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Home My WebLink AboutResolutions - 2011.09.22 - 18712Chairperson, we move the adoption of the foregoing Resolution. . ,--------/ hillio t. Weipert, District 8 Kathy Wford, Distri Miscellaneous Resolution #11204 BY: Commissioner Kathy Crawford, District 9; Phillip J. Weipert, District 8 RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION - GRAND RIVER AVENUE - CITY OF NOVI - PROJECT NO, 49881 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road Improvement Program - Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3 The CVT Thas authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds are released from the Tr-Party Program designation account; and WHEREAS the City of Novi, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the City of Novi and said appropriation has been transferred to a project account; and WHEREAS the City of Novi has demonstrated that it has authorized its one- third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tr-Party Road Improvement funding for the City of Novi is $63,840. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Novi and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Novi. WOAD V_/115.5704if OAKLAND COUNTY pard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jamian Commissioner Eric S. Wilson Commissioner Brent 0.Bair Managing Director Dennis G. Kolar, P.E. Deputy Managing Director County Highway Engineer net.: 248-645-2000 FAX 248-645-0452 TDD 248-645-0923 www.rcocweb.orq Dennis Lockhart Tom Must Tom Noechel Tim. Soave aipsyne orE -rt-.1pouGH GOOD ROADS: ROAD COMMISSION FOR OAKLAND COUNTY WE CARE" August 18, 2011 Ms. Maryanne Cornelius, Clerk City of Novi 45175 West Ten Mile Road Novi, Mt 48375-3024 Re: PROJECT NO. 49881, GRAND RIVER AVENUE EAST OF NOVI ROAD TO HAGGERTY ROAD Dear Ms. Cornelius: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Brent 0. I Bair, Managing Director at the regularly scheduled Board meeting of Thursday, August 18, 2011. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, -10 liA-4-b-616_, Patricia Z.Wierzbicki Deputy-Secretary /Clerk of the Board C R., 31001 Lahser Road Beverly Hills, MI 48025 Ism Enclosure TGN/sk Attachment (2) Co r-W R z Wowywo Quality Life through Good Roads "We Care" 41111111W Aims A#12041 rS51r4.44/ • COUNTY Inter—Departmentai Memorandum PROGRAMMING DIVISION DATE: August 10, 2011 To: Thomas G. Blust, P.E. Director of Engineering FROM: Thomas G. Noechel-Td Y) Programming Supervisor SUBJECT: PROJECT NO,. 49881, GRAND RIVER AVENUE EAST OF NOVI ROAD TO HAGGERTY ROAD LOCAL COST PARTICIPATION AGREEMENT Attached for your review and submission to the Board for their approval is the lOtal cost participation agreement with the City of Novi for the milling and hot mix asphalt resurfacing with drainage and signal improvements on Grand River Avenue from east of Novi Road to Haggerty Road. The estimated total cost is $3,722,633 and will be partially funded by the Federal Surface Transportation Program Fund in the amount of $1,967,26 and by the High Priority Program Fund in the amount of $1,083,680. The remaining local share of $671,727 will be funded with $191,521 of Tr-Party funds, $144,342 from the City of Novi and $335,864 from the Board. Our total share is $399,705 and is in the FY11 budget. The project is in the district of County Commissioner Kathy Crawford. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. COST PARTICIPATION AGREEMENT CONSTRUCTION Grand River Avenue East of Novi Road to Haggerty Road City of Novi BOARD Project No. 49881 This Agreement, made and entered into this .410 day of ...(Ac 2011, by and between the Bard of Road Commissioners for the County of blland, Michigan, hereinafter referred to as the BOARD, the City of Novi, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT, have programmed the milling and HMA resurfacing with drainage and signal improvements on Grand River Avenue from east of Novi Road to Haggerty Road, described in Bhibit "A", attached hereto and made a part hereof. The improvements involve roads under the jurisdiction of the BOARD, and within the COMMUNITY, and are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total PROJECT cost is $3,722,633; and WHEREAS, the BOARD shall enter into a contract with MDOT for partial funding of the PROJECT with federal program dollars under the Federal Surface Transportation Program Fund in the amount of $1,967,226, and the High Priority Program Fund in the amount of $1,083,680; and WHEREAS, the BOARD, as the requesting party therein, will be the party financially responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter referred to as the LOCAL MATCH; and WHEREAS, the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the parties hereto as follows: The BOARD Will forthwith undertake and complete the PROJECT, as above described, and will perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor, construction engineering and inspection, force accounts, construction and permanent traffic controls. 3. The PROJECT will be funded as follows: a. The BOARD shall enter into a contract with MDOT for partial funding of the PROJECT with the Federal Surface Transportation Program Fund, estimated in the amount of $1,967,226 and the High Priority Program Fund, estimated in the amount of $1,083,680. b. The BOARD shall contribute $335,663.50 to the cost of the LOCAL MATCH. c. The COMMUNITY shall contribute $144,34Z50 to the cost of the LOCAL MATCH. d. All remaining costs of the LOCAL MATCH, estimated to be $191,521 shall be funded with Tri-Party Program Funds. e. Any COMMUNITY costs above the Tr-Party Program fund amount of $191,521 will be funded first with any available Tr-Party Program Funds. If no Tri-Party Program Funds are available, any COMMUNITY costs above $191,521 will be funded 100% by the COMMUNITY. • Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY for $72,171 (being 50% of their non Tr-Party contribution) and $31,920 (being 50% of their Tr-Party contribution). g. After execution of this agreement, the BOARD shall submit an invoice to the COUNTY on October 5, 2011 for $31,920 (being 50% of their Tr-Party contribution). /11.#49881.GrandRivcr.Congt 2 1. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 4. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution not to exceed $31,920 and for the remaining 50% of their non Tr-Party Contribution of $72,171. 5. As casts of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $31,920. 6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 7/27/11.449881.GrandRiv enemas! 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreeinent the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Its City of Novi By Managing Director 7/27/11..#498131,GrandRiver.Const 4 Contractor Payments Construction Engineering Total Project Cost Less Federal Funds LOCAL MATCH $ 3,384,633 338,000 $3,722,633 (3,050,906) $ 671,727 EXHIBIT A 2011 County Supported Road Improvements Grand River Avenue East of Novi Road to Haggerty Road In The City of Novi BOARD Project No. 49881 ESTIMATED PROJECT COST REAKDOWN OF LOCAL MATCH COMMUNFIY COUNTY BOARD TOTAL Contribution $ 144,342 $ 35,864 $ 480,206 FY10 Tri-Party 11,999 11,999 I 11 9 $ 35,997 FY11 Tri-Party 51,841 51,841 ,F 51 ,842 $ 155,524 TOTAL SHARES i $ 208,182 $ 63,840 $ 399,705 1 _ $ 671,727 1 5 7127/11.449881.GrandRiver.Const Resolution #11204 August 31, 2011 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #11204) September 22, 2011 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION — GRAND RIVER AVENUE — CITY OF NOVI — PROJECT NO. 49881 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312 which designated $3,764,945 in fund balance for the 2011 Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $63,840 is available in the General Fund Designated Fund Balance for Tr-Party 2011 and prior funding (account #371510) for project 49881. 3. This project is for the milling and HMA resurfacing with drainage and signal improvements on Grand River Avenue from east of Novi Road to Haggerty Road. 4. The FY 2011 budget be amended as follows: General Fund #10100 Revenues 9010101-196030-665882 Planned Use of Fund Balance Total Revenues Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures FY 2011 $63,840 $63,840 $63,840 563,840 FINA CE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Long, Crawford, Potts and Greimel absent. Resolution #11204 September 22, 2011 Moved by Nuccio supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). ffiO THE FOREGOING RESOLOTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22 nd day of September, 2011. DLI 094. Bill Bullard Jr., Oakland County