HomeMy WebLinkAboutResolutions - 2011.07.06 - 18627Miscellaneous Resolution #11125
BY: Commissioners Tim Greimel, District 11; Jeff Matis, District 12; Robert Gosselin,
District 13;
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011
APPROPRIATION - CITY OF ROCHESTER HILLS CROOKS ROAD - PROJECT NO. 50841
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads located within
the boundaries of an Oakland County CVT and under the supervision, direction and control of
the Road Commission. for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road Improvement
Program. - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution 910045,
provides that any discretionary Oakland County appropriation in support of the Tr-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party
Program fund balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or
township (CVT) have identified a specific project and said project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed
a written contract for payment with the RCOC; and
--• -- -The •Commissioner(s) -representing the OFT requesting the project submits to-the Board
of Commissioners Finance Committee a resolution authorizing the appropriation of the
County's
1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party
Program. The resolution shall be approved by the Finance Committee and the full
Board before any funds may be released from the Tr-Panty Program designation
account; and
WHEREAS the City of Rochester Hills, along with the Road. Commissioner for Oakland County has
identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland. County has appropriated its one-third (1/3) share of
the funding for the identified project in the City of Rochester Hills and said appropriation
has been transferred to a specific project account; and
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written contract for
payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized amount of
Tr-Panty Road Improvement funding for the City of Rochester Hills is $25,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Rochester Hills as eligible for appropriation and
authorizes the release of the specified Tr-Party Road Improvement Program funds from the
Oakland County General Fund Designated Fund Balance,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services
and the City of Rochester Hills.
Chairperson, we mom:a-- the adoption of the foregoi.ft
Tim Greimel, District LI
.
fr-o--bert Gosselin, 171-istricL 1
y 19, 2011
Ms. Jane Leslie, Clerk
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, Ml 48309-3033
PROJECT NO. 0 ; 1, CROOKS ROAD
STARR-BAIT TO N. OF HAMLIN
LOCAL COST PARTICIPATION
Dear Ms. Leslie:
QUALITY LIFE THROIGII GOCO ROADS:
5050 COMMISSION FOR OAKLAND COUNTY
WE CARE"
Re:
oard of Road Commissioners
Ronald J. Fot:the
Commissioner
Gregoiy C. Jarnian
Commissioner
Eric S. Wilson
Commissioner
Brent a Bair -
Mona gig Director
Dennis G. Kolar; RE.
Deputy Managing Director
County Highway Engineer
lsm
Enclosure
I
31001 Lattser Road
Beverly Hilts, MI
48025
248445-2000
FAX
M-6454452
TOO
248-645-9923
veww.fccewelLoril
: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent O.
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, May 19, 2011.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2 to answer questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
r Deputy-Secretary /Clerk of the Board
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Crooks Road
Starr-Batt to N. of Hamlin
City of Rochester Hills
BOARD Project Number 50841
This Agreement, made and entered into this (11.,-Ok- day of i\NN , 2411,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Rochester Hills, hereinafter referred to as
the COMMUNITY„ provides as follows:.
WHEREAS, the BOARD, the COMMUNTIY, have programmed the preliminary
engineering for the reconstruction and widening of Crooks Road from Starr-Batt Drive to north of
Hamlin Road, as described in Exhibit "A", attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD, which improvements are
hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $150,000 and
WHEREAS, a portion of said DESIGN involves certain designated and approved funding
in accordance with the Tr-Party Program, in the amount of $75,000 for the COMMUNITY'S
share of the DESIGN, which amount shall be paid through equal contributions by the BOARD,
the Oakland County Board of Commissioners, hereinafter referred to a the COUNTY, and the
COMMUNITY, respectively; and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing of the DESIGN and wish to commit that understanding to writing in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY, and the BOARD
that:
The COMMUNITY approves of the DESIGN, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
DESIGN along with all administration in reference thereto.
2. The performance of preliminary engineering may include, but is not limited to a
field survey of the project, the development of a preliminary plan showing the
proposed roadway design and pavement cross section, the identity of potential
issues affecting the proposed widening and associated paving, the preparation of
a set of plans showing the existing conditions including property lines and rights of
way, obtaining utility information and mapping it on the plans, the preparation of
final road plans and opinions of probably cost, obtaining soil borings in the project
area, the preparation of specifications, bid documents, and preparation of MDOT
acceptable plans, specifications and estimates and other related work necessary
to develop the complete design.
3, The cost of the DESIGN shall be funded in accordance with the following:
a. The BOARD shall contribute $75,000 to the cost of the DESIGN.
b. The COMMUNITY shall utilize Tr-Party Program funds estimated in the
amount of $75,000 toward the cost of the DESIGN.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $12,500 (being 50% of the COMMUNITY'S share of the
estimated total DESIGN cost).
5. After execution of the Agreement, the BOARD shall submit an invoice to the
COUNTY on July 1, 2011 for $12,500 (being 50% of the BOARD'S share of the
estimated total DESIGN cost).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake,Road, Building 41 West
Waterford, MI 48328
3/21/11# 50841.Crooks.Rochester Hills/PE 2
As costs of the DESIGN are incurred, the BOARD shall invoice the COMMUNITY
for the remaining 50% of the COMMUNITY'S total contribution, not to exceed
$12,500.
7. As costs of the DESIGN are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S total contribution, not to exceed $12,500.
8. Upon receipt of said invoices, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
3/21/114 50841.Crooks.Rochester Hills/PE 3
By
Its
CITY OE
Managing Director
By,
/3 r y4A(
Its
44j ' Fee—tc....e._ 14°6
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By,
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
3/211-11# 50841.Crooks.Rochester1-lills/PE 4
EXHIBIT A
TRI-PARTYPROGRAM
2011
County Supported Road Improvements
Crooks Road
From Starr-Batt Drive to north of Hamlin Road
City of Rochester Hills
BOARD PROJECT NO. 50841
The performance of preliminary engineering may include, but is not limited to a field survey of
the project, the development of a preliminary plan showing the proposed roadway design and
pavement cross section, the identity of potential issues affecting the proposed widening and
associated paving, the preparation of a set of plans showing the existing conditions including
property lines and rights of way, obtaining utility information and mapping it on the plans, the
preparation of final road plans and opinions of probable cost, obtaining soil borings in the project
area, the preparation of specifications, bid documents, preparation of MOOT acceptable plans,
specifications and estimates and other related work necessary to develop the complete design.
ESTIMATED DESIGN COST
Preliminary Engineering $150,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
Contribution $ 0 $ 0 $ 75,000 $ 75,000
FY10 Tr-Party Program 12,080 12,081 12,080 $ 36,241
FYI 1 Tr-Party Program 12,920 11919 12,920 $ 38,759
TOTAL SHARES $ 25,000 $ 25,000 $100,000 $150,000
3/21/11# 50841.Crooks.Rochester Hills/PE 5
Resolution #11125 June 9,2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11125) July 6, 2011
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARL") OF- COMNIISSIONERS TRI-PARTY ROAD IMPFZUVErvIEN'i PROGRAM FISCAL
YEAR 2011 APPROPRIATION — CITY OF ROCHESTER HILLS CROOKS ROAD — PROJECT NO.
50841
TO: The Oakland County Board. of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9,2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tr-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $25,000 is available in the General Fund Designated Fund Balance for Tr-Party 2011
and prior funding (account #371510) for project 50841.
3. This project is for preliminary engineering for the reconstruction and widening of Crooks Road
from Starr-Batt Drive to north of Hamlin Road.
4, The FY 2011 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2011
$25,000
$25,000
$25,000
125,000
FI.N.ANCE C9JVIIIIITTEE
, t
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Greimel absent.
I HEREBY APPROityR
Resolution #11125 June 9, 2011
Moved by Middleton supported by Covey the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward, Zack,
Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 6, 2011, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 6th day of July, 2011.
KLLE 21),D___a_4(_.,,, 09,1.
Bill Bullard Jr., Oakland County