HomeMy WebLinkAboutResolutions - 2011.08.18 - 18673'-0h'Pi le T s
Marcia Gershedson, District 17 David W. Potts, District 20
Cy.i.5,V.son, we
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Rjoert Gosselin, J
of the foregoing Resol,j;.t.4.
Miscellaneous Resolution #11172
BY: Commissioners Robert Gosselin, District 13; Shelley G. Taub, District
16; Marcia Gershenson, District 17; David W. Potts, District 20
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2011 APPROPRIATION - CHARTER TOWNSHIP OF BLOOMFIELD - LAHSER ROAD -
PROJECT NO. 51001
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3, The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has
identified a project and said project is ready to be undertaken immediately;
and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Bloomfield and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011
authorized amount of Tr-Party Road Improvement funding for the Charter
Township of Bloomfield is $30,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Bloomfield
and authorizes the release of Tr-Party Road Improvement Program funds from
the Oakland County Designated Fund Balance,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Bloomfield.
OAKLAND COUNTY
v-;''
QUALITY IJFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"VC/E CARE
5oard of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. JamIan
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Dennis G. Kolar, RE.
Deputy Managing Director
County Highway Engineer
31001 La!maw Read
Beverly Hills, MI
48025
248-645.2000
FAX
248-645-0452
248
vottvw..mocereb_orq
uly 21, 2011
Mrs. Janet RanceIli, Clerk
Charter Township of Bloomfield
P.O. Box 489
Bloomfield Hills, MI 48303
Re: PROJECT NO. 51001, SER ROAD
14 MILE ROAD TO MAPLE ROAD
Dear Mrs. Roncelli:
A fully signed and executed agreement for the above mentioned
is enclosed.
The agreement was approved and subsequently signed by Brent O.
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, July 21, 2011.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
2 ext. v. to answer questions or for additional information.
Sincerely,
Patricia Z. Wieribicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
: Dennis Lockhart
Tom Blust
Tom Noechel
'Tim Soave
Wel
P City 4 AZ 4
AKLAND COUNTY
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61/401-44
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Quality Life through Good Roads "We
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: July 13, 2011
To: Thomas G. Blust, P.E.
Director of Engineering
Film Thomas G. Noechel -nem
Programming Supervisor
SUBJECT: PROJECT NO. S1001, LAHSER ROAD
14 MILE ROAD TO MAPLE ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the
local cost participation agreement with the Township of Bloomfield for the
preliminary engineering for the future resurfacing of Lahser Road from 14 Mile
Road to Maple Road.
The Township of Bloomfield has elected to use the Tri-Party Program to fund the
estimated total project cost of $90,000. Our share is estimated to be $30,000
and is in the FYI 1 budget.
The project is in the district of County Commissioner Marcia Gershenson. The
agreement is in our standard approved format, and I recommend Board approval
and authorize the Managing Director to execute the agreement on behalf of the
Board.
TGN/sk
Attachment (2)
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Lahser Road
14 Mile Road to Maple Road
Bloomfield Township
BOARD Project Number 51001
This Agreement, made and entered into this 2.A.s1 day of _A ULy, , 2011,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Bloomfield, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the preliminary
engineering for the future resurfacing of Lahser Road . from 14 Mile Road to Maple Road, as
described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve
roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements
are hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $90,000; and
WHEREAS, the said DESIGN involves designated and approved funding in accordance
with the Tr-Party Program in the amount of $90,000 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual underStanding
regarding the cost sharing of the DESIGN and Wish to .commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the DESIGN, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
DESIGN along with all administration in reference thereto.
2. The DESIGN shall include preliminary engineering.
3. The estimated total DESIGN cost of $90,000 shall be funded as follows:
a. The Tr-Party Program funding is not to exceed $90,000.
b. Any DESIGN costs above the Tr-Party Program funding of $90,000 will be
funded by the BOARD:
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $15,000 (being 50% of the COMMUNITY'S total contribution):
5. After execution of this agreement the -BOARD shall submit an invoice to the
COUNTY for $15,000 (being 50% of the COUNTY'S Tr-Party contribution) on
August 18, 2011.
a: The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the DESIGN are incurred, the BOARD shall invoice the COMMUNITY
for the remaining 50% of the COMMUNFIY'S total contribution, not to exceed
$15,000.
7. As costs of the DESIGN are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $15,000,
8. Upon receipt of said invoices, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
5120/11.01001 Lahser14-Maple 2
Managing Director
Township of 131,6orft
By
Its —41 e.r- Nit's 0 r
By
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
5/20/11:451001.Lahser14-Maple 3
Preliminary Engineering $90,000
EXHIBIT A
TRI-PARTY PROGRAM
2011
County Supported Road Improvements
Lahser Road
14 Mile Road to Maple Road
Township of Bloomfield
BOARD Project No. 51001
The preliminary engineering for the future resurfacing of Lahser Road from 14 Mile Road to
Maple Road.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY11 Tri-Party Program $30,000 $30,000 $30,000 $90,000
TOTAL SHARES $30,000 $30,000 $30,000 $90000 , I
5/20/11.#510011ahsei14-10apte 4
Resolution #11172 August 3, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11172) August 18, 2011
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD - LAHSER ROAD —
PROJECT NO, 61001
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI!-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9,2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tr-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $30,000 is available in the General Fund Designated Fund Balance for Tr-Party 2011
and prior funding (account #371510) for project 51001.
3. This project is for the preliminary engineering for the future resurfacing of Lahser Road from 14
Mile Road to Maple Road.
4. The FY 2011 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2011
$30,000
$30,000
$30,000
$30,000
FINANCE C9P4MITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long, Greimel and Crawford absent.
Resolution #11172 August 18, 2011
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman,
Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott,
Taub, VVeipert, Woodward, Zack, Bosnic. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of August, 2011.
e t.k12,i
Bill Bullard Jr., Oakland County