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HomeMy WebLinkAboutResolutions - 2011.08.03 - 18666MISCELLANEOUS RESOLUTION #11166 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2011 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and WHEREAS the Fiscal Year (FY) 2011 Second Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and WHEREAS a number of departments, in a concerted effort to meet their FY 2011 Budget Tasks, have submitted the following budget proposals to amend their budgets: − 52nd District Court – Division I (Novi) – Increase Refund Fees Public Defender Defense Attorney Fees by $40,000 to reflect increased fee structure effective mid-April 2011, as well as reduce various expenditure appropriations by a total of $27,000. − 52nd District Court – Division II (Clarkston) - Recognize savings of $10,758 from personnel classification changes effective 12/04/2010 per Merit Rule #3. − 52nd District Court – Division III (Rochester Hills) – Reduce Defense Attorney Fees by ($20,000). − 52nd District Court – Division IV (Troy) – Amend various line-items to reflect a total reduction of ($53,400) in expenditures. − Clerk/Register of Deeds – Increase Personal Mileage $15,000 and Membership Dues and Publications $3,500 due to increase in activity, offset by a reduction in Professional Services ($39,715), as Land Records Management expenses are now charged to Automation Fund (#21160). − Management and Budget Department – Reduce various line-items in overall departmental expenditure budget by total of ($21,680) within Purchasing Division and ($1,988) within Administration. − Public Services Department – Reduce Medical Examiner’s expenditure budget by $43,100 for Lab Fees ($40,000) and Travel and Conference ($3,100), offset by request to transfer $6,000 to IT Fund (#63600) for converting microfilm to Digital Storage; reduce Veteran’s Services’ Soldier’s Burial by ($20,000), which is reflective of decline in usage; and reduce Travel and Conference account in MSU-Extension by ($2,000), due to decrease in usage. − Economic Development & Community Affairs – Reduce Professional Services ($5,000) to reflect a decrease in spending; and WHEREAS the Prosecuting Attorney is continuing to experience a reduction in Title IV-E contract revenues from the Michigan Department of Human Services (DHS) (both federal and state portion), but has also continued to make concerted efforts to meet the assigned FY 2011 Budget Task, and requests an amendment to reduce revenue by $20,000, reflective of decline in DHS revenue, and a reduction in various expenditure accounts, totaling $20,000 based on proposed Budget Task cuts; and WHEREAS the Prosecuting Attorney projects an increase in Expert Witness Fees and Mileage and Witness Fees and Mileage, totaling $75,000, and Non-Departmental Investment of Income revenue is projected to be favorable, sufficient enough to offset the increased expenses, and a budget amendment is recommended; and WHEREAS the Library Board has requested a budget amendment totaling $9,500 to reallocate revenues in appropriate line-items based on recent library consolidation; and WHEREAS a budget amendment is recommended to reappropriate $2,125 from Community Corrections’ budget to the Sheriff’s Patrol Services’ budget for Contracted Services to cover part-time Security at the new facility for the remainder of FY 2011; and WHEREAS Animal Control has requested a budget amendment to reallocate revenues totaling $27,200 for Animal Adoptions, Animal Sterilization Fees and Service Fees to the appropriate accounts and operating units where actual revenues are recorded; and WHEREAS an amendment to reallocate $629 in favorability from Travel and Conference to Membership Dues is requested by Health and Human Services – Administration due to increased activity; and WHEREAS a budget amendment of $184,519 is recommended to recognize additional funding from the Michigan Department of Community Health to the Health Division’s Health Fund (#20221) portion of the Comprehensive, Planning, Budgeting and Contracting (CPBC) Agreement, and an amendment of $42,900 to reflect changes in the levels of activity for certain programs and to provide resources in areas with anticipated needs in the future; and WHEREAS with the closing of the Print Shop and downsizing of the Mailroom, a budget amendment is recommended to reappropriate Internal Services budget for Printing (totaling $37,795) and Mail Room expenses (totaling $3,524) within the Fringe Benefit Fund (#67800) to the Controllable Operating Printing and Metered Postage accounts; and WHEREAS the Health Division is in need of increased refrigeration capabilities to store vaccines, and funds are available within the Health Division’s Bioterrorism Grant Fund (#28605) to transfer to Project Work Order Fund (#40400) for the purchase and installation of a storage cooler at the cost of $17,300, and authorization is requested to proceed with the project work order; and WHEREAS a budget amendment is recommended to recognize additional funding from the Michigan Department of Community Health to the Health Division Grants associated with the Comprehensive, Planning, Budgeting, and Contracting (CPBC) Agreement as follows: $15,000 for Healthy Communities Planning Fund (#28320), $175,441 for WIC Fund (#28553), $759,909 for Bioterrorism H1N1 Planning – Swine Flu Fund (#28605), and $800 for Child Lead Poisoning (#29529). NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2011 Second Quarter Financial Report. BE IT FURTHER RESOLVED that the FY 2011 Budget is amended pursuant to Schedules A and B. FINANCE COMMITTEE Copy of FY 2011 Second Quarter Report Incorporated by Reference. Original on file in County Clerk’s office.