HomeMy WebLinkAboutResolutions - 1991.05.23 - 18547May 9, 1991
MISCELLANEOUS RESOLUTION # 91102
BY: PUBLIC SERVICES COMMITTEE, RUTH JOHNSON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION-STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the original application for the Student Intern/Case Aide Grant
(Probation Enhancement Grant) requested a funding level of $95,796, to cover the
period October 1, 1990 through September 30, 1991; and
WHEREAS the original grant award was for $23,949 to cover the period of
October 1, 1990 through March 31, 1991; and
WHEREAS this Student Intern/Case Aide Grant (Probation Enhancement
Grant) has been awarded additional funding in the amount of $19,958, as approved
by the Michigan Department of Corrections; and
WHEREAS the award stipulates this funding level for the period of five (5)
months only, effective April 1, 1991 through August 31, 1991; and
WHEREAS the grant award for $19,958, in addition to the previous grant award
for $23,949, represents a total funding level of $43,907; and
WHEREAS the total award for $43,907 is approximately a fifty-four percent
(54%) variance from the grant application of $95,796 as detailed in the attached
schedule; and
WHEREAS funding to continue the program beyond August 31, 1991 must go
through another application process; and
•WHEREAS the grant award contract has been reviewed and approved as to
legal sufficiency by the Office of Corporation Counsel; and
WHEREAS this program is 100% state funded and does not obligate the County
to further commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accept the 1990-1991 Student Intern/Case Aide Grant (Probation
Enhancement Grant) in the amount of $19,958.
BE IT FURTHER RESOLVED that the future level of service including
personnel, be contingent upon the level of state funding available for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized
to execute the grant agreement and to approve amendments and extensions up to
fifteen (15) percent variance from the award, consistent with the agreement as
originally approved.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
• 1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $84,000 $35,842 ($48,158)
3409 Indirect Costs 5,796 5,315 ( 685)
3574 Personal Mileage 6,000 2,750 (3,046)
TOTAL $95,796 $43,907 ($51,889)
* Application request is for the period 10/1/90 - 9/30/91
** Includes: Award granted 10/1/90 - 3/31/91 for $23,949
Award granted 4/1/91 - 8/31/91 for $19,958
TOTAL $43,907
Prepared by Budget Division - LS
April 18, 1991
AMENDMENT
AGREEMENT BETWEEN
THE STATE OF MICHIGAN
AND
OAKLAND COUNTY
COMMUNITY SERVICE PROGRAM
Federal Identification #38-6004876
Section 2 -Subsection 7, Section 4, and Section 5 of the agreement
made and entered into the 1st day of October 1990, by and between
the State of Michigan, Office of Community Corrections (OCC),
hereafter referred to as the STATE, and Oakland County, Community
Service Program, 1200 N. Telegraph Rd., North Office Building,
Pontiac, MI 48053, hereafter referred to as the CONTRACTOR are
hereby amended to read as follows:
Section 2 - STATEMENT OF WORK
7. Commencing January 1, 1991, the CONTRACTOR shall submit
to the STATE quarterly statistical and narrative program
reports. The quarterly reports are to be submitted to the
STATE by the 20th day after the end of each quarter.
Section 4 - PERIOD OF PERFORMANCE
The term of this agreement shall be from October 1, 1990 to
August 31, 1991.
Section 5 - COMPENSATION
The STATE agrees to provide payment to the CONTRACTOR for
allowable costs incurred during the performance of this contract.
The maximum amount payable to the CONTRACTOR under this agreement
is $43,907.
Allowable costs are identified in the attached Budget Summary
(Attachment B). The CONTRACTOR must secure the approval of OCC
prior to the purchase of any equipment.
This agreement is subject to availability of funding from the
legislature.
Payment for services shall be in accordance with the following
schedule and terms:
1. The CONTRACTOR shall receive one-third of the total
contract amount on or about October 1, 1990, December 1,
1990, and February 1, 1991.
,
2. Subsequent payments shall be based on an advance and
prior expenditures.
a, The advance shall be equal to the advance payments
which were provided during the first six months of
this agreement.
b. Payments may be adjusted to reconcile variances
between the prior advances and reported
expenditures.
c. Payments shall be made upon receipt of program and
expenditure reports as required in Section 2 of
this agreement.
3. Any unexpended and non-encumbered funds shall be returned
to the STATE within 30 days after the termination date of
the contract. Returned funds shall be in the form of a
check made payable to the STATE OF MICHIGAN and mailed
to: .
Office of Community Corrections
Grandview Plaza Building
P.O. Box 30003
Lansing, MI 48909
All other conditions of the October 1, 1990 agreement shall remain
in effect.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this
agreement to be executed by their respective officers. duly
authorized to do so.
OFFICE OF COMMUNITY CORRECTIONS OAKLAND COUNTY
Ronald E. Kivi Date Roy Rewold, Chairman
Deputy Director County Board of Commissioners
Signature of Witness Date Signature of Witness Date
*****************************************************************
FOR INTERNAL USE ONLY
Enter the account number and cost center to which this
contract will be charged:
110-47-2249 6163
Attachment B
Amended Budget Summary
Oakland County Community Service
October 1990 through August 1991
Oct-Mar Apr-Aug Total
Student Interns/Aides $19,550 $16,292 $35,842
Travel 1,500 1,250 2,750
Administration 2,899 2,416 5,315
TOTAL $23,949 $19,958 $43,907
IMPACT STATEMENT - STUDENT INTERN GRANT
In September 1990 the Oakland County Circuit Court Probation Department
requested a State Community Corrections grant for $94,796 to fund the
student intern program from October 1, 1990 to September 30, 1991. This
was a request for renewal and increase of a $67,000 grant for student
interns for 89/90. The increases were requested primarily to fund more
students (increase from 11.5 to 14) and a raise in pay for students
(55.00/hour to $6.00/hour).
For state fiscal year 90/91 the State Board decided to approve grants
for only a six month period. The State Board approved funds to Oakland
County for $23,949 to cover October I, 1990 to March 31, 1991. The
State Board has now extended the grant to August 31, 1991. The reduced
dollar amount represents a change in funding philosophy by the State
Board.
Whereas previously students had assisted in a wide range of services in
the Probation Department, the State Board intends to eventually limit
state funding of student interns to assistance in community service and
more particularly only for community service in lieu of jail terms.
The State funded six intern positions (at the $6.00 rate) for a period
of six months. The expectation is that eventually all these interns
will be involved in community service assistance. This reduction had no
immediate impact of probation services since student intern numbers were
down to seven in anticipation of the change.
However, in the long run, a number of formerly student assisted tasks
will have to be done by probation agents. These include supervision of
low risk cases, orientation of new probationers, assistance in
investigations, review of probation violations, and assistance in
inter-county and state transfer of probationers. This will take
probation agents away from higher priority assignments.
In addition it will deprive students of valuable experience working in
the criminal justice system.
Further, the cut may eventually impact the county' ability to collect
court costs and attorney fees since community service is offered as an
alternative to those offenders who claim indigence.
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May 23, 1991
FISCAL NOTE (Misc. 91102)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION - STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE -
MISCELLANEOUS RESOLUTION #91102
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #91102 and finds:
1) The original application for the Student Intern/Case Aide
Grant (Probation Enhancement Grant) requested a funding
level of $95,796, to cover the period of October 1, 1990
through September 30, 1991.
2) The original award was for $23,949 to cover the period of
October 1, 1990 through March 31, 1991.
3) The Michigan Department of Corrections has awarded
additional funding in the amount of $19,958 for this
grant, to cover the period of April 1, 1991 through
August 31, 1991.
The grant award for $19,958, in addition to the previous
grant award for $23,949 represents a total funding level
of $43,907, as well as a fifty-four percent (54%)
variance from the grant application of $95,796 as
detailed in the attached schedule.
Any additional funding for this grant beyond August 31,
1991 will require another application process.
This grant award contract has been reviewed and approved
as to legal sufficiency by the Office of Corporation
Counsel.
This grant is 100% State funded and does not obligate the
County to further commitment.
Future level of service, including personnel, will be
contingent upon the level of State funding available for
this program.
The Chairperson of the Board is authorized to execute the
grant agreement and to approve amendments and extensions
up to fifteen percent (15%) variance from the award,
consistent with the agreement as originally approved.
10) The following amendments to the 1991 Adopted Budget are
recommended:
Revenue
3 -27350-179-01-00-2185 Grant Revenue $19,958
Expenses
4 -27350 -179 -01-00-1001 Salaries $16,292
4 -27350 -179 -01-00-3409 Indirect Costs 2,416
4 -27350-179-01-00-3574 Personal Mileage 1,250
$19,958
$ -0-
FINANCE COMMITTEE
LAVE\CCP\PROBENH.FN
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT FINANCIAL ANALYSIS
1990-1991 GRANT APPLICATION VERSUS 1990-1991 AWARD
• 1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $84,000 $35,842 ($48,158)
3409 Indirect Costs 5,796 5,315 ( 685)
3574 Personal Mileage 6,000 2,750 (3 2 046)
TOTAL $95,796 $43,907 ($51,889)
* Application request is for the period 10/1/90 - 9/30/91
** Includes: Award granted 10/1/90 - 3/31/91 for $23,949
Award granted 4/1/91 - 8/31/91 for $19,958
TOTAL $43,907
Prepared by Budget Division - LS
April 18, 1991
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 23rd day vf) May, 1991
Resolution # 91102 May 23, 1991
Moved by Johnson supported by Serra the resolution be adopted.
AYES: Pernick, Price, Rewold, Schmid, Serra, Skarritt, Wolf, Aaron, Bishop,
Caddell, Gosling, Huntoon, Johnson, Krause, Law, McConnell, McPherson, Millard, Moffitt,
Oaks, Olsen, Palmer, Pappageorge. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
Board of Commissioners on May 23, 1991
with the original record thereof now remaining in my office.
Lynn/D. A ten, ounty C erk