HomeMy WebLinkAboutResolutions - 2011.08.31 - 18701August 31, 2011
REPORT (mIsc. #11190)
BY: Human Resources Committee, John A. Scott, Chairperson
RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS —
COMMUNITY & HOME IMPROVEMENT DIVISION — 2011 ANNUAL ACTION
PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT
PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SHELTER GRANT
(ESG) PROGRAMS
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced
resolution on August 24, 2011 reports with the recommendation the resolution be
adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Bosnic, Nuccio and Hatchett absent
MISCELLANEOUS RESOLUTION #11190 August 31, 2011
BY: PLANNING AND BUILDING COMMITTEE. DAVID W. POTTS, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY &
HOME IMPROVEMENT DIVISION -2011 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT
ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT
PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SHELTER GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland
County 2011 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS the 2011 Annual Action Plan contains a consolidated Federal grant application for
activities designed to accomplish the goals and objectives for the Community Development Block Grant
(CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant
(ESG) Program; and
WHEREAS HUD by letter dated April 19, 2011, and received August 5, 2011, transmitted to the
Community & Home Improvement Division a Program Year 2011 consolidated allocation of $5,178,104
including $3,504,276 for CDBG, 51,503,132 for HOME and $170,696 for ESG, for the period of May 1,
2011, through April 30, 2012; and
WHEREAS this is the 37th year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2011 CDBG Program will be $4,104,276 including
$3,504,276 grant allocation and $600,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS total program revenue for the 2011 HOME Program will be $2,141,337 including
$1,503,132 HOME grant allocation, $338,205 grant match and $300,000 in estimated HOME Program
Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2011
Adopted Budget; and
WHEREAS total program revenue for the 2011 ESG Program will be the grant allocation of
$170,696; and
WHEREAS the CDBG and ESG grants are 100 percent federally funded and no County funds are
required; and
WHEREAS fund schedules and program descriptions for the 2011 CDBG, HOME and ESG
programs appear in attachment A; and
WHEREAS the consolidated 2011 program year grant is $850,160 less than requested in the
application; and
WHEREAS the grant currently funds 22 Special Revenue (SR) positions in the Economic
Development & Community Affairs/Community & Home Improvement Division (1090611), and one
GF/GP position in Planning & Economic Development Division (1090207); and one SR position in the
Management & Budget/Fiscal Services Division (1020622); and
WHEREAS the grant funds will not cover all of the position costs previously covered by the grant;
therefore, it is requested to continue 22 SR positions in the Community & Improvement Division and
continue and change funding of the positions listed below as follows:
Position Number
(1090611-05413)
(1090611-01279,)
(03231, 03430, 06098)
(1090611-02426 & 09522)
(1090611-03230 & 01768)
(1090611-01370)
Classification
(1) FTE C&HI Assistant
(4) FTE C&H I Coordinator
(2) FTE Sr. C&HI Field Technician
(2) FTE C&HI Technician
(1) FTE Grant Compliance & Program
Coordinator
Funding
Special Revenue
Special Revenue
Special Revenue
Special Revenue
Special Revenue
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
(1090611-01371)
(1090611-03567 & 10806)
Position Number
(1090611-00999 & 03182)
(1090611-01457 & 09578)
(1090611-01708)
(1090611-00993)
(1090680-03354)
(1090680-00730)
(1090611-05341)
(1) FTE Supv. — C&HI Admin. Services
(2) FTE C.AF-I1 Specialist
(2) FTE Sui.)ervisor C&HI
(2) FTE CH-il Field Technician
(1) FTE Chief — C&HI
(1) FTE Manager — C&HI
(1) FTE Housing Counselor & Homeless
Services Supervisor
(1) FTE Sr. C&HI Specialist
(1) PTNE Student
Special Revenue
Special Revenue
Funding
Special Revenue
Special Revenue
Special Revenue
Special Revenue
Special Revenue
Special Revenue
Special Revenue
Position Number
(1090611-10998)
(1020622-01702)
(1090207-09809)
Classification
(1) FTE C&HI Specialist
(1) FTE Accountant III
(1) FTE Environmental
Program Coord.
From To
GF/GP BOO Sunset 9/30/13
SR CDBG 100% SR CDBG 50%
SR CDBG 40% GF/GP 100%
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County
Executive Departments through the County grant review process (MR. #01320); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future
commitment; and
WHEREAS program budget amendments for 2011 CDBG Home Improvement Program
Revolving Loan Fund and HOME Program Income actual amounts will be requested by resolution in 2012
after compilation of additional information and fiscal year closing; and
WHEREAS the 2010 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME
and ESG (MR. #07164) estimated Home Improvement Program Revolving Loan Fund revenue of
$600,000 and Home Investment Partnership Act program income revenue of $300,000; and
WHEREAS actual program year 2010 program income revenues from the Home Improvement
Revolving Loan Fund totaled $607,738.15, the CDBG participating communities totaled $26,005.00, and
the HOME Program totaled $278,977.00.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts consolidated CDBG. HOME and ESG grant funding from the U.S. Department of Housing and
Urban Development in the amount of $5,178,104, 5600,000 in estimated Home Improvement Revolving
Loan Funds, $300,000 in estimated HOME Program Income and HOME County match of $338,205 for a
consolidated 2011 program year grant package totaling $6,416,309.
BE IT FURTHER RESOLVED that the 2010 Annual Action Plan and Consolidated Grant
Acceptance be amended to reflect actual revenues generated through the CDBG Home Improvement
Revolving Loan Fund totaling $607,738.15, CDBG participating communities totaling $26,005.00 and
Home Investment Partnership Act totaling $278,977.00 during the program year period of May 1, 2010,
through April 30, 2011.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the
Emergency Shelter Grant subject to the clarifications provided by HUD in the letter from Jeannette Harris,
Director, Community Planning and Development, Detroit Field Office, U.S. Department of Housing and
Urban Development dated March 20, 2007, that Oakland County's obligations under the grant for
discharge policies and participation in the HMIS System is to make these requirements for ESG funded
entities. The letter from Ms. Harris is attached and incorporated into this Agreement; and
BE IT FURTHER RESOLVED that change in funding of one position (1020622-01702) in Fiscal
Services to partial SR funding (50%), one position (1090207-09809) in Waste Resource Management
from partial SR funding (40%) to full GF/GP funding currently recommended to be effective with the FY12
budget, and one GF/GP position (1090611-10998) funding by the Board of Commissioners with a sunset
date of September 30, 2013; and
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be
contingent upon the level of Federal funding available for these programs; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both
the Board of Commissioners Chairperson and the County Executive to execute the grant agreements and
to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent
with the agreement as originally approved; and
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
G " • T REVIEW SIGN OFF - Community & Home Improvement
Division
a,
GRANT NAME: 2011 - Consolidated Grant Acceptance for Community Development Block Grant (CDBG),
HOME Investment Partnership Grant (HOME) and Emergency Shelter Grant (ESG)
FUNDING AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON Harry L. Rieth (248) 858-5403
STATUS: Grant Acceptance
DATE: August 17, 2011
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contact, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may be requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved with the following clarification from Kan -y Rieth regarding funding of positions:
"PY 2011 CDBG, HOME and ES0 funds cover administration/operations for the period of April 30, 2011 —May
1, 2012. All Division positions are listed on the grant review form because CDBG and HOME funds are the core
grants supporting and sustaining general operations for all positions (facilities, IT, insurance, etc.) in addition to
salaries and fringes for many positions. Salaries/fringes for some positions are still funded using other grant
funds including NSF 1, NSP3 and housing counseling funds.
We have completed a full budget assessment of salary/fringe/operations costs for PY 2011 (using all grant funds
available) and have enough funds to sustain most staffing through April 30, 2012. I am taking immediate action
to reduce staffing in PY 2011 in the Ibilowing -ways:
I. A position we share (fund .4 FTE) with Planning & Re. Dev. Services (Whitney Cabo) ends Sept. 30,
2011 and is not included on the PY 2011 grant review listing.
2. Two positions listed are vacant and will not be filled (1 Corn & Home Imp. Field Tech and 1
Student).
3. Our Accountant ifi Fiscal Services position (Dale Polley) was heretofore 100% funded by our grants
and will be reduced to 50% by September 30. This grant funded position will be shared with
Workforce Development to meet their accounting needs. Tim has been working with us on this
issue.
4. Effective April 30, 2012 (end of PY 2011), we will eliminate one existing PTNE position and convert
5 full time positions to Pr\TE status. This will align us with P-Y- 2011 funding cuts as well as prepare
us for a minimum additional cut of 7.5% in ,PY 2012 (beginning May 1, 2012 which is just around the
corner). If we see deeper cuts for PY 2012, we will not be able to retain some or all of the PTNEs
and/or cut other positions. Maureen, Matt and Nancy are aware of the strategy and affected staff have
been informed. We will know more about PY2012 funding when Congress concludes the federal
FY2012 budget.
5. These actions will cut staffing/operations for 4-5 FTEs by the end of April 30, 2011.
I hope this addresses your questions. The major conversion/elimination of positions will appear on the grant
review list when we apply for FY 2012 funding.
— Laurie Van Pelt (8/15/2011)
Department of Human Resources:
Approve. —Karen 'Jones (8115/2011)
Risk Management and Safety:
'Approved by Risk Management. .Andrea Plotkow ski (8/16/2011)
Corporation Counsel:
There are no outstmding legal issues with the above grant agreement. — loellen Shortley Blaszcaik (8/17/2011)
COMPLIANCE
The grant agreement references a number of federal and/or state regulations. Please review the grant agreement
for specific federal and state compliance regulations related to this grant.
COMM & H
Fru
fipRovFMENT
eN
U.S. Department of Housing
Detroit Field Office
Office of Community Planning and Development
Patrick V. McNamara Federal Building
477 Michigan Avenue, Room 1710
Detroit. MI 48226-2592
Tel. (313) 226-6280 FAX (313) 226-6689
April 19, 2011
Honorable L. Brooks Patterson
County Executive
County of Oakland
1200 North Telegraph Road
Pontiac, MI 48341-1043
Honorable Bill Bullard Jr.
Chairperson Board of Commissioners
County of Oakland
1200 North Telegraph Rd.
Pontiac, MI 48341-1043
SUBJECT: Oakland County
Five Year Consolidated Plan and PY2011 Annual Action Plan Approval
Community Development Block Grant (CDBG) Program; B-11-11C-26-0002
HOME Investment Partnership (HOME) Program; M-11-UC-26-0210
Emergency Solutions Grant (ESG) Program; E-11-UC-26-0002
Dear Mr. Patterson and Mr. Bullard:
We are pleased to approve your Five Year Consolidated Plan and Program Year 2011
Annual Action Plan for your program year that begins on May 1, 2011. The grant assistance that
is being approved with the Plan is as follows:
CDBG Program $3,504,276
HOME Program $1,503,132
ESG Program $ 170,696
The total allocation for your community is $5,178,104.
Enclosed are three copies of each of the required Grant Agreements and Funding Approvals.
These constitute the contracts between our Department and Oakland County. You should note
any special conditions listed in the Funding Approvals. Please return two executed copies for
each Grant to the Detroit Office of Community Planning and Development, and retain the others
for your records. Send them to:
Keith E. Hernandez, Director
Community Planning and Development
HUD — Detroit Field Office
477 Michigan Ave., 17th Floor
Detroit, Michigan 48226-2592
In addition to the Grant Agreement, we have also enclosed a copy of "Annual Plan
Advice and Guidance" applicable to the various programs.
Areas of concern were noted from the Fair Housing and Equal Opportunity Division.
First, data on race must be included in the various categories of Housing Needs. Second, the
Consolidated Plan on page 124 should have included the funding dedicated to fair housing
activities. Lastly, the Analysis of Impediments was to be included with this Consolidated Plan
but was not. An updated Analysis of Impediments must be included with the next Annual
Action Plan submission.
We congratulate you and your staff on the preparation of this year's Consolidated Plan.
We look forward to working with you during the year to accomplish the goals the County has set
forth and to further refine and improve the Consolidated Plan development process. If you have
any questions or desire assistance concerning this letter or other items related to the community
development programs, please contact Ms. Portia McGoy, Community Planning and
Development Representative, at (313) 226-7900, extension 8045.
Sincerely,
Lana Vacha
Field Office Director
Enclosures -
cc: Karry Rieth, Community and Home Improvement Manager
Oakland County, Michigan
PY 2011 Annual Action Plan
ATTACHMENT A
County of Oakland, Michigan PY 2011 Annual Action Plan
Comparison of Grant Application with Grant Award
able 1: Comparison of Grant Application ith Grant Award
GRANT
Community Development Block Grant (CDBG)
HOME Investment Partnerships Grant (HOME)
Emergency Shelter Grant (ESG)
APPLICATION
$4,213,243.00
$1,698,916.00
$172,054,00
AWARD
$3,504,276.00
$1,503,132.00
$170,696.00
VARIANCE
($708,967.00)
($195,784.00)
($1,358.00)
Total $6,084,213.00 $5,178,104.00 ($906,109.00)
Page 1 of 14
2011 ANNUAL PLAN ADVICE AND GUIDANCE
Reporting Requirements for Fiscal Year 2010 Grants
The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG,
ESG, HOME and HOP WA, if applicable, for the 2010 Program Year are to be submitted in
accordance with the instructions provided in the February 18, 1998 Memorandum from CPD
Assistant Secretary Saul Ramirez. These reports are due in this Office no later than 90 days after
your Program Year ends.
Integrated Disbursement Information System (IDIS)
Only if there is a need to create other local administrators, change 1DIS identification numbers or
change the names of users, you must complete the IDIS ACCESS Request Form with original
signatures, notarized and return to this office with the Grant(s) Agreement(s). All active users
can have authorization added or deleted by the Local Administrators under the Utilities Menu
(F3) if required, as explained by the IDIS Reference Manual. Also, if there is a need to establish
or change the depository account to which grant funds are to be wired, a Direct Deposit Sign-Up
Form (SF-1199A) must be completed by both the grantee and the financial institution and mailed
to our office-attention: Ms. Margaret Dunton.
Environmental Review Procedures
Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24
CFR Part 58 (Environmental Review Procedures for the CDBG Program). Funds for all non-
exempt activities must not be obligated or expended unless the release of funds has been
approved in writing by HUD. A request for the release of funds must be accompanied by an
environmental certification. Appropriate forms are enclosed.
ESG Expenditure Deadlines
There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code
of Federal Regulations (CFR), Section 57635(b), requires that all ESG grant amounts be
obligated by 180 days and expended by 24 months after the date of the grant award letter. Any
grant amounts that are not obligated and expended by these dates may be recovered ad
reallocated for use in accordance with 576.67 of the regulations. These deadlines represent
maximum time periods. HUD is sure that each grantee will make every effort to obligate and
expend all funds within these periods.
5c. Project/Grant No. 3 6c. Amount Approved
Title
Director, Office of Community Plannin
signat
and Developme
I Dale (mmicid/yyyy)
4/19/2011
9a. Date HUD Received Submission
(mmlcidlyyyy) 03/16/2011 •
9b. Date Grantee Notified
(mm/delfyyyy) 04/1912011
90. Date of Start of Program Year
(mm/cIdeffly) 05/01/2011
0. :kink one
0 a. Dig. Funding
Approval
h. Amenernent
Amendment Number
8. Special Conditions
(check one)
0 None
Attached
HUD Accounting use Only
Batch TAO Program Y A Reg Area Document No.
ID OLIO
12c, Name
Title
Signature
Project Number
Project Number
Project Number
Authorized Official for Designated Pubic Agency
Amount Category
Effective Dale
(ITImidd5Y157)
I 0 UI
Amount
Amount
Funding Approval/Agreement
Title 1 of the Housing and Community
Development Act (Public Law 9303E13)
H1-00515R of 20515R
1. Name oi Grantee (as shown in item 5 of Standard Form 424)
COUNTY OF OAKLAND
2. Grantee's Complete Aredress (as snows in item 5 of Standard Form 424)
12(X) NORTH TELEGRAPH ROAD
PONTIAC, MI 48341-1043
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
3. Grantee's 9-digit Tax ID Number 4. Date use of funds may begin
386004876 (rnm/ddiyyyy) 05/01/2011
5a. ProjeceGrant No. 1 6a Amount Approved
B-11-1.5C-26-0002 $3,504,276
5b. ProjetedGrant Na. 2 6b. Ameunt Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title 1 of the Housing and Community Development Act of 1974, a.s amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD v.611 make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified ill item
4 above provided the activities to which such costs arc related are carried out in compliance with all applicable requirements, Pm-agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by thc
Secretary pursuant to Section 104(g) of Title land published in 24 CFR Part 58. The Grantee fur tiler acknowledges its responsibility for adherence to the Agreement by
sub-recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name) Grantee Name
Keith E. Hernández
7. Ca ny of/Title I Assistance for thidllficling Action
(check only one)
a. Entitlement, Sec 146(b)
le State-Administered. Sec 106(dX1)
c, HUD-Administered Sing Citiee, Sec 106(d)(2)(B)
d. Indian COBS Programs, Sec 106(aX1)
e. Surplus Urban Renewal Funds, Sec 112(b)
0 1. Special Purpose Grants, Sec 107
g. Loan Guarantee, Sec 106
12a. Amount of Loan Guarantee Commitment now being Approved
Title
a. Funds Reserved tor this Grantee
b, Funds now being Approved
c. Reservation to be Cancel
(11a minus 11b)
1 12b, Name and complete Address of Pubic Agency
11. Amount of Community Development
Block Grant FY(2011)
276
504276
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Ultima Development an the above date with
respect to the above grant number(s) as Grantee designated to receive
1021T1 guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
for
Date Entered PAS (mm/ckl/yyyy) Date Entered LOCOS (rneilddyyyy) Batch Number Transacton Code Entered By
4 CFR 570
Verified By
MU 0-70 (4'93)
SPECIAL CONTRACT CONDITIONS - FISCAL YEAR 2011
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release. of fonds on completion of the review
procedures required under Executive Order (B.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under ED. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under ED. 12372 and implementing
regulations.
In addition to the cOnditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning the Dun
and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration
(CCR) database, and the Federal Funding Accountability and Transparency Act, including
Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central
Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010)(to be codified at 2 CPR part 25)
and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and
Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010)(to be codified at 2 CPR
part 170).
12. Se , Alp"- r
15. Signa re
13. Date
04/19/2011
16. Date
/ /
/11/1.11L/Voll INILL L-DUID-LI I f
(Exp. 12/31/2012) u.o. LreparLmern or nousing
and Urban Development
Office of Community Planning
and Development
1-unding Approval and HOME
investment Partnerships Agreement
Title IT of the National Affordable Housing Act
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is
not required to respond to, a collection of information unless that collection displays a valid OMB control number.
The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or
tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track
performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME
statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements.
This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related authorities. Access to Federal grant funds is
contingent on the reporting of certain project-speciffc data elements. Records of information collected will be maintained by the recipients of the assistance.
Information on activities and expenditures of want funds is public information and is generally available for disclosure. Recipients are responsible for ensuring
confidentiality when public disclosure is not required.
1. Participant Name and Address 2. Participant Number
OAKLAND COUNTY 1n411-UC260210
3. Tax Identification Number 4. DUNS Number
1200 NORTH TELEGRAPH 38-6004876 136200362
4. Appropriation Number 5. FY
PONTIAC, MI 483414043 861/30205 2011
6. Previous Obligation (Enter "0" for initial FY allocation) I $0,00 _
a. Formula Funds
b. Community Housing Development Org. (CHDO) Competitive
7. Current Transaction (+ or -) $15O3. ,
a. Form ula Funds $1.503,132
. CHDO (For deobligations only)
2. Non- CHDO (For deobligations only) $ . --
b. CHDO Competitive Reallocation or DeobligatiOn (see #18 below)
. Revised Obligation
a. Formula Funds .
b. CHDO Competitive Reallocation $ I
9. Special Conditions (check applicable box) 10. Date of Obligation (Congressional Release Date)
[2] Not applicable • Attached July 15 ,2011
2
11. For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. Hernández, Community Planning & Development Director
14. For the Participating Jurisdiction/Entity (Name and Title of Authorized Official)
17. Check one:
Initial Agreement LI Amendment #
18. Funding Information: HOME
Source of Funds Appropriation Code PAS Code Amount
2011 HOME 861/30205 HMC 1,503,132
Page 1 of 1 form HUD-40093
$170,696
170,696
I lb. Title
Community & Home Improvement M
lie. Phone Number
248-858-54(r
3. U.S. Department of I-lousing and Urban Developmen
Detroit Field Office
11c. Signature
11f, FaX Number
248-858-5311
13, Grantee Name
Oakland County
12a. Name of Authorized Official
Keith E. Hernandez
12h. Title
Community Planning and Development Director
12c. Svaiteilire
12d. Daffe I 13d. Date (mrciddiyyyy)
04/19/2011
11d. Data (mmidcUyyyy)
I 11g. E-mail Address
Liethk@oak_gov.com
t3a. Name of Authorized Official
L. Brooks Patterson Bill Bullard, Jr.
13b.iPtle
County Executive
13c. Signature
Chair, Board of Comm issio
Grant Agreement
Subtitle B of Title IV of the McKinney-Vento
Homeless Assistance Act, 42 USC 11371 et seq.
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Emergency Shelter Grants/
Emergency Solutions Grants Program
Grant Number: E-11-UC-26-0002
1. Name of Grantee (as shown in item
OAKLAND COUNTY
3. Grantee's DUNS Number;
136200362
4. Grantee's
1200 N. TELEGRAPH ROAD, PONT1AC,MI 48341-1043
Standard Form 424)
mplete Address (as shown In item 5 of Standard Form 424)
2. Grantee's 9-digit Tax ID Number
138-6004876
;rant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUE)) and the above named Grantee is
made pursuant to the authority of Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Grantee's
ubmissions under 24 CFR Part 91 that pertain to this Grant, the HUD regulations at 24 CFR Part 576 (as now in effect and as may be amended from
ime to time), and any special conditions attached to this Grant Agreement constitute pail of this Grant Agreement. Subject to the provisions of this
rant Agreement, HUD will make the Grant available to the Grantee upon execution of the Grant Agreement by the Grantee and HUD. The Grant
, ay be used to pay costs incurred after the date specified in item 8 below, provided the activities to which the costs are related are carried out in
ompliance with all applicable requirements_ The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and
e= tions, as required under the 1-EUD regulations at 24 CFR Part 576. The grantee agrees to follow the HUD standards for participation, data, and reporting
. nder a local Homeless Management Information System. The Grantee shall also comply with the Office of Management and Budget requirements for
niversal Identifier and Central Contractor Registration and Reporting Subaward and Executive Compensation Information at 2 CFR Part 25,
• ppendix A to Part 25—Award Term, and 2 CFR Part 170, Appendix A to Pant I70—Award Term.
5. Special Conditions (check one): DI None El Attached
5a. Date HUD Received Grantee's Annual Submission under 24 CFR Part 91
03/16/2011
6b. Dale Grantee Notified:
04/19/2011
7. Date of Start of Grantee's Program Year
05/01/2011
8. Date Use of Fund
05/01/2011
ay Begin (the later of the date in 6a and the date in 7)
9. Funding Approval (check one): 2 Original 0 Amendment
10. Amount of Emergency Sheller Grant/Emergency
Solutions Grant:
10a. Funds Reserved for this Grantee
10b, Funds Now Being Approved
10c. Reservation to be Cancelled (10a minus 10b)
11. Name and Complete Address of Department Designated to Administer the
ECON. DEV. & COMMUNITY AFFAIRS DEPARTMENT, COMMUNITY & HOME IMPROVEMENT DIVISION
250 ELIZABETH LAY" ROAD, SUITE 1900, PONTIAC, MI 48341-0414
11a. Name of Authorized Official
KARRY L. RIETH
COM, &
ROV E NT
MAR 2 7 zoo 7
ette Harris,
DirOtor
CoMMunity Planning and
Development
vs,11AEN r
fp
-
-A !Lii
, tillilif
U.S. Department of Housing and Urban Development
Delroit Field Office
Office of Community Planning and Dc>veloprnerit
Pallid< V. McNamara Federal Building
477 Michican Avenue, Room 1710
Detroit, MI 48226-2592
TeL (313) 226-7900 FAX (313) 226-6599
March 20, 2007
Ms. Karr v Reth
Oakland County
Department of Community and Economic Development
Oakland Pointe Suite 1900
250 Elizabeth Lake Road
Pontiac, MI 48361-0414
Dear Ms. Rieth:
SUBJECT: ESG and HMIS Certifications
Thank you for the memd dated March 16, 2007, regarding
Oakland County's response to the ESG and HMIS Certifications
required by HUD. I have read through each action Oakland County
will take as they pertain to the compliance issues listed in the
ESG Certifications. Each action outlined by Oakland County is
approved. I will place a copy of the-memo along with this
response in the Oakland County file.
I understand your concern about signing a certification in
regard to institutional discharge policies. However, the ESG and
HMIS Certifications as well as. the Discharge Policy form are
not subject to change. Each form mustbe Signed to insure
release of funds. HUD's reasoning for including the discharge
policy in the certifications was-to -bring awareness, to all
parties involved in homeless provision, of the need for solid
discharge policies. While HUD understands that Oakland County
itself cannot enforce 6ischarge policies of other institutions, .
Oakland County can require that these policies be developed
and/or followed as part of contractual obligation. The idea is
to get the word out thathaving these policies in place is not
only good praCtice but should be a requirement for operation..
Regarding the HMIS issue, Oakland Countys- assertion that.
it will ensure each ESG funded Sub-recipient institutes an HMIS
system is completely acceptable. Oakland County is under no
obligation to do anything more than that.
Please contact your Community Planning and Development
Representative, Ms. Shannon Hefter, if you need any further
clarification. She can be reached at (313) 226-7900, extension
8148.
Oakland County, Michigan
PY 2011 Annual Action Plan
ATTACHMENT B
County of Oakland, Michigan PY 2011 Annual Action Plan
Community Development Block Grant (CDBG) 91 .220(L) (1) CFDA# 14-218
PY 2011 Program Narrative
Statement of Need - Sixty two percent of the participating communities fell below the County's 2000
overall per capita income level of $32,534. Nearly half the participating communities have median
family income (MFI) levels below the County's overall level of $75,540 based on 1999 income data.
On February 1, the U.S. Department of Commerce, Bureau of Labor Statistics (BLS) released
updated Local Area Unemployment Statistics for December 2010 and Oakland County's jobless rate
fell from 10.6% to 9.6%. The County's unemployment rate is now at its lowest point since December
2008 and is 1% lower than the rate for the State of Michigan. The 12-month unemployment rate was
12.6% compared to 13.1% for the State of Michigan. Along with the loss of 560,000 manufacturing
jobs over the past seven years and home foreclosures reaching 9,727 in 2010, Oakland County faces
great challenges. Housing values are also expected to stay depressed for the foreseeable future and
Oakland County faces a looming shortage of skilled workers as the proportion of residents age 65 or
older grows. Economists have predicted that the proportion of residents over the age of 65 in
Oakland County, currently at one in eight people, will rise to one of every four by 2035. That trend,
which is not unique to either Oakland County or the state at large, is expected to create huge
shortages in meeting the demand for more services associated with aging demographics.
Assessment of Relationship of CDBG Funds to Goals and Objectives - The Community
Development Block Grant (CDBG) program was initiated by the Housing and Community
Development Act (HCDA) of 1974. The primary objective of the CDBG program is the development of
viable urban communities, by providing decent housing, suitable living environments, and expanded
economic opportunities, principally for low income persons. Through the CDBG program, HUD
provides funds to local governments for a wide range of community development activities for low
income persons. CDBG funds are likely the most flexible federal funds available to local
governments. Activities include:
• Housing rehabilitation
• Down payment and other homeownership assistance
• Construction and rehabilitation of public facilities
• Removal of architectural barriers
• Public services such as transportation, chore services, and meals on wheels
Consistent with the primary goal Oakland County gives maximum feasible priority to housing, public
service, and capital improvement projects that are consistent with one or more of the national and
county objectives:
Page 2 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Table 1: Co unity Development Block Grant Objectives
NATIONAL OBJECTIVES
Ensur... benefit to lo ,.v inc -,me persons;
Aid in the prevention or elimination of slums or blighting community conditions; and
Meet other community development needs having a particular urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community where other financial resources are not available to meet
such needs.
COUNTY OBJECTIVES
Ensure that not less than 70% of CDBG funds received annually are used for activities that principally benefit low
income persons.
Improve the human environment through infrastructure and public facilities projects in eligible areas of participating
communities.
Provide public services for eligible residents.
Improve, upgrade, maintain or increase property values through the concentration of rehabilitation efforts within
neighborhoods.
Reduce the number of substandard dwelling units within the county thrdugh the rehabilitation of existing residential
units.
Improve living conditions within housing units and reduce the financial burden of low income persons.
Reduce housing maintenance and fuel costs and enable low income persons to remain in their units.
Instill within homeowners the incentive to maintain and improve conditions within the housing unit.
Assist homeowners in using available funding sources to accomplish housing rehabilitation activities.
Reduce the isolation of income groups and increase housing opportunities for low income persons.
Minimize displacement and relocation through a detailed plan in accordance with Uniform Relocation and Real Property
Acquisition Policies Act requirements.
Ensure that the county maintains no more than 1.5 times its current year's allocation worth of CDBG funds unexpended
in accordance with HUD spending performance guidelines.
Encourage communities to realistically plan for, and invest in, future development.
Assist communities in developing the capacity to implement activities.
Provide technical assistance to participating communities to enable them to more effectively carry out CDBG projects
and ensure compliance with federal regulations.
The County's philosophy is that local communities know local needs best; therefore, by formula
participating communities receive two-thirds of all CDBG funds, less administration. The communities
determine how to allocate resources within the program's overall objectives, regulations, and laws.
The Oakland County Board of Commissioners approved a revised CDBG distribution formula in 2003.
The formula still follows the federal "option one" method of CDBG distribution to grantees as found in
the Housing and Community Development Act of 1974, as amended [42 USC 5306(b)(2)]. The
county formula is expressed as: (P-F3L)/4
P= ratio of participating community's population to population in all participating communities
L= ratio of the community's low income population to all communities
The low income ratio is factored three times and then multiplied by the total amount of CDBG funds
available to communities in a given year. All communities falling below $8,000.00 receive $8,000.00
as a minimum amount. The formula applies to the "non- minimum allocation" communities. The result
is the community allocations for that given program year.
Page 3 of 14
Home Improvement Revolving Loan Fund Admin. (est.)
Home Improvement Revolving Loan Fund Housing Counseling (est.)
Benefit to Low Income Persons 72.6% 72.6%
Prevention/Elimination of Slums/Bligh 7.4% 7.4%
0%
20%
100.00%
0%
20%
100.00%
Meeting an Urgent Community Need
Planning & Administration
Total
Oakland County, Michigan
PY 2011 Annual Action Plan
Table 2: Summary of Specific CDBG Outcomes
P"ii` 2011 RY 2011 PROjEtT OBJECTIVE OUTCOME .P,I"l...iCATION AWARD 1
Homing Rehabilitation Decent Housing $1,680,761 3927,328 Improve Affordability '
Minor Home Repair* Decent Housing $597,135 $509,745 Improve Affordability
Rehab Pub Owned Residential Decent Housing $4,600 34,600 Improve Affordability
Rehabilitation Administration Decent Housing $571,151 $933,828 Improve Affordability
Remove Architectural Barriers Suitable Living Environment $138,041 $113,787 Improve Sustainability
Senior Centers Suitable Living Environment $172,394 $144,795 Improve Sustainability
Parks-Recreational Facilities Suitable Living Environment $95,883 $93,889 Improve Sustainability
Parking Facilities Suitable Living Environment $31,005 $25,581 Improve Sustainability
Water Sewer Improvements Suitable Living Environment $5,993 $5,600 Improve Sustainability
Sidewalks Suitable Living Environment $49,384 $41,322 improve Sustainability
Street Improvements Suitable Living Environment $45,021 $10,969 Improve Sustainability
Fire Station Equipment Suitable Living Environment $25,114 $23,011 Improve Sustainability
Public Services Suitable Living Environment $520,835 $525,641 Improved
Availability/Accessibility
Housing Counseling Suitable Living Environment $111,151 $187,341 Improved
'
Availability/Accessibility
Code Enforcement Suitable Living Environment $348,589 $318,834 Improve Sustainability
Admin & Planning N/A $1,012,541 $700,849 N/A
*Minor Home Repair (MHR) includes: MHR, Mobile Home MHR and Emergency MHR LMI — Low income, HH — Households
Table 3: PY 2011 CDBG Revenues - Application versus Award
• REVENUE APPLICATION AWARD
Federal CDBG Allocation $4,213,243.00 $3,504,276.00
County Revolving Loan Fund (estimated) $500,000.00 $600,000.00
Total Revenues $4,713,243.00 $4,104,276.00
Table 4: PY 2011 CDBG Allocations - Application versus Award
ALLOCATION
evolving Loan Fund (estiniated Home Improvement
Home Improvement Program Direct Project Costs
CDBG Administration
Housing Counseling
Community Allocations
Total Allocations
AMOUNT
$400,000.00
$100,000.00
$0
$1,047,798.00
$807,230,00
$111,151.00
32,247,064.00
$4,713,243.00
AWARD
$390,000.00
$120,000.00
$90,000.00
$927,328.00
$610,660.00
$97,341.00
$1,868,947.00
$4,104,276.00
Table 5: PY 2011 CDBG Benefit Distribution - Application versus Award
c,ASSIFICATION APPLICATION
PERCENTAGE
AWARD PERCENTAGE
Public Service Activities (*15% - Independent Calc) (*15% - Independent CaIc)
Public Service activities cannot exceed 15% of the total and are calculated independently.
Public service activity funds are included in the benefit to low income amounts.
Page 4 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Table 6: PY 2011 Regulatory Program Caps - Application versus Award _ _ _ _
PROGRAM APPLICATION AMOUNT
Public Services (PS) (15% Cap)
Communities I $520,835.00
AWARD
$428300.00
$111151.00 $97,341.00
Total Public Service
Planning & Administration (20% Cap)
Planning Communities
$631,986.00
$59,214.00
$525,641.00
$52,346.00
Administration Communities $76,205.00 $37.843.00
Administration County $807,230,00 $610.660.00
Total Planning & Administration $942,649.00 I $700,849.00
Page 5 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
ATTACHEMENT C
County of Oakland, Michigan PY 2011 Annual Action Plan
HOME Investment Partnership Program (HOME) 91.220(L) (1) CFDA# 14-239
PY 2011 Program Narrative
Statement of Need - According to the Oakland County Comprehensive Housing Needs Assessment
almost 103,000 households (22% of all households) face affordability problems. Nine percent (almost
40,600 households) face severe affordability problems. Oakland County's elderly households face
affordability problems much more frequently than younger households. Twenty-nine percent of all
elderly households face cost burden (2nd highest rate in the state). Fourteen percent face severe
cost burden (highest rate in the state). Affordability problems impact all income groups in the county.
In addition, Oakland County's special needs populations that frequently have very low incomes face
severe affordability problems. Affordability problems are especially prevalent among households at
or below low income, but a considerable number of middle-income families also face affordability
problems. The amount of older housing stock continues to increase, and the need for home
improvement loans is expected to rise. In addition, many septic fields in the County are beginning to
fail and many wells are failing due to lower water tables. Subsequently, houses in many older
communities are in need of connections to municipal water and sewer systems.
Assessment of Relationship of HOME Funds to Goals and Objectives - The HOME program
developed as a result of the National Affordable Housing Act of 1990. HOME provides federal funds
for the development and rehabilitation of affordable rental and ownership housing for low income
households (defined as below 80% of area median income). The program gives local governments
the flexibility to fund a wide range of affordable housing activities through housing partnerships with
private industry and non-profit organizations. HOME funds can be used for activities that promote
affordable rental housing and homeownership, including:
• Property and/or building acquisition
• New construction and reconstruction
• Moderate or substantial rehabilitation
• Homebuyer assistance
• Tenant-based assistance
Strict requirements govern the use of HOME funds including the use funds for activities that target
low income families and a 25% non-federal match. In Oakland County, HOME funds are used in
combination with CDBG funds to address priority affordable housing needs.
Table 1: HOME Investment Partnership Grant
NATIONAL OBJECTIVES
Expand supply of decent, safe, sanitary, and affordable housing for very low and low income residents;
Strengthen ability of the county to design and implement strategies for achieving adequate supplies of decent,
affordable houjng; and
Encourage public, private, and nonprofit partnerships in addressing affordable housing_needs.
COUNTY OBJECTIVES
Fund housing rehabilitation for low income households,
Work to nurture community housing development organizations (CHD0s) to provide decent, safe, sanitary, and
affordable housing for low income persons.
Strengthen public-private partnership through provision of HOME match.
Page 6 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Estimated Use of HOME Funds and Matching Contributions - The Consolidated Plan indicates
that Oakland County's housing stock is overwhelmingly single-family owner-occupied. The goal of the
HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low
income persons (s.92.1). Oakland County meets the goal through the rehabilitation of single-family
homes owned and occupied by low income persons. The county's Consolidated Plan puts great
emphasis on housing rehabilitation as a proven rriPthori for improving the quality of housing stock in
which low income persons reside.
HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in Oakland
County. However, single family housing rehabilitation is the priority need in fulfilling the County's
HOME Program goal of "expanding the supply of decent, safe, sanitary, and affordable housing and
preserving Oakland County's aging housing stock" for low income persons. Due to limited HOME
funding and the County's need to maximize returns on investments in providing additional affordable
housing, tenant based rental assistance is not funded as a primary housing need for the County.
Other Forms of Investment - Oakland County will not invest HOME funds in a loan guarantee
account as an eligible activity as indicated in 24 CFR 92.205(b)
Reservation of HOME Funds for County Operated Programs - According to the Oakland County
Comprehensive Housing Needs Assessment, Oakland County's housing stock is dominated by single
family structures (78% of all in 2000), most of them traditional detached units.
Moderate Rehabilitation - Oakland County plans to undertake moderate rehabilitation of single-
family owner-occupied housing for low income families. Specifically, the program is used to
rehabilitate the principal residence of an owner whose family qualifies as low income (i.e. income not
exceeding 80% of area median income) at the time HOME funds are committed to the housing
(s.92.254 (b)). Participants will reside in one of the communities participating in the Oakland County
HOME Program. The value of the property, after rehabilitation, will not exceed the area's mortgage
limit for single-family housing under HUD's single-family insuring authority, the National Affordable
Housing Act (s.92.254 (b)). For Oakland County, the value of housing, after HOME-funded repairs,
may not exceed $226,100 (56FR36985). These figures may vary as HUD publishes new limits in the
Federal Register.
Housing that is assisted with HOME funds will comply with the Michigan Residential Code, the
Residential Construction Performance Guidelines published by the National Association of Home
Builders, the Oakland County Community & Home improvement Guidelines and any and all codes
adopted by the governmental unit in which the property is located. Examples of rehabilitation work
that can be financed through this program may include, but are not limited to the following: plumbing,
wells, septic systems, structural repairs, electrical work, heating, roof replacement, masonry work,
energy items, lead remediation, and barrier-free access. The total property-related indebtedness
after improvement may not exceed the property's value. This value is determined by doubling the
current State Equalized Value (SEV), or by the Mortgage Application Acceleration Program (MAAP)
through the Oakland County Equalization Division. Total indebtedness is determined as a sum of the
existing property debt and the amount of the home improvement loan. Income eligibility is
determined for each household based on gross household income and family size in accordance with
HUD's Technical Guide for Determining Income and Allowances for the HOME Program.
Page 7 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
On February 17, 2010 the Community & Home Improvement Division presented a recommendation to
the Citizens Advisory Council that eligible homeowners receive 0% interest deferred loans: This
change is based upon the current housing and employment market. The need for housing
rehabilitation is still present but homeowners are less able to make necessary repairs from their own
resources and a 0% loan with no monthly payment provides a more attractive option. Loans are
limited to $18,000 plus a $2,000 contingency for a total possible loan amount of $20,000. On a case
by case basis, the loan amount may increase due to the amount of lead based paint remediation or
the amount of work needed to meet MI Residential Code. Maximum loan amounts are subject to
periodic updates.
County Program Administration - Ten percent of the County's PY 2011 HOME allocation will be
reserved for administrative and planning costs per s.92.207.
Reservation of HOME Funds for Community Housing Development Organizations - Community
Housing Development Organizations (CHD0s) receive a required 15% of HOME funds, per
regulations at s92.300. Qualified CHDOs may receive funds to implement Home Buyer Assistance
through acquisition with rehabilitation and/or new construction. Before disbursement of HOME funds,
the CHDO/PJ must execute a contract. This grant agreement identifies the grant amount, grant terms
and the programmatic responsibilities of the CHDO. The decline in the Michigan economy and the
downturn of the housing market has greatly impacted the first time homebuyer programs and the
CHDOs. They have built new energy efficient homes, remodeled 1950 bungalows and lowered sales
prices and, the houses remain empty. In order to expend the funds, staff is exploring new activities
eligible for CHDOs.
Venture, Inc - HOME Program Homeownership Assistance: In 2006, Venture received a
$415,000 HOME/CHDO contract for five units in Royal Oak Township. During PY 2008, the housing
market precluded Venture from development. However, it marketed properties acquired from the
Township. Due to the failed housing market, Venture requested a contract revision to reduce the
number of housing units from 5 to 3 and to offer the lease purchase option. The Township received
an NSP 1 allocation from the County and is performing demolition. The clearance of blighted
properties will create a more desirable housing market in the Township. In response to NSP 1
efforts, Venture began construction in late Fall 2010 on three energy efficient homes to be
completed by late Summer 2011.
Springhill Housing Corporation - HOME Program Homeownership Assistance: Under a 2006
HOME/CHDO contract, Springhill received $415,000 for seven units to be purchased, rehabbed and
sold throughout Oakland County. Springhill targeted their program to low income individuals with at
least one person with a disability as part of the household. Establishing the readiness of its client
pool has been essential to the success of their program. Springhill completed and sold three units
under this contract. Due to the decline in housing values, Springhill requested a contract revision to
reduce the number of units from 7 to 4 and to offer a lease purchase option. Springhill purchased,
rehabbed and sold (under a lease-purchase) the last home for the 2006 contract in September
2010. In late 2010 Springhill proposed a program for 3-4 additional homes to be sold under the
lease-purchase option. This contract is pending.
Page 8 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Home Buyer Assistance - Oakland County will continue to provide technical assistance to two
certified CHDOs under contract with Oakland County to ensure continued successes with HOME
funding. A CHDO may use HOME funds to acquire and rehabilitate existing single family homes
and/or acquire vacant property and construct new or emplace modular homes for sale to qualified low
income homebuyers. Typically, CHDOs would sell the property to a qualified homebuyer by
immediately transferring the title. However, due to the current economic situation in Michigan
including job losses, high foreclosure rates, and increased inventory of housing the County has
implemented a lease purchase option. This option will enable CHDOs to transfer title to qualified low
income homebuyers within 36 months of signing a lease-purchase agreement. All forms of home
buyer assistance include pre and post purchase housing counseling requirements. HUD has
established a maximum HOME funded investment level based on the number of bedrooms per unit.
Table 2: Maximum Per-Unit Subsidy (as of 11/1/2010 —
r O-B$1760609 M 1 -BEDROOM 2-BEDROO. `-BEDROOM 4-BEDROOM
$162,400 $197.478 S255,471 $280,430
Source: HUD
The appraised value of the property after rehabilitation may not exceed limits established by HUD
($226,100 for a single-family unit). The home sales price may not exceed the appraised value limit.
At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must
comply with the MI Residential Code, the Residential Construction Performance Guidelines published
by the National Association of Home Builders, the Oakland County Community & Home Improvement
guidelines and any and all codes adopted by the governmental unit in which the property is located.
Congress mandates that all housing rehabilitation and/or new construction projects funded with PY
2011 HOME funds are subject to matching fund requirements. Oakland County ensures that
rehabilitation projects receive $1 of match per every $4 of HOME funds expended, in accordance with
federal guideline (s.92.218).
Rental Housing - As a substantial amendment to the 2005-2010 Consolidated Plan the County
identified a need for rental rehabilitation of multi-unit properties with less than 11 units. The
foreclosure crisis and double digit unemployment have increased the need for affordable rental
options. Providing CHDOs with the opportunity to acquire and rehabilitate affordable rental housing
offers a flexible development strategy. The rental assistance component of the CHDO set aside has
not yet been fully developed. HOME program requirements for rental housing will be incorporated into
the final program design which is to be included in the PY 2011 CHDO application process.
Resale/Recapture Provisions - [24CFR 92.254(a)(5)] states that housing that qualifies as affordable
and is for purchase is subject to resale and/or recapture provisions. Oakland County uses a
recapture provision. Under the county's recapture provision, the HOME investment that is subject to
recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit. This
homebuyer assistance is a subsidy ($1,000.00 minimum) that makes the home affordable to a low
income homebuyer. HUD accepts three different options under the recapture requirements including
full recapture, reduction during affordability, and shared net proceeds. Oakland County follows the
recapture provision that allows for the entire amount of homebuyer assistance to be recaptured.
Oakland County's home buyer assistance is a deferred payment loan with 0% interest. Oakland
County Community & Home Improvement secures its interest in the property with a mortgage and
note. One hundred percent of the HOME investment is recaptured upon conversion of property use
and/or ownership unless, due to foreclosure, there are not enough proceeds to pay the full amount of
the loan.
Page 9 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Oakland County will accept the balance of the net proceeds as payment in full, the debt will be
extinguished and the affordability period ends. The recaptured funds must be used to carry out
HOME-eligible activities.
Monitoring - The county and CHDO will follow a monitoring plan for the HOME program. The plan
includes technical assistance to a CHDO, program monitoring, required single audits, spending
performance reviews, on-site property inspections, project reviews for compliance with program
requirements and necessary documentation. As necessary, a CHDO will receive letters of
deficiencies to ensure corrective actions.
Refinancing - Oakland County does not intend to refinance existing debt secured by multifamily
housing rehabilitated with HOME funds.
Affirmative Marketing - The Community & Home Improvement Division (OCCHI) will implement an
affirmative marketing plan in accordance with 24 CFR 92.351(a) to assure that eligible persons from
all racial, ethnic and gender groups in the designated housing market are aware of and invited to
apply for any available housing assistance which it directly administers. The following affirmative
market requirements apply only to structures containing five (5) or more units assisted with HOME
funds. In addition the Division will provide CHDOs with guidance in affirmative marketing of HOME
assisted units. The OCCHI affirmative marketing strategy focuses on the following efforts:
• Community Housing Development Organization (CHD0s) will develop advertising campaigns to provide Federal fair
housing law and equal housing opportunity information within the market area.
• All promotional materials will include the Equal Housing Opportunity logotype or slogan.
• Each CHDO under contract with Oakland County must certify that they will affirmatively market projects of five or
more housing units in accordance with the County's Affirmative Marketing Plan.
• In addition, each CHDO must provide written procedures indicating their plan to inform and solicit applications from
persons in the housing market area who are least likely to apply for the housing without special outreach.
• The County will maintain records to document each CHDOs affirmative marketing efforts for HOME projects and
assess the results of each.
• Annually, the Division will meet with each certified CHDO to assess the success of their affirmative marketing actions
and discuss corrective actions that will be taken where affirmative marketing requirements were not met.
Women and Minority Business Enterprise (W/MBE) Outreach - The Community & Home
Improvement Division strategy to achieve W/MI3E participation focuses on the following efforts:
• Maintains a list of licensed and insured contractors/residential builders for the County's Home Improvement Program,
Contractors on the bid list may submit bids on home improvement jobs on an alternating basis. The county makes
every effort to ensure that at least one VV/MBE receives an invitation to bid on every home improvement job.
• Participates with the Purchasing Division to expand W/MBE opportunities.
• Distributes contractor brochures at area home improvement stores to promote the Home Improvement Program to
potential W/MBE contractors.
• Advertises contractor participation through its website, Annual Report, newsletters, brochures and other media.
• Participating CHDOs are also required to maximize W/MBE opportunities in the development of affordable housing.
Page 10 of 14
HOME
FUNDS
Housing Rehab Home Improvement Program $1,274,187.00
25% MATCH*
$318,547.00
HOME PI (EST)
$300,000.00
ALLOCATiON APPUCATiON TOTAL
$1,892,734.00
Community Housing Development Org
(CHDO) Activities (15% of Allocation)
$50,731.00 $276,201.00 $225,470.00
ALLOCATION — AWARD
Housing Rehab Home Improvement Program
HOME
FUNDS
1,127,349.00
25% MATCH* I HOME PI (EST)
$287,474.00 $300,000.00
TOTAL
$1,714,823.00
Oakland County, Michigan
PY 2011 Annual Action Plan
Section 3 - Section 3 of the Housing and Urban Development Act of 1968, {12 U.S.C. 1701u)
(Section 3) and implementing regulations at 24 CFR 135 states that the purpose of Section 3 of the
Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) is to ensure that employment and
other economic opportunities generated by certain HUD financial assistance shall, to the greatest
extent feasible, and consistent with existing Federal, State and local laws and regulations, be directed
to low and very low income persons, particularly those who are recipients of government assistance
for housing, and to business concerns which provide economic opportunities to low and very low
income persons. OCCHI is updating policies and procedures to "ensure that employment and other
economic opportunities generated by certain HUD financial assistance shall, to the greatest extent
feasible be directed to low and very low income persons and to business concerns which provide
economic opportunities to low and very low income persons".
Section 215 Guidelines - HUD requires that the County comment upon its adherence to Section 215
guidelines of the HOME program. The guidelines provide that rental housing shall qualify as
affordable housing only if households qualifying as low income occupy the units. Oakland County
has not addressed Section 215 requirements for rental units inasmuch as the County does not fund
rental projects. Oakland County meets Section 215 requirements for homeownership projects as:
• 100% of HOME assisted units are for 80% or less of area median income (AM I)
• Initial purchase price of the unit does not exceed 95% of the median purchase price for area
• The units serve as the principal residence of the owner
• All newly constructed housing meets energy efficiency standards
• Recapture provisions allow Oakland County to provide subsidies to make homes affordable to low income
homebuyers. The assistance is a deferred loan, secured by a mortgage and note, (0% interest) payable upon
property conversion and/or ownership
Table 3: PY 2011 HOME Revenues - Application versus Award
REVENUE APPUCATION AWARD
HOME Allocation $1,698.916,00 ,503,132.00
HOME Program Income (estimated) $300,000.00 $300,000.00
Match Obligation $382.256.00 $338,205.00
Total $2,381,172.00 $2,141,337.00
Table 4: PY 2011 HOME Allocations - Application
$300,000.00
Community Housing Development Org
(CHDO) Activities (15% of Allocation)
County Administration (10% of Allocation)
Total
$254,8 37.00
$169.892.00
$1,698,916.00
$63,709.00
$382,256.00
$318,546.00
$169.892.00
$2,381,172.00
'HOME requires a 25% match of funds for housing rehabilitation and new construction activities.
Table 5: PY 2011 HOME Allocations - Award -
County Administration (10% of Allocation)
Total
$150,313 00
$1,503,132.00 $338,205.00 $300,000,00
$150,313 00
$2,141,337.00
*HOME requires a 25% match of funds for housing rehabilitation and new construction activities.
Page 11 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
ATTACHEMENT D
Emergency Shelter Grant (ESG) 2011 CFDA# 14-231
PY 2011 Program Narrative
Statement of Need - Assessment of the six shelters that participated in the 2010 Oakland County
Emergency Shelter Grant (ESG) program reveals 1,527 men, women, and children used these
facilities from June 2009- May 2010. Homelessness continues to be a countywide problem.
Table 1: Emeraencv Shelter Grant Objectives
'National Objectives
increase the number and quality of emergency shelters and transitional housing facilities for homeless
individuals and families, to operate these facilities and provide essential social services, and to help prevent
homelessness.
County Objectives
Provide essential supportive services, homeless prevention activities and operational support for area
shelters.
Emergency Shelter Grant - The ESG program provides essential supportive services, homeless
prevention activities and operational support for area shelters. Oakland County plans to allocate ESG
monies based on program goals to expand and improve the quality of existing emergency shelters.
Local non-profit organizations will receive funding to support certain operating expenses such as
maintenance, insurance, utilities, and furnishings as well as essential service expenses and
organizational support (shelter administration) costs as provided by ESG regulations. Allocations are
competitive and based on the following elements: ratio of beds utilized at 100% capacity (utilization),
ratio of clients whose last known address was an Oakland County participating community weighted
twice (residency), and number of available beds (capacity).
Inventory of Facilities and Assistance Serving the Homeless - The six shelters that received
2010 ESG program funds are South Oakland Shelter (SOS), Place of Hope Warming Center, HAVEN
(Help Against Violent Encounters Now), New Bethel Outreach Ministry, Lighthouse PATH, and the
Common Ground Sanctuary (A Step Forward and Graduate Apartment Program). Each participating
shelter provides services for residents from all parts of Oakland County. Place of Hope, HAVEN, and
New Bethel Outreach Ministry, are all located in the City of Pontiac. Lighthouse PATH is located in
Pontiac and provides added services in the City of Oak Park. The Common Ground Sanctuary is
located in the City of Royal Oak. All of the shelters except the SOS are permanently sited.
South Oakland Shelter is a consortium of approximately 55 sites designed to provide a weekly
rotating emergency shelter program. The SOS network consists of churches and synagogues with
capacity to house and provide services to approximately 30 homeless individuals each night. Last
year 230 persons were assisted. The mission of SOS is to provide safe emergency shelter, work with
individuals and families toward goal of improving existing situations (i.e. attaining
employment/income, budgeting and saving, and locating affordable and appropriate housing) and
ultimately eliminating the cycle of homelessness one person at a time. SOS provides overnight
lodging; morning and evening meals; box lunches for those seeking employment; professional
counseling; personal care packages; laundry service; transportation; and clothing, housing,
employment, social service, social security, medical, veteran's counseling, and substance abuse
referrals. Based on client need, SOS has increased the length of stay, extended business hours, and
made improvements in operations. South Oakland Shelter was at capacity 56 days last year.
Page 12 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Lighthouse PATH (Pontiac Area Transitional Housing), a subsidiary of Lighthouse of Oakland
County (a Pontiac-based nonprofit agency), is a transitional housing program for homeless women
and their young children. PATH operates 18 private apartments and six adjacent residential
structures within a two-block radius. In addition, 12 scattered site apartments are available (7 in Oak
Park/5 in Waterford). The program is in the process of adding 15 beds for homeless women with
high-risk pregnancies and pregnant teens. Guests can stay up to 24 months. While the program
currently has 132 beds, Oakland County's ESG program funds a portion of the Pontiac campus,
which consists of 103 beds. 90 individuals were assisted, 52 were children, last year. PATH provides
its clients shelter, counseling, training, mentoring, and day care. Each adult is required to work,
attend school, or volunteer 40 hours per week. The Lighthouse PATH program was at not at
capacity last year.
HAVEN is a private, nonprofit agency that serves Oakland County residents as an emergency shelter
for women and children left homeless due to physical, sexual, and/or emotional abuse. The shelter
has a capacity of 45 beds. HAVEN provides food, shelter, clothing, transportation, counseling
services, child care, advocacy, parenting classes, and referral services to financial, legal, housing,
medical, and other agencies that aid family stabilization. HAVEN serves all of Oakland County.
Haven's shelter assisted 537 clients (301 children) last year.
Common Ground Sanctuary's A Step Forward program is a transitional living program for
homeless runaway/throwaway youth ages 16-20. Teens may stay for up to 18 months. A Step
Forward shelter has 7 beds and is located in Royal Oak. For those who need less than 24-hour
supervision, the Graduated Apartment Program has three scattered site apartments which houses
two teens each. Teens may stay up to 24 months. Programs promote self-sufficiency through various
residential and non-residential services such as a 24-hour crisis line; information/referrals; training;
meals; individual, family, group, aftercare, and peer counseling; mentoring; substance abuse
education and assessment; family preservation; and support groups for youth, parents, and families.
Forty-seven were assisted last year.
New Bethel Outreach Ministry is a short term, 30-day emergency shelter for women with or without
children. The shelter teams with other agencies to provide counseling, mental health services, food,
medical, clothing, furniture, first and last month's rent, and security deposits. They are also assisted
with minimal transportation, housing search, life skill management, and employment search. Two
hundred sixty clients including (72 children) were served during the past 12 months. New Bethel was
over capacity 115 days during the program year.
Place of Hope is a warming center that currently operates out of Baldwin United Methodist Church,
Pontiac, from December 1 to the end of April. They hope to expand to a year round rotating shelter
for northern Oakland County. They have a capacity of 55 individuals and served 363 people during
the three-month period last year. Place of Hope does not accept children. They offer food, warmth,
hospitality and support. Hygiene kits and a limited number of showers are available. Place of Hope
does not screen its clients and will accept any individual who will abide by its rules.
Page 13 of 14
Oakland County, Michigan
PY 2011 Annual Action Plan
Shelters respond to the immediate needs of the County's homeless population. Emergency Shelter
Grant funds will enable providers to target services to the homeless to foster economic autonomy,
self-sufficiency, and functional family units. The Emergency Shelter Program as an essential
component in assisting the homeless. Many of the homeless lack jobs, the basic means to take care
of themselves, social support networks, and may also face substance abuse; physical, emotional
and/or mental health concerns and vocational needs. HAVEN, New Bethel Outreach Ministry, Place
of Hope, and SOS have taken the first step in attempting to address a very complex issue by simply
offering a safe place to sleep, a warm meal, and a listening ear. The Lighthouse PATH and Common
Ground Sanctuary offer both housing and independent living options.
Oakland County plans to allocate ESG monies based on program goals to expand and improve the quality
of existing emergency shelters. Local non-profit organizations will receive funding to support certain
operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential service
expenses and organizational support (shelter administration) costs as provided by ESG regulations.
Allocations are competitive and based on the following elements: ratio of beds utilized at 100% capacity
(utilization), ratio of clients whose last known address was an Oakland County participating community
weighted twice (residency), and number of available beds (capacity). The following budget assumes that
each participating shelter will take the maximum allowable for essential services (30 percent) and
organizational support and shelter administration (10 percent). Donations of time, material, and labor
satisfy match requirements.
Table 2: PY 2011 ESG Application versus Award
7 - - -- PROJECT CLASSIFICATION APPLICATION AWARD
Operations and Maintenance Expenses $103,233.00 $102,417.00
Essential Services Expenses $51,616.00 $51,209.00
Organizational Support (Shelter Administration) S17,205.00 $17,070.00
Total $172,054.00 $170,696.00
ESG funds are required to be soft-matched, dollar for dollar, with contributions such as volunteer
time, wages paid by the shelter from non-ESG sources, and the value of donated materials. In 2011,
shelters will contribute at least $170,696 of ESG soft match.
Page 14 of 14
August 31, 2011
FISCAL NOTE (MSC #11190)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME
IMPROVEMENT DIVISION - 2011 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME) AND EMERGENCY SHELTER GRANT (ESG) PROGRAMS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to FRHIP XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. Oakland County Community and Home Improvement Division has received program year 2011
funding from the U.S. Department Housing and Urban Development for the consolidated
Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and
Emergency Shelter Grant (ESG) in the amount of $5,178,104.
2. The award includes $3,504,276 for the Community Development Block Grant, $1,503,132 for the
HOME Investment Partnership Grant and $170,696 for the Emergency Shelter Grant.
3. The award also includes $600,000 in estimated Home Improvement Revolving Loan Funds,
$300,000 in estimated HOME Program Income, and requires a HOME County match of $338,205 for
a consolidated 2011 program grant total of $6,416,309.
4. The Federal grant award of $5,178,104 is $906,109 less than the 2010 program year award of
$6,084,213.
5. Local County match of $338,205 (25%) is required for grant funding allocated to housing
rehabilitation and/or new construction activities for the HOME Investment Partnership Grant, a
decrease of $44,051 over the PY 2010 County Match of $382,256. The 25% match percentage
requirement is the same as the match requirement in the 2010 HOME Investment Partnership Grant.
6. County Match of $338,205 is available in the Non-Departmental Grant Match line item of the FY
2011 General Fund Budget, account #10100-9090101-196030-730800. No additional appropriation
is required.
7. Indirect costs associated with this grant are not paid due to administrative and planning limits.
8. The resolution also amends the 2010 Annual Action Plan and Consolidated Grant Acceptance to
reflect actual funding generated through the CDBG Home Improvement Revolving Loan Fund,
CDBG participating communities, and Home Investment Partnership Act during the program year
period of May 1,2010 through April 30, 2011.
9. A FY 2011 Budget is amended as follows:
GENERAL FUND #10100
Expenditures
9090101-196030-730800 Non-Dept. Grant Match ($338,205)
1090659-196030-788001-29711 Transfer Out 338,205
-0-
Home Investment Partnership Fund #29711
Revenue
1090659-132240-695500-10100 Transfer In $ 287,474
1090659-132260-695500-10100 Transfer In 50,731
$ 338,205
Expenditures
1090659-132240-730884 Housing Rehab Match $ 287,474
1090659-132260-730261 CHDO Match 50,731
$ 338,205
$ -0-
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote
FOREGZS RESOLUTION
gfn
Resolution #11190 August 18, 2011
Moved by Dwyer supported by Covey the resolutions (with fiscal notes attached) be adopted (with
accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31,
2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 31 s' day of August, 2011.
Bill Bullard Jr., Oakland County