HomeMy WebLinkAboutResolutions - 2011.07.06 - 18626Miscellaneous Resolution 411124
BY: Commissioner Beth Nuccio, District 1
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2011 APPROPRIATION - CHARTER TOWNSHIP OF OXFORD - GRAVEL ROAD PROGRAM -
PROJECT NO. 50932
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland. County;
and
WHEREAS Miscellaneous Resolution *09221 established the revised Tr-Party Read
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the Charter Township of Oxford, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the Charter Township of
Oxford and said appropriation has been transferred to a specific project account;
and
WHEREAS the Charter Township of Oxford has demonstrated that it has authorized
its one-third (1/3) share of the funding for the specified project and has
executed a written contract for payment with the Road Commission for Oakland
County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized
amount of Tr-Party Road Improvement funding for the Charter Township of Oxford
is $18,481.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Oxford as
eligible for appropriation and authorizes the release of the specified Tr-Party
Road Improvement Program funds from the Oakland. County General Fund Designated
Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the Charter Township of Oxford.
Chairperson, T move the adoption of the foregoing Resolution.
Beth Nuccio, District 1
for OAKLAND DOLINLY
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Brent 0. Bair
Managing Director
Dennis 0. Kolar, P.E.
Deputy Managing Director
County Highway Engineer
31001 Lattser Road
Beverly Hilts, MI
48026
24-8-645-2000
'FAX
248-645-1349
TOD
248-645-9923
wwwscocweb.org
4:6_
QUALITY LIFE TOROUGH O000 ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE" May 13,2011
Mr. Curtis W. Wright, Clerk
Charter Township of Oxford
P.O. Box 3
Oxford, Michigan 48371
Gregory C. .lamian I Re: 2011 Gravel Road Program; Project No. 50932
Commissioner
Eric S. Wilson
Commissioner
Dear Mr. Wright:
Two fully signed and executed agreements for the above mentioned project
are enclosed.
The agreement was approved at the Board meeting of May 13, 2011 and
signed by Managing Director, Brent Bair.
Please contact Mr. Thomas Noechel, Programming Supervisor at (248) 645.-
2000 extension 2283 to answer questions or for additional information.
Sincerely,
Patricia Z.1Nierzbicki
Deputy-Secretary /Clerk of the Board
1w
Enclosures
: Dennis Lockhart.
Thomas Noechel
Darryl Heid
Tim Soave
COST PARTICIPATION AGREEMENT
2011 GRAVEL ROAD PROGRAM
CHARTER TOWNSHIP OF OXFORD
BOARD Project No. 50932
This Agreement, made and entered into this day of , 2011,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Oxford, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of gravel on roads under the jurisdiction of the BOARD, as described in Exhibit "A",
attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the
BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $55,443; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tr-Party Program, in the amount of $55,443 which amount shall be paid
through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board
of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT costs and wish to commit that understanding to
writing in the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The COMMUNITY and the BOARD shall forthwith undertake and complete the
PROJECT, as described.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The cost of the PROJECT shall be funded in accordance with the following:
a. Tr-Party Program funding in the amount of $55,443.
b. Any PROJECT costs above the Tr-Party Program funding of $55,443 will
be funded first with any available Tr-Party Program Funds. If no Tr-Party
Program Funds are available, any PROJECT cost above $55,443 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the COMMUNITY shall submit an invoice to the
BOARD for $18,481 (being 100% of the BOARD'S share of the estimated
PROJECT cost).
a. The invoice shall be sent to:
Ms. Shauna Knight, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $18,481 (being 100% of the COUNTY'S Tr-Party contribution) on
July 1,2011.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the BOARD and the COUNTY shall pay to the
COMMUNITY the full amount thereof, within thirty (30) days of such receipt.
4125/11 450932.0xfordGRIMP 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Mana
CHARIER TOWNSHIP OF OXFORD
4125/11 #50932.0xfordGRIP/TP
EXHIBIT A
TRI-PARTY PROGRAM
2011 Gravel Road Program
County Supported Road Improvements
In The
Charter Township of Oxford
BOARD Project No. 50932
Various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $55,443,
BREAKDOWN OF SHARES
FUNDING COMMUNITY BOARD COUNTY TOTAL
FY10 Tri-Pa $ 1,452 $ 1,452 $ 1,453 $ 4,357
FY11 Tri-Pa 17,029 17,029 17,028 $51,08
TOTAL SHARES $18,481 $18,481 $18,481 $55,443
4/25111 #50932.0xfordGRIP/TP 4
Resolution #11124 June 9, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11124) July 6, 2011
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION — CHARTER TOWNSHIP OF OXFORD — GRAVEL ROAD PROGRAM —
PROJECT NO. 50932
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9,2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tr-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $18,481 is available in the General Fund Designated Fund Balance for Tr-Party 2011
and prior funding (account #371510) for project 50932.
3. This project is for the spreading and chloride of gravel on roads under the jurisdiction of RCOC.
4 The FY 2011 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2011
$18,481
$18,481
$18,481
$18,481
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Greimel absent.
Resolution #11124 July 6, 2011
Moved by Middleton supported by Covey the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward, Zack,
Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
Y APPROVEiE FOREGOING RETIE
STATE OF MICHIGAN) /1
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 6, 2011, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 6th day of July, 2011.
Ku2f2_ oc4-t
Bill Bullard Jr., Oakland County