HomeMy WebLinkAboutResolutions - 2011.08.31 - 18699REPORT (Misc. 1é11188) August 25, 2011
BY: Planning & Building Committee, David Potts, Chairperson
RE: Facilities Management/Facilities Planning & Engineering - Oak Pointe Northeast and
Southeast Parking Lot Repaving Project
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning & Building Committee, having reviewed on August 23, 2011, the bids
received for the above-referenced project, reports with the recommendation that the County
enter into a contract with T & M Asphalt Paving, Inc. of Milford in the amount of $394,500.
The Committee further recommends funding for the total project cost of $420,000
including contingency be approved.
Chairperson, on behalf of the Planning & Building Committee, I submit the foregoing
Report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried unanimously on a roll call vote with Crawford absent
August 31, 2011
MISCELLANEOUS RESOLUTION #11188
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — OAK POINTE
NORTHEAST AND SOUTHEAST PARKING LOT REPAVING PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the 2012-2016 Capital Improvement Program includes repaving of the Oak
Point parking lots in FY 2013 and FY 2014; and
WHEREAS since recent relocations of Community Corrections and the Sheriffs "Results"
program to Oak Pointe have caused an increase of vehicle traffic on site; and
WHEREAS the parking lots were last repaved in 1996 and have reached the upper range
of their normal life expectancy of 12-15 years and are now in very poor condition; and
WHEREAS delaying part of the replacement work until 2014 would likely cause an
unfavorable experience for both the employees and the public; and
WHEREAS authorization was received on August 9, 2011 to advertise the project, and
six (6) bids were received and opened by the Purchasing Division on August 10, 2011; and
WHEREAS the lowest responsible bidder is T & M Asphalt Paving, Inc of Milford,
Michigan with a bid in the amount of $439,500; and
WHEREAS the bids included a deduct alternate which T & M quoted at $30,000, and T &
M also included a voluntary alternate that reduced their bid by another $15,000, bringing their
total bid to $394,500; and
WHEREAS Purchasing and Facilities Planning & Engineering met with T & M to review
their bid and confirm all work was understood and included; and
WHEREAS total project costs of $420,000 are recommended by the Facilities Planning &
Engineering Division, including the contract award of $394,500 and contingency of $25,500; and
WHEREAS funding in the amount of $420,000 for the project is available for transfer from
the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) for the Oak Pointe Northeast and Southeast Parking Lot Repaving Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the
Oak Pointe Northeast and Southeast Parking Lot Repaving Project in the amount of $420,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of
funding in the amount of $420,000 from the Capital Improvement Program/Building Fund
(#40100) to the Project Work Order Fund (#40400) to establish the Oak Pointe Northeast and
Southeast Parking Lot Repaving Project (#100000001522) as detailed below:
Building Improvement Fund #40100
1040101-148020-788001-40400
Project Work Order Fund #40400
1040101-148020-695500-40100
Transfer Out ($420,000)
Transfer In $420,000
$ -0-
Chairperson. on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote
(
Resolution #11188 August 31, 2011
Moved by Dwyer supported by Covey the resolutions (with fiscal notes attached) be adopted (with
accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, NI iccio, Potts, Quarles, Run.stad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) were adopted (with
accompanying reports being accepted).
Y AFPROVE,THE FOREGOING REsoumor
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31,
2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed thA seal of the County of Oakland at
Pontiac, Michigan this 31 st day of August, 2011.
Bill Bullard Jr., Oakland County