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HomeMy WebLinkAboutResolutions - 2011.08.18 - 18683August 18, 2011 MISCELLANEOUS RESOLUTION #11179 BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFFS OFFICE — 2011 MARINE SAFETY PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan Department of Natural Resources & Environment for $234,823 in grant funding from Public Act 451 to conduct Marine Safety activities for the period January 1, 2011through December 30, 2011: and WHEREAS Oakland County has been awarded the amount of $186,766, of which $122,574.50 is State funding and $64,191.50 is Federal funding WHEREAS the award equals the previous Calendar Year 2010 award; and WHEREAS the total program of $227,624 approved by the Michigan Department of Natural Resources consists of $186,766 and a 25% ($40,858) County match required on the State portion. No match is required on the Federal portion. The county match is included in the Sheriff's Office budget: and WHEREAS funding covers reimbursement of salaries and other operating expenses; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of this program is contingent upon future levels of grant funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Calendar Year 2011 Marine Safety Grant Award from the Michigan Department of Natural Resources in the amount of $227,624 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote STATE OF MICHIGAN DEPARTMENT OF NATURAL RESOURCES LANSING RICK SNYDER GOVERNOR June 9,2011 ROONEY A. STOKES DIR Ec:ToR Sergeant Pat Hatfield Oakland County Sheriff Department 1200 N. Telegraph Road, Bldg. 38E Pontiac, MI 48341 Dear Sergeant Hatfield: SUBJECT: 2011 Marine Safety Grant Agreement - Wages/CSS&M En-clo-s-ed-a-re--tWo-o-opies dra grant agreement fOr ttire Countyrs 2011 marine safety program. Funds may be ._ used for- boating_safety_education; marine safety patrols-and related law -enforcement-activities; livery ------ - inspections, and program administration. Attendance at the Departments Annual Administrative Workshop and the Michigan Sheriffs Association's New Officer Training are pre-authorized. All other training must be pre- approved by the Department cif Natural Resoucces (Department). NO more than 40% of the funds may be used for CSS&M expenditures. Please read the agreement carefully. If the county agrees with the terms of the grant, fill in the contact person information, have both copies signed and dated, and return both documents to us at the address below no later than June 23, 2011. A fully-executed grant agreement, with original signatures, will be returned to you once it has been signed by the Department and the State Administrative Board has approved the release of the funds. Also enclosed is a federal assurances form. Please read it carefully and have it signed by a person authorized to do so for the county. Make a copy for your records and return the form with original signature to Grants Management at the address below. Eighty-one of Michigan's 83 counties applied to the Department for participation in the Marine Safety program in 2011. This year due to significant reduction in available funding, we calculated the average actual drant amounts awarded to each county, for the most recent three years that information was available (2008, 2009, and 2010). We then targeted approximately 75% of the 3-year average grant amount awarded for each county with a minimum of $3,500 and maximum of $210,000. If you have any questions, please feel free to contact me by-telé-p-hone,'-email,,Or at Grants Management, Michigan Department of Natural Resources, P.O. 82)(3-6-425, Lansing, Michigan 48909-7925. / r Sinc,Qely, t/ Samuel Duncan, IV, Program Manager LWCF/Marine Safety/Recreation Passport Grants Management 517-373-9443 duncans©.michican.qov SD:Ih Enclosures cc: Sheriff Michael J. Bouchard Mr. Terry Jungel, Michigan Sheriffs' Association Lieutenant Andrew Turner, DNR Ms. Kelly Parker, DNR STEVENS T. MASON BUILDING • 530 WEST ALLEGAN STREET- P.O. BOX 30028 • LANSING, MICHIGAN 48909-7528 www.michigan.povtdnr- (517) 373-2329 Michigan Department of Natural Resources - Grants Management CFDA 97.012 BOATING SAFETY FINANCIAL ASSISTANCE 2011 MARINE SAFETY PROGRAM (FEDERAL AND STATE FUNDING) GRANT AGREEMENT Required by authority of 1994 PA 451, as amended, and 1972 PA 227. This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan ("DEPARTMENT") and OAKLAND COUNTY ("GRANTEE"). 1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for the following scope of work. Salaries, Wages and Benefits for: 4:4 Marine Safety Law Enforcement and Related Activities; InStruction of-Boating Safety Courses; InspectiOn of Boat Liveries; •:- Attendance at Authorized Marine Safety Training (attendance at the Department's Annual Administrators' Workshop and the Michigan Sheriffs' Association's New Marine Officers Training are pre-authorized). Operating Expenses for the Scope Items Listed Above, including: Purchase of fuel, oil, and parts for patrol vehicles, watercraft. and trailers; Travel expenses; 4:4 Uniforms, personal flotation devices, boat shoes, etc.; Leasing of vehicles, dockage, storage, eligible office space; •:- Boat repair, replacement and/or servicing of boat outfitting equipment. 4:4 Specific items approved for reimbursement include: 2. The percentage of the GRANTEE'S total budget devoted to operating expenses shall riot exceed Forty percent (40%), unless prior approval has been obtained from the DEPARTMENT. 3. Federal funding is provided to state agencies under the authority of 46 U.S.C. 13103(a)(2) and (3). The State of Michigan has received a federal funding apportionment for fiscal year 2006 through the United States Coast Guard, Department of Homeland Security. From this federal funding the amount shown below is provided to the GRANTEE by the DEPARTMENT for the purpose of supporting the GRANTEE'S Marine Safety program. Single audit reports are to be provided to the Office of Internal Audit, Michigan Department of Natural Resources, P.O. Box 30028, Lansing, Michigan 48909. The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible costs toward completing the scope of work listed above, but not to exceed Sixtv-Four Thousand One Hundred Ninety-One and Fifty Cents ($64,191.50) dollars. There is no local match required for this reimbursement. The Agreement period for the federal funding is January 1,2011 through September 30, 2011. 4. Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA 451, as amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of supporting county Marine Safety programs. State funding, in the amount shown below is provided to the GRANTEE by the DEPARMENT for the purpose of supporting the GRANTEE'S Marine Safety program. The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of the total eligible costs toward completing the scope of work listed above, but not to exceed One Hundred Twenty-t-Tlya Thousand Five Hundred Seventy-Four and Fifty Cents ($122,574.50) dollars. Page 1 of 2 PR.5503 (Rev. 05/17r2011 Printed Name: Michae Printed Name: E\t SIGNED: IMTNESSED: BY: "7 70fr vvi Title: Commissioner, Board of Cormissioners Date: lq By: Printed Name: cL19 0, * Fax Number: 2011 MARINE SAFETY PROGRAM (FEDERAL AND STATE FUNDING) GRANT AGREEMENT A local match of at least 25% of total eligible costs is required for this reimbursement. The Agreement period for the state funding is January 1, 2011 through December 31, 2011. 5. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management. AU reports, documents, or actions required of the GRANTEE shall be submitted to the Grants Specialist, Grants Management, Michigan Department of Natural Resources, PO Box 30425, Lansing, MI 48909-7925. The-GRANTEE'S contact person for this project is: Name: Mailing Address: Phone Number:. E-mail: 6. To receive reimbursement under this Agreement, the GRANTEE shall submit a completed State Aid Voucher (PR1929), Financial Report (PR1932) and detail sheets, along with required documentation of expenditures, to the DEPARTMENT. Completed forms and documentation of expenditures for federal funding are due October 31. 2011. Completed forms and documentation of expenditures for state funding are due April 1.2012. 7. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency, group or individual. 8. The Agreement may be executed separately by the parties. This Agreement is not effective until: • The GRANTEE has signed it and returned it, and • The DEPARTMENT has signed it. The individuals signing for the parties indicated below certify by their signatures that they have the authority to do soand will-ensure that the terms of the Agreement are fulfilled. GRANTEE MICHIGAN DEPARTMENT OF NATURAL RESOURCES SIGNED: By: Steven J. DeBrabander Title: Manager. Grants Management WITNESSED BY: Date: Page 2 of 2 PR5503 (Rev. 05/17/2011) GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2011 Marine Safety Program FUNDING AGENCY: Michigan Department of Natural Resources & Environment DEPARTMENT CONTACT PERSON: Sergeant Patrick Hatfield (248) 858-1664 STATUS: Grant Acceptance DATE: July 6, 2011 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie "Van Pelt (6/23/2011) Department of Human Resources: Approved. — Karen Jones (6/23/2011) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (6/30/2011) Corporation Counsel: I reviewed the above-referenced grant acceptance and APPROVE the same on behalf of Corporation Counsel. — Mary M. Mara (6/28/2011) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Michigan Natural Resources and Environments Protection Act 451 of 1994 littn://www.legislattire.mi. gov/(S (v1dIbt yil3q11h3ofmx40x55))/mile g. aspx?o a g e=G etObj ect&objectname =mcl-Act-451-of-1994 Boating Safety Financial Assistance (46 USC 13103(a)(2) and (3)) http://uscode.house.gov/download/p1s/46C131.txt Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) http: //frw eb gate.acc es s gpo. g ov/e gi-bin/g et doc.c gi?dbnarne=brow se usc&doeid=Cite:+4211SC4728 http://frwebgate.access. gpo.gov/egi -bin/ .getdoc.cgi?dbriame=brow se usc8r.docid=Cite:+42US C4763 Office of Personnel Management Standards for a Merit System of Personnel Administration (5 CFR Part 900) https://ww w .0 Dm. aov/fedregis/1997/62R33971.txt FISCAL NOTE ,s(MISC. #11,179) August 18, 2011 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - 2011 MARINE SAFETY PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Sheriff's Office applied for $234,823 in total funding for the FY 2011 Marine Safety program. 2. The Michigan Department of Natural Resources (MDNR) awarded the Sheriff's Office $186,766 for Marine Safety activities, consisting of $64,191.50 in Federal funding and $122,574.50 in State funding. 3. No county match is required with the Federal funding. However, the State requires a twenty- five percent (25%) county match, which totals $40,858 based on the State's formula for meeting the County's match (State funding divided by 75% then multiplied by 25%). 4. The State recognizes the use of the Sheriff's Marine Safety expenses in the General Fund as grant match_ 5. Sufficient funds for the grant match portion are available in the Sheriff's Office FY 2011 budget. 6. The total program cost for FY 2011 is $227,624 (Federal Funds -$64,191.50; State Funds $122,574.50; County Match - $40,858). 7. Although the grant funding has not changed from the previous year, the current award of $186,766 is $13,243 less than the FY 2011 Budget of $200,000. 8. The State grant period is January 1, 2011 through December 30, 2011 and the Federal grant period is January 1, 2011 through September 30, 2011. 9, The FY 2011 Budget is amended to reflect the grant award as follows: GENERAL FUND (#10100) Revenues 4030601-116200-626619 Sheriff Marine Safety Total General Fund Revenues Expenditures 9010101-196030-740023 Non-Departmental Budget Transition Total General Fund Expenditures FY 2011 ($13,234) (313,234) ($1_3,234) (S13,234) FJ.N.NCE COMMITTEE .74 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward, Greimel and Crawford absent. Resolution #11179 August 18, 2011 Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY ' iVE TILE FOREGOING RESOLUTIO"! STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of August, 2011. Bill Bullard Jr., Oakland County