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Home My WebLink AboutResolutions - 2011.10.05 - 18752October 5,2011 REPORT (MISC. #11239) BY: Human Resources Committee, John Scott, Chairperson RE: SHERIFF'S OFFICE — FISCAL YEAR 2012 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the above referenced resolution on September 28, 2011 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report. HUMAN RESOURCES COMMITTEE <7 HUMAN RESOURCES COMMITTEE VOTE Motion carried unanimously on a roll call vote with Bosnic and Greimel absent October 5, 2011 MISCELLANEOUS RESOLUTION #11239 BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2012 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA), awarded the Auto Theft Unit of the Sheriff's Office funding in the amount of $1,365,434 (Contract $1,255,947 and Project Modification $109,487) for the fiscal year period of October 1, 2011 through September 30, 2012 and represents continuation funding; and WHEREAS for FY12 the Oakland County Sheriff's Department will administer the total of the grant award; and WHEREAS the Farmington Hills, Hazel Park, Waterford and Detroit Police Departments and the City of Pontiac (contracting with the Oakland County Sheriff's Office) are included in the FY12 grant awarded to Oakland County; and WHEREAS Oakland County has been awarded $825,758 ($716,271 and Project Modification of $109,487) with a required local match of $412,879 ($358,136 and $54,743 Project Modification), the Farmington Hills Police Department $116,691 with a required $58,346 local match, the Hazel Park Police Department $99,868 with a required $49,934 local match, the City of Pontiac $103,453 with a required $51,727 local match, the Waterford Township Police Department $102,176 with a required $51,088 local match, and the Detroit Police Department $117,488 with a required $58,744 local match; and WHEREAS the Oakland County matching funds requirement continues to be fifty percent (50%) and the County's share of $825,758 with a match of $412,879 is available in the General Fund non-departmental grant match account and has been included in the Fiscal Year 2012 Adopted Budget; and WHEREAS the total program required match is $682,717 and is met by each participating municipalities local matching funds; and WHEREAS the award provides full time funding for the following current positions with the Sheriff's Department one (1) Sergeant (# 4030915-10333) and five (5) Deputy II positions (# 4030915 - 06108, 06109, 06147 ; 06148 and 10898); and WHEREAS the ATPA has authorized a Project Modification allowing the Sheriff's Office the utilization of Detroit Police Department funds for the creation of one Deputy II position in the Sheriff's Office and assigning it to the Detroit Police Department/Screen Door Unit (Auto Theft Program); and VVHEREAS the acceptance of this grant does not obligate the County to any future commitment; and VVHEREAS the continuation of the program is contingent upon future levels of grant funding; and WHEREAS this grant award has been processed through the County Executive's Contract Review process and the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2012 Automobile Theft Prevention Authority Grant award in the amount of $1,365,434 (Contract $1 ;255,947 and Project Mod ification$109,487). BE IT FURTHER RESOLVED that one (1) Special Revenue (SR) Deputy II be created in the Sheriff's Office/Investigative & Forensic Services/Special Teams Unit, BE IT FURTHER RESOLVED that one (1) unmarked vehicle with radio be added to the County Fleet. BE IT FURTHER RESOLVED that one (1) SR Sergeant (#4030915-10333) and five (5) SR Deputy II positions (# 4030915-06108, 06109, 06147, 06148 and 10898) be continued in the Sheriff's Office/ Investigative & Forensic Services/Special Teams Unit. BE IT FURTHER RESOLVED that the Board Chairperson on behalf of the County of Oakland, is authorized to execute the grant acceptance. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant funding of this program. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Jackson absent Dale Cunningham From: Sent: To: Subject: Attachments: Piir, Gala <piirg@oakgov.com > Thursday, September 15, 2011 5:49 PM 'Lori S.'; 'Cunningham, Dale', 'Newman_Capt, Mark'; Banycky, Kevin; Malone, Prentiss GRANT REVIEW SIGN OFF - Sheriff's Office - FY 2012 Auto Theft Prevention Authority (ATPA) - Grant Acceptance Grant Accept sign off pkg.pdf GRANT REVIEW SIGNOFF — Sheriff's Office GRANT NAME: FY 2012 Auto Theft Prevention Authority (ATPA) FUNDING AGENCY: Michigan State Police Auto Theft Prevention Authority DEPARTMENT CONTACT PERSON: Sgt. Kevin Banycky 858-5208 STATUS: Grant Acceptance DATE: September 15, 2011 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved.— Laurie Van Pelt (9/8/2011) Department of Human Resources: Approved.— Karen Jones (9/8/2011) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (9/15/2011) Corporation Counsel: I reviewed this grant acceptance and APPROVE the same on behalf of Corporation Counsel. — Mary Mara (9/14/2011) COMPLIANCE Michigan Auto Theft Prevention Authority (1992 PA 174, Chapter 61) http://www ,michigan.gov/documents/Act174 55646 7.pdf Gaia V. Piir RICK SNYDER GOVERNOR STATE OF ivi:CHIGAN DEPARTMENT OF STATE POLICE AUTOMOBILE THEFT PREVENTION AUTHORITY LANSING COL. KRISTE KIBBEY ETLIE DIRECTOR August 25, 2011 Capt. Mark Newman Oakland County Sheriffs Office 1200 North Telegraph Rd. Bldg. 38 East Pontiac, Michigan 48341-1044 Dear Captain Newman: Re: Grant No. 19-12, Detroit Police Department, Screen Door Unit The Auto Theft Prevention Authority (ATPA) Grant #19-12, effective October 1,2011, authorizes the Detroit Police Department (DPD) to assign (8) Police Officers, (1) Sergeant and (1) Investigator to the DPD Screen Door Unit. It is my understanding that you have entered into an agreement with the DPD to assign an Oakland County Sheriff's Office (OCSD) Deputy to the DPD Screen Door Unit, to fill one of the ten officer positions. This multi-jurisdictional arrangement is not only authorized by the ATPA, but encouraged in order to enhance the effectiveness of both teams. We also understand that you will be overseeing the financial administration of this position. As you know, in order to accomplish this arrangement the DPD will need to supply the ATPA with a project modification form, EX-034 filled out completely with the personnel change prior to October 1,2011. If you have any questions, please contact me at your earliest convenience. Sincerely, \latilaw Mr. Daniel G. Vartanian Executive Director DV:JW Enclosure Cc: Commander Robert Ennis, DPD Sgt. Vernal Newson, DPD Sgt. Kevin Banycky, OCSO Col. Kriste Etue — Chair Patrick Dolan, Russell Kohler Representing Purchasers of Automobile Insurance Michael Lauretti, Michael McCabe — Representing Law Enforcement Fausto Martin, Laura J. Pierrnan - Representing Automobile Insurers MICHIGAN STATE POLICE HEADQUARTERS 333 SOUTH GRAND AVENUE P.O. BOX 30634 LANSING, MICHIGAN 48909-0634 www.michigan.govirnsp (517) 241-1087 EX-034 (11/2010) MICHIGAN STATE POLICE Page 1 of 2 ATPA PROJECT MODIFICATION REQUEST Prior approval is required. See instructions on Page 2 for further details. Attach additional pages if necessary. PLEASE CHECK ONE: O Grant Official Change - Project Director Grant Official Change - Project Contact E Grant Official Change - Financial Contact E Personnel Change E Financial Change E Program Change O Other 1. Name of Grantee Organization 2. Name of Grant Project 3. Project Number & FY I Oakland County (Sheriffs Office) Oakland County Auto Theft Unit 08-12 4. Street Address & P.O. Box 1200 N. Telegraph Bldg 38E 5. City, State Zip Code 6. Effective Date of Change Pontiac, Mi 48341 10/1/11 7. Project Director 8. Title Mark Newman Captain 9, Project Director Address 1200 N. Telegraph Bldg 38E Pontiac Mi 10. Phone Number 11. Fax Number 12. E-Mail Address ( 248 ) 858-5087 1 ( 248 ) 975-9759 newmanm@oakgov.com 13. Personnel Modification and/or Explanation Note: Please indicate the person's name, their role in the grant, title, email address, mailing address, phone and fax number-s. 14. Other Modification and/or Explanation Any reference to the City of Pontiac shall no longer be known as Pontiac Police Department but include Contracting with the Oakland County Sheriff's Office ATPA USE ONLY 5. 16. 17. 18. 19. Current Approved Amount of Change Revised Budget Approved Budget Budget or Modification Requested Amount Requested (+ or -) Amount Amount (A) Sworn Employees (B) Other Employees (C) Vehicles (D) Field Operations (E) Office Operations (F) Contractual Services/Other TOTAL 20. Typed Name & Signature of Project Director 21. Date Capt. Mark Newman 22. Approval of ATPA Executive Director 23. Date Mail To: Michigan State Police Telephone: (517) 241-1087 Automobile Theft Prevention Authority Fax: (517) 241-0161 333 S. Grand Ave. P.O. Box 30634 Note: Requests must be submitted in a timely manner. -Lan-sing7M1-48909:=0634----- -- --- '" AUTHORITY: 1992 PA 174 COMPLIANCE: Voluntary, but modification will not be approved unless form is submitted. EX-043 (07/2009) MICHIGAN STATE POLICE 1 Automobile Theft Prevention AuthOrity - Page 1 of 2 ALITI-IORITY: 1902 PA '171, as Emended COMPLIANCE: voiunnry however, failure to complete this Acreement will resist in cancellation of grant / Liss of fund8. D. E. F. G. H. I. AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) / ORIENTATION MEETING AGREEMENT This orientation rneefrg agreement is a summary of the issues discussed during the orientation meeting. It serves as an addendum to the grant. Return one complete set with original signatures to ATPA. Return To: Automobile Theft Prevention.Authority 333 a Grand Ave., P.O. Box 3064 Lansing, Michigan 48909-0634 Phone: (517) 241-1087 Project /Grant Number: 08-12 __ • 1. Name of Grantee 2. Orientation Meeting Date Oakland County Sheriff's Office Grant # 08-12 August 23, 2011 3. Project Title i Oakland County Auto Theft Unit ___.. 4. Meeting Conducted By: Dan Vartanian, ATPA Executive Director • Tracy Lambert, ATPA Financial Auditor • Tim Bailor, ATPA Program Coordinator 5. Program Personnel Attending (Name and Rank or Title) , e412,K /7444)14 I - ev%.,Ai / aq 4e A-te/AL L-r- /(€14A-1 1,41tc1( - s ,('',- , . ' 6. Program Personnel Attending (Name and Rank or Title) Program Review and Summary A. The project number written above must be included on all correspondence addressed to the ATPA regarding this grant. B. A change in project director, financial officer, project contact, participating agency, or personnel assigned to the ATPA program requires written notification to the ATPA by means of a Project Modification Request (EX-034) which can be downloaded from the ATPA Web site at www_michigan.gov/atpa. will be ineligible for grant funds. The Progress Report (EX-037) and Financial Report (EX-036) can be downloaded from the ATPA Web site at www.michigan.gov/atpa . The grantee agrees to submit reports in accordance with the schedule on page 2 of this form. The project's measurable criteria have changed, please see page 2 of this form. The grantee agrees not to make any modification of the approved grant project without the written approval of the ATPA. ATPA funds: This fund is to be utilized solely for the benefit of auto theft prevention programs. All projects must maintain adequate support documentation for financial and performance activity reports to the ATPA. Failure to provide evidence supporting the grants activity may adversely affect current-year reimbursements and/or future funding requests. ATPA staff will make appointments with grant personnel in order to conduct on-site project and financial reviews. Membership in an ATPA Task Force: When an agency withdraws its officer from an ATPA Task Force, the approved budget for that position will remain with the task force. The Project Director needs to inform the ATPA when the withdrawal occurs, and the vacant position must be replaced within the required time-period, 30 days_ All officers who are funded by an ATPA Task Force must have their activities approved by the task-force commander. A i A I ill .11 iOnS' rrilISt—CUMPVWfttrUC ' . A sriurisclictio-n-not in-ConTnlia-rfb-e- Sig nature/I, 5,V.1 Representative Date Title,"7 Signature of ATPA Exeetirector (k\ Mr. Dan Vartaniar\-\. Title ATPA Executive Director Date EX-043 (0712009) MICHIGAN STATE POLICE Automobile Theft Prevention Authority Page 2 of 2 . ..ORGANIZATION TYPE ?REPORTS . t REPORTING PERIOD , . DUE DATES • Progress Reports (EX-37) 10-1-XX to 12-31-XX 1-31-XX ° Progress Reports (EX-37) 1-1- XX to 3-31- XX 4-30- XX Prosecuting Attorney Office Financial Reports (EX-36) 10-1- XX to 3-31- XX 4-30- XX And Progress Reports (EX-37) 4-1- XX to 6-30- XX 7-31- XX Law Enforcement Agency Financial Reports (EX-36) 4-1- )0( to 9-30- XX 10-15- XX Progress Reports (EX-37) 7-1- XX to 9-30- XX 10-31- XX Progress Reports (EX-37) 10-1- XX to 12-31- XX 1-31- XX , Financial Reports (EX-36) 10-1- XX to 12-31- XX f 1-31- XX Progress Reports (EX-37) 1-1- XX to 3-31- XX 4-30- XX 1 Non-Profit Neighborhood Financial Reports (EX-36) 1-1- XX to 3-31- XX 4-30- XX J Organization 501 (c)(3) Progress Reports (EX-37) 4-1- XX to 6-30- XX 7-01- XX Financial Reports (EX-36) 4-1- XX to 6-30- XX 7-31- XX 1 Financial Reports (EX-36) 7-1- XX to 9-30- XX 10-15- XX , I Progress Reports (EX-37) 7-1- XX to 9-30-XX 10-31- XX III. Financial Review and Summary A. A separate project fund or account must be established for grant revenues and expenditures. B. All payments for salaries and wages must be supported by payroll records and daily activity fogs. Retain documentation for your files. Overtime hours may not exceed 5% of the total regular hours reported. --G.—All-payments-for-expenditures,--such-as-utilitiesroffice-rental, copier use Fveniele-Fentalrfur-niturc, and equipment purchases, etc., must be supported by an actual invoice or the method of determining cost Supporting documentation must be included with the financial report. D. All overnight out-of-state travel requires prior notification to ATPA staff, and the ATPA will only reimburse salary expenses. E. Public communications materials or news releases that result from this grant must cite the "Automobile Theft Prevention Authority" as the source of funding, and copies of the materials or —Tiews-releases-must-be-sent-to-the-A-TPA. TheAT-PA-alsc+-h as-th-e-royalty-fFee-right-to copy, publish, and distribute any data or material associated with this grant. F. Any funds received or generated as a result of auto theft activities shall be used to enhance currently funded and/or future auto theft prevention programs. Funds received include, but are not limited to, forfeiture of cash and receipts from sale of property. If project enhancement activities are terminated, the unexpended revenues shall be promptly returned to the Automobile Theft Prevention Authority, 333 S. Grand Ave., P.O. Box 3064, Lansing, Michigan 48909-0634. G. Agencies that receive ATPA grant funds are expected to participate with that specific grant program for the entire grant year. Any agencies that withdraw funded personnel from the ATPA program before the end of the grant period will be reimbursed based upon the percentage of the grant year they served. The ATPA Board reserves the right to deny future grant funding based upon these circumstances. IV. Funds Disbursement A. A complete set of the ATPA Project Orientation Meeting Agreement must be returned to ATPA, V. Authorized Signature A. The undersigned has the authority to accept the terms of this report as an addendum to the grant. Print of Type Name ,A14x/, Akm-)it-tA) ADDENDUM TO ATPA PROJECT ORIENTATION MEETING AGREEMENT-2012 PROJECT Program and Financial Requirements for Law Enforcement, Prosecutor and Non-Profit Neiohbornood Grants Agency and Grant Number Oakland County Sheriffs Office 08 -12 Project Title 1 Acronym Oakland County Auto Theft Unit Orientation Meeting for Fiscal Year 2012 DI?gu.5$IoRAINP.E.:XPLANAIWWFQRPRIENTATION MEETING: 1) ATPA Funds: This fund is to be utilized solely for the benefit of economic auto theft prevention programs. 2) Approved Budget Amount. See the budget sheet. Due to a short fall in the budget, the ATPA board of directors disallowed the following expenditures: Retirement Medical, Clothing/Cleaning/Gun Allowance, Lump Sum Holiday Pay, Lump Sum Vacation Pay, Lump Sum Longevity, Sick Time Buy Back, Sick Leave Incentive, Emergency Response Comp, Show Up Pay, Educational Incentive, Professional Insurance and Indirect Cost). 3) Authorized Grant Award/Actual Expenditures: The ATPA will reimburse only expenditure incurred during the grant period (October 1, 2011 to September 30, 2012), 4) Time and Attendance: Payroll expenditures must be supported by employee's earning history, attendance sheet, time sheet, payroll register, earning history and duty log, These records should be retained in your fie and made available to the ATPA auditor during a field audit Law Enforcement and Prosecutors only, attach the monthly duty logs to the financial report for your grant 5) Fringe Benefits: Retain a copy of vendor invoice or cost allocation charged to the ATPA program in your file. (Somewhat different to LE & Pros but very close :) Fringe Benefits and overtime: Retain a copy of vendor invoice or cost allocation for fringe benefits charged to the ATPA program in your file. Law Enforcement and Prosecutors only, overtime hours cannot exceed 5% of total regular hours. . .... . . . . . . Personnel and / or budget modifications will be permitted only if the ATPA deems the request is justified (filling positions far short periods just to use up grant funds will not be approved). The ATPA requires prior written notification using the EX-34 Project Modification Form with original signatures, and approval from the ATPA on this form, prior to any change in personnel or budget. 7) Equipment Procurement Procedures/Consultant/Contractual Service: Grantee should follow their agency's established guidelines. (Attach a copy of an invoice to your financial report as supporting documentation for the equipment purchase). 8) Financial/Progress Reports: See Reporting Schedule included in this form on the page 2. 5) Public communication materials or news releases must cite the ATPA as a source of funding. ID) Payment Procedure: Advance payment—with exception, will be based on prior experience and budget limitations. It requires a formal agreement Note: New first time grantees must be registered in the state's vendor file by completing a vendor packet, Project Director and Financial Officer will serve without any compensation from ATPA grant funds. 11) Matching Funds for Non Profit Neighborhood Organizations: None. 12) Matching Funds for Law Enforcement and Prosecutors: 50%. The ATPA reimbursement will be the lesser of the total reimbursable expenditures or the total approved budget. 13) Mileage Expense for Non Profit Neighborhood Organizations Only: Shall be limited to the grantee's established mileage reimbursement allowance for non-federally funded activities and must be supported by documentation which indicates destination and purpose of such travel. 14) Vehicle Usage/Rental for Lew Enforcement and Prosecutors Only: Shall be limited to the grantee's established reimbursement policy for non-federally funded activities and must be limited to ATPA approved budget amount 15) Law Enforcement and Prosecutors Only: To qualify for membership in ATPA Task Force, the officer must be assigned to the task force. When an agency withdraws its officer from an ATPA Task Force, the approved budget for that position will remain with the task force. The Project Director needs to inform the ATFA when the withdrawal occurs, and the vacant position has to be replaced within the required time period. Vacancy: if a position becomes vacant for more than 30 days, the total budget for this position will be reduced accordingly. Program Income! Seizure property, fees, royalties, registrations, etc., generated by services, activities, or products provided through the grant project must be converted into funds for use in the activity funded by the grant. Pace 1 of 4 ADDENDUM TO ATPA PROJECT ORIENTATION MEETING AGREEMENT-2012 PROJECT Program and Financial Requirements for Law Enforcement, Prosecutor and Non-Profit Neighborhood Grants . . ..„ . . ..• •.- ELIGIF2LEE.X0.END17=iRES . :::•Law.L.:nforcement, Prosec:rtbrs s pc.' Non. Profiti,Jeinliborhpod.Organizations 1. Reg ular salaries. 2. F tinge benefits. 3. Overtime salaries not to exceed five percent of the actual regular hours worked. 4. Travel and meals for an officer who is required to travel outside normal territory, but not to exceed $500 per employee/per year. 5. Vehicle operation cost not to exceed: a. law enforcement agency $6,500 per employee. b. prosecutor office $1,500 per employee, (mileage and parking reimbursement) c. non-profit neighborhood organization $1,500 for mileage expense per employee 6. Film and processing costs (not to exceed $500). 7. Office space rental. (Prior approval is required) 8. Desk for new project only not to exceed $325 per desk. 9. Chair for new project only not to exceed $150 per chair. 10. File cabinet not to exceed $250 per cabinet. 11. Camera not to exceed $300 per camera. 12_ Tape recorder not to exceed $100 per tape recorder. 13. Copier usage not to exceed: a. law enforcement agency $200 per month, b. prosecutor office $1,000 per year, a. non-profit neighborhood organization $250 per year. 14. Phan e installation. • INEI.IGIBLE EXPENDITURES Law Enforcement.; Pfc scoutors and Non Rrofit,Ne;gliborhoed OrganizaticnI 1. Inordinate fringes, including but not limited to lump sum payments; e.g. banked sick/vacation time, pensions, health benefits and etc. 2. Indirect casts. • 3. Expenditure(s) incurred before or after the grant period. 4. ln-carterminals and system. LEN usage fees. 6. Lia bility insurance. 7. Membership and agency dues. 8. First class travel. 9. Entertainm ent 10. Expenditures in excess of approved budget. 11. Clothi ng/deaning/gun allowance. AW,.:fbRtANIZATIONMPEN1:14-71 =.7,',:lT;',;45REPORTS.f.:...g:. :,M1ARERORTIN6.:RERIOD TE..:1=.:„=.D LIEDATEs:. :=-- Pro gress Reports (EX-37) 10-1-XX to 12L31 ,-XX 1-31-XX Progress Reports (EX-37) 1-1- XX to 3-31- XX 4-30- XX Prosecuting Attorney Office Financial Reports (EX 36)10-1- XX to 3-31-XX 4-30- XX And Progress Reports (EX-37) 4-1- XX to 6-30- XX 7-31- XX Law Enforcement Agency Financial Reports (EX-36) 4-1- XX to 9-30- XX 10-15- XX Progress Reports (EX 57)7-1-XX to 9-30- XX 10-31- XX Pro gress Reports (EX-37) 10-1- XX to 12-31- XX 1-31- XX Financial Reports (EX-36) 10-1- XX to 12-31- XX 1-31- XX Progress Reports (EX 37)1-1- XX to 3-31- XX 4-30- XX Non-Profit Neighborhood Financial Reports (EX-36) / -1- XX to 3-31- XX 4-30- XX Organization 501 (c)(3) Progress Reports (EX-37) 4-1- XX to 6-30- XX ' 7-31- XX Financial Reports (EX-36) 4-1- XX to 6-30- XX 7-31- XX Financial Reports (fa-36) 7-1- XX to 9-30- XX 10-15- XX Progress Reports (EX 37) 7-1- XX to 9-30- XX 10-31- XX Page 2 of 4 • LAIN 'EN F r..)P..c.EMENT MEASUR.ABI._E 00 IE"-TlV The rneasurabie cuit..clives submitted ii the grant apptication are revised as follows: 1) Reduce the number of thefts in your grant area by investigating the cases that have the hight potential for reducing the demand for stolen vehicles, by arresting the subjects who are involved and by reducing false theft reports. 2) Reduce the economic gain associated with auto theft by recovering stolen vehicles or pans/equipment incidents, and by constantly Identifying possible insurance frauds, 3) Recover more in stolen vehicles/parts/equipment value than the ATPA's totaJapproved budget for the project. 4) Comply with all ATPA guidelinesipolicies/conditions and those of the Uniform Crime Reporting System. 5) Maintain clear and reliable documentation for the project's performance activity and financial expenditures. 6) Report dollar amount deposited into forfeiture account following auction. 7) Attend regular meetings for area detectives and insurance investigators including participation in the monthly Anti Car Theft (ACT) meetings and Help Eliminate Auto Theft (HEAT) programs. ADDENDUM TO ATPA PROJECT ORIENTATION MEETING AGREEMENT-2012 PROJECT Program and Financial Requirements for Law Enforcement, Prosecutor and Non-Profit Neighborhood Grants NFOI4cEIVINT EyALIJA•noNcRITEiRIA: 1) Number 14 point M1/1- related arrests , 2) Number 12 point MVT related arrests 3) Number 10 point MW related arrests related-arrests- 5) Number 6 point MVF related arrests 6) Number 4 point MVF related arrests 7) Number 2 point MW related arrests 8) Number of insurance fraud related arrests 9) Number passenger vehicles recovered 10) Dollar value of recovered passenger vehicles 11) Number other vehicles recovered 12) Dollar value of other vehicles recovered 18) Number parts recovery incidents 14jti:fol ar dvered parts/equipment 15) Dollar amount deposited into forfeiture account following auction „. . NON PROF ORGAViZ./:TiCi\l" • • . OBJECTIVES 1) Conduct 24 auto theft awareness programs/seminars 2) Lead an area wide effort to etch 600 vehicles 3) Distribute 8,000 fliers/brochures on auto theft prevention 4) Write 12 articles about auto theft prevention and publish in a newsletter, it must cite the ATPA as a source of fording, forward a copy to the ATPA 5) Maintain clear and reliable documentation of project's financial expenditures and performance activity 6) Comply with all the guidelines and policies of the ATPA NON POEI7 .14FIG4Rnp.t-tnori inG.ft,tor : REPORTING C. RITERIA'• 1) Number programilserninars conducted 2) Number vehicles etched 3) Number fliers/brochures distributed 4) Number theft prevention articles written and published in a newsletter PROSBOt-R,MEASURAF,3LE..06JECTINiES .Provide full-time access to the judicial system for ATPA funded auto theft units in your area and provide them a regular opportunity to informally discuss cases and legal issues. 2) Vertically prosecute all selected auto theft related cases. 3) Maintain a policy of only plea bargaining when absolute] necessary: '' 4) Achieve an overall conviction rate of 80%. 5) Achieve a trial conviction rate of 70%, 6) Strive for maximum sentence lengths for defendants. 7) Maintain reliable financial and performance records for the project PROSE(.UTOR Number cases initiated _ 2) Number preliminary exams held 3) Number preliminary exams waived 4) Number cases disposed pre-trial 5) Number defendants who pled guilty to original charge 6) Number defendants who pled guilty to lessor included charge 7) Number plea bargain dismissals 8) Number other dismissals 9) Number cases disposed by trial (jury/judge) 10) Number defendants convicted on original charge 11) Number defendants convicted on reduced charge 12) Number defendants incarcerated 13) Number defendants lined/placed on probation 14) $ Amount of restitution ordered 15) Number defendants convicted of insurance fraud Page 3 of 4 RICK SNYDER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF STATE POLICE AUTOMOBILE THEFT PREVENTION AUTHORITY LANSNG COL. KRISTE KiBBEY ETUE DIRECTOR August 9, 2011 Captain Mark Newman Oakland County Sheriffs Office 1200 North Telegraph Rd. Bldg. 38 East Pontiac, MI 48341 Dear Captain Newman: Re: Grant No. 08-12, Oakland County Sheriffs Office, Oakland County Auto Theft Unit — Fiscal Year 2012 Grant Award Notice I am pleased to inform you that on August 3, 2011, the Board of Directors of the Automobile Theft Prevention Authority (ATPA) approved your grant in the amount of $627,974.00 which is 50% of the total amount of $1,255,947.00. The budget detail for your project is enclosed. Please review this budget detail carefully since modifications could have been made to your original request in the grant application. Prior to the release of any funds, we have scheduled a mandatory orientation meeting for both the Grant Official Project Director and the Grant Official Financial Contact to attend. At that time the objectives, overall management, and grant payment procedures will be reviewed. If your project is a multi-agency task force, a copy of this letter will be sent to the financial contact for the sub-grantee. But, we also ask that you inform the participating agencies' financial report preparer to attend this meeting. Your orientation meeting is scheduled for 1:00 p.m. on August 23, 2011 at Michigan State Police, STD, 1-80b0 Deering Road, Livonia, MI 48152: Please note the grant match requirement for our grantees will remain the same for FY2012 grants as they were in 2011 at 50%. The main objective of the board is to maintain the current number of personnel working in the auto theft grants. If you have any questions concerning this policy, please contact the ATPA Financial Auditor,. Tracy Lambert at (517) 241-1089. Our best wishes for a successful program. Sincerely, Mr. Daniel G. Vartanian Executive Director DV:TL:JW Enclosure Cc: Ms. Tammy Metrick, Grant Official Financial Contact D/Chief Jeffrey James, Grant Official Financial Contact Sgt. Robert Ford, Grant Official Financial Contact Lt. Mike Ciaramitaro, Grant Official Financial Contact Ms. Annett Smith, Grant Official Financial Contact Ms. Sheila Maniere, Grant Official Financial Contact Col. Kriste Elan — Chair Patrick Dolan, Russell Kohler — Representing Purchasers of Automobile Insurance Michael Lauretti, Michael McCabe — RepresontIng Law Enforcement Fausfo Martin, Laura .1. Pierman - Representing Automobile Insurers MICHIGAN STATE POLICE HEADQUARTERS 0 333 SOUTH GRAND AVENUE 0 P.O. BOX 30034 0 LANSING, MICHIGAN 48809-40'34 www.michlgan.govirnsp 0 (517) 241-1097 _. COUNTY OF OAKIii NI' '" 5 •:I? I F DEPARTMENT OAKLAND COON i G i HEFT SQUAD COMBINED P'.1):,:.:: DETAfL 6-8-12 -1 2012 TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 50% 50% SWORN EMPLOYEES Salaries & Wages: (5) Oakland Co. Deputies & Sg .: 399,691 199,846 199,846 Overtime 19,984 9,992 9,99 Employees Benefits: I _ - (5) Oakland Co. SD Deputies & (1) Sgt: . - Worker's Comp 10,417 5,209 5,209 Life Insurance 1,455 728 728 , Retirement 107,875 53,938 53,938 Hospital Insurance 92,279 46,140 46,140 FICA 30,574 15,287 15,287 Dental Insurance 7,217 3,609 3,609 Optical Insurance 200 100 100 Unemployment 1,758 879 879 Dlsabili Insuran c 1,221 6 --(.5 - . P. Officer-Hazel Park PD 56,472 28,236 28,236 _ .__. Overtime 2,823 1,412 1,412 Employees Benefits: .. _ Hazel Park PD:, - Worker's Comp 1,520 760 760 Pension . „ „. _. _ , _10,026 .0_ _ 5,013 , BC/BS 19,700 9,850 9,850 Medicare 945 473 473 Dental Insurance 1,507 754 754 Optical Insurance 261 131 131 Life Insurance 114 57 57 - - (1) Pontia PD-Det ctive 50,482 25,241 25,241 Overtime 2,524 1,262 1,262 Employees Be efitS:.. " L . (1) Pontiac PD-Detective: " - FICA/Medicare 848 424 424 Retirement 19,618 9,809 9,809 Health Insurance j 18,923 9,462 9,462 Dental nsurance 1,509 755 755 Worker's Comp 2,314 1,157 1,157 Optical Insurance 169 85 85 Disability/Life Insurance 566 283 283 _ - P. Officer Waterford Twp PD 65,166 32,583 32,583 _ Ovei Lime 3,258 1,629 1,629 Employees Benefits: i - - Waterford Twp PD: - - FICA 4,985 2,493 2,493 _ Pension _ 18,761 9,381 9,381 Medical Insurance 2,080 1,040 1,040 Dental Insurance Life Insurance . Officer-Farmington Hills PD Overtime Employee etas: Farminton Hills P D-0 fficer: miter's Comp Pension I 24,591 Blue Cross FICA Dental Insurance Life Insurance 678 7,397 5,459 1,250 125 - _339 12,296 3,699 2,730 625 63 339 12,296 3,699 2,730 625 63 OLD Overtime 2,662 1,331 1,331 (1) Detroit PD-Detective: Disability/Life Insurance I Retirement Health Insurance Worker's Cornp Dental Unemployment FICA TOTAL SWORN EMPLOYEES VEHICLES (6) Sheriff Vehicle Rental/Usage (1) Farmington Hills vehicle Usage Veh. Usage azel Park Vehicle Usage 1) Detroit PD-Vehicle Rental/Usage I (1) Pontiac PD-Vehicle Rental/Usage 1TOTAL VEHICLES FIELD OPERATIONS v.SUpplICS TOTAL FIELD OPERATION OFFICE OPERATIONS Phone/Pager/Supplies TOTAL OFFICE OPERATIONS GRAND TOTAL 1,700 1,700 850 3,500 1,750 3,500 1,750 1,255,947 627,974 850 2 f ) Waterford T 189 24,070 24,848 10651 4,277 1,179,247 95 12 2,424 533 1 . 2,139 589,624 95 2,035 2,124 -1 s 533 2,139 89,624 830 ,750 ,750 627,974 6,500 6,500 6,500 3,250 19,500 3,250 3,250 3,250 3,250 39,000 1 19,500 3,250 3,250 3,250 6,500 6,500 3,250 71,500 35,750 35,750 COUNTY OF OAKLAND SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD COMB [NED BUDGET DETAIL G-8-12 2012 TOTAL ATPA _ GRANTEE APPROVED j SHARE SHARE BUDGET 50% 50% 1,281 641 641 145 73 73 _ - 67,325 33,663 33,663 3,366 1,683 1,683 Employees Ben COUNTY OF OAKLAND SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-12 I 7 2012 TOTAL ATPA GRANTEE APPROVED S E SHARE BUDGE 50% 50% SWORN EMPLOYEES Salari es , ages: _ 5) Oakland Co. Deputies & (1) Sgt.: 399,691 199,846 199,846 Overtime 19,984- 9,992 9,992 _ Employees Benefits: _ - Oakland Co. SD Deputies & (1) Sgt: - - Worker's Comp 10,417 5,209 5,2 Life Insurance 1,455 728 72 Retirement 10-7,875 53,938 53,938 Hospital Insurance 92,279 46,14-6 46,140 FICA 30,574 15,287 15,287 Dental Insurance 7,217 3,609 3,609- Optical Insurance 200 100 10 Unemployment 1,758 879 879 isability Insuranc , 2-1 &11 -6-11- TOTAL SWORN EMPLOYEES 672,671 336,336 336,336 EMCEES ______I (6) Sheriff Vehicle Rental/Usage 39,000 19,500 19,500 TOTAL VEHICLES 39,000 19,500, 19,500 FIELD OPERATIONS Inv. Supplies 1,760 850 850 TOTAL FIELD OPERATIONS ,7061 850 850 OFFICE OPERATIONS Phone/Pager/Supplies 2,900 1,450 TOTAL OFFICE OPERATIONS 2,900 1,450 I 1,450 GRAND TOTAL 716,271 358,136 358,136 I — HAZEL PARK PO IKE DEPARTMENT _ OAKLAND COUNT1 A UT@ THEFT SQUAD BLIDC,1:1 DETAIL G-8-12 2012 TOTAL ATPA GRANTEE APPROVED SHARE f SHARE BUDGET 7 50% 50% SWORN EMPLOYEES Salaries & Wages: P. Officer-Hazel Park PD 56,472 28,236 28,23-6- Overtime 2,823 1,412 1,412 -Employees Benefits: - - -Hazel Park PD: - Worker's Comp 1,520 760 760 Pension 0,026 5,013- 5,013— BC/BS 19,700 9,850 9,850 Medicare 9 . 473 473 Dental Insurance _ 1,507 754 754 Optical Insurance 261 131 131 Life Insurance 114 57 57 -TOTAL-SWORN-E PL-GYEES 93,368 ;6841-46,684 — - VEHICLES ( Hazel Park Vehicle Usage 6,500 3,250 3,250 TOTAL VEHICLES 6,500 3,-250 3,250 GRAND TOTAL 99,868 49,934 49,934 4 PONTIAC POLICE DEPARTMENT OAICAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-12 1 2012 TOTAL I ATPA GRANTEE APPROVED SHARE SHARE BUDGET 50% 503/4 SWORN EMPLOYEES Saiaries& Wages: 1) Pontiac PD-Det ive 50,482,25,241 25,241 Overtime 2,524 1,262 1,262 Employees Benefits: - - (1) Pontiac PD-Detective: ., - FICA/Medicare 848 424 424 Retirement 19,618 9,809 9,809 Health Insurance 18,923 9,462 9,462— Dental Insurance 1,509 755 755 Worker's Comp 2,314 1,157 • 1,157 Optical Insurance 169 85 85 Disability/Life insurance 566 283 283 TOTAL-SWORN-EMMOYEES '9-6;953 48,477 4877--- VEHICLES (1) Pontiac PD-Vehicle Rental/Usage 6,500 3,250 3,250 TOTAL VEHICLES 6,500 3,250 0 3,250 GRAND TOTAL 103 43 51727 51727 . _ WATERFORD TOWNSHIP POLICE DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-12 - I 1 _ I 2012 TOTAL ATPA GRANTEE _ _. _ APPROVED SHARE SHARE _ BUDGET SO% 50°/9 SWORN EMPLOYEES Salaries &Wages: P. OfficerWaterford Twp PD 65,166 32,583 32,583 Overtime 3,25 1,629 1,629 ployees Benefits: Waterford TwN PD: FICA 4,935 2,493 2,493 Pension 18,761 9,381 9,381 Medical Insurance J 2,080 1,040 1,040 Dental Insurance 1,281 641 64 Life Insurance 145 73 73 TOTAL SWORN EMPLOYEES 95,676 47,838 47,833 - , VEHICLES . . • . • • • • •• (1) Waterford Twp Veil. Usage 6,500 3,250 3,250 TOTAL VEHICLES 6,500 3,250 3,250 GRAND TOTAL 102,176 51,088 51,088 _ ••• _ .. 6 FARMINGTON DILLS POLICE DEPARTMENT OAKLAND COUNTY AUTO THEET SQUAD BUDGET DETAIL C-8-12 _..._ 2012 TOTAL ATPA GRANTEE APPROVED -TS— E MEE BUDGET 50% % SWORN N EMPLOYEES Salaries Oz Wages: P. Officer-Farmington Hills PD 67,325 - 33,663 33,663 Overtime 3,366 1,683 1,683 Employees Benefits: - - Farminton Hills PD-Officer: . - Worker's Comp 678 339 339 Pension 24,591 12,296 12,296 I Blue Cross 7,397 3,699 3,699 FICA 5,459 2,730 2,730 Dental Insurance 1,250 625 625 _ Life Insurance 125 63 63 TOTAL SWORN EMPLOYEES 110,191 55,096 55,096 VEHICLES (1) Farmington Hills vehicle Usage 6,500 3,250 3,250 TOTAL VEHICLES 6,500 3,250 3,250 1 GRAND TOTAL 16,6 58,346 58,346 I .,. I 7 DETROIT POLICE DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD _ BUDGET DETAIL G-8-12 I- 2012 _ TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 50% 50% SWO RN EMPLOYEES Sa1arie& Wages: ( Detroit PD-Detective 53,248 26,624 26,624 Overtime 2,662 1,331 1,331 Employees Benefits: _ - (1) Detroit PD-Detective: - - Disability/Life Insurance 189 95 95 Retirement 24,070 12,035 12,035 Health Insurance 24,848 12,424 12,424 Worker's Comp 29 15 15 Dental 1065 533 533 Unemployment - - FICA 4,277 2,139 2,139 ____ _ --OTAL-SWORN-EIVTPLG ES 1-103138— b ;194 b S,I94- VEtlICLES 1) Detroit PD Vehicle Rental/Usage 6,500 3,250 3,250 TOTAL VEHICLES 6,500 3,250 J 3,250 OFFICE OPERATIONS .. - Pho ne/P age-WSJ:Tv-1i es— - -600----300: — -- —30-0- - TOTAL OFFICE OPERATIONS 600 300 300 GRAND TOTAL 117,488 58,744 1 58,74-4 8 FY2012 FY2012 Adjustment Amended $ 16,500 $ 16,500 $ 36,245 $ 36.245 FISCAL NOTE (MISC. #11239) October 5, 2011 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2012 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule Xil-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Automobile Theft Prevention Authority (ATPA) awarded the Sheriff's Office, Auto Theft Unit, funding in the amount of $1,365,435. 2. Of the total award of $1, 365,435 Oakland County administers $1,148,078 which excludes the Detroit Police Department ($117,488) and Hazel Park Police Department ($99,868) who each receive their funding directly from the State. 3. The 2012 grant award includes a Project Modification amount of $109,487 which allows for the Sheriff's Office to add one additional Deputy II position, and one used vehicle to the Investigative and Forensic Services Division/Special Teams Unit in support of the Detroit Police Department/Screen Door Unit (Auto Theft Program). 4. The other participating municipalities are the City of Waterford, the Farmington Hills Police Departments, and the City Pontiac who is contracting with the OCSO. 5. The Oakland County award (including Project Modification) is $412,879 with a required $412,879 local match; the City of Pontiac $51,727 with a $51,726 required local match; the Farmington Hills Police Department $58,346 with a required $58,345 local match; the City of Detroit Police Department $58,744 with a required $58,744 local match; the Hazel Park Police Department $49,934 with a required $49,934 local match; and the Waterford Township Police Department $51,088 with a required $51,088 local match. 6. The County's required local match of 50% in the amount of $412,879 is partly available in the Sheriff's Investigative and Forensic Services Departmental GFGP Transfer Out account in the amount of ($334,086) with the balance of ($78,793) available in the Non-Departmental Grant Match line item of the General Fund budget. 7. With the 2012 grant award the Project Modification provision provides funding for the creation of one additional Deputy II position; and the addition on one used vehicle to the Investigative and Forensic Services Division/Special Teams Unit in support of the Detroit Police Department/Screen Door Unit (Auto Theft Program). 8. The grant also continues funding for five (5) SR FTE Deputy II positions (#'s 4030901-116270-06108, 06109, 06147, 06148, and 10898) and one (1) SR FTE Sergeant position (#4030901-116270-10333). 9. The total FY 2011 approved budget program funding of $1,209,640 is increased for FY 2012 to $1,365,435 representing an increase of $109,487. 10, Funding of $16,500 is available in the Sheriff's Auto Theft Prevention — Forfeiture Deferred Revenue account #222470 (which has a balance of $69,730.58 as of 9/12/11) for the acquisition of one used vehicle authorized with this grant acceptance. 11. In addition to the County match requirements, the County is expected to incur administrative and support costs of $41,500 for FY 2012, which has been included in the FY 2012 Adopted Budget. This grant does not allow for reimbursement of indirect costs. 12. The FY 2012 budget is amended as follows: FY2012 Adopted GENERAL FUND #10100 Revenues 4030901-116270-670285-10100 Enhancement Funds $ 19,745 Total General Fund Revenues $ 19,745 Expenditures 9090101-196030-730800 Grant Match 4030901-116270-788001-27310Transfer Out 4030901-116270-788001-66100Trf to Motorpool Total General Fund Expenditures $1,160,000 $ 334,086 0 $1,494,086 ($ 78,793) $1,081,207 $ 78,793 $412,879 $ 16,500 $ 16,500 $_ 16_500 $1,510,586 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward, Potts, Greimel and Quarles absent. $ 74,737 $ 74,736 ($266,677) ($117,204) ($ 96,468) $ 3,402 ($ 18,688) ($ 100) ($ 6,350) $ 1,000 ($117,204) $412,879 $412,879 0 $825,758 $450,747 $ 30,764 $293,247 $ 3,400 $ 45,500 $ 2,100 $ 825,758 MOTOR POOL FUND #66100 Revenues 1030811-184010-631071-10100 Transfer in Total Motor Pool Fund Revenues $_ 0 $ 16,500 $ 16,500 $ 16,500 $ 16.500 $ 96,000 $94000 Expenditures 1030811-184010-750154 Expendable Equip. Total Motor Pool Fund Expenditures $ 16,500 $ 112,500 $ 16,500 $ 112.500 SPECIAL REVENUE FUND #27310 GR #0000000377 Revenues 4030901-116270-695500-10100 Transfer In 4030901-116270-615571 Grants-State 4030901-116270-625558 Local Match Total Sheriff - ATPA Grant Revenues Expenditures 4030901-116270-702010 Salaries 4030901-116270-712020 Overtime 4030901-116270-722740 Fringe Benefits. 4030901-116270-778675 Telephone 4030901-116270-776661 Motor Pool 4030901-116270-750070 Deputy Supplies Total Sheriff - ATPA Grant Expenditures $338,142 $338,143 $266,677 $942,962 $547,215 $ 27,362 $311,935 $ 3,500 $ 51,850 $ 1,100 $942,962 Resolution #11239 October 5, 2011 Moved by Potts supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Potts, Quarles, Runestad, Scott, Weipert, Zack, Bosnic. (22) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 5, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 5th day of October, 2011. Bill Bullard Jr., Oakland County