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HomeMy WebLinkAboutResolutions - 2011.09.22 - 18709August 31, 20 I I Miscellaneous Resolution #11201 BY: Public Services Committee, Jim Runestad, Chairperson RE: Circuit Court - Family Division - Oakland County Child Care Fund Budget 2011-2012 TO: The Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS, Pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of Juvenile Justice, Department oflluman Services, annually; and WHEREAS, The Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland County Department ofIlealth and Human Services have developed the attached foster care services budget for the State's fiscal year. October, 1,2011 through September 30, 2012; and WHEREAS, The Public Services Committee has reviewed this budget and recommends its submission to the State Office; NOW, THEREFORE, BE IT RESOLVED, That the Oakland County Board of Commissioners authorizes submission of the 2011-2012 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice's Child Care Fund Unit, Department of Human Services. MR. CHAIRPERSON, On behalf of the Public Services Committee, I move the adoption ofthe foregoing resolution. PUBLIC SERVICES COMMITIEE Public Services Committee Vote: Motion carried unanimously on a roll call vote E. SUBTOTALS F. Revenue ate ........ aaesrm.....wootramtramweenmearace,oesooss G. Net Expenditure ....................... ....... seer ANTICIPATED EXPENDITURES $2.409,000.00 $1.394,300.00 $912,500.00 I $4,715,800.00 $4,715,800.00 $0.00 $2,409,000.00 $26,737,154.00 $28,131,454.00 $4,166,406.84 $4,166,406.84 $50,000.00 $962,500.00 $2,500,000.00 $2 500,000.00 $28,453,560.84 $33,169,360.84 $4,166,406.84 $30,953,560.84 $35,669,360.84 000 00 I $30,953,560.84 HS COURT COMBINED $0.00 Pate Date C.4,6k., 1 VI I County Oakland -LIT'OUNTI CHILD CARE BUDGET" LAIILT2A1:1' Michigan Department of Human Services (DHS) Child and Family Services Court Contact Person Cooperrider, John (Oakland) Telephone Number 248)858-0256 E-Mail Addres: ooperrider Year October 1, 2011 through September 30, 2012 zji Hull, Susan (Oakland)-21j - TYPE OF CARE I. CHILD CARE FUND A. Family Foster Care ................. ....... B. Institutional Care ............................... C. In Home Care ..................................... D. Independent Living PH aaporm ere. t Person /Telephone Number (248)975-5726 E-Mall Addres4 hUllS@MIC11 1 COST SHARING RATIOS 1 County 50%/State 50% IL CHILD CARE FUND Foster Care During Release Appeal Period COST SHARING RATIOS County 0%/State 100% JUVENILE JUSTICE SERVICES FUND Basic Grant . . . • . $0.00 County 0%IState 100% $15,000.00 Maximum COST SHARING RATIOS IV. TOTAL EXPENDITURE . ..... . . . . . . BUDGET DEVELOPMENT CERTIFICATION THE UNDERSIGNED HAVE PARTICIPATED IN DEVELOPING THE PROGRAM BUDGET PRESENTED ABOVE. We certify that the budget submitted above represents an anticipated gross expenditure for the fiscal year: October 1, 2011 through September 30, 2Q12 Date 8-10—/I Chairperson, Board of Commissioner's Signature And/Or County Executive Signature Date The Family Independence Agency will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an OHS office in your county. DNS-2091 (Rev, 5-00) Previous edition may be used. MS Word-97 AUTHORITY: Act 87, Publication of 1978, as amended. COMPLETION: Required PENALTY, State reimbursement will be withheld from local government. https://jjolt.famcare.net/genfunc.exe 8/3/2011 0.00 Court 75,003.84 i STRIDE (Short- Term Rapid Intervention arid Diversion) 75,003.84 I Court 0.00 1,179,993.00 1 1,179,993.00 2 Intensive Probation 0.00 Court 3 I Juvenile Reentry Program 1,042,161.00 I 1,042,161.00 4 1 Wraparound !Services 0.00 Court 22,131.00 22,131.00 0.00 Court 497,465.00 5 Family-Focused Juvenile Drug Court 497,465.00 0.00 Court 442,403.00 442,403.00 6 Psycholgical Clinic 0.00 Court 806,020.00 7 Crossroads for Youth Learning Center Program 806,020.00 8 Crossroad for Youth LPC Day Program 0.00 Court 101,230.00 101,230.00 MS Service Components Subtotal - Court 0,00 $1- 4 4,166,406,84' si 4,166,406.84 $1 $1 Subtotal - DHS 0.00 0.00 0.00 0.00 $1 4,166,406.84 Grant Total $1 4,166,406.84 DHS-2093 - Summary (jjoltlive\ccf\BOLT_2093.htm) Page 1 of 2 Michigan Department of Human Services I October 1,2011 through September 30, 2012 . I. List all service components which make up the IHC program and specify the requested information for each. Court Service Components CCF Expenditure Other Public Funding Gross Expenditure (Adm. Unit) II. For each service component listed above, there must be completed a separate IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (DNS-2094), filling in the appropriate budget items. If something does not show, please review budget detail forms. AUTHORITY: Act 87, Public Acts of 1968, as amended RESPONSE: Required. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known https://jjolt.fameare.net/genfunc.exe 8/3/2011 1_,r13- , riome care ueruncanon oli_live \cc' \J JUL 1_1 e n /lam) Page 1 of 2 IN-HOME CARE CERTIFICATION Fund Restriction and Program Requirements Michigan Department of Human Services October '1, 2011 through September 30, 2012 In-Home Care (IHC) program expenditures are restricted to new or expanded programs that are alternatives out-of-home institutional or foster care. IHC funds may not be used to duplicate services. A. ELIGIBLE CLIENT/STAFFING 1. Children under the jurisdiction of the Court, as an alternative to removal from the child's home, provided that: a. such care is an alternative to detention or other out-of-home care and: *A written complaint has been received and accepted by the Court * the expenditures are not for judicial cost " the caseload size or services are intensive " non-scheduled payments are not made to pay for basic family needs otherwise available through public assistance programs * the parent(s) and the youth have agreed in writing to receive IHC services, or a temporary order has been entered pending an adjudication hearing; or b. such care is provided to children who at the dispositional hearing are ordered into IHC as an alternative to foster care or other out-of- home care, and: * the expenditures are not for judicial costs * the services are intensive, and * non-scheduled payments are not made to pay for basic family needs otherwise available through public assistance programs 2. The IHC early return option may be used to accelerate the early return of a youth from family foster care, institutional care, or other out-of-home care when the case identifies an early return goal and the services are provided to members of the child's family. The case plan should identify the family strengths and deficiencies which, if corrected, would permit the youth to be returned home early. IHC services would typically be provided to the family during the time that the youth is in out-of-home care and, if necessary, for a period of time after the youth has returned to the family. 3. The County Department of Human Services (DHS) may provide IHC services if the juvenile court orders care and supervision of a court ward. 4. The County DHS may provide 1HC services from its subaccount for CPS category I, or category 1,1 or category III cases provided that: * such IHC services prevent the need to petition the juvenile court for removal or prevent placement in voluntary foster care, and * non-scheduled payments are not made to cover basic family needs otherwise available through public assistance programs. 5. IHC funds shall not be used to meet the court staff-to-youth population ratio of 1 to 6.000 as specified in the Juvenile Court Standards and Administrative Guidelines for the Care of Children. 6. Court staff hired after 4/30/85. who are responsible for case plan development and monitoring, must meet the qualifications established in the Juvenile Court Standards an. Administrative Guidelines for the Care of Children. " Supervisory Personnel *Probation Officers " Counselors 7. County DHS staff and supervisor staff providing direct IHC services must meet the standards set forth in Rules 400.6124, 400.6126 and 400.6128 of the Administrative Rules for Child Placing Agencies. 8. County DHS staff and supervisory staff providing direct IF-IC services must be state civil servants assigned to classifications and levels equivalent to staff and supervisors in the state foster care program. 9. In IHC programs, county OHS or Juvenile Court contractual staff who are responsible for case plan development and monitoring, must meet the requirements of staff supervising children in foster care, as established in the Juvenile Court Standards and Guidelines for the care of children. 10. IHC reimbursements for program and administrative office space. county purchased supplies, salaries and wages for county employees who provide direct services or support for these services are subject to the same restrictions as reimbursements in county-operated institutions. B. USE OF THE IN-HOME CARE OPTION FOR NON-SCHEDULED PAYMENTS If all other IHC requirements are met, budgeted non-scheduled payments for services available to youth in foster care may be provided to youth in their own home. (Non-scheduled payments are defined in the Child Care Handbook). C. CASE RECORD DOCUMENTATION REQUIREMENTS Individual case documentation is required for all IHC clients. A caseload list is required for every IHC component. As a minimum, case records must include the following: https://jjolt.famcare.net/genfunc.exe 8/3/2011 The sigtitures below certify that IHC policy stated in this document have been reviewed. It is understood that these are conditions for clairihinHC fund relmtzursement DATE allayAlt t °1 0 / Presiding Judge of Fa Juvenile Division Hy Division of Circuit Court, DHS-167, In-Home Care Certification (jjoltiive\ccEIJOLT_167.htm) Page 2 of 2 " family case assessment which identifies, by service component, the problems and need for IHC services " day of intake * type of complaint/allegation, supported as follows: (' 1) delinquency -- a copy of the complaint or court order, when applicable, placing the child in IHC as part of a formal disposition. (2) abuse/neglect -- allegation and substantiation entered on the DHS-133 in Department cases; * treatment plan which identifies the treatment, objectives and the action steps and timetables which will be used to reach the objectives " case plan changes as a result of supervisor/case worker or contractee/contractor case reviews * quarterly progress reports * dates, type and purpose of service contacts made with the client. Note: weekly face to face contact is required * legal status of youth and the family, and * the living arrangement of the youth at termination of IHC services. Note: Case record content for all foster care cases, under the supervision of a county DHS, should be maintained according to Services Manual Item 722 (6a-9). It is suggested that all IHC material be kept in the first inside section of the foster care file. IHC service purchases from a private or public provider requires a contract unless the service is supportive of a large component (i.e., clothing or dental work for a youth serviced through an established IHC program as for example, intensive supervision). These non- scheduled payments do not require contracts. Only IHC expenditures described in the Annual Plan and Budget and approved by Child and Family Services are reimbursable. IHC funds and services are subject to state review and audit and non-compliance with the above restrictions and requirements may result in withholding or repayment of state reimbursement. All IHC contractual services purchased with county appropriated monies shall be the sole responsibility of the county, The signature of the County DHS Director must be with authority from the County to enter into contractual agreements on behalf of the County for the expenditure of the County Child Care Funds. The county must have ail IHC contracts processed through the county's formal contract approval procedures. and/or County Director of Department of Human Services as Agent of the County AUTHORITY: P.A. 87 of 1978. RESPONSE: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. DATE: The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DHS office in your county. https://jjolt.fameare.netigenfune.exe 8/3/2011 PRIOR YEAR (12 Month Period) THIS YEAR (Most Recent 12 Months) FROM: DIFFERENCE (Totals) FROM: 12/31/2009 12/31/2010 Total I Delinq. Neglect Total Abuse (+ or -) Required Information Delinq. Neglect Abuse THIS YEAR (Most Recent 12 Months) FROM: 1/1/2010 DIFFERENCE (Totals) 3392 1950 1907 1594 1369 325 3151 299 2826 3691 -15% 276 2145 267 -3% 2217 1869 257 2184 1818 2075 277 -5°A 3131 1100 1369 2469 1537 -21% 894 1299 2469 2193 1100 31 143 125 156 170 -11% -8°A (SECTION B) REPORTED ITEM PERCENT 12/31/2009 12/31/2010 TO: Total Delinq. Neglect Abuse Delinq, Neglect Abuse 5772 5772 5511 (+ or -) .50/0 Required Information I. CPS, PETITION, and ADJUDICATIONS 1. Number of CPS Child Care Fund Summary Report DEIS-4472 (jjolt_live\ccf\JJOLT_4472.htm) Page 1 of 2 CHILD CARE FUND SUNIFJ. AIRY REPORT Michigan Department of Human Services (DHS) Bureau of Juvenile Justice COURT-JUDICIAL SUMMARY REPORT (Section A completed by Family Division of Circuit Court) Section A is required from all courts as part of the Annual Plan and Budget process. PERCENT (SECTION A) REPORTED ITEM 1/1/2009 TO: 1/1/2010 TO: I. JUDICIAL (For all Youth Served) 1. Number of Youth Having Petitions/Written Complaints Filed 2. Number of Youth Having Petitions Authorized 3. Number of Youth Adjudicated 4. Number of Court Wards at Beginning of 12 Month Period 5. Number of Court Wards at End of 12 Month Period 6. Number of State Ward I 27 Commitments (Act 150 I &220) DHS — CHILDREN'S PROTECTIVE SERVICES (CPS) SUMMARY REPORT (Section B completed by County Department of Human Services) Section B is required from all county DHS Departments having Child Care Fund Sub-Accounts as part of the Annual Plan and Budlet process. PRIOR YEAR (12 Month Period) FROM: 1/1/2009 https://jjolt.famcare.net/genfunc.exe 8/3/2011 Child Care Fund Summary Report DHS-4472 (jjoltlive\eef\JJOLT4472.htm) Page 2 of 2 2. Number of Category I and Category II CPS Cases 3. Number of Petitions Filed 4. Number of Adjudications 1. Number of Youth in Detention 2. Number of Youth in Diversion Programs 3. Number of Youth supervised by Probation Officers 4, Number of Youth waived to Adult Court 5, Number of Youth in correctional confinement Complaints Investigated 1102 I 1102 293 1 293 -24% The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DHS office in pur county. AUTHORITY: PA 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care fund will not be reimbursed. Ilttps://jjolt.fameare.net/genfunc.exe 8/3/2011 FUNCTION No. HOURS/WEEK YEARLY COST Total Personnel $0.00 1. Travel Rate/Mile 2094-Budget Summary Report (jjolt1ive\ccf\BOLT_2094.htm) Page 1 of 6 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice (October 1,2011 through September 30, 2012 -71 Service Component (Full Title/Name) Crossroad for Youth LPC Day nrogram A. PERSONNEL (Employees of the Court) Administrative Unit Check One In Home Care r- Basic Grant r-- DHS F Court 1. Salary and Wages NAME(S) 2. Fringe Benefits (Specify) - $ B. PROGRAM SUPPORT (For employees identified in "A" above) 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed* Estimate No. of Miles YEARLY COST YEARLY COST https://jjolt.famcare.net/genfune.exe 8/412011 Rate/Unit YEARLY COST 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed" RATE NAME(S) 96.50 YEARLY COST $101,230.00 Total Contractual $101,230.00 2094-Budget Summary Report (jjoltlive\ccf\JJOLT_2094.htm) Page 2 of 6 * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES Total Program Support $0.00 1. Unit Rates per diem UNIT (Describe) day TOTAL UNITS/ CONTRACT 1060 estoszszeaszeNSMEn% 2. Closed End Contracts https://jjolt.famcare.net/genfunc.exe 8/4/2011 SOURCE To be Provided YEARLY COST 2094-Budget Summary Report (jjolt_live\ccLIJOLT_2094.htm) Page 3 of 6 D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No. Units To be Provided Average Cost of Each Service Unit YEARLY COST $0.00 Total Non-Scheduled E. SERVICE COMPONENT IN HOME CARE OR BASIC GRANT (Add Totals for A, B, C, and D above) Total Service Component Cost $101,230.00 If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. PUBLIC REVENUE: $0.00 Total Public Revenue G. Subtract Total Public Revenue from Total Service Component Cost (E-F) TOTAL COST TO BASIC GRANT, NET ANTICIPATED IHC MATCHABLE EXPENDITURE Costs Less Other Revenue) (Gross $101,230 .00 Id AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Is Required. PENALTY: State reimbursement will be withhe from local „government. DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing. etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DHS office in your county. IN HOME CARE/BASIC GRANT PROGRAM C0PONENT (4471) https://jjolt.famcare.net/genfune.exe 8/4/2011 IN HOME CARE BASIC GRANT FROM: THRU: October 1, 2011 through September 30, 2012 Crossroad for Youth LPC Day Program 1. COMPONENT STATUS CONTINUED r NEW 7 TERMINATED 3 REVISED CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE COURT 3 Number of Days of Out-of-Home Detention Number of Days of Shelter Care Number of Days of Residential Treatment Care Number of State Wards Committed (Act 150 & 220) 7. ACTUAL COST 5. 9. PROJECTED COST 8. PROJECTED NUMBER — 6. ACTUAL NUMBER 14 14 1002 1060 2094-Budget Summary Report (jjoltlive\ceNJOLT_2094.htm) Page 4 of 6 FORT/REQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. CHECK ONE I Time Period Covered Component Title Component Manager Name I McPeek, Janet (63) I. PROGRAM SPECIFIC INFORMATION: Check all that apply. Administrative Unit F COURT n DHS Telephone Number (248 ) 628-2561 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court DELINQUENT r NEGLECT B. Children NOT Under Jurisdiction of Court r-- WRITTEN COMPLAINT r-- CPS category I, II or III 3. AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Youth Petitioned Number of Adjudications Number of Days of Family Foster Care 4. SERVICE FOCUS F Provide early intervention to treat within the child's home Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: • In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). • In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 thru Sept. 30 A. Number of Youth/Family Served B. Number of Service Units https://jjolt.famcare.net/genfune.exe 8/4/2011 Define Sea/ice Unit=daV C Total Component Cost $95,695.00 $101,230.00 D. Average Cost Per Unit $95.50 $95.50 E. Average Cost Per Youth/Family $6,835.36 $7,230.71 A. Youth Petitioned B. Adjudications C. Days of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care F. Days of Residential Treatment Care G. State Wards Committed AREAS OF IMPACT 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR I 12. COSTS DAYS $369,096.00 2094-Budget Summary Report (jjoltlive\cef\DOLT_2094.htm) Page 5 of 6 III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. Strengths: Youth and their families receive counseling, behavioral interventions and educational services. Youth have limited access to the community six days per week. There is a large component for community service. Family work is facilitated in the youth's home and at the program. Parents are The program can be used as a step down from residential programming. Students are transported in school buses driven by staff holding commercial drivers licenses. The program encourages the learning of independent life skills and employability skills. Referees and Judges support recommendatioins made by agency staff for students who have attendance problems. Weaknesses: Youth are returned to their community in the evening hours, which requires reliance on parental supervision. Youth have access to the community. A portion of the parents have difficulty supervising/parenting their child. Parent participation in supporting the program is critical in the child's success. When parents are unable or unwilling to support the child and the program, the youth may have difficulty being successful. Problem Areas: Transporting youth in a county the size of Oakland County. Bus rides in the morning and evening can be impacted by distance and traffic conditions. Routes are continually revised to keep them as timely as possible. https://jjolt.farneare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ccf\DOLT_2094.htm) Page 6 of 6 The targeted population for this program frequently have school truancy/refusal as part of their presenting problems. A portion of these youth will therefore refuse to get up in the morning and be ready to catch the bus provided by the program. Intended Impact: Increase academic skills To keep youth in their homes. To empower parents. To repair parent and child relationships. To assess additional family needs. To increase a sense of self - through individual and family therapy. Of the 14 youth served: 0% (0/14) received treatment from another facility 21% (3/14) were detained 58% (8/14) successfully completed the program and are in the community with their family 21% (3114) were still active V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) This is an intensive six day per week treatment program for 10 males between the age of 15 and 17. The program is operated in conjunction with the existing Life Preparation Residential Program. The program is designed to provide realistic and achievable goals for each youth so that the greatest preparation for life in the community can be achieved. Programming is an integral part of the Work Education continuum. Legally mandated buses pick up and return youths to their family homes each day as they enter the demanding world of young adult expectations. Youths can use this aspect of the program as a means of entry into Work Education treatment or as a step-down towards re-entry into their community and family. The Department of Human Services will not discriminate against any AUTHORITY: P.A. 87 of 1978. individual or group because of race, sex, religion, age, national origin, COMPLETION: Is required. color, marital status, political beliefs or disability. If you need help with I CONSEQUENCE FOR NONCOMPLETION: Child care funds will reading, writing, hearing, etc., under the Americans with Disabilities not be reimbursed. Act, you are invited to make your needs known to a DHS office in your county. Notes Edit Date Saved By Comments https://jjolt.famcare.net/genfunc.exe 8/4/2011 A. PERSONNEL (Employees of the Court) Administrative Unit DHS F Court FUNCTION No. HOURS/WEEK YEARLY COST Total Personnel $0.00 1. Travel Rate/Mile 2094-Budget Summary Report (jjoltlive\cef1DOLT_2094.htm) Page 1 of 8 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) I.lichigan Department of Human Services (DHS) Bureau of Juvenile Justice [October 1, 2011 through September 30, 2012 Service Component (Full Title/Name) Crossroads for Youth Learning Center Program Check One In Home Care Basic Grant 1. Salary and Wages NAME(S) 2. Fringe Benefits (Specify) B. PROGRAM SUPPORT (For employees identified in "A" above) 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed* Estimate No. of Miles YEARLY COST YEARLY COST https://jjolt.famcare.net/genfunc.exe 8/4/2011 2. Closed End Contracts Rate/Unit $0.00 TE YEARLY COST UNIT (Describe) YEARLY COST 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* Total Program Support TOTAL UNITS/ CONTRACT * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES 1. Unit Rates NAME(S) Per-Diem 95.50 Day 8440 $806,020.00 Total Contractual $906,020.00 2094-Budget Summary Report (jjoltlive\ccfnJJOLT_2094.htm) Page 2 of 8 https://jjolt.famcare.net/genfunc.exe 8/4/2011 s806,020.00 (Add Totals for A, B, C, and D above) Total Service Component Cost Total Public Revenue $0.00 TOTAL COST TO BASIC Gross EXPENDITURE $806,020.00 (Gross Costs Less Other Revenue 3ASIC GRANT, NET ANTICIPATED IHC MATCHABLE GRANT, NET ANTICIPATED IHC MATCHABLE 2094-Budget Summary Report ("jolt live\ecf\JJOLT_2094.htm) Page 3 of 8 D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No, Units To be Provided Average Cost of Each Service Unit YEARLY COST $0.00 Total Non-Scheduled E. SERVICE COMPONENT — IN HOME CARE OR BASIC GRANT If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. REVENUE: PUBLIC SOURCE To be Provided YEARLY COST G. Subtract Total Public Revenue from Total Service Component Cost (E-F) Id AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Is Required. PENALTY: State reimbursement will be withhe from local government. DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an OHS office in your county. IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) https://jjolt.famcare.net/genfune.exe 8/4/2011 1. COMPONENT STATUS CONTINUED 1— TERMINATED NEW REVISED Number of Youth Petitioned Number of Adjudications Number of Days of Shelter Care Number of Days of Residential Treatment Care 6. ACTUAL NUMBER 7. ACTUAL COST 8. 9. PROJECTED COST PROJECTED NUMBER 5. 93 96 8440 8278 2094-Budget Summary Report (jjoltlive\ccf1BOLL2094.htm) Page 4 of 8 REPORTMEQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. Component Title CHECK ONE Time Period Covered F IN HOME CARE FROM: THRU: Crossroads for Youth Learning Center IT BASIC GRANT Program October 1, 2011 through September 30, 2012 Component Manager Name McPeek, Janet (63) 1- Administrative Unit F COURT 1— DHS Telephone Number (248 ) 628-2561 I. PROGRAM SPECIFIC INFORMATION: Check all that apply. 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court F DELINQUENT NEGLECT B. Children NOT Under Jurisdiction of Court r— WRITTEN COMPLAINT n CPS category I, II or III r— CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE I COURT 3. AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Days of Out-of-Home Detention r- Number of Days of Family Foster Care 4. SERVICE FOCUS r- Number of State Wards Committed (Act 150 & 220) F Provide early intervention to treat within the child's home 3 Effect early return from foster or institutional care 11. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: . In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). . In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 thru Sept. 30 A. Number of Youth/Family Served B. Number of Service Units httns://iiolt.famcare.net/genfunc.exe /4/)(11 1 (Define Service Unit=DAY C Total Component Cost D. Average Cost Per Unit E. Average Cost Per Youth/Family $790,549.00 $95.50 $8,500.53 $806,020.00 $95.50 $8,396.04 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR DAYS AREAS OF IMPACT 12. COSTS 93 F. Days of Residential Treatment Care 11782 G. State Wards Committed 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 5 of 8 III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. A. Youth Petitioned B. Adjudications C. Days of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care 1,991,158.00 IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. Strengths: Youth and their families receive counseling, behavioral interventions and educational services. Youth have limited access to the community six days per week. There is a large component for community service. Family work is facilitated in the youth's home and at the program. Parents are accessible. The program can be used as a step down from residential programming. Students are transported in school buses driven by staff holding commercial drivers licenses. The program encourages the learning of independent life skills and employability skills. Referees and Judges support recommendatioins made by agency staff for students who have attendance problems. Weaknesses: Youth are returned to their community in the evening hours, which requires reliance on parental supervision. Youth have access to the community. A portion of the parents have difficulty supervising/parenting their child. Parent participation in supporting the program is critical in the child's success. When parents are unable or unwilling to support the child and the program, the youth may have difficulty being successful. Problem Areas: Transporting youth in a county the size of Oakland County. Bus rides in the morning and evening can be impacted by distance and traffic conditions. Routes are continually revised to keep them as timely as possible. https://jjolt.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (boltlive\cefUJOLT_2094.htm) Page 6 of 8 The targeted population for this program frequently have school truancy/refusal as part of their presenting problems. A portion of these youth will therefore refuse to get up in the morning and be ready to catch the bus provided by the program. Intended Impact: Increase academic skills To keep youth in their homes. To empower parents. To repair parent and child relationships. To assess additional family needs. To increase a sense of self - through individual and family therapy. Of the 93 youth served: 2% (2/93) received treatment from another facility 10% (9193) are currently receiving treatment in another Crossroads for Youth facility 12% (11193) truanted from their homes - no follow-up info available at this time 15% (14/93) were detained 33% (31/93) successfully completed the program and are in the community with their family 28% (26193) were still active V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) The Learning Center cluster provides a daytime environment heavily weighted toward education, community service and social skill development for both boys and girls. Students, age 10 to 18, are transported in legally mandated buses six days a week. There are two campuses to localize groups and reduce the time spent in transport. While the students live in their family homes, the program's twelve hour days extend supervision to a point where it is difficult to find them in trouble in the community. Since many of the students have had issues with school attendance, frequent communication with court caseworkers and families is essential and critical. Often, this valuable communication leads to shorter lengths of treatment and prevents more costly out-of-home placement. At times when court caseworkers see a need for a more consequential approach, Crossroads for Youth offers overnight working weekends in conjunction with its residential programs. Many Learning Center students have benefited from "step-up" or "step-down" involvement with our residential programs; this flexibility allows the Court to individualize interventions in the most efficient and effective manner possible. The students are able to exercise this option with little or no disruption in school placement and ancillary services. Family involvement, as noted earlier, is an essential element of the Learning Center programs. Youths are expected to take advantage of individual, as well as, group therapies, which concentrate on functional behavior in the family, community and at school. Typically, groups deal with substance abuse issues as well as anger management and inappropriate social behavior. While treatment is clearly important at the Learning Center, the greatest emphasis is directed toward school attendance, performance and behavior so that lengths of stay can be as short as one school semester. Both campuses offer some educational evaluation, individualized course adaptation and G.E.D. preparation if appropriate. The Southwest Learning Center offers a "courtyard setting" within a recreational area in the fast growing suburb of Walled Lake. As a smaller setting, it offers an intimacy among the students and with staff that is seldom seen in school programs. At the same time, the Southwest Campus enjoys all the technical, recreational, and administrative support as its main campus counterpart. The Main Campus Learning Center offers a setting integrated within the Crossroads for Youth community in Oxford. Students participate in the full array of campus wide activities already described. https://jjolt. famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ceNJOLT_2094.htm) Page 7 of 8 Learning Skills to Succeed The Learning Center is a highly structured day treatment program for young people who face challenges in school, the community, or at home. Offered by Crossroads for Youth, a private, non-profit agency, the program is held six days a week and incorporates academics, innovative therapies and confidence-building exercises to help children learn the skills they need to succeed. With several locations in metropolitan Detroit, the Learning Center cares for children from throughout the community. Participants are referred by their schools or the court, and are typically age 10-18. The ultimate goal of the program is to counter challenging behaviors early so children can focus on building a bright future. Helping Children Succeed Children in the Learning Center begin each day at 6 a.m., commuting to designated program locations. They engage in a full day of academics, therapy, exercise, community service, work crew and more. Most participants don't return home until 8 p.m. each evening. This intense structure helps students quickly identify problems and begin to verbalize issues. Throughout the program, students must follow a strict dress code and attendance policy. They cannot interact with participants outside of the program. Students "earn" their way out of the Learning Center through a stage system which helps them become more responsible and independent. Each stage has goals, behavioral expectations and privileges. This includes things like showing a willingness to control language and demonstrating good decision- making skills. We also use individual and group problem-solving techniques as a foundation for therapy, encouraging children to work together to overcome problems and reach goals. Program Components Beyond helping students deal with challenges, the Learning Center teaches important skills which will help them throughout life. Learning Center components include: Academics. In conjunction with local school districts, we provide students a comprehensive education. At some locations, we also offer vocational training in landscaping, home improvement, silk-screening, auto mechanics and more, helping children obtain valuable on-the-job experience. Students can transfer school credits to their own institutions upon release from the program. Community Service. At least once a week, Learning Center students participate in community service projects such as visiting area hospitals and hospices. The projects help build student's trust, confidence and self-esteem. individual Counseling. Children meet regularly with therapists, psychologists and social workers to discuss problems and work through difficult personal issues. Family Counseling. The Learning Center staff works with students and their families to overcome problems. Life Skills. Through various programs, as well as, day-to-day living, participants learn essential life skills such as social norms and manners. Substance Abuse Group. Learning Center participants attend regular educational programs and group discussions on substance and addiction. Work Crew. Students must complete daily chores such as cooking, cleaning or lawn maintenance. AUTHORITY: PA. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your county. https://jjolt.fameare.net/genfune.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ccf\BOLT_2094.htm) Page 8 of 8 Notes Edit Date Saved By Comments https://jjolt.famcare.net/genfunc.exe 8/4/2011 A. PERSONNEL (Employees of the Court) Administrative Unit r- DHS F Court No. HOURS/WEEK 20 20 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 1 of 7 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice 'October 1, 2011 through September 30, 2012 Service Component (Full Title/Name) Psycholgical Clinic Check One In Home Care n Basic Grant 20 40 8 4 4 4 4 4 40 1. Salary and Wages NAME(S) Gabe Martinez (ptne) Kathy Spadafora (ptne) Kristin Meekhof Pamela Davis Maria Ortez Kelly Ryan Debra Chmiel Jenny Lucas Shelly Nelson 2. Fringe Benefits (Specify) Gabe Martinez Gerda Mah-Mills Kathy Spadafora Kristen Meekho FUNCTION Ct. Clinical Psychologist Ct. Clinical Psychologist Clinical Services Coordinator Manager-Court Services (1/5 Salary) Word Processor (10% of Salary) Word Processor (10% of Salary) Word Processor (10% of Salary) Word Processor (10% of Salary) Word Processor (10% of Salary) YEARLY COST $31,421.00 $31,421.00 $31,421.00 $65,355.00 $19,144.00 $3,621.00 $3,621.00 $3,621.00 $3,621.00 $5,336.00 $2,143.00 $2,143.00 $2,143.00 $47,625.00 Gerda Mah-Mills (ptne) I Ct. Clinical Psychologist https://jjolt.famcare.net/aenfunc.exe 8/4/2011 Pamela Davis $1 0,790.00 Maria Ortez $3,039.00 Kelly Ryan $3,836.00 Debra Chmiel $3,836.00 Jenny Lucas $3,546.00 Shelly Nelson $3,745.00 Estimate No. of Miles YEARLY COST 1000 .55 Personal Mileage s550.00 YEARLY COST $10,000.00 $28,317.00 Printing $2,108.00 Rate/Unit YEARLY COST 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* Total Program Support $40,975.00 1. Unit Rates NAME(S) RATE UNIT I TOTAL UNITS/ (Describe) 1 CONTRACT YEARLY COST https://jjolt.fameare.net/enfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive1ecfUJOLT_2094.htm) Page 2 of 7 Total Personnel s281,428.00 B. PROGRAM SUPPORT (For employees identified in "A" above) 1. Travel I Rate/Mile 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed* Testing Materials Indirect Cost (14.26% x $198,582) * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES Psychological Consultants 600.00 evaluation $108,000.00 180 Psychological Consultants 400.00 evaluation $12,000.00 30 Total Contractual $120,000.00 $442,403.00 (Add Totals for A, B, C, and D above) Total Service Component Cost 2094-Budget Summary Report (jjoltiive\ccf1BOLT_2094.htm) Page 3 of 7 $ 2. Closed End Contracts D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No. Units To be Provided Average Cost of Each Service Unit YEARLY COST $0.00 Total Non-Scheduled E. SERVICE COMPONENT IN HOME CARE OR BASIC GRANT If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. PUBLIC https://jjoh.famcare.netigenfunc.exe 8/4/2011 REVENUE: SOURCE To be Provided I YEARLY COST $442,403.00 Component Title Psycholgical Clinic CHECK ONE IN HOME CARE BASIC GRANT Time Period Covered FROM: THRU: October 1, 2011 through September 30, 2012 1. COMPONENT STATUS CONTINUED r TERMINATED I— REVISED NEW VVRI iitN COMPLAINT r CPS category I, II or III 1— CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE COURT 2094-Budget Summary Report (jjoltlive\ccf,JJOLT_2094.htm) Page 4 of 7 $0.00 Total Public Revenue G. Subtract Total Public Revenue from Total Service Component Cost (E-F) TOTAL COST TO BASIC GRANT, NET ANTICIPATED IHC MATCHABLE EXPENDITURE (Gross Costs Less Other Revenue) AUTHORITY: Act 87, Public Acts of 1978, as The Department of Human Services will not discriminate against any individual or amended group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the COMPLETION: Is Required. Americans with Disabilities Act, you are invited to make your needs known to an DHS PENALTY: State reimbursement will be withheld office in your county. from local government. DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) REPORT/REQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. Component Manager Name Davis, Pamela (63) Administrative Unit LT COURT r- DHS Telephone Number (248 ) 858-0247 I. PROGRAM SPECIFIC INFORMATION: Check all that apply. 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court F DELINQUENT F NEGLECT B. Children NOT Under Jurisdiction of Court 3. AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Youth Petitioned Number of Adjudications 7 Number of Days of Out-of-Home Detention Number of Days of Shelter Care Number of Days of Residential Treatment Care https://jjoh.famcare.net/genfunc.exe 8/4/2011 E Number of Days of Family Foster Care Number of State Wards Committed (Act 150 & 220) 5. 7. ACTUAL COST 9. PROJECTED COST 8. PROJECTED NUMBER 6. ACTUAL NUMBER 594 A. Number of Youth/Family Served I- 365 642 420 $442,403.00 $960.91 $616,902.00 $1,053.34 $1,212.06 $1,038.56 111111111111 ENE 11111111111111111111 22680 $4,082,400.00 30060 0,803,600.00 2094-Budget Summary Report (jjoltlive\cefaTOLT_2094.htm) Page 5 of 7 4. SERVICE FOCUS F Provide early intervention to treat within the child's home F Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: • In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). • In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. Time Period Reported Oct. 1 thru Sept. 30 Time Pe nod Requested Oct. 1 thru Sept. I 30 B. Number of Service Units (Define Service unit=Referrals ) C Total Component Cost D. Average Cost Per Unit E. Average Cost Per Youth/Family III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR 12. COSTS DAYS AREAS OF IMPACT A. Youth Petitioned B. Adjudications C. Days of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care F. Days of Residential Treatment Care G. State Wards Committed IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed httus://iiolt.famcare.nethienfunc.exe Rldr,(1 1 1 UTHORITY: P.A. 87 of 1978. COMPLETION' Is required. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with 209 -Budaet Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 6 of 7 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. For 2009-2010, it had been estimated that the psychological clinic would perform 900 evaluations, 800 of which are for youth and family involved in neglect or delinquency matters. In actuality, the clinic will have performed 642 evaluations representing 594 evaluations on delinquient or neglect minors and amilies. Our experience and research tells us that 40% of the dispositional recommendations coming from the evaluations or delinquent youth are for in-home services and 60% of the dispositional recommendations coming from the neglect population are for in-home services. Thus, calculations for reduction of days and costs for residential treatment and family foster care are as follows: Delinquent Populations 315 youth x 40% = 126 youth x 180 days (avg. Neglect Populations 279 youth x 60% = 167 youth x 180 days (avg length stay)= 22,680 days x $180/day = '.4,082,400 length stay)= 30,060 days x $60/day = $1,803,600 Strengths and Weaknesses: The psychological clinic uses standard psychological interview and testing methods to assess the mental status and treatment needs of a particular youth or family. Specific interventions are recommended to address the needs of youth and are geared toward maintaining the least restrictiv- environment and preserving the family. In doing psychological evaluations early on in the case, appropriate services are identified and provided early and therefore the likelihood of out-of-home placement is reduced. The evaluators have knowledge of local services available and make recommendations that are realistic and can be easily implemented. The information in the reports is used to develop interventions and parent-agency agreements which avoid or reduce the need for out-of- home placements. An clients coming through the court are not referred to the clinic, and therefore their needs may not be identified as early as possible. Therefore, agencies may not be able to plan for their clients as thoroughly as they can when they have the benefit of a report prepared by the psychological clinic. . PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) Hearing officers make decisions regarding the out-of-home placement of youth who are involved with the Court. The role of the psychological clinic is to prepare psychological evaluations to assist the Court in making decisions regarding disposition or continued jurisdiction in delinquency and neglect cases. These clinic reports help the hearing officer in determining early whether out-of-home placement is needed or should be continued. The clinic uses standard psychological interview testing methods to assess the mental status of the treatment needs of a particular youth or family identified as disturbed or highly dysfunctional. The evaluator recommends specific interventions to address the needs of the youth/family geared toward maintaining the least restrictive environment and preserving the family. In doing psychological evaluations early on in the the case, appropriate services are provided early and therefore the likelihood of out-of-home placement is reduced. The evaluators have knowledge of local services available and can recommend local community services, including those offered by the Court and local agencies The information in the report is used to develop interveintions and parent-agency agreements which avoid or reduce the need for out-of-home placement. The psychologists employed (or contracted) by the psychological clinic have limited or full censure in the state of Michigan. They report to the Chief of Clinical Services. The clinicians have specific expertise in evaluating individuals involved with the Court and in making recommendations which help the Court in making their determinations. https://jjo t.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ecf\JJOLT_2094.htm) Page 7 of 7 CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your county. Notes Edit Date Saved By Comments https://jjolt.fameare.net/genfunc.exe 8/4/2011 A. PERSONNEL (Employees of the Court) Administrative Unit DHS F Court Total Personnel $0.00 1. Travel Rate/Mile 2094-Budget Summary Report (jjoh_live\ceNJOLT_2094.htm) Page 1 of 8 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice Service Component (Full Title/Name Wraparound Services October 1, 2011 through September 30, 2012 Check One In Home Care Basic Grant I. Salary and Wages NAME(S) YEARLY COST FUNCTION No. HOURS/WEEK 2. Fringe Benefits (Specify) B. PROGRAM SUPPORT (For employees identified in "A" above) 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed" Estimate No. of Miles YEARLY COST YEARLY COST https://jjoh.fameare.net/genfunc.exe 8/4/2011 Rate/Unit YEARLY COST 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* Total Program Support $0.00 2. Closed End Contracts Oakland County Wraparound $22,131.00 Total Contractual $22,131.00 2094-Budget Summary Report (jjoltlive\ecf\JJOLT2094.htm) Page 2 of 8 * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES 1. Unit Rates RATE NAME(S) UNIT (Describe) TOTAL UNITS/ CONTRACT YEARLY COST $ https://jjolt.fameare.net/genfune.exe 8/4/2011 D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No. Units To be Provided Average Cost of Each Service Unit YEARLY COST Total Non-Scheduled $0.00 HISBIBS1110161 (Add Totals for A, B, C, and D above) Total Service Component Cost $22,131.00 SOURCE To be Provided YEARLY COST 2094-Budget Summary Report (jjohlive\cefUTOLT_2094.htm) Page 3 of 8 E. SERVICE COMPONENT — IN HOME CARE OR BASIC GRANT F. REVENUE: If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: PUBLIC $ $0.00 Total Public Revenue G. Subtract Total Public Revenue from Total Service Component Cost (E-F) TOTAL COST TO BASIC GRANT, NET ANTICIPATED INC MATCHABLE EXPENDITURE (Gross Costs Less Other Revenue) $22,131.00 AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Is Required. PENALTY: State reimbursement will be withheld from local government, DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an OHS office in your county. IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) https://jjolt.famcare:net/genfunc.exe 8/4/2011 IN HOME CARE I FROM: THRU: October 1, 2011 through September 30, 2012 Wraparound Services BASIC GRANT Telephone Number (248 ) 858-0247 Administrative Unit F COURT DHS 1. COMPONENT STATUS CONTINUED r TERMINATED — REVISED NEW • Number of Youth Petitioned Number of Days of Shelter Care Number of Adjudications Number of Days of Residential Treatment Care 7. ACTUAL COST 5. 9. PROJECTED COST 8. PROJECTED NUMBER 6. ACTUAL NUMBER 15 15 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 4 of 8 REPORT/REQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. Component Title I CHECK ONE I Time Period Covered Component Manager Name I Davis, Pamela (63) ..7-1 „„„.. I. PROGRAM SPECIFIC INFORMATION: Check all that apply. 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court 7 DELINQUENT /— NEGLECT B. Children NOT Under Jurisdiction of Court 3 WRITTEN COMPLAINT F CPS category I, II or III 1— CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE I COURT 3. AREA(S) OF INTENDED IMPACT – (Check primary area(s) only.) A REDUCTION IN: Number of Days of Out-of-Home Detention Number of Days of Family Foster Care Number of State Wards Committed (Act 150 & 220) 4. SERVICE FOCUS Provide early intervention to treat within the child's home 3 Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: • In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). ▪ In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. F Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 30 thru Sept. A. Number of Youth/Family Served https://jjolt.famcare.net/2enfunc.exe 8/4/2011 5235 5,235 $22,131.00 $22,131.00 $4.23 $4.23 $1,475.40 $1,475.40 9 2430 $18,063.00 11 2970 $501,930.00 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 5 of 8 B. Number of Service Units (Define Service Unit=1 day = 1 unit C Total Component Cost D. Average Cost Per Unit E. Average Cost Per Youth/Family III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. AREAS OF IMPACT A. Youth Petitioned 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR 12. COSTS DAYS B. Adjudications C. Days of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care F. Days of Residential Treatment Care G. State Wards Committed IV, PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. II. SERVICE & COST INFORMATION 5.B. Service Units are defined as one calendar day of in-home care. Average length of service per case is 349 days. 6. Actual Number A. Number of service units: B. 349 (days per case) x 15 (# of youth served) = 5,235 7. Actual Cost (Projected through 9-30-2012) C. 5,235 (total # of units) x 4.23 (average cost per unit) = $22,131.00) D. Average Cost per Unit: $22,131.00/ 5,235 = $4.23 E. Average Cost per Youth: https://jjolt.famcare.net/genfunc.exe 8/4/2011 7094-Budget Summary Report (jjoitlive\ccELIOLT_2094.htm) Page 6 of 8 $22,131.00 115 = $1,475.40 III. IMPACT EVALUATION B. Reductions in Adjudications FY 2009-2010 The population of youth served by these highly individualized, intensive services is at very high risk for recidivism. Our research suggests that 87% of this population would re-offend in the absence of intervention. As we served 15 youth, it would be expected that 13 would recidivate. Actually, only 4 of the 15 youth served were re-adjudicated, and statistically, we predicted a total of 13. Therefore, a reduction of 9 adjudications was realized. At an average length of stay in residential placement of 270 days / per youth, a total reduction of 2,430 days in residential Care is realized (9 x 270 = 2,430). Additionally, a cost of $2007* per youth is incurred for each adjudication, for a total of $18,063 in cost savings (9 x $2007 = $18,063). (*It should be noted that each new adjudication costs $2007 to process hrough the court system from the signing of the petition through the entering of a new disposition.) F. Reductions in Days o Residential Care 2009-2011 Historically, 100°0 of the youth in the targeted population would be placed out of the home as part of their treatment. Therefore, it was expected that all 15 youth would be placed in residential treatment for a period of 4,050 days (15 x 270 average days is residential placement = 4,050). Actually, only 4 of the 15 youth served were placed in a residential facility for a period of 270 days. Therefore, a reduction of 11 youth who were not placed in residential treatment was realized. Therefore, a reduction of 2,970 days in residential care was achieved (11 x 270 = 2,970). The average cost of residential care available locally is .169/day (2,970 x $169 = $501,930 in cost savings) V. PROGRAM ASSESSMENT/EVALUATION: Based on outcomes for the 2010-2011 fiscal year, 253 children who were assessed by a panel of cross- disciplined professionals to be at the highest risk for removal from their homes and placed in detention, psychiatric, or residential treatment facilities received services from Oakland County Wraparound. 91% of these children remained placed in their homes following participation with the Wraparound program. Referrals come from all of the community partners, and cases are accepted on a weekly basis. In order to be considered for acceptance to the program, a child must be involved with at least two formal "systems" in Oakland County. These formal systems include the Court, special education, mental health, and the child welfare system. Children who are involved with the mental health system are represented in 98% of those referred to the program. Children who are involved in the court system are represented in 69% of the referrals, while children who have family involvement with protective service or foster care are reflected in 85% of those open to Wraparound. Children who are eligible to receive special education services are seen in 90% of the referrals to the program. Due to the continued positive effect Wraparound has had on reducing or eliminating out of home and out of school placements for high-risk students, funding to Oakland Schools for this program was increased by an additional $87,000. This increase from Strong Families/Safe Children and Child Protection Community Partners is designed to increase staff so that more high-risk students may be served. Children with active court cases, High-risk students from all 28 districts participate in raparound to eliminate barriers for educational success. There are currently five full-time Wraparound acilitators assigned to the program., but enough referrals waiting to more than double the program. The rough estimate is $3600.00 per child per year on an administrative basis. This cost is based upon the 253 children served last fiscal year by Oakland County Wraparound. This does not include the https://jjolt.fameare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjohlive\ccf1BOLT_2094.htm) Page 7 of 8 flexible funds that are provided by Easter Seals to accommodate the specific needs identified by children and families in working toward family stability. (E.g. A bike for a teen that wants to get a summer job.) The length of stay in the program varies based on the severity and complexity of the needs of the children. The average has dropped from three and a half years to 12 to 18 months currently. Program statistics indicate that during FY 2010 and FY 2011, an average of 69% of the Wraparound cases opened had some type of Court involvement. These statistics lend support in the decision to request program funding for FY 2011-2012. *The data recorded in Section II (Actual Number/ Actual Cost) for FY 2010 and FY 2011, represents the number of children placed on Intensive Probation who have received Wraparound services, as they are most likely to have been placed in residential care in the absence of intervention. Strengths: Wraparound is proven to be a highly successful intervention across the state of Michigan. Wraparound is key in facilitating the planning and delivery of individualized services and supports. By brining the child, his/her family, and all service agencies (schools, DHS, CMH, therapeutic agencies, etc.)to the table, the Wraparound facilitator ensures congruency in planning and encourages healthy communication between all service providers. In addition to the above, Wraparound Facilitators: -Configure a child and family team with each family -Facilitate the meetings of the child and family "team", and makes adjustments for the culture and comfort level of the individual team members -Assist the child and family team in developing an individualized service and support plan, which is culturally relevant and includes crisis and safety plans -Identify community resources and makes recommendations regarding their usefulness, given the specific needs of the child & family, including 'basic needs' -Facilitate the development of transition strategies -Advocate for the child and his/her family -Assess training needs and arranges training of key individuals -Monitor the provision of services and supports -Provide data to collaborative agencies so that they can monitor outcomes of wraparound services Weaknesses 5 Wraparound facilitators manage a caseload of 15 to 20 high-risk families at any given time, usually averaging 42 to 45 cases per year. Cases that are Court-involved comprise approximately 69% of all referrals to the Wraparound program. In addition to the Court, referrals are generated from schools, the Department of Human Services, Easter Seals/Community Mental Health and a small percentage of referrals come directly from the community (law enforcement). Unfortunately, there are never enough https://jjolt.fameare.netigenfanc.exe 8/4/2011 2094-Budget Summary Report (jjoh_live\cef\JJOLT_2094.htm) Page 8 of 8 resources to provide services to all children requiring them. Historically, there has been up to a 3-month waiting list for Wraparound services. Staff constantly monitor referrals to ensure that those requiring immediate attention are prioritized; however, additional funding to increase the number of full-time facilitators is always sought V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year, (Narrative may be attached) V. PROGTAL DESCRIPTION Increasingly, youth with serious emotional disturbances are referred to the Court for formal intervention as a result of delinquent conduct that is secondary to having a psychiatric disorder. These youngsters are typically identified in early childhood as having multiple adjustment problems. They receive services from a variety of agencies, often without coordination. Through a partnership with the Department of Human Services, Oakland County Schools, Oakland County Community Mental Health, and other service organizations, a large number of these youth can be maintained in their own homes. Youth in this special, high-risk population have significant rates of recidivism if left untreated. Through appropriate intervention, which includes weekly face-to-face contacts with youth and families, we anticipate reducing the number of new adjudications and maintaining these selected youth in the community, with no new criminal offenses. By maintaining these youth in their homes rather than in residential placement, we achieve a substantial cost savings. AUTHORITY: P.A. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DI-IS office in your county. Notes Edit Date Saved By Comments https://jjolt.famcare.netigenfunc.exe 8/4/2011 1, Salary and Wages NAME(S) FUNCTION No. HOURS/WEEK YEARLY COST Youth Assistance Caseworkers 27 Youth Assistance Caseworker ll Positions $340,475.00 Youth Assistance Casework Supervisors 3 Youth Assistance Casework Supervisor Positions 30 $55,200.00 oanna Papiez Youth Assistance Secretary I $9,533.00 Youth Assistance Support Staff Mary Schusterbauer 1 FIT & 1 PIT Office Assistant II Positions 22 Youth & Family Caseworker II Positions Youth Assistance Chief 15 $12,600.00 10 $20,274.00 88 $130,201.00 Youth & Family Casework Supervisors $22,080.00 Youth & Family Casework Support Staff 2 P/T Office Assistant ll Positions $3,077.00 Office Assistant ll $9,911.00 5 Word Processors (10% of Salary) Bill Hamilton Youth and Family Casework Chief $8,095.00 Traci Howden $4,414.00 Technical Assistant 2. Fringe Benefits (Specify) Youth Assistance Caseworkers $250,313.00 Youth Assistance Casework Supervisors Youth Assistance Support Staff $26,832.00 $8,874.00 DHS A. PERSONNEL (Employees of the Court) Administrative Unit F Court https://jjolt.fameare.net/genfune.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ecf\JJOLT_2094.htm) Page 1 of 10 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice I October 1, 2011 through September 30, 2012 . Service Component (Full Title/Name) Juvenile Reentry Program Check One In Home Care Basic Grant Joanna Papiez, Youth Assistance Secretary $9,081.00 Youth & Family Casework Support Staff Youth & Family Caseworkers Youth & Family Casework Supervisors Mary Schusterbauer, Youth Assistance Chief $10,051.00 $91,006.00 $13,428.00 $210.00 Office Assistant ll (Word Processors) Bill Hamilton, Chief Traci Howden $9,001.00 $4,857.00 $2,648.00 Total Personnel $1,042,161.00 B. PROGRAM SUPPORT (For employees identified in "A" above) Estimate No. of Miles YEARLY COST 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed* YEARLY COST Rate/Unit 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* YEARLY COST 2094-Budget Summary Report (jjoltlive\ceNJOLT_2094.htn) Page 2 of 10 https://jjolt.famcare.net/genfunc.exe 8/4/2011 Total Program Support $0.00 Total Contractual $0.00 Page 3 of 10 2094-Budget Summary Report (jjolt_livelccf\BOLT_2094.htm) 4 Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES 1. Unit Rates RATE NAME(S) UNIT (Describe) TOTAL UNITS/ CONTRACT YEARLY COST 2. Closed End Contracts D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No. Units To be Provided Average Cost of Each Service Unit YEARLY COST $0.00 Total Non-Scheduled E. SERVICE COMPONENT — IN HOME CARE OR BASIC GRANT haps:// jolt.fameare.net/enfunc.exe 8/4/201 1 YEARLY COST - $ Total Public Revenue TOTAL COST TO BASIC GRANT, NET ANTICIPATED IHC MATCHABLE EXPENDITURE Gross Costs Less Other Revenue $1,042,161.00 F IN HOME CARE BASIC GRANT FROM: THRU: October 1, 2011 through September 30, 2012 Juvenile Reentry Program 1. COMPONENT STATUS CONTINUED r- TERMINATED r- REVISED F NEW 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page 4 of 10 (Add Totals for A, B, C, and D above) Total Service Component Cost $1,042,161.00 If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. PUBLIC REVENUE: SOURCE To be Provided G. Subtract Total Public Revenue from Total Service Component Cost (E-F) AUTHORITY: Act 87, Public Acts of 1978, as amended. • COMPLETION: Is Required. PENALTY: State reimbursement will be withheld from local government. DNS-2094 (Rev. 11 -99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DI-IS office in your county. IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) RLTORT/REQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. Component Title I CHECK ONE I Time Period Covered Component Manager Name I Davis, Pamela (63) I. PROGRAM SPECIFIC INFORMATION: Check all tha Administrative Unit F COURT T DHS Telephone Number (248 ) 858-0247 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court .17- DELINQUENT r- NEGLECT B. Children NOT Under Jurisdiction of Court r- WRITTEN r— CPS category I, II or III COMPLAINT CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE COURT tt[21HEAMOR 3. AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Days of Out-of-Home Detention https://jjolt.famcare.net/genfune.exe 8/4/2011 7. ACTUAL COST 9. PROJECTED COST 6. ACTUAL NUMBER 8. PROJECTED NUMBER 200 100 B. Number of Service Units (Define Service unit--Calendar Days 1 32000 16,000 C Total Component Cost $971,484.00 $1,042,161.00 D. Average Cost Per Unit $60.72 $32.57 E. Average Cost Per Youth/Family $9,714.84 $5,210.81 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR DAYS AREAS OF IMPACT 12. COSTS 100 F. Days of Residential Treatment Care 27,000 2094-Budget Summary Report (jjolt_live\ccf1.1JOLT_2094.htm) Page 5 of 10 r Number of Youth Petitioned Number of Adjudications Number of Days of Family Foster Care n Number of Days of Shelter Care Number of Days of Residential Treatment Care Number of State Wards Committed (Act 150 & 220) 4. SERVICE FOCUS 7 Provide early intervention to treat within the child's home r-- Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: • In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). • In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 thru Sept. 30 A. Number of Youth/Family Served III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. A. Youth Petitioned B. Adjudications C. Days of Family Foster Care D. Days of Out-of-Home Detention E. Days of Shelter Care $4,5901000.00 G. State Wards Committed https://jjolt.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page 6 of 10 IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. IN-HOME BUDGET DETAIL REPORT A. Personnel Youth Assistance Salaries & Fringe Benefits Salaries Fringes YA Caseworkers (27)........ $340,475.00......$250,313.00 YA Supervisors (3) ........ $ 55,200.00......$ 26,832.00 YA Secretary (1)..... ..... ..$ 9,533.00 $ 9,081.00 YA Support Staff (2)........$ 12,600.00......$ 8,874.00 YA Chief (1)........ ..... ...$ 20,274.00......$ 10,051.00 Youth & Family Casework Salaries & Fringe Benefits Salaries Fringes Y&F Caseworkers (22)........$130,201.00 $ 91,006.00 Casework Supervisor (3).....$ 22,080.00......$13,428.00 Casework Support Staff (2)..$ 3,077.00 $ 210.00 Office Assistants (5).......$ 9,911.00......$ 9,001.00 Y&F Casework Chief (1)......$ 8,095.00......$ 4,857.00 Technical Assistant (1).....$ 4,414.00......$ 2,648.00 TOTALS FOR YA & CASEWORK: $745,233.00......$296,928.00 B. Program Support - N/A C. Contractual Services - N/A D. Non-Scheduled Payments - N/A E. Service Component TOTALS FOR YA & CASEWORK: $745,233.00 $296,928.00 (See I.A for salaries/fringes detail) F. Public Revenue - N/A G. Total Cost TOTAL PROJECT REQUEST....... $1,042,161.00 IN HOME CARE/BASIC GRANT PROGRAM COMPONENT REPORT/REQUEST This project is in cooperation with the Second Chance Juvenile Reentry Initiative grant fundign in cooperation with Oakland County Children's Village. The project began in FY 2010. The first youth were accepted into the program in January, therefore, only 100 youth were serviced during the past seven https://jjoh.fanicare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjolt_liye\ecf\JJOLT_2094.htm) Page 7 of 10 months. The following are projections for FY 2010-2011 (October 1, 2011 through September 30, 2012) II. SERVICE & COST INFORMATION FOR FISCAL YEAR BEING REQUESTED , A. Project number of Youth Served: 200 Youth Assistance and Casework have assume the monitoring and supervision of those youth placed in the Re-Entry initiative. At present, services for the program have only been extended to those youth exiting Children's Village or Crossroads for Youth (County-sponsored detention & residential facilities). After we determine the range of success, we hope to also expand services to: 1. Youth on Intensive Probation 2. All youth in private placement facilities 3. Youth at home while awaiting placement 4. Youth on bond (similar to pre-trial services for adults) According to our 2009 statistics, approximately 321 youth fell into one of the above categories. We are anticipating that at least 200 of these youth will be served by this initiative, as these are youth exiting the Crossroads and Children's Village, presenting with severe problems (e.g. mental health, substance abuse, etc.) and multi-system involvement. It is anticipated that each of the 26 YA Caseworkers will coordinate services along with 22 Casework (Probation) staff, serving the 200 youth an average length of 90 days of service per case. B. Number of Calendar Days of In-Home Care (FY 2011 - 2012): 18,000 From our experience over the past 7 months, the average length of stay in the program has been 160 days. Therefore, 32,000(160 x 200) days of care are expected for FY 2011-2012. C. Total Component Cost: $1,042,161.00 D. Anticipated Average Cost Per Unit: $32.57 E. Anticipated Average Cost per Youth/Family: $5,210.81 I. IMPACT EVALUATION Of the 321 youth between the ages of 12 and 17 released from residential care in 2009 (excluding permanent Court Wards), 45.9% recidivated between their release date and 12/31/09. This number includes those who were in detention (treatment services) & residential treatment programs. This number does not include youth who committed technical Violations of Probation, Violations of Court Order or those who were charged with new status offenses. It is anticipated that by providing a continuum of care afer release from placement, this recidivism rate will be lowered by 50% or to 22.95%. If we apply this percentage to the anticipated number served by this project, it would be expected that of the 100 youth served, 23 would recidivate. In actuality, no youth recidivated during the past 7 months (since inception in January). Additionally, the average length of stay in placement (detention or residential facility) is 270 days per youth. Therefore, 13,500 days of out of home placement would be expected for the 100 youth served in this project. However, per our anticipated 50% decline in recidivism, we anticipate only 33,480 days of residential treatment care for those involved in this project. However, no youth recidivated. Therefore we realized a reduction of 27,000 days in out-of-home care. As the per diem for out of home placement is $170.00, a savings of $4,590,000.00 (100 x 270 x $170 = $4,590,000) was saved in residential treatment care. IV. PROGRAM ASSESSMENT/EVALUATION https://jjolt.famcare.netigenfunc.exe 8/4/2011 2094-Budget Summary Report (jjolt_live\ccf\JJOUlt_2094.htm) Page 8 of 10 Strengths: It is anticipated that this program component will impact the recidivism rates for number of youth served who are exiting residential treatment facilities by 50%. It will provide a continuum of care after the release from residential placement, offering needed services within their respective communities, and afford the youth/family the best opportunity for success upon re-integration to his/her community. As Youth Assisstance offices are located within 26 school districts and are already integrated into the community (schools, municipalities, etc), treatment plans will be designed to offer families bridge services and referral sources that they can call upon even after completion of the project. Additionally, if successful, the project will save the County millions of dollars in out of home placement costs. Weaknesses: Given the severity of the cases that are currently Court-involved, it is unknown as to whether resources are available in every community to meet the needs of this difficult population. However, we will utilize to the best of our ability all services available to provide the best referral sources for each project recipient and their families. As stated, it is anticipated that this project will serve 200 youth during FY 2011 - 2012, beginning 10/1/11 and ending 9130/12. We anticipate that we will impact the recidivism rates, days of out-of-home placement and cost for services based on per diem by 50%. V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) Re-entry Project Narrative Circuit Court Family Division (Delinquent) Data Local Statistics The target population to be served by this project are youth, aged 12-17, who are involved with the Oakland County Juvenile Justice System, committed their offenses prior to their 17th birthday, and are currently placed out of home (County-sponsored detention and residential treatment facilities or private placement). In 2009, there were 959 youth involved in the juvenile justice system in Oakland County. As of December 31, 2009, 170 youth were placed in Children's Village (County-sponsored detention, secured or otherwise specified residential facility), 58 were placed in Crossroads for Youth (County- sponsored residential non-secured facility) and 93 were placed at other residential and/or secure facilities, for a total of 321 youth. The racial make-up of youth in the Oakland County juvenile justice system during this period was 52% White, 41% Black, 2% Hispanic, 1.5% Asian, 3% other race, and .5% were of unknown race. 68% of the youth were male and 32% were female. With a mean age of 15.4, 8% of the youth were 13 years of age or younger, while 20% were age 17 or 18. The Role of the Youth & Family Caseworker (Juvenile Probation Officer) The Casework (or Juvenile Probation) Unit under mandatory statute, is responsible for all delinquency cases authorized for Court by the Intake department, and assists cases through the adjudication process when necessary. Upon adjudication, the Casework Unit is responsible for preparation of the social history report (including any corroborative information) which takes into account both the special needs of the child/family and the protection of the community. From this report, recommendations regarding disposition are generated and forwarded to the Court. During post-disposition, the Casework Unit assists in implementing Court orders, including the monitoring of probation, restitution, community service/ restorative justice, parent education and counseling. The unit is also responsible for reporting https://jj olt. fame are .net/genfunc exe 8/4/2011 2094-Budget Summary Report (jjolt_live\ccf\BOLT_2094.htm) Page 9 of 10 to the Court regularly and making further recommendations when necessary. Under the re-entry component, 10% of their time will be spent working with youth involved in this program. Probation Officers will assist in discharge planning by attending all planning meetings at the placement facility. They will assist the placement staff in gathering all necessary documentation and help to ensure that all necessary parties are in attendance at meetings (e.g. Parents, Easter Seals/CMH, YA Caseworkers, etc.). Upon release from the placement facility, Probation Officers will continue to monitor re-entry cases for a period deemed appropriate by the discharge team and ultimately, the hearing officer or Judge. Additionally, prior to discharge from Court jurisdiction, Probation Officers (Court Caseworkers) will hand off case management duties to the assigned Youth Assistance Caseworker. Probation Officers are still responsible for monitoring each case and ensuring Court compliance. The Role of Youth Assistance Using a decentralized approach, YA Caseworkers work with a board of volunteers to identify and address each community's needs. They also provide family-focused, need-based casework services and short-term counseling and referral services to at-risk youth and their families. Community-based referral sources include substance abuse and mental health treatment, parenting and family education, skill and self-esteem building, mentoring, recreation programs, and youth recognition. Each of the 26 local Youth Assistance programs is co-sponsored by the Oakland County Circuit Court, school districts and municipalities therein. Each of the offices is located in the community to ensure that local resources are accessible for each family. Under the re-entry component, 25% of their time will be spent working with youth involved in this program. It is expected that Youth Assistance Caseworkers will be involved in the discharge planning process for each youth released from placement. Additionally, YA Caseworkers will assume responsibility for casework services after the youth has been discharged from court jurisdiction. YA Caseworkers will ensure that re-entry participants and their families are linked with the necessary resources within their community in an effort to satisfy the provisions of the discharge plan. Under this project, staff will be responsible for referring youth/families for the following services: 1. Alcohol and other drug treatment 2. Alcohol and other drug testing 3. Therapeutic interventions 4. In-home counseling services if necessary 5. Wrap-around services to support substance abuse and other treatment 6. Substance abuse and needs assessments for participants and families 7. Case management services 8. Program coordination with the Court and other agencies 9. Parenting groups and conjoint therapy for parents 10.Sibling groups and individual therapy for siblings 11.Trasportation Services when available 12.Job Preparation/placement and Career Counseling 13.Vocation Training & College Assistance AUTHORITY: P.A. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known .to a DHS office in your county. https://jjolt.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ccfUJOLT_2094.htm) Page 10 of 10 Notes Edit Date Saved By Comments httns://iiolt.famcare.net/Lienfunc.exe /4171)11 IT Basic Grant 1. Salary and Wages NAME(S) FUNCTION No. HOURS/WEEK YEARLY COST 40 Intensive Caseworker Kevin Gross $60,390.00 40 Intensive Caseworker $57,588.00 Ed Jones Dave Pachmayer Melissa Reid Jerry Seawright Paul Tiseo Intensive Caseworker ntensive Caseworker Intensive Caseworker Intensive Caseworker $57,588.00 $60,390.00 $60,390.00 $60,390.00 4n 40 40 40 Robert Proudfoot Tracey Pence ntensive Casework Supervisor Technical Assistant (1/4 of Salary) $75,898.00 $11,036.00 40 10 William Hamilton Pamela Davis Chief, Casework (1/4 of Salary) Manager - Court Services (1/5 of Salary) $20,273.75 $19,144.60 10 College Interns (8) Maria Ortez Kelly Ryan & Debra Chmiel College Intern Office Assistant (10% of Salary) Office Assistant (10% of Salary) $3,621.40 each $67,224.00 $3,621.40 $7,242.80 20 x 8 4 x 2 2094-Budget Summary Report (jjoltliye\ccf\JJOLT_2094.h0n) Page 1 of 9 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice I October 1, 2011 through September 30, 2012 Check One 1-7 In Home Care Service Component (Full Title/Name) Intensive Probation A. PERSONNEL (Employees of the Court) Administrative Unit IT DHS R Court $3,621.40 $5,335.50 Jenny Lucas Shelly Nelson 2. Fringe Benefits (Specify) Office Assistant (10% of Salary) Office Supervisor 10% of Salary) https://jjolt.famcare.net/genfunc.exe 8/4/2011 Kevin Gross $50,451.00 Ed Jones $45,526.00 Dave Pachmayer $43,812.00 Melissa Reid $50,378.00 Jerry Seawright $45,547.00 Paul Tiseo $33,307.00 $52,019.00 $8,951.75 $12,569.75 $10,790.80 $4,584.00 $3,038.50 $7,671.60 $3,546.10 $3,745.20 Estimate No. of Miles 72480 1. Travel Rate/Mile .51 Mileage YEARLY COST $36,964.80 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page 2 of 9 Robert Proudfoot Tracey Pence William Hamilton Pamela Davis Clinic Interns Maria Ortez Kelly Ryan & Debra Chmiel ($3,835.80 each) Jenny Lucas Shelly Nelson Total Personnel $946,071.15 B. PROGRAM SUPPORT (For employees identified in "A" above) 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed" Electronic Surveillance YEARLY COST $70,386.00 https://jjolt.famcare.net/genfunc.exe 8/4/2011 Communication $800.08 Rate/Unit 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed* Client Motivation YEARLY COST $4,120.00 Travel and Conference $300.00 Telephone $3,000.00 Indirect Cost (14.26% x $670,133) $81,300.97 $196,871.85 Total Program Support UNIT (Describe TOTAL UNITS/ CONTRACT YEARLY COST TE 10.00 test 1500 $15,000.00 225.00 98 Adolescent Anger Management Group Therapy session $22,050.00 Total Contractual $37,050.00 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 3 of 9 * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES 1. Unit Rates NAME(S Drug Testing 2. Closed End Contracts D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No. Units To be Provided Average Cost of Each Service Unit YEARLY COST https://iiolt.famcare.net/genfunc.exe R/4/70 1 1 SOURCE To be Provided YEARLY COST 2094-Budget Summary Report (jjolt_live\ecf\JJOLT_2094,htm) Page 4 of 9 $0.00 Total Non-Scheduled E. SERVICE COMPONENT — IN HOME CARE OR BASIC GRANT (Add Totals for A, B, C, and D above) Total Service Component Cost If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. PUBLIC REVENUE: $0.00 Total Public Revenue G. Subtract Total Public Revenue from Total Service Component Cost (E-F) TOTAL COST TO BASIC GRANT, NET ANTICIPATED IHC MATCHABLE EXPENDITURE (Gross Costs Less Other Revenue) $1,179,993.00 AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Is Required. PENALTY: State reimbursement will be withheld from local government. DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DHS office in your county. IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) ELPGAT/REQUEST Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State https://jjottfamcare.netigenfunc.exe 8/4/2011 1. COMPONENT STATUS CONTINUED r TERMINATED 3 REVISED NEW 3. AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Days of Out-of-Home Detention Number of Youth Petitioned Number of Days of Shelter Care Number of Adjudications Number of Days of Residential Treatment Care 5. 7. ACTUAL COST 9. PROJECTED COST 8. PROJECTED NUMBER 6. ACTUAL NUMBER A. Number of Youth/Family Served 266 I $ 1 317 B. Number of Service Units (Define Service unit=calendar days 43158 57060 C Total Component Cost $1 ,049,432.00 $1,179,993.00 2094-Budget Summary Report (jjohlive\ccf\JJOLT_2094.hun) Page 5 of 9 Reimbursement during the past Fiscal Year or proposed for next fiscal year as a new, revised, or continued component. Component Title Intensive Probation Component Manager Name Davis, Pamela (63) CHECK ONE IN HOME CARE BASIC GRANT Administrative Unit F COURT DHS Time Period Covered FROM: THRU: October 1, 2011 through September 30, 2012 Telephone Number (248 ) 858-0247 I. PROGRAM SPECIFIC INFORMATION: Check all that apply. 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court DELINQUENT r NEGLECT B. Children NOT Under Jurisdiction of Court r-- WRITTEN r CPS category I, II or III CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE COMPLAINT r COURT r-- Number of Days of Family Foster Care 4. SERVICE FOCUS F Provide early intervention to treat within the child's home n Effect early return from foster or institutional care • Number of State Wards Committed (Act 150 & 220) II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: • In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). • In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 thru Sept. 30 https://ijolt.famcare.net/i2enfune.exe R/4/20 11 G. Average Cost Per Youth/Family $3,722.38 D. Average Cost Per Unit $24.32 20.68 ESTIMATE D REDUCTIONS 54 177 $355,239.00 B. Adjudications 126 2739 D. Days of Out-of-Home Detention $462,891.00 180 F. Days of Residential Treatment Care 34200 2094-Budget Summary Report (jjoltlive\ecf1JJOLT_2094.huu) Page 6 of 9 III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. AREAS OF IMPACT A. Youth Petitioned 10. NUMBER OF YOUTH SERVED 11. NUMBER'S OR DAYS 12. COSTS C. Days of Family Foster Care E. Days of Shelter Care $5,779,800.00 G. State Wards Committed IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. IN-HOME BUDGET DETAIL REPORT A. Program Support 1. Personal Mileage. Oakland County reimbursement rate is $.51 for all employees. The $36,965 mileage reimbursement would cover the six casework, one supervisor and eight college intern positions. 2. Electronic Surveillance. This option remains a favorite of ICU staff, both as a front end transition for those entering ICU from temporary detention and as a consequence for short of program failure. We anticipate an ongoing usage of ten units for ICU youngsters with a possibility of another four for court ordered home detention cases. As in past years, we retain the flexibility to increase capacity if caseloads warrant, 3. Communications. Cellular phones are now available to all Intensive Caseworkers. The use of the cellular phones increases the efficiency and effectiveness of staff time. It allows for quick responses to the needs of this high-risk population. 4. Client Motivation Fund. This has been a part of our program since the Early Offender Program's inception. The fund is designed to shape behavior by providing specific rewards. Part of the money is also used to underwrite group reward and enrichment activities. B. Contractual Services Drug Testing: $10/test x 1500 tests = $15,000.00 Adolescent Anger Management Group Therapy: https://iiolt.famcare.net/genfunc.exe g /4/20 1 1 2094-Budget Summary Report (jjolt_live\ccf\JJOLT_2094.htm) Page 7 of 9 $225/session x 98 sessions $22,050.00 GRAND TOTAL = $37,050.00 INTENSIVE SALARIES ...PROJECTED..... FRINGE _2012 ......... BENEFIT NAME. .... _SALARY Ed Jones.-- .$57,588.00 ....$45,526.00 Dave Pachmayer....$57,588.00....$43,812.00 Melissa Eeid ..... $60,390.00 ....$50,378.00 Jerry Seawright ... $60,390.00. ...$45,547.00 Paul Tiseo $60,390.00. $33,307.00 Robert Proudfoot....$75,898.00....$52,019.00 Tracey Pence(114). .$11,036.00. $11,951.75 William Hamilton(114)$20,273.75....$12,569.75 Pamela Davis.. (1/5) $19,144.60.....$10,790.80 College Interns_ . .$67,224.00.... $4,584.00 M. Ortez (10%)..... $3,621.40 .... $3,039.50 K. Ryan (10%) .... $3,621.40 .... $3,836.80 D. chmiel (10%) .... $3,621.40 .... $3,836.80 J. Lucas (10%) _ $3,621.40 .... $3,546.10 S. Nelson (10%) .... $5,336.50 ..... $3,745.20 TOTALS... . .....$570,133.45... $375,937.70 IN-HOME CARE/BASIC GRANT PROGRAM COMPONENT REPORT/REQUEST I. Service and Cost Information for Fiscal Year Completed or Being Requested for Next Fiscal Year: (All financial and program figures are projections based on actual experience October 1 2010 through March 31, 2011). A. Number of Youth Served (2011 - 2012) We project service to 317 youth (228 new youth and 89 current youth). Six workers with an average caseload of 19 youth and an average length of 180 days of service. B. Number of Calendar Days of In-Home Care (2011 - 2012) 57,060 We are projecting 57,060 days of in-home care (317 youth x 180 days). A service unit is defined as calendar days of in-home care. (See Program Description) C. Total Component Cost (2010 - 2011) - $1,049,432 Actual Cost for 2010 - 2011 is based on actual six months October 1, 2010 through Liarch 31, 2011 projected over the fiscal year. Projected amount has been adjusted to reflect known amounts owing but unpaid as of March 31, 2011. II. IMPACT EVALUATION Must be completed for continuing or ending components. https://jjolt.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ceNJOLT_2094.htm) Page 8 of 9 Areas of Impact ............. Number of Youth — .... Numbers or Days .. ... Costs Youth Petitioned Adjudication's ............ . 54 ... ............ 177 .............. 355,239 Days of Family Foster Care Days of Out-of-Home Detention ... . . 978 .. ......... . 2,739 . ......462,891 Days of Shelter Care Days of Residential Treatment Care . . 20 youth .......... 34,200 .. . . . 5,779,800 ..................... 3,600 days State Wards Committed A. Each new adjudication costs $2007 to process through the system from signing of the petition, through entering of a new disposition. A cost reduction of $355,239 was experienced by the 177 fewer youth adjudicated. (The 177 fewer adjudications X $2007 = $355,239 cost reduction.) B. A consequence of Intensive youth re-adjudicating is frequently temporary detention pending Court actions leading to a new disposition being entered. Our experience is 50% of this population would be placed in detention for an average of 42 days. A reduction of 177 fewer adjudicated youth X50% X 42 (average days of detention) results in a reduction of 3717 days of detention. From that group we must subtract those who received short-term detention as a consequence of rule violation, but no petition had been filed. Therefore, Intensive Probationer's would have served 3717 (days of detention) 978 of those days (short-term detention as part of the original disposition) which equals 2739 days of reduced care. The current per diem of our Children's Village detention center is $169. The cost reduction achieved is, therefore, $169 (per diem) X 2739 (reduction in detention days) = $462,891 (cost reductions). C. It is projected that 75% of the Intensive population would be placed residentially if not for Intensive Probation. Two hundred sixty six received services in 2010 -2011. Seventy-five percent of this population or 200 youth would have been placed residentially. Our actual youth placed totaled 20. The reduction of youth placed residentially is therefore 180. The Children's Village current per diem is $169. 180 (reduction of youth placed) X 190 (average length of stay at Children's Village) 34,200 (reduction in days of care) X $169 = $5,779,800 (cost reductions) III. PROGRAM ASSESSMENT/EVALUATION For ALL Components in effect during the most recent fiscal year, this section must be complete. A. Assess strength, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected numbers and cost and the actual. Account for all youth served by this component. All figures are prorated based on October 2010 through March 2011 actual figures. Two hundred sixy six youth were served by the intensive Probation Program. Ninety-two percent of the youth were successful in community placement. Eight percent were placed residentially. We are targeting an average caseload size of 19 youth for the new fiscal year. This projects to 317 youth served. In 2010, we projected 330 youth served. We will involve supervision to identify additional intensive youth. V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) https://jjolt.famcare.net/genfunc.exe 84/2011 2094-Budget Summary Report (jjoltlive\ceNJOLT_2094.htm) Page 9 of 9 Oakland County's research and experience indicate that 87% of the youth serviced by Intensive Probation would recidivate if not provided with Intensive services. Intensive Probation is projected to serve 266 youth in 2010 -2011 (Youth targeted for reduction). If Intensive services had not been provided to this population, we would have expected 231 adjudications. Our actual experience was that 54 new adjudications occurred. We therefore experienced a reduction of 177 fewer youth adjudicated. Intensive probation is designed to maintain high-risk delinquents in their community in lieu of residential care, while safeguarding the community as much as possible. A team approach, including paid paraprofessional intern monitors, assures frequency and intensity of contacts (at least one, face- to-face contact per week). Special tools have been designed to give probation staff the repertoire of responses needed to work with this high risk population. Youth placed on intensive probation either have the offense history or the level of dysfunction to a point where they would have been placed out of the home had it not been for this program. AUTHORITY: PA. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your county. Notes Edit Date Saved By Comments httns://iiolt.famcare.net/genfunc.exe 1 heck One In Home Care r Basic Grant DHS A. PERSONNEL (Employees of the Court) Administrative Unit p- Court Total Personnel $0.00 1. Travel Rate/Mile Estimate No. of Miles YEARLY COST 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page I of 7 IN-HOME CARE/BASIC GRANT BUDGET DETAIL REPORT (2094) Michigan Department of Human Services (DHS) Bureau of Juvenile Justice 'October 1, 2011 through September 30, 2012 Service Component (Full Title/Name) STRIDE (Short-Term Rapid Intervention and Diversion) 1. Salary and Wages NAME(S) FUNCTION I No. HOURS/WEEK YEARLY COST 2. Fringe Benefits (Specify) B. PROGRAM SUPPORT (For employees identified in "A" above) 2. Supplies and Materials (Description/Examples) Attach Extra Sheet if Needed" YEARLY COST https://jjolt.famcare.net/genfune.exe 8/4/21)11 Rate/Unit 3. Other Costs (Description/Examples) Attach Extra Sheet if Needed" YEARLY COST Total Program Support $0.00 864 86.81 day Crossroads for Youth $75,003.84 Total Contractual $75,003.84 2094-Budget Summary Report (jjohlive\cef\JJOLT_2094.htm) Page 2 of 7 * Must comply with the definitions and limits listed for court operated facilities in the Child Care Fund Handbook. C. CONTRACTUAL SERVICES 1. Unit Rates RATE NAME(S) UNIT (Describe) TOTAL UNITS/ CONTRACT YEARLY COST $ 2. Closed End Contracts htms://jjolt.famcare.net/genfune.exe 8/4/2011 Total Non-Scheduled $0.00 s75,003.84 E. SERVICE COMPONENT IN HOME CARE OR BASIC GRANT (Add Totals for A, B, C, and D above) Total Service Component Cost Total Public Revenue $0 .00 2094-Budget Summary Report (jjolt_live\cef\JJOLT_2094.htm) Page 3 of 7 D. NON-SCHEDULED PAYMENTS TYPE OF SERVICE (Description) Anticipated No, Units To be Provided Average Cost of Each Service Unit YEARLY COST If you plan to fund any portion of this service component with other public revenue including other Child Care Funds or Basic Grant monies, or if this component is generating revenue (i.e. third party payments) specify the following: F. REVENUE: PUBLIC SOURCE To be Provided YEARLY COST G. Subtract To I Public Revenue from Total Service Component Cost (E-F) TOTAL COST TO BASIC GRANT, NET ANTICIPATED IHC MATCHABLE EXPENDITURE (Gross Costs Less Other Revenue) $75,003.84 AUTHORITY: Act 87, Public Acts of 1978, as amended. COMPLETION: Is Required. PENALTY: State reimbursement will be withheld from local government. DHS-2094 (Rev. 11-99) Previous edition may be used. MS Word-97 The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, metal status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an DHS office in your county. IN HOME CARE/BASIC GRANT PROGRAM COMPONENT (4471) https://jjolt.famcare.net/genfunc.exe 8/4/2011 STRIDE (Short-Term Rapid Intervention and Diversion) BASIC GRANT October 1, 2011 through September 30, 2012 I. PROGRAM SPECIFIC INFORMATION: Check all th 1. COMPONENT STATU F CONTINUED REVISED r NEW t apply. TERMINATED 6. ACTUAL NUMBER 7. ACTUAL COST PROJECTED NUMBER 9. PROJECTED COST 5. 381 432 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page 4 of 7 REPOR OREQUECT Michigan Department of Human Services One of these forms must be completed for EACH In Home Care or Basic Grant Service component for which there was State Reimbursement during the past Fiscal Year or proposed for next fiscal ear as a new, revised, or continued component. Component Title CHECK ONE Time Period Covered IN HOME CARE FROM: THRU: Component Manager Name [Davis, Pamela (6 _ . Administrative Unit F COURT r DHS Telephone Number (248 ) 858-0247 2. TARGET POPULATION(S) SERVED A. Children Under Jurisdiction of Court • DELINQUENT NEGLECT B. Children NOT Under Jurisdiction of Court 3 WRITTEN COMPLAINT r— CPS category I, II or III r CHILDREN LIKELY TO COME UNDER JURSIDICTION OF THE I COURT AREA(S) OF INTENDED IMPACT — (Check primary area(s) only.) A REDUCTION IN: Number of Days of Out-of-Home Detention r- Number of Youth Petitioned F Number of Adjudications Number of Days of Family Foster Care 4. SERVICE FOCUS Number of Days of Shelter Care Number of Days of Residential Treatment Care r- Number of State Wards Committed (Act 150 & 220) • Provide early intervention to treat within the chiici's home Effect early return from foster or institutional care II. SERVICE AND COST INFORMATION FOR FISCAL YEAR COMPLETED OR BEING REQUESTED FOR NEXT FISCAL YEAR: INSTRUCTIONS: In columns 6 & 7 enter the actual number and cost's (year-to-date and projections if fiscal year is not complete). In columns 8 & 9 enter the numbers and costs projected for the next fiscal year. r- Time Period Reported Oct. 1 thru Sept. 30 Time Period Requested Oct. 1 thru Sept. 30 A. Number of Youth/Family Served . Number of Service Units https://jjolt.fameare.net/genfunc.exe 8/4/2011 $67,500.00 $88.58 $177.17 C Total Component Cost D. Average Cost Per Unit E. Average Cost Per Youth/Family $75,003.84 $86.81 $173.62 10. NUMBER OF YOUTH SERVED ESTIMATED REDUCTIONS 11. NUMBER'S OR DAYS AREAS OF IMPACT 12. COSTS 123 123 123 5166 E. Days of Shelter Care F. Days of Residential Treatment Care G. State Wards Committed 123 23370 2094-Budget Summary Report (jjolt_live\ceNJOLT_2094.htm) Page 5 of 7 (Define Service Unit=1 day=1 unit ) 762 $ 1 864 III. IMPACT EVALUATION — Must be completed for continuing or ending components and should correspond to areas of intended identified in Section 1.3. A. Youth Petitioned B. Adjudications $246,861.00 C. Days of Family Foster Care D. Days of Out-of-Home Detention 873,054.00 IV. PROGRAM ASSESSMENT/EVALUATION: For ALL Components in effect during the most recent fiscal year this section must be completed 13. Assess strengths, weakness' and problem areas of this component. Assess the intended impact areas and results. Explain the reason(s), or cause(s) for the difference between the projected No.'s and cost and the actual. Account for all youth served by this component. IN-HOME CARE/BASIC GRANT PROGRAM COMPONENT REPORT/REQUEST SERVICE AND COST INFORMATION FOR CURRENT FISCAL YEAR AND REQUEST FOR NEXT FISCAL YEAR. II.A.6. To date, 165 youth have been referred to the program. There have been 22 session to date, with an average of 7.5 referrals per session. It is projected that an additional 216 referrals will be made from 3131/11, for 24 sessions, with an average of 9 referrals per session, giving a total of 381 referrals for the 2010-2011 fiscal year. II.A.8. Projecting 48 program sessions for fiscal year 2011-2012, with 9 referrals per session. Sessions are designed to accommodate up to 10 participants, anticipating "no shows" and weeks with less than 10 referrals. II.B.6. Each day is considered a unit. Each youth is expected to attend a two-day weekend of 7 plus hours per day. Parents are expected on the evening of the first day. To date, there have been 330 units utilized. We project an additional 432 units for the remainder of the year, for a total of 762 units utilized for the 2010-2011 fiscal year. II.B.8. Projecting 864 total units utilized for fiscal year 2011-2012, two units per 432 youth referred. https://jjoh.famcare.net/genfunc.exe 8/4/2011 2094-Budget Summary Report (jjolt_livelccf\DOLT_2094.htm) Page 6 of 7 11.C.7. To date, $33,750 has been expended on 22 program sessions, with 165 youth referred. An additional $36,818 will be expended on a projected 24 sessions with 216 youth referred for a total cost of $70,568 for fiscal y' -r 2010-2011. II.C.9. Projecting a total cost of $75,000 for fiscal year 2011-2012, with total program session of 48 with 432 youth referred (average of 9 youth per session). II.D.7. Average cost per unit to date is $92.61 11.D.9. Projected cost per unit for fiscal year 2011-2021 is $86.81 11.E.7. Average cost per youth/family to date is $185.22 11.E.9. Projected cost per youth/family for fiscal year 2011-2012 is $173.62 IMPACT EVALUATION 111.B. Local research and statistics indicate that approximately 38% of youth on probation will be returned to court for technical or criminal violations while on probation. Thus, if STRIDE services were not provided, we would expect 145 new adjudications. Our actual experience was that 22 new adjudications occurred. This represents a reduction of 123 youth. The cost of processing a violation from authorization to disposition is $2007. 123 fewer adjudications represents a cost reduction of $246,861(123 x 2007). III.D. The consequence of readjudication is frequently temporary detention pending court action. The average length of detention is 42 days and the per diem is $169. Thus the cost reduction is $81873,054 (123 fewer youth detained x42 x 169). III.F. Youth who are readjudicated while on probation typically are placed residentially. The average length of stay in placement is 190 days. The cost reduction is $3,949,530 (123 fewer youth placed x 190 - days x 169). PROGRAM ASSESSMENT/EVALUATION In the first six months of fiscal year 2010-2011, 165 youth were referred to 22 program sessions, for an average of 7.5 youth referred per session. Supervision has taken an active role in staff utilization of this program as follows: 1) During weekly meetings, staff are directed to canvas assigned caseloads for potential referrals. 2) Referral to the program will be considered before a violation of probation is approved by supervision. 3) The program liaison will communicate to area supervisors program availability and referrals to date. 4) The program liaison will maintain records as to referral sources. Based upon year-to-date statistics, the program has lowered the recidivism rate of youth attending, and fewer youth are being placed residentially. V. PROGRAM DESCRIPTION — Must be completed for all components, except those being terminated, each year. (Narrative may be attached) The purpose of this project is to establish a community based, daytime intervention as a tool for responding to minor infractions committed by youth placed in their homes. The STRIDE Program, offered by Crossroads for Youth (CFY) staff, is a weekend consequence program for technical violators on juvenile probation. Composed of 3 to 4 Treatment Team members and the STRIDE Coordinator, staff pick up the youth at their homes or a designated location each Saturday and Sunday morning, and either parents or CFY staff return youth to their homes each evening. Staff immediately begin to establish relationships with the youth upon pickup. Upon arrival at the STRIDE building on Saturday morning, youth are offered a light breakfast and are orientated to the https://jjolt.famcare.net/enfune.exe 8/4/2011 2094-Budget Summary Report (jjoltlive\ccf\JJOLT_2094.htm) Page 7 of 7 program. They must complete a general information sheet and then participate in an introductory discussion. Youth move on to participate in I or 2 group initiatives and community service projects. Throughout the course of both days, the STRIDE treatment team provide several didactic presentations that address different adolescent issues. Topics include impulse control, substance abuse education, positive decision making, and positive self-esteem. On both Saturday and Sunday evenings, the treatment team facilitates group discussion centered around processing the day. After the full weekend on Sunday evenings, youth are instructed to write about their experiences. In addition to the light breakfast served each morning, a mid-morning snack, lunch, an afternoon snack and dinner are also provided for each participant. Parents are strongly encouraged to attend a parent meeting with the STRIDE Coordinator on Saturday evenings. If parents attend, they take their child home with them on Saturday night. If not, STRIDE staff transport the youth home on both Saturday and Sunday evenings. AUTHORITY: P.A. 87 of 1978. COMPLETION: Is required. CONSEQUENCE FOR NONCOMPLETION: Child care funds will not be reimbursed. The Department of Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your county. Notes Edit Date Saved By Comments litiTYC 'nil nit fMTIC`2TP T1P4 in-PrIft Resolution #11201 August 31, 2011 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC #11201) September 22, 2011 BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET 2011- 2012 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to the Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds. 1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for funding foster care services to the Child and Family Services Office of the Bureau of Juvenile Justice, Department of Human Services annually. 2. The Circuit Court/Family Division and the Oakland County Department of Human Services have developed the budget for foster care services covering the period of October 1, 2011 through September 30, 2012. 3. The application reflects $35,669,361 in gross expenditures and $2,500,000 in offsetting revenues, leaving a net expenditure of $33,169,361. The Child Care fund reimburses 50% for all Child Care Fund eligible expenditures of $33,169,361, rendering a State reimbursement of $16,584,650 should the State approve the budget and the County Pxfp ,.nri all funds listed in the application. 4. The application reflects an approximate .087% increase from last year's application totaling $28,723. 5. The figures provided are estimates for State Child Care Fund budgeting purposes only, based on current available data and may not reflect the eventual adopted budget and/or expenditures for this program. The application expenditures exceed the FY 2012 Finance Committee Recommendation by approximately 8.59% or $1,423,370. 6. If necessary, a budget amendment will be recommended at the time of the contract agreement. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Long, Crawford, Potts and Greimel absent. I HEREBY APP E THE FOEOING RESOLUTION Resolution #11201 September 22, 2011 Moved by Nuccio supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2011. E,LEE Bill Bullard Jr., Oakland County