HomeMy WebLinkAboutResolutions - 1991.05.23 - 18546May 9, 1991
MISCELLANEOUS RESOLUTION # 91101
BY: PUBLIC SERVICES COMMITTEE, RUTH JOHNSON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION-SUBSTANCE ABUSE SERVICES GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the original application for the Substance Abuse Services Grant
(Probation Discretionary Enhancement Grant) requested a funding level of $130,600,
to cover the period October 1, 1990 through September 30, 1991; and
WHEREAS the original grant award was for $47,500 to cover the period of
October 1, 1990 through March 31, 1991; and
WHEREAS this Substance Abuse Services Grant (Probation Enhancement
Grant) has been awarded additional funding in the amount of $39,583, as approved
by the Michigan Department of Corrections; and
WHEREAS the award stipulates this funding level for the period of April 1,
1991 through August 31, 1991; and
WHEREAS the grant award for $39,583, in addition to the previous grant award
for $47,500, represents a total funding level of $87,083; and
WHEREAS funding to continue the program beyond August 31, 1991 must go
through another application process; and
WHEREAS the grant award contract has been reviewed and approved as to
legal sufficiency by the Office of Corporation Counsel; and
WHEREAS this program is 100% state funded and does not obligate the County
to further commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accept the 1990-1991 Substance Abuse Services Grant (Probation
Discretionary Enhancement Grant) in the amount of $39,583.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, be contingent upon the level of state funding available for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to
execute the grant agreement and to approve amendments and extensions up to a
fifteen (15%) percent variance from the award, consistent with the agreement as
originally approved.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES GRANT FINANCIAL ANALYSIS
1990-4991 GRANT APPLICATION VERSUS 1990-1991 AWARD
Account
Number
1001
3128
3574
1990/1991
Application 1990/1991
Budget * Award ** Variance
Account
Name
Salaries-Reg.
Professional Svcs.
Personal Mileage
TOTAL $130,600
$ 9,166 ($ 834)
77,367 ( 42,633)
550 ( 50)
$87,083 ($43,517)
$ 10,000
120,000
600
* Application request for period 10/1/90 - 9/30/91
** Includes: Award granted 10/1/90
Award granted 4/1/91
TOTAL
- 3/31/91 for $47,000
- 8/31/91 for $39,583
$87,083
Prepared by Budget Division - LS
April 18, 1991
AMENDMENT TO
AGREEMENT BETWEEN
THE STATE OF MICHIGAN
AND
OAKLAND COUNTY
(SUBSTANCE ABUSE PROGRAM)
Federal Identification #38-6004876
Section 2-Subsection 7, Section 4, and Section 5 of the agreement
made and entered into the 1st day of October 1990, by and between
the State of Michigan, Office of Community Corrections (OCC),
hereafter referred to as the STATE, and Oakland County, Substance
Abuse Program, 1200 North Telegraph Road, North Office Bldg.,
Pontiac, MI 48053, hereafter referred to as the CONTRACTOR are
hereby amended to read as follows:
Section 2 - STATEMENT OF WORK
7. Commencing January 1, 1991, the CONTRACTOR shall submit
to the STATE quarterly statistical and narrative program
reports. The quarterly reports are to be submitted to the
STATE by the 20th day after the end of each quarter.
Section 4 - PERIOD OF PERFORMANCE
The term of this agreement shall be from October 1, 1990 to
August 31, 1991.
Section 5 - COMPENSATION
The STATE agrees to provide payment to the CONTRACTOR for
allowable costs incurred during the performance of this contract.
The maximum amount payable to the CONTRACTOR under this agreement
is $87,083.
Allowable costs are identified in the attached Budget Summary
(Attachment B). The CONTRACTOR must secure the approval of OCC
prior to the purchase of any equipment.
This agreement is subject to availability of funding from the
legislature.
Payment for services shall be in accordance with the following
schedule and terms:
1. The CONTRACTOR shall receive one-third of the total
contract amount on or about October 1, 1990, December 1,
1990, and February 1, 1991.
Attachment B
Amended Budget Summary
Oakland County Substance Abuse Program
October 1990 through August 1991
Oct-Mar Apr-Aug Total
Part-time Coordinator $ 5,000 $ 4,166 $ 9,166
Travel 300 250 550
Inpatient Treatment 42,200 ' 35,167 77,367
TOTAL $47,500 $39,583 $87,083
2. Subsequent payments shall be based on an advance and
prior expenditures.
a. The advance shall be equal to the advance payments
which were provided during the first six months of
this agreement.
b. Payments may be adjusted to reconcile variances
between the prior advances and reported
expenditures.
c. Payments shall be made upon receipt of program and
expenditure reports as required in Section 2 of
this agreement.
3. Any unexpended and non-encumbered funds shall be returned
to the STATE within 30 days after the termination date of
the contract. Returned funds shall he in the form of a
check made payable to the STATE OF MICHIGAN and mailed
to:
Office of Community Corrections
Grandview Plaza Building
P.O. Box 30003
Lansing, MI 48909
All other conditions of the October 1, 1990 agreement shall remain
in effect.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this
agreement to be executed by their respective officers duly
authorized to do so.
OFFICE OF COMMUNITY CORRECTIONS OAKLAND COUNTY
Ronald E. Kivi Date Roy Rewold, Chairman
Deputy Director Board of Commissioners
Signature of Witness Date Signature of Witness Date
*****************************************************************
FOR INTERNAL USE ONLY
Enter the account number and cost center to which this
contract will be charged:
110-47-2249 6163
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May 23, 1991
FISCAL NOTE (Misc. 91101)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION - SUBSTANCE ABUSE SERVICES GRANT ACCEPTANCE -
MISCELLANEOUS RESOLUTION #91101
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #91101 and finds:
1) The original application for the Substance Abuse Services
Grant (Probation Discretionary Enhancement Grant)
requested a funding level of $130,600, to cover the
period of October 1, 1990 through September 30, 1991.
The original grant award was for $47,500 to cover the
period of October 1, 1990 through March 31, 1991.
The Michigan Department of Corrections has awarded
additional funding in the amount of $39,583 for this
grant, to cover the period of April 1, 1991 through
August 31, 1991.
The grant award for $39,583, in addition to the previous
grant award for $47,500 represents a total funding level
of $87,083, as well as a thirty-three (33%) percent
variance from the grant application of $130,600 as
detailed on the attached schedule.
Any additional funding for this grant beyond August 31,
1991 will require another application process.
This grant award contract has been reviewed and approved
as to legal sufficiency by the Office of Corporation
Counsel.
This grant is 100% State funded and does not obligate the
County to further commitment.
Future level of service, including personnel, will be
contingent upon the level of State funding available for
this program.
The Chairperson of the Board is authorized to execute the
grant agreement and to approve amendments and extensions
up to fifteen percent (15%) variance from the award,
consistent with the agreement as originally approved.
10) The following amendments to the 1991 Adopted Budget are
recommended:
Revenue
3 -27351 -179 -01-00-2185 Grant Revenue $39,583
Expenses
4-27351-179-01-00-1001 Salaries $ 4,166
4-27351-179-01-00-3128 Professional Svcs 35,167
4-27351-179-01-00-3574 Personal Mileage 250
$39,583
$ -0-
FINANCE COMMITTEE
LAVE\CCP\PROBDIS.FN
Account Account
Number Name
1001
3128
3574
Salaries-Reg.
Professional Svcs.
Personal Mileage
TOTAL
Variance
($ 834)
( 42,633)
( 50)
($43,517)
SCHEDULE .00.0
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
SUBSTANCE ABUSE SERVICES GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
1990/1991
Application 1990/1991
Budget * Award **
$ 10,000 $ 9,166
120,000 77,367
600 550
$130,600 $87,083
* Application request for period 10/1/90 - 9/30/91
** Includes: Award granted 10/1/90
Award granted 4/1/91
TOTAL
- 3/31/91 for $47,000
- 8/31/91 for $39,583
$87,083
Prepared by Budget Division - LS
April 18, 1991
Resolution # 91101 May 23, 1991
Moved by Johnson supported by Schmid the resolution be adopted.
AYES: Pappageorge, Pernick, Price, Rewold, Schmid, Serra, Skarritt, Wolf,
Aaron, Bishop, Caddell, Gosling, Huntoon, Jensen, Johnson, Krause, Law, McConnell,
McPherson, Millard, Moffitt, Oaks, Olsen, Palmer. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
Board of Commissioners on 144y 23, 1991
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 23rd . day of—) May .?.,i 1991 /.....--
4,
Lynn/O. Allen, CTinty Clerk