HomeMy WebLinkAboutResolutions - 2011.07.21 - 18641Miscellaneous Resolution # 11150
BY: Commissioner Michael J. Gingell, District 3
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2011 APPROPRIATION - OAKLAND TOWNSHIP GRAVEL ROAD IMPROVEMENT - PROJECT
NO, 50951
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any discretionary Oakland County appropriation in support
of the Tr--Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board, of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS Oakland Township, along with the Road Commissioner for Oakland County has
identified a specific project and said project is ready to be undertaken
immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in Oakland Township and
said appropriation has been transferred to a specific project account; and
WHEREAS Oakland Township has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written
contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized
amount of Tr-Party Road Improvement funding for Oakland Township is $19,450.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by Oakland Township as eligible for
appropriation and authorizes the release of the specified Tr-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and Oakland Township.
Chairperson, I move the adoption of the foregoing Resolution.
OAKLAND COUNTY
3card of Road Commissioners
Ronald J. Powkes
Commissioner
31001 Latiser Road
Beverly I-211s, MI
46025
248-645-2000
FAX
248-645-0452
TDO
242-645-9923
www._ Ebcocw
QUALITY LIFE THROUGFi GOOD ROADS:
ROAD COMMISSION FOR GARLAND COUNTY
NV E. CARE"
June 9,2011
Ms. Judy Workings, Clerk
Charter Township of Oakland
4393 Collins Road
Rochester, Ml 48306-1670
Gregory C. Jernien
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Re: PROJECT NO 50951, OAKLAND TOWNSHIP
GRAVEL ROAD IMPROVEMENT
Dear Ms. Workings:
A fully signed and executed agreement for the above mentioned project
is enclosed
Dennis G. Kolar, P.E.
Deputy Managing Director
County Highway Engineer
The agreement was approved and subsequently signed by Brent 0_
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, June 9, 2011.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
Dennis Lockhart
Torn Blust
Tom Noechel
Tim Soave
or OAKLAND couNry
TGN/sk
Attachment (2)
Quality Life through Good Roads "We Care"
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 16, 2011
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noeche17=4/0
Programming Supervisor
SUBJECT: PROJECT NO. 50951, OAKLAND TOWNSHIP
GRAVEL ROAD IMPROVEMENT
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the
local cost participation agreement with the Township of Oakland for the
spreading and chloriding of gravel on roads within the township.
The Township of Oakland has elected to use the Tri-Party Program to fund the
estimated total project cost of $58,349. Our share is estimated to be $19,449
and is in the FY11 budget.
The project is in the district of County Commissioner Michael Gingell. The
agreement is in our standard approved format, and I recommend Board approval
and authorize the Managing Director to execute the agreement on behalf of the
Board.
COST PARTICIPATION AGREEMENT
2011 GRAVEL ROAD PROGRAM
TOWNSHIP OF OAKLAND
BOARD Project No 50951
This Agreement, made and entered into this 43 day of _, 2011,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Oakland, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of limestone on roads under the jurisdiction of the BOARD, as described in Exhibit
"A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon
by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $58,349; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tr-Party Program, in the amount of $58,349 which amount shall be paid
through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board
of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT costs and wish to commit that understanding to
writing in the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
The cost of the PROJECT shall be funded in accordance with the following:
a. Tri-Party Program funding in the amount of $58,349
b. All PROJECT costs above the Td-Party Program funding of $58,349 will be
the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $19,450 (being 100% of the COMMUNITY'S share of the
estimated PROJECT cost).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $19,450 (being 100% of the COUNTY'S Tr-Party contribution) on
July 1, 2011.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
5/2/11.#50951/0aklandGRIP/TP 2
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
TOWNSHIP OF OAKLAND
By
5/2/11.#50951/0aklandGRIP/TP
EX: IIBIT A
TRI-PARTY PROGRAM
2011 Gravel Road Program
County Supported Road Improvements
In The
Township of Oakland
BOARD Project No. 50951
Various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $58,349
BREAKDOWN OF SHARES
FUNDING COMMUNITY BOARD COUNTY TOTAL
i FY11 Tti-Party $19,450 $19,449- $19,450 $58,349 L TOTAL SHARES $19,450 , $19,449 $19,450 $58,349
5/2/11.#50951/0aklandERIPTIT 4
Miscellaneous Resolution #11150
BY: Commissioner Michael J. Gingell, District 3
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2011 APPROPRIATION — OAKLAND TOWNSHIP GRAVEL ROAD IMPROVEMENT — PROJECT NO.
50951
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the discretionary
Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with
the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT
and under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road Improvement Program —
Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides
that any discretionary Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only from the designated General Fund Tr-Party Program fund balance and may be made
only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT)
have identified a specific project and said project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The
resolution shall be approved by the Finance Committee and the full Board before any funds may be
released from the Tr-Party Program designation account; and
WHEREAS Oakland Township, along with the Road Commissioner for Oakland County has identified a
specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in Oakland Township and said appropriation has been transferred to a specific
project account; and
WHEREAS Oakland Township has demonstrated that it has authorized its one-third (1/3) share of the funding
for the specified project and has executed a written contract for payment with the Road Commission for
Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tr-Party
Road Improvement funding for Oakland Township is $19,450.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by Oakland Township as eligible for appropriation and authorizes the release of the
specified Tr-Party Road Improvement Program funds from the Oakland County General Fund Designated
Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and Oakland
Township.
Chairperson, I move the adoption of the foregoing Resolution.
Michael J. Gingen, District 3
Resolution #11150 July 6, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11150) July 21, 2011
BY: Finance Committee, Torn Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD :113ROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION — OAKLAND TOWNSHIP GRAVEL ROAD IMPROVEMENT — PROJECT
NO. 50951
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9,2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tr-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $19,450 is available in the General Fund Designated Fund Balance for Tr-Party 2011
and prior funding (account #371510) for project 50951.
3. This project is for the spreading and chloride of limestone on roads under the jurisdiction of
RCOC.
4. The FY 2011 budget is amended as follows:
General Fund #10100
Revenue
9010101-1PAW-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2011
$19,450
$19,450
$19,450
$19,450
FINANCE Cr9MMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Greimel absent.
Resolution #11150 July 21, 2011
Moved by Runestad supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Weipert, Woodward, Zack,
Bosnic, Covey. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
E THE FORME RESOLull--
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 21, 2011, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 21 st day of July, 2011.
F,Lj2c i j22 09,(
Bill Bullard jr., Oakland County