HomeMy WebLinkAboutResolutions - 2011.08.31 - 18693August 18, 2011
MTSCELIANFOUS RESOLUTION ff11186
BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: STIERIFF'S OFFICE - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE
MICHIGAN RENAISSANCE FESTIVAL - 2011 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Renaissance Festival, the operator of a summer
theatre facility by the same name in Groveland Township, has requested
the Oak-land County Sheriff's Office to supply Deputies for
Law Enforcement Services tor the upcoming 2011 .season; and
WHEREAS the Sheriff's Office has agreed to supnly such Deputies on an
availabi -ity overtime hourly basis, the n=ber of man-hours to be
deNoermined by the Sheriff's Office; and
WHEREAS this conct has been reviewed by Corporation Counsel; and
WHEREAS the Coundy of Oakland shall be reimbursed for such services by
the Michigan Renaissance Festival at the hourly overtime rates for the
2010 season, as was established by Miscellanbous Resolution 410262.
NON THEREFORE SE IT RESOT,VED that the Oakland County Board of
Commissioners approves the execution of the attached confract consistent
with piovisions contained tnerein.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson Sr execute and enter into this agreement on
behalf of the County.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Puistic Services Committee Vote:
Motion carried unanimously on a roll call vote
CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
This CONTRACT FOR POLICE PROTECTION (hereafter the "CONTRACT") is made and entered
into between the MICHIGAN RENAISSANCE FESTIVAL, a Corporation, registered and licensed to conduct
business in State of Michigan, whose local address is 12600 Dixie Highway, Holly, Michigan, 48442 (hereafter
the "COMPANY"), and the COUNTY OF OAKLAND, a Michigan Constitutional and Municipal Corporation,
whose address is 1200 North Telegraph Road, Pontiac, Michigan 48341 (hereafter the "COUNTY"), The
COUNTY is also represented by the OAKLAND COUNTY SHERIFF, MICHAEL J. BOUCHARD, in his official
capacity as a Michigan Constitutional Officer, whose address is 1200 North Telegraph Road, Bldg. 38 E.,
Pontiac, Michigan 48341 (hereafter the "SHERIFF"). In this CONTRACT, when the COUNTY and SHERIFF
are referred to jointly and collectively, they will be referred to as the "OAKLAND COUNTY SHERIFF'S
OFFICE" or, as abbreviated, the "O.C.S.O.".
INTRODUCTORY STATEMENTS
A. The COMPANY has approached the 0.C.S.O. about the possibility of supplementing limited,
local police resources with 0.C.S.O. "DEPUTIES" (as defined in Attachment A) to provide POLICE
PROTECTION;
B. The COMPANY has a series of one day events open to the general public and held annually
on approximately fourteen (14) acres located at 12500 Dixie Highway, Holly, Michigan 48442. The COMPANY
includes numerous performances, performers in period costumes, concerts, demonstrations, shows,
ceremonies, and concessions featuring both eateries and drinking booths, and other activities in an effort to
recreate the atmosphere of an old European village during the Renaissance era;
C. This year the EVENT will be open to the public on August 20,21, 27 and 28, September 3,4,
5, 10, 11, 17, 18,24 and 25 and October 1 and 2,2011 (hereafter the "EVENT DATE(S)");
D. The COMPANY, in recognition of the expense to the 0.C.S.O. in providing increased POLICE
PROTECTION at the EVENT, has agreed to pay all COUNTY costs incurred in providing DEPUTIES for
increased POLICE PROTECTION at the EVENT.
E. The 0.C.S.O. is agreeable to providing DEPUTIES for supplemental POLICE PROTECTION
pursuant to the terms and conditions of this CONTRACT, provided that such POLICE PROTECTION services
do not; (a) impair or interfere with the 0.C.S.O.'s ability to meet its other law enforcement responsibilities; (b)
result in any 0.C.S.O. loss of operational efficiency or readiness; and/or (c) result in any increased financial
burdens or the assumption of any additional liabilities to County taxpayers.
THEREFORE, in consideration of these premises (and those contained in the ADDITIONAL
ACKNOWLEDGEMENTS, Attachment B), and the promises, agreements, representations, and
acknowledgments contained in this CONTRACT and all of the Attachments hereto, it is mutually agreed as
follows:
1. The COMPANY, before initiating any contact with the 0.C.S.O., shall consult with the local law
enforcement department regarding its ability to provide sufficient law enforcement personnel to meet the
anticipated POLICE PROTECTION and law enforcement needs at the EVENT and whether supplemental
POLICE PROTECTION services from the 0.C.S.O. for the EVENT are desirable and/or necessary.
2. The 0.C.S.O., subject to the terms of this CONTRACT, shall assign (6) DEPUTIES in the Number(s)
and Ran k(s) shown below for 2 shifts (representing a total of 12 DEPUTIES each day) to provide POLICE
PROTECTION services at the EVENT on each of this year's EVENT DATE(S):
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CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
Number(s) Rank(s) Houily Overtime Rate
(1) SERGEANT $77.60
(5) DEPUTY II $67.48
3. The COMPANY agrees to pay the COUNTY for each individual DEPUTY scheduled to provide
POLICE PROTECTION services at the EVENT pursuant to this CONTRACT an amount equal to the total
number of work Hour(s), including any part of any Hour(s), of POLICE PROTECTION services to be rendered
by each individual DEPUTY, multiplied by the Hourly Overtime Rate (shown above) for each DEPUTY's Rank.
DEPUTIES shall be provided in accordance with the following schedule for each EVENT date specified in
paragraph C above:
First Shift: Second Shift:
(1) SERGEANT:
(3) DEPUTY II:
(1) DEPUTY II:
(1) DEPUTY
0900-1500 hours
1000-1500 hours
1100-1500 hours
1100-1500 hours
1500-2100 hours
1500-2000 hours
1500-2000 hours
1500-2100 hours
The PARTIES estimate that the total cost of POLICE PROTECTION, when provided in accordance with this
schedule, will be $63,566. The PARTIES agree that the amount of $63,566 is an estimate only and that actual
costs for the provision of POLICE PROTECTION could be more or less.
The COMPANY will make payments to the COUNTY according to the following schedule:
August 19, 2011
August 26, 2011
September 2, 2011
September 9, 2011
September 16, 2011
September 23, 2011
September 30, 2011
$ 8,475,46
$ 8.475.46
$12,713.19
$ 8,475.46
$ 8,475.46
$ 8,475.46
$ 8,475.46
If the COMPANY fails to make payments by the dates specified above, the 0.C.S.O. will have no further
obligation to provide POLICE PROTECTION under the terms of this Agreement. If the cost of providing
POLICE PROTECTION exceeds $63,566 the COUNTY will submit an invoice to the COMPANY which sets
forth the amount due for each DEPUTY'S service rendered through the end of the EVENT and the COMPANY
agrees to pay the COUNTY the full amount due and owing on any such invoices within thirty (30) days of the
invoice date. Alternatively, if the total cost of providing POLICE PROTECTION is less than $63,566, the
COUNTY will refund the difference to the COMPANY within thirty (30) days of the last scheduled EVENT date.
4. For purposes of computing the above POLICE PROTECTION costs, the total hours worked by any
DEPUTY shall include not only all estimated hours worked in providing direct POLICE PROTECTION for the
EVENT, but shall also include any time spent in the following activities: (a) Travel time, on a daily basis, to or
from the SHERIFF'S DEPARTMENT, in Pontiac, Michigan, at the beginning or end of any shift by any
SHERIFF'S DEPUTY, if that SHERIFF'S DEPUTY shift starts or ends in Pontiac (b) any time expended
transporting any person arrested by any DEPUTY during the course of providing POLICE PROTECTION at
the EVENT to the Oakland County Jail, in Pontiac, Michigan, including any reasonable length of time spent at
the Oakland County Jail by any DEPUTY while booking such person(s); (c) any minimum call-in or overtime
hours guaranteed to DEPUTIES under any applicable union or employment contract, and/or (d) the
performance of any POLICE PROTECTION related duty or obligation which takes any DEPUTY away from the
EVENT but which began or arose while any DEPUTY was providing POLICE PROTECTION at the EVENT
(i.e. hot pursuit, transporting a person for medical attention, an automobile accident occurring on the public
road immediately outside EVENT grounds. etc.).
5. The 0.C.S.O. agrees that upon request any 0.C.S.O. payroll policies, payroll or attendance records,
procedures, employment contracts, etc., applicable to the determination of the total costs to be paid to the
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CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
COUNTY by the COMPANY pursuant to this CONTRACT, shall be made available by appointment by the
0.C.S.O. for inspection by the COMPANY.
6. In addition to the scheduled DEPUTIES to be provided at the EVENT, and subject to the SHER IFF's
sole discretion and judgment as to the County-wide prioritization of his law enforcement resources and law
enforcement needs, the COMPANY may request additional POLICE PROTECTION services for the EVENT
during the term of this CONTRACT. The SHERIFF, subject to the terms of this CONTRACT, may provide any
or all such additional requested DEPUTIES at the above applicable Hourly Overtime Rate for the Rank(s) of
each such additional DEPUTY provided.
7. The COMPANY acknowledges and agrees that there may be circumstances beyond the SHERIF F's
control when, the SHERIFF, in his sole discretion and judgment as to the prioritization of his law enforcement
resources, his overall evaluation of Oakland County's immediate law enforcement needs, and his
determination as to the allocation of C.O.S.°. law enforcement personnel at that time to best serve the
citizens of Oakland County, the SHERIFF and/or the 0.C.S.O. may be unable to assign any or all of the
DEPUTIES contemplated to provide POLICE PROTECTION on any particular EVENT Date(S) during the
term of this CONTRACT. The COMPANY acknowledges and agrees that this CONTRACT, does not, and is
not intended to, create either any absolute right in favor of the COMPANY, or any corresponding absolute duty
or obligation upon the SHERIFF or the 0.C.S.O., to guarantee that any specific Number(s) or Rank(s) of
DEPUTIES will be present to provide POLICE PROTECTION services. The COMPANY acknowledges and
agrees that the 0.C.S.O.'s good faith and reasonable efforts to cooperate with the COMPANY in providing
POLICE PROTECTION and to develop the necessary schedules, budgets and plans to enable it to provide the
Number(s) and Rank(s) of DEPUTIES contemplated at the anticipated EVENT DATE(S) and the promised
professionalism of the 0.C.S.O. in these regards, as demonstrated throughout previous similar agreements,
are appropriate and adequate consideration to justify the COMPANY'S decision to enter into this CONTRACT.
The COMPANY hereby agrees to waive any and all CLAIM(S) against the SHERIFF or the 0.C.S.O. which
arise in connection with, or as a result of, any alleged 0.C.S.O. failure to provide adequate POLICE
PROTECTION services at the EVENT.
8. The SHERIFF agrees that, in the event the SHERIFF is unable to provide any or all DEPUTIES
necessary to supplement the existing available local POLICE PROTECTION on any particular EVENT
Date(S), he shall verbally communicate that fact to the COMPANY as soon as such fact becomes reasonably
known to him.
9. The SHERIFF and the COUNTY reserve to themselves any rights and obligations relating to the
provision of any and all police and/or governmental law enforcement services, and this CONTRACT does not,
and is not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or
other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either the
SHERIFF, the COUNTY, and/or any DEPUTY.
10. The COMPANY and the C.O.S.°. agree that neither the C.O.S.°. nor any DEPUTY, by virtue of this
CONTRACT, or otherwise, shall be considered or asserted to be an employee, contractor, sub-contractor,
partner, joint venturer, representative, or agent of the COMPANY, and further agree that, at all times and for
all purposes under the terms of this CONTRACT, the 0.C.S.O.'s and all DEPUTIES' relationship to the
COMPANY (Independent Status), shall be controlled and governed by the terms of this CONTRACT and
Attachment C, 0.C.S.O.
11. The COMPANY agrees that this CONTRACT does not, and is not intended to, create, by implication
or otherwise, any specific, direct or indirect obligation, duty, promise, benefit, and/or special right to any
POLICE PROTECTION services or governmental law enforcement protection in favor of the COMPANY, any
COMPANY AG ENT(S), and/or any patron or other person attending the EVENT Further the COMPANY
agrees that at all times, and for any and all purposes under this CONTRACT, the 0.C.S.O. and/or any
DEPUTY present at the EVENT shall be present strictly and solely to perform such POLICE PROTECTION
services and governmental law enforcement function authorized by law to and for the benefit of the general
public and, under no circumstances shall any DEPUTY undertake any activity or duty on behalf of the
COMPANY or provide any particular or specific service or benefit to or for the COMPANY, any COMPANY
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CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
AGENT(S), or any patron or other person attending the EVENT.
12. The COMPANY agrees that this CONTRACT does not, and is not intended to, transfer, delegate, or
assign to the COUNTY, the SHERIFF, and/or any COUNTY AGENT(S) any civil or legal responsibility,
obligation, duty of care, or liability associated with the ownership, maintenance, or operation of the EVENT.
The COMPANY agrees that it shall, at all times and under all circumstances, remain solely and exclusively
responsible for any and all costs, obligations, and/or civil liabilities associated with owning and operating the
EVENT, including, but not limited to, the provision of any Emergency Medical Treatment, rendering any first
aid or medical treatment facilities, providing or implementing any fire or emergency evacuation plans or
procedures, providing for basic crowd control, security services or obligations, safety functions, and/or any
other activity associated with the EVENT which is not within the definition of POLICE PROTECTION or
otherwise a governmental law enforcement function under the terms of this CONTRACT and which is not
under the control and direction of the 0.C.S,O. The COMPANY further agrees that it shall not reduce,
eliminate, or otherwise fail to provide, in any, way, the same number(s) and type(s) of security, emergency, or
other personnel and/or the scope of security and emergency service(s) or protection(s) that the COMPANY
normally provides to any COMPANY AGENT(S) or any person attending the EVENT, due to the presence of
the 0.C.S.O. and/or any DEPUTY at the EVENT.
13. The COMPANY agrees that no COMPANY AGENT(S) (as defined in Attachment A), either as a result
of or arising out of any act(s) by any person in the performance of any duty under this CONTRACT, shall be
considered or asserted to be an employee of the 0.C.S.O. The COMPANY agrees that it shall be solely and
completely liable for any and all COMPANY AGENT(S)' past, present, or future wages, compensation,
overtime wages, expenses, fringe benefits, pension or retirement benefits, travel expenses, mileage
allowances, training expenses, transportation costs, and/or other allowances or reimbursements of any kind,
including, but not limited to, worker's disability compensation, unemployment compensation, Social Security
Act protection(s) and benefits, any employment taxes, and/or any other statutory or contractual right or benefit
based on or in any way related to any COMPANY AGENT(S)' employment status or any alleged violation of
any COMPANY AGENT(S)' statutory, contractual, or constitutional rights by the COMPANY, the COUNTY or
any COUNTY AGENT(S). The COMPANY agrees to indemnify and hold harmless the COUNTY and/or any
COUNTY AGENT(S) from and against any and all CLAIM(S) which are imposed upon, incurred by, or
asserted against the COUNTY and/or any COUNTY AGENT(S) by any COMPANY AGENT(S) which are
based upon, result from, or arise from, or are in any way related to any COMPANY AGENT(S)' wages.
compensation, benefits, or other employment-related rights, including, but not limited to, those described in
this Paragraph.
14, The COMPANY agrees that it shall be solely and exclusively responsible, during the term of this
CONTRACT, for guaranteeing that all COMPANY AGENT(S): (a) follow all lawful orders of any DEPUTY
performing any duties under this CONTRACT; (b) fully cooperate with all DEPUTIES in providing any POLICE
PROTECTION services pursuant to this CONTRACT; and (c) conform their activities to comply with the terms
of this CONTRACT, including, but not limited to, the understanding in Attachment C.
15. The COMPANY freely and voluntarily consents to and agrees that the 0.C.S.O. and all DEPUTIES,
while providing POLICE PROTECTION services under the terms of this CONTRACT, shall have free and
open access to any and all premises, areas and locations at the EVENT.
16. The COMPANY agrees, at its sole cost and expense, to purchase and maintain the following
coverage(s) in the minimum coverage amounts indicated, for the entire duration of this CONTRACT and to
provide the COUNTY with the required Certificates of Insurance shown in Attachment D. The COMPANY
acknowledges that all insurance obligations, bonds, and/or certificates or proof of same required shall be
subject to the approval of the COUNTY'S Risk Management Division.
17. Except as otherwise provided in this Paragraph, the COMPANY agrees to defend, indemnify and hold
the COUNTY and/or any COUNTY AGENT(S) harmless from and against any and all CLAIM(S) which are
imposed upon, incurred by, or asserted against the COUNTY by any person and which are based upon, result
from, or arise from, or are in any way related to any alleged error, mistake, negligent or intentional act(s) or
omission(s) by the COMPANY and/or any COMPANY AGENT(S), including, but not limited to: (a) any alleged
07.25.11 4
CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
breach of legal duty to any person by the COMPANY and/or any COMPANY AGENT(S); (b) any alleged
failure by the COMPANY or any COMPANY AGENT(S) to comply with any COMPANY duty or obligation in
this CONTRACT; (c) any other CLAIM(S) based, in any way, upon any COMPANY or COMPANY AGENT(S)'
services, buildings, equipment, or any other EVENT, occurrence, duty, or obligation related or attendant
thereto. The COMPANY, however, shall not be obligated to pay any portion of any courts ordered judgment or
award for which a court has determined that the COUNTY and/or any COUNTY AGENT(S) was either solely
negligent or solely at fault for any specific dollar amount of damages or loss to any person ether than the
COMPANY or any COMPANY AGENT(S).
18. The indemnification right(s) afforded to the COUNTY and/or any COUNTY AGENT(S) under this
CONTRACT shall be excess and over and above any other valid and collectible insurance right available to
the COUNTY and/or any COUNTY AGENT(S) from the COMPANY under the terms of this CONTRACT and
applicable to any part of any ultimate net COUNTY and/or any COUNTY AGENT(S)' loss whether or not any
such insurance coverage is stated to be primary, contributing, excess, or contingent. To the extent that the
COMPANY's promise to indemnify, pay and hold harmless the COUNTY and/or any COUNTY AGENT(S) as
set forth in this CONTRACT may become unenforceable or uncollectible, the COMPANY shall contribute the
maximum portion that it is permitted to pay and satisfy under applicable law toward the payment and
satisfaction of any CLAIM(S) against the COUNTY and/or any COUNTY AGENT(S).
19. The COMPANY agrees that all COMPANY indemnification and hold harmless promises, waivers of
liability, representations, insurance coverage obligations, liabilities, payment obligations, and/or any other
related obligations provided for in this CONTRACT with regard to any acts, occurrences, events, transactions,
or CLAIM(S) either occurring or having their basis in any events or transactions that occurred before the
cancellation or expiration of this CONTRACT, shall survive the cancellation or expiration of this CONTRACT.
20. This CONTRACT does not, and is not intended to, create, by implication or otherwise, any direct or
indirect obligation, duty, promise, benefit, and/or right to be indemnified, or any other right of any kind, in favor
of any person, organization, alleged third party beneficiary, or any right to be contractually, legally, equitably, or
otherwise subrogated to any indemnification or any other right provided under the terms of this CONTRACT.
21. The COMPANY agrees that it may not assign, delegate, contract, subcontract or otherwise, transfer,
promise, commit, or loan any 0.C.S.O.'s or any DEPUTY'S POLICE PROTECTION services or duties under
this CONTRACT to any other person and/or public or private corporation, entity, or organization of any kind.
22. The COMPANY represents and warrants that it has reviewed all of its current or proposed lease and
licensing agreements with its patrons, concessionaires, promoters, vendors, and other persons who are or
may become contractually involved with the COMPANY for the EVENT, and hereby represents and warrants
that the COMPANY does not have, and will not in the future have, any other contractual agreement that will in
any manner restrict, interfere with, or prohibit the COMPANY, any COMPANY AGENT(S), or any other person
from complying with the COMPANY's obligations and duties as set forth in this CONTRACT.
23. The COMPANY agrees that it shall promptly deliver to the 0.C.S.0. written notice and copies of any
CLAIM(S), complaint(s), charge(s), or any other accusation(s) or allegation(s) of negligence or other
wrongdoing, whether civil or criminal in nature, that the COMPANY becomes aware of which involves in any
way the 0.C.S.O. or any DEPUTY. The COMPANY agrees to cooperate with the 0.C.S.O, in any
investigation conducted by the 0.C.S.O. into any act(s) or work performance of any DEPUTY.
24. Subject to the following Paragraph, this CONTRACT shall become effective on August 20, 2011 and
shall remain in effect continuously until it expires without any further act or notice being required of any party at
11:59 p.m. on October 2, 2010. Either the COUNTY, the SHERIFF, or the COMPANY may cancel this
CONTRACT for any reason without incurring any penalty or liability to any party as a result, before its
scheduled expiration by delivering a written notice of cancellation of this CONTRACT to the other two parties
at least Fifteen (15) days before the effective date of cancellation (which cancellation date shall be clearly
stated in this written notice), and at 11:59 P.M. on the stated effective date of cancellation this CONTRACT
shall be canceled.
5
CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
25. This CONTRACT, and any subsequent amendments, shall not become effective prior to the approval
by resolution of the COUNTY Board of Commissioners. The approval and terms of this CONTRACT shall be
entered into the official minutes and proceedings of the COUNTY Board of Commissioners and shall also be
filed with the office of the Clerk for the COUNTY.
26. The parties shall send, by first class mail, all correspondence and written notices required or permitted
by this CONTRACT to each of the signatories of this CONTRACT, or any signatory successor in office, to the
addresses shown in this CONTRACT. Except as otherwise provided for herein, all correspondence or written
notices shall be considered delivered to a party as of the date that such notice is deposited with sufficient
postage, with the U.S. Postal Service.
27. This CONTRACT is made and entered into in the State of Michigan and shall in all respects be
interpreted, enforced and governed under the laws of the State of Michigan. The language of all parts of this
CONTRACT is intended to and, in all cases, shall be construed as a whole according to its fair meaning, and
not construed strictly for or against any party. As used in this CONTRACT, the singular or plural number,
possessive or non-possessive shall be deemed to include the other whenever the context so suggests or
requires.
28. Absent an express written waiver, the failure of any party to pursue any right granted under this
CONTRACT shall not be deemed a waiver of that right regarding any existing or subsequent breach or default
under this CONTRACT. No failure or delay on the part of any party in exercising any right, power or privilege
hereunder shall operate as a waiver thereof, nor shall a single or partial exercise of any right, power or
privilege preclude any other or further exercise of any other right, power or privilege.
29. The COUNTY, the SHERIFF, and the COMPANY acknowledge that this CONTRACT shall be binding
upon each of them and, to the extent permitted by law, upon their administrators, representatives,
subsidiaries, executors, successors and assigns, and all persons acting by, through, under, or in concert with
any of them.
30. This CONTRACT, consisting of a total of Eleven (11) pages (including Attachments A. B, C, and D,
which are all hereby incorporated into and made part of this CONTRACT), sets forth the entire agreement for
increased POLICE PROTECTION for the EVENT between the C.O.S.°. and the COMPANY and fully
supersedes any and all prior agreements or understandings between them in any way related to the subject
matter hereof. It is further understood and agreed that the terms and conditions herein are contractual and
are not a mere recital and that there are no other agreements, understandings, contracts, or representations
between the 0.C.S.O. and the COMPANY in any way related to the subject matter hereof, except as expressly
stated herein. This CONTRACT shall not be changed or supplemented orally and may be amended only by
concurrent resolutions of the Oakland County Board of Commissioners and the COMPANY Board of
Directors.
31. For and in consideration of the mutual promises, acknowledgments, representations, and agreements
set forth in this CONTRACT, and for other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the COUNTY, the SHERIFF, and the COMPANY hereby agree and promise to
be bound by the terms and provisions of this CONTRACT.
07.25.11 6
AJ ITNESS: MICHIGAN RENAISSANCE FESTIVAL
a Corporation
registered in Michigan
CONTRACT FOR POLICE PROTECTION MICHIGAN RENAISSANCE FESTIVAL
IN WITNESS WHEREOF, JAMES H. PETERSON, President and CEO of MICHIGAN RENAISSANCE
FESTIVAL hereby acknowledges that he has authority to execute this CONTRACT on behalf of MICHIAGAN
RENAISSANCE FESTIVAL, and hereby accepts and binds MICHIGAN RENAISSANCE FESTIVAL to the
terms and conditions of this CONTRACT on this day of , 2011.
By:
JAMES H. PETERSON
President and CEO
IN WITNESS WHEREOF, MICHAEL J. GINGELL., Chairperson of the Oakland County Board of
Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County
Board of Commissioners to execute this CONTRACT on behalf of the COUNTY OF OAKLAND, a Michigan
Constitutional and Municipal Corporation, and hereby accepts and binds the COUNTY OF OAKLAND to the
terms and conditions of this CONTRACT on this day of , 2011.
WITNESS: COUNTY OF OAKLAND. a Michigan
Constitutional and Municipal Corporation
By:
MICHAEL J. GINGELL., Chairperson,
Board of Commissioners
IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland County
Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Office of the Oakland County Sheriff
to the terms and conditions of this CONTRACT on this day of 2011.
WITNESS:
By:
MICHAEL J. BOUCHARD
Oakland County Sheriff
07.25.11 7
CONTRACT FOR POLICE PROTECTION Attachment A
CONTRACT DEFINITIONS
In addition to the terms and expressions "COUNTY", "SHERIFF", "OAKLAND COUNTY SHERIFF'S
DEPARTMENT or 0.C.S.0.", and COMPANY AGENT(S)" , which are defined in the CONTRACT. the
COMPANY and the 0.C.S.O. agree that for all purposes, and as used throughout this CONTRACT and all
Attachments hereto, the words and expressions below are also defined terms under this CONTRACT. The
COMPANY and the 0.C.S.O. also agree that whenever any defined term or expression is printed in all
uppercase characters, and/or whether used in the singular or plural, possessive or non-possessive, and/or
either within or without quotation marks, it shall be defined, read, and interpreted as provided for in this
CONTRACT.
A 1. "POLICE PROTECTION" shall be defined to include the responsibility for the prevention and detection
of crime and the enforcement of the general criminal laws of this state and the motor vehicle and traffic laws of
this state, including, but not limited to, road patrol, crime detection, crime prevention, and criminal
apprehension, and/or response to any emergency or non-emergency which, in the sole judgment of any
DEPUTY, appears to require the presence, attention, or services of any DEPUTY to address, respond, or
attend to any issue, EVENT, or circumstance involving public safety, a breach of peace, public health, an
accident or accidental injury, and related law enforcement functions as authorized and/or mandated by law but
shall not include any responsibility or job duty of the COMPANY or any COMPANY AGENT(S) including, but
not limited to, gate attendants, ticket sellers, ticket takers, ushers, directors, supervisors, parking attendants,
managers, nurses, emergency medical personnel or technicians, security guards, safety personnel, complaint
adjusters, or any other plant, operational, or administrative personnel who perform any general crowd control
and supervision functions, search any packages and/or patrons for objects such as bottles, cans, cameras,
weapons, or tape recorders, remove any objectionable patrons, signs or displays, determine any persons
admissibility to the EVENT, become involved in any dispute resolution with any COMPANY AGENT(S) and/or
patrons or any person attending the EVENT, or enforce any COMPANY or EVENT rule, policy, or regulation
unless such activity is for the prevention of crime and the enforcement of the general criminal laws including,
but not limited to, criminal property trespass.
A 2. "CLAIM(S)" shall be defined to include any and all losses, complaints, demands for relief or damages,
suits, causes of action, proceedings, judgments, deficiencies, penalties, costs and expenses, including, but
not limited to, any reimbursement for reasonable attorney fees, witness fees, court costs, investigation and/or
litigation expenses, any amounts paid in settlement, or any other amount for which the 0.C.S.O, becomes
legally and/or contractually obligated to pay, or any other liabilities of any kind whatsoever whether direct,
indirect or consequential whether based upon any alleged violation of the constitution (federal or state), any
statute, rule, regulation, or the common law, whether in law or equity, tort, contract, or otherwise, and/or
whether commenced or threatened.
A 3. "COMPANY AGENT(S)" shall be defined to include any and all COMPANY officers, directors, board
members, employees, managers, departments, divisions, volunteers, agents, and representatives of the
COMPANY, as well as any COMPANY licensee, concessionaire, contractor, subcontractor, vendor,
subsidiary, joint venturer or partner, and/or any such persons, successors or predecessors, agents,
employees, attorneys, or auditors (whether such persons act or acted in their personal, representative, or
official capacities), and/or any and all persons acting by, through, under, or in concert with any of them and/or
the COMPANY.
A4. "DEPUTY" or "DEPUTIES", whether or not preceded by the term SHERIFF or 0.C.S.O., shall be
defined to include the Undersheriff, any Major, Captain, Lieutenant, Sergeant, Deputy II, Deputy I, or any other
person or persons of any rank, classification, or title who, pursuant to state law, is a sworn Deputy of the
SHERIFF.
A 5. "COUNTY AGENT(S)" shall be defined to include the OAKLAND COUNTY SHERIFF, SHERIFF
MICHAEL J. BOUCHARD, and any and all other COUNTY elected and appointed officials, commissioners,
officers, boards, committees, commissions, departments, divisions, trustees, volunteers, employees (including
any and all DEPUTIES), agents, representatives, contractors, predecessors, successors, assigns, attorneys,
or auditors (whether such persons act or acted in their personal, representative, or official capacities), and any
and all persons acting by, through, under, or in concert with any of them.
CONTRACT FOR POLICE PROTECTION Attachment B
ADDITIONAL ACKNOWLEDGMENTS
In addition to the INTRODUCTORY STATEMENTS contained at the beginning of this CONTRACT,
the COMPANY. the COUNTY, and the SHERIFF further agree that this CONTRACT is premised upon the
following understandings, agreements and acknowledgments:
B 1 . The SHERIFF, subject to the limits of available DEPUTIES and budget constraints, is authorized by
law to provide law enforcement and POLICE PROTECTION throughout the jurisdiction and territorial limits of
Oakland County and is authorized to maintain law and order within areas of his jurisdiction which may be
inadequately policed and which may require added vigilance to monitor possible criminal activity.
B 2. The COMPANY acknowledges that the same fiscal and practical restrictions which limit the availability
of local police resources also limit the ability of the SHERIFF to reassign DEPUTIES to provide POLICE
PROTECTION at the EVENT as part of their normal shift assignments and duties. However, the COMPANY
acknowledges that because of the relatively large number of DEPUTIES the 0.C.S.O. employs and because
many of the DEPUTIES normal work assignments and duties such as prisoner pick-ups, jail activity, court
appearances, and all court support functions (i.e. courthouse security, escorting prisoners to trial, etc.)
normally occur between the hours of 8:30 a.m. and 5:00 p.m.. Monday through Friday, which is not when the
EVENT and consequential POLICE PROTECTION needs typically occur, and that the 0.C.S.O. may be able
to provide supplemental POLICE PROTECTION at the EVENT on an overtime basis, The COMPANY
acknowledges and agrees that the applicable hourly rates paid to DEPUTIES under this CONTRACT are set
at the overtime rates because any DEPUTY assigned to the EVENT must, in fact, be replaced by the
SHERIFF in the Oakland County Jail on an overtime basis.
B 3. The COMPANY acknowledges that, except for the prohibitive expense to the COUNTY, the SHERIFF
may be able, for the EVENT, to assign, on an overtime basis, DEPUTIES who have already completed their
normal workday and/or work week to provide POLICE PROTECTION at the EVENT, without otherwise unduly
interfering with efficiency, morale, and readiness of the 0.C.S.0. or its abilityto meet its other law enforcement
responsibilities.
B 4. The COMPANY has, to its satisfaction, examined the 0.C.S.O.'S wage and cost structures and
acknowledges and agrees the reimbursement that the COMPANY is to pay to the COUNTY under the terms
of this CONTRACT is not intended to result in any net financial gain or profit for the COUNTY, but is
established to guarantee that the 0.C.S.O. is fully reimbursed for any and all salary costs, on an overtime
basis, and other fringe benefit costs and expenses that the COUNTY is required to pay to, or on behalf of, any
DEPUTIES providing supplemental POLICE PROTECTION for the EVENT.
B 5. The 0.C.S.O, and the COMPANY agree and acknowledge that the supplemental POLICE
PROTECTION activities provided for under the terms of this CONTRACT are strictly limited to those
governmental law enforcement functions authorized by law and the POLICE PROTECTION provided for under
this CONTRACT are exclusively governmental activities and functions of the type and nature that would be
normally supported by tax dollars, and that this CONTRACT simply acknowledges the unusual circumstances
and increased law enforcement needs and demands created by the EVENT and the corresponding increased
financial burden on government law enforcement agencies created by such EVENT.
B 6. The C.O.S.°. and the COMPANY agree and acknowledge that the sole purpose of this CONTRACT
is to provide governmental law enforcement, crime prevention and POLICE PROTECTION services only, and
that these activities are not engaged in primarily for profit, and that neither party expects or anticipates that
0.0.5.0. will realize any profit or direct financial benefit as a result of this CONTRACT.
07.25.11 9
CONTRACT FOR POLICE PROTECTION Attachment C
0.C.S.O, INDEPENDENT STATUS
C 1. The COMPANY agrees and warrants that, at all times and for all purposes relevant to this
CONTRACT, the 0.C.S.O. shall remain the sole and exclusive employer of all DEPUTIES and that the
0.C.S.O. shall remain solely and exclusively responsible for the direct payment to any DEPUTY of any
DEPUTY'S wages, compensation, overtime wages, expenses, fringe benefits, pension or retirement benefits,
travel expenses, mileage allowances, training expenses, transportation costs, and/or other allowances or
reimbursements of any kind, including, but not limited to, workers' disability compensation, unemployment
compensation, Social Security Act protection(s) and benefits, any employment taxes, and/or any other
statutory or contractual right or benefit based, in any way, upon any DEPUTY'S status as an employee of the
0.C.S.O.
C 2. The COMPANY agrees and warrants that it shall not grant, give, allow, pay, reimburse, compensate,
or otherwise provide any wages, fringe benefits, privileges, gifts, equipment, personal property, supplies,
benefits, entitlement, consideration (monetary or otherwise), or any other thing of value, either directly or
indirectly, to, for the use by, or on behalf of, any individual DEPUTY, except that any money paid directly to the
COUNTY by the COMPANY to reimburse the COUNTY for its costs pursuant to this CONTRACT shall not be
deemed consideration paid by the COMPANY to any DEPUTY.
C 3. The COMPANY and the 0.C.S.O. agree that this CONTRACT does not, and is not intended to create,
grant, modify, supplement, supersede, alter, or otherwise affect or control, in any manner or form: (a) any
right, privilege, benefit, or any other term(s) or condition(s) of employment, of any kind or nature whatsoever,
in, upon, or for any DEPUTY and/or any DEPUTY'S agents, representatives, unions, or the successors or
assigns of any of them; (b) any applicable 0.C.S.O. employment and/or union contract(s); (c) any level(s) or
amount(s) of DEPUTY supervision, standard(s) of performance, training and education standard(s); and/or
(d) any 0.C.S.O. rule(s), regulation(s), hours of work, shift assignment(s), order(s), policy(ies), procedure(s),
directive(s), ethical guideline(s), etc., which shall, solely and exclusively, govern and control the employment
relationship between the 0.C.S.O. and/or all conduct and actions of all DEPUTIES.
C 4. The COMPANY and the 0.C.S.O. agree that this CONTRACT does not, and is not intended to, limit,
modify, control, or otherwise affect in any manner the SHERIFF's sole and exclusive right, obligation, and
responsibility to determine, establish, modify, or implement any and all operational policies, procedures,
orders, rules, regulations, ethical guidelines, and/or any other judgment, policy or directive which in any way
governs or controls any activity of all DEPUTIES. The COMPANY further agrees that this CONTRACT does
not obligate or require the SHERIFF or the 0.C.S.O. to change, alter, modify, use, or develop any different or
special POLICE PROTECTION policies, practices or procedures for use at the EVENT.
C 5. The COMPANY agrees that this CONTRACT does not, and is not intended to include any 0.C.S.O.
warranty, promise, or guaranty, either express or implied, of any kind or nature whatsoever, in favor of the
COMPANY, any COMPANY AGENT(S), or any person attending the EVENT, that any POLICE PROTECTION
provided by the 0.C.S.O. under the terms and conditions of this CONTRACT will result in any specific
reduction or prevention of any criminal activity at the EVENT, or any other such performance-based outcome.
C 6. Under the terms of this CONTRACT. the COMPANY agrees and promises that no DEPUTY shall be
asked or required to perform any services directly for the COMPANY or otherwise be available to perform any
other work or assignments from the COMPANY or be expected to perform any acts other than governmental
law enforcement functions, crime prevention or POLICE PROTECTION, and that no DEPUTY shall be
employed in any manner or capacity by the COMPANY.
C 7. The COMPANY agrees that neither the COMPANY nor any COMPANY AGENT(S) shall otherwise
provide, furnish or assign any DEPUTY with any job instructions, job descriptions, job specifications, or job
duties, or, in any manner attempt to control, supervise, train, or direct any DEPUTY in the performance of any
0.C.S.O. duty or obligation to provide POLICE PROTECTION under the terms of this CONTRACT.
07.25.11 1 0
Attachment CI
COMPANY PROVIDED INSURANCE
D 1. The COMPANY agrees, at its sole cost and expense, to purchase and maintain the following
insurance coverage(s), in the minimum coverage amounts indicated, for the entire duration of this
CONTRACT and to provide the COUNTY with appropriate Certificates of Insurance. The COMPANY
acknowledges that all insurance obligations, bonds, and/or certificates or proof of same required shall be
subject to the approval of the COUNTY'S Risk Management Division.
a. Comprehensive General Liability Broad Form Endorsement in the minimum amount of
$1,000,000.00 C.S.L., and with the following as minimum requirements:
i. Broad Form Property damage;
ii. Premises/Operations;
iii. (Blanket) Broad Form Contractual;
iv. Personal Injury - delete contractual exclusion "A" and employee exclusion "C"; and
v. Additional Insured - The COUNTY OF OAKLAND, the 0.C.S.0. and all COUNTY
AGENT(S) as defined in this CONTRACT to include, without limitation, all COUNTY elected and appointed
officials and their employees and agents for CLAIM(S), actions, lawsuits, etc., arising out of the sole acts of
the COMPANY and/or COMPANY AGENT(S).
b. Professional Liability (Errors and Omissions), including Police Professional Liability in the minimum
amount of $1,000,000.00; and
c. All Certificates of Insurance or self insurance shall contain the following clauses:
i. "Any coverage afforded the COUNTY shall apply as primary and not excess to any
insurance issued in the name of the COUNTY OF OAKLAND, et al.";
ii. "The insurance company(s) issuing the policy or policies shall have no recourse against the
COUNTY OF OAKLAND for payment of any premiums or for assessments under any form of policy."
iii. "Any and all deductibles in the above described insurance policies shall be assumed by
and be for the account of, and at the sole risk of, the COMPANY"; and
iv. ''There will be no additional exclusions running to the Additional Insured based upon any
actions or activities of the named insured."
d. All Certificates of Insurance are to provide 30 days notice of material change or cancellation. All
Certificates of Insurance must be provided no less than ten (10) working days before commencement of date
of this CONTRACT to the COUNTY'S Risk Management Division. Insurance carriers, coverage(s), and policy
limits are also subject to the approval of the COUNTY'S Risk Management Division as to conformity with the
requirements of this CONTRACT.
D 2. The COMPANY agrees that the COUNTY shall be legally subrogated to any rights to recover or any
benefits the COMPANY may have in any insurance policy and to the full extent of any payment made under
any insurance policy as may be required to make the COUNTY whole for any CLAIM(S). The COMPANY
agrees to cooperate and do any act necessary to secure such rights for the COUNTY.
D . 2 5 11
Resolution #11186 August 18, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
,
August 31, 2011
FISCAL NOTE (MISC. #11186)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFFS OFFICE — CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL — 2011 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1, The Michigan Renaissance Festival has requested the Oakland County Sheriff's Department to
supply Patrol Officers for the Law Enforcement Services for the upcoming 2011 season.
2. The Oakland County Sheriff's Office contracted with the Michigan Renaissance Festival for the
2010 season by Miscellaneous Resolution #10218.
3. The rates charged in the agreement are consistent with Miscellaneous Resolution #10262 that
established standard overtime rates for calendar year 2011.
4. The contract will take effect on August 20, 2011 and expires October 2, 2011: or fifteen (15) event
days.
5. The proposed agreement will result in approximately $63,566 in revenue and expenditures for
Fiscal Year 2011, an increase of S1,385 from Fiscal Year 2010.
6. Revenue is currently budgeted in the Fiscal Year 2011 Amended Budget and therefore, no budget
amendment is recommended.
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote with Greimel absent
OEM FOREGOING RESOLUTION
Resolution #11186 August 31, 2011
Moved by Dwyer supported by Covey the resolutions (with fiscal notes attached) be adopted (with
accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31,
2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 31 st day of August, 2011.
R,u2f2_
Bill Bullard Jr., Oakland County