and subsequent probation outcome.
k4
trnt Request — Substance Abuse Services — Page nine
EVALUATION
Evaluation of the project will be part of a continuing long term evaluation.
Basically the evaluation involves a comparison of offenders who are funded and
placed in substance abuse programs particularly suited to their needs with
offenders who are forced to use ordinary resources available to indigent
offenders. Probationers in the experimental and control groups are matched on the
basis of some 13 characteristics. The project is intended to study the
differences between the two groups in (1) successful completion of treatment, (2)
successful completion of probation and (3) subsequent criminal arrests and
convictions.
Vital data is gathered by the substance abuse coordinator. Oakland University has
agreed to commit a professor to assist in evaluation.
There will be an annual and quarterly accounting of expenditures.
-
Grant Request - Substance Abuse Services - Page ten
BUDGET
Substance Abuse Service Coordinator - 1000 hours at $10 per hour $10,000
Travel - $50 per month 12 month 600
Treatment of 40 probationers at $3000 per probationer 120,000
-Total grant request $ 130;600
John C. Whetstone, Chief Probation Officer
Roy Rewold, Chairman Oakland County Board of Commissioners
) 2
) 3
) 4
) 5
) 6
Revenue
3 -27351 -179 -01-00 -2185
Expenses
4-27351-179-01-00-1001
4-27351-179-01-00-3128
4 -27351-179 -01-00-3574
February 28, 1991
FISCAL NOTE (Misc. 91024)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION - SUBSTANCE ABUSE SERVICES GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #91024 and finds:
1) The Substance Abuse Services Grant (Probation
Discretionary Enhancement Grant) has been approved by the
Michigan Department of Corrections in the amount of
$47,500 for the period October 1, 1990 through March 31,
1991.
The grant award for $47,500 reflects approximately a
sixty-four percent (64%) variance from the application
for $130,600 as detailed in Schedule A.
The grant award is $52,500 less than the 1991 Adopted
Budget ($100,000), which reflects approximately a fifty-
three percent (53%) variance as detailed in Schedule B.
The program is 100% state funded, and does not obligate
the County to any future commitment.
Future level of service, including personnel, will be
contingent upon the level of State funding available for
this program.
The following amendments to the 1991 Adopted Budget are
recommended:
Grant Revenue $(52,000)
Salaries $ (5,000)
Professional Svcs (47,300)
Personal Mileage (200)
$(52,500)
$ -0-
FINANCE COMMITTEE
LAVE\CCP\PROBDIS.FN
SCHEDULE A
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $ 10,000 $ 5,000 ($ 5,000)
3128 Professional Svcs. 120,000 42,300 ( 77,700)
3574 . Personal Mileage 600 200 ( 400)
TOTAL $130,600 $47,500 ($83,100)
* Application request for period 10/1/90 - 9/30/91
** Award granted for only six (6) months effective
10/1/90 - 3/31/91.
Prepared by Budget Division - LS
Janauary 18, 1991
SCHEDULE B
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES GRANT FINANCIAL ANALYSIS
1991 ADOPTED BUDGET VERSUS 1990-1991 GRANT AWARD
Account Account 1991 1990/1991
Number Name Budget Award Variance
1001 Salaries $10,000 $5,000 $(5,000)
3128 Professional Svcs. 89,600 42,300 (47,300)
3574 Personal Mileage 400 200 (200)
TOTALS $100,000 $47,500 $(52,500)
Prepared by Budget Division - LS
Janauary 18, 1991
Resolution # gl(124 February 28, 1991
Moved by Johnson supported by Moffitt the resolution be adopted.
AYES: Moffitt, Oaks, Pappageorge, Pernick, Rewold, Serra,
Skarritt, Wolf, Aaron, Caddell, Crake, Ferrens, Gosling, Huntoon, Jensen,
Johnson, Krause, Law, McConnell, McCulloch, McPherson, Millard. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County cf Oakland, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
Board of Commissioners on February 28, 1991
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 28th day 30 February 1991
• J.
Lyn/. Allen, County Clerk