HomeMy WebLinkAboutResolutions - 2011.10.20 - 18755Christine tong, District 7
Miscellaneous Resolution #11245
BY: Commissioner Christine Long, District 7
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CHARTER TOWNSHIP OF COMMERCE - COMMERCE ROAD -
PROJECT NO. 50131
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1] The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CV-T has authorized its 1/3 share of-the funding for-the Troject
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tri-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the Charter Township of Commerce, along with the RCOC has identified
a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Commerce and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Commerce has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road Improvement funding for the Charter
Township of Commerce is $42,816.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Commerce and
authorizes the release of Tri-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Commerce.
Chairperson, I move the adoption of the foregoing Resolution.
Mr. Dan Munro, Clerk
Charter Township of Commerce -Tc
2009 Township Drive
Commerce Township, Ml 48390
Re: PROJECT NO. 60131, COMMERCE ROAD
S COMMERCE ROAD TO UNION LAKE ROAD
Dear Mr. Munro:
0 A fully signed and executed agreement for the above mentioned project
i; is enclosed.
The agreement was approved and subsequently signed by Brent 0.
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, September 1, 2011.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000, ext. 2266 to answer questions or for additional information.
Dennis G. Kolar, P.E
Deputy Managing Director
County Highway Engineer
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jarnian
Commissioner
Eric S. Wilson
Commissioner
Brent O. Bak
Managing Director
31001 Lahser Road
Beverly Hills, MI
48026
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www,svcrcvieb..nim
QUALITY LIFE THROLGI-I GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE'
September 1, 2011
Sincerely,
bitu,_ALZAL
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
is m
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Quality Life through Good Roads "; 7e Care"
inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: August 17,2011
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noeche[
Programming Supervisor
SUBJECT: PROJECT NO. 50131, COMMERCE ROAD
S. COMMERCE ROAD TO UNION LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Commerce for milling and asphalt
resurfacing with a center turn lane and a signal upgrade on Commerce Road from
S. Commerce Road to Union Lake Road.
The estimated total project cost is $1,882,000 and will be partially funded with Surface
Transportation Program funds in the amount of $1,370,000. The remaining local match
of $512,000 will be funded with $128,448 in Tri-Party funds, a $42,552 contribution from
Commerce Township and a $341,000 contribution by the Board. Our total share is
$383,816 and is in the FYI 1 budget.
The project is in the district of County Commissioner Christine Long. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
t
t-r
TGN/je
Attachment (2)
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Commerce Road
S. Commerce Road to Union Lake Road
Charter Township of Commerce
BOARD Project Number 50131
This Agreement, made and entered into this \.A-k" day of Si-TifEAVv9sU__ , 2011,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Commerce, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the milling
and asphalt resurfacing with a center turn lane and a signal upgrade on Commerce Road from
S. Commerce Road to Union Lake Road, described in Exhibit "A", attached hereto and made a
part hereof. The improvements, involve roads under the jurisdiction of the BOARD, and within
the COMMUNITY, and are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,882,000; and
WHEREAS, the BOARD shall enter into a contract with IVIDOT for partial funding of the
PROJECT with federal program dollars under the Federal Surface Transportation Program
Fund; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, said LOCAL MATCH involves certain designated and approved Tri-Party
Program Funds, in the amount of $128,448 which shall be comprised of equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY, in accordance with the Tr-Party Program as detailed in Exhibit A;
and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the parties hereto as follows:
1. The BOARD will forthwith undertake and complete the PROJECT, as above
described, and will perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor, construction engineering and inspection, force accounts, construction
and permanent traffic controls.
3. The PROJECT will be funded as follows:
a. The BOARD shall enter into a contract with MOOT for partial funding of the
PROJECT with Federal Surface Transportation Program funds, estimated in
the amount of $1,370,000.
b. The BOARD shall contribute $341,000 ($170,000 in construction engineering
and $171,000 for contractor payments) to the cost of the LOCAL MATCH.
c. The COMMUNITY shall contribute $42,552 and use $128,448 in Tr-Party
Program funds to fund their share of the cost of the LOCAL MATCH.
d. All LOCAL MATCH costs above the COMMUNITY contribution of $42,552 and
the $128,448 in Tri-Party Program Funds will be the responsibility of the
BOARD.
e. After execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY for $21,408 (being 50% of their Tr-Party contribution) and
$21,276 (being 50% of their non Tr-Party contribution).
8/3111#50131/Commerce Rd./Cons
After execution of this agreement, the BOARD shall submit an invoice to the
COUNTY on September 30, 2011 for $21,408 (being 50% of their Tri-Party
contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
4. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $21,408 and for the remaining 50% of the COMMUNITY'S non Tr-
Party contribution, not to exceed $21,276.
5. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $21,408.
6. The total actual LOCAL MATCH will be determined from the records of the
BOARD upon completion of State financial audits of the PROJECT and a final
determination of the total federal funds used on the PROJECT. Final adjustments
in the financial obligations of the parties hereto will be made upon completion of
the required audits
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
8/3111#501311Commerce Rd./Const
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above,
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Charter Township of Commerce
By
Its r r..,.4.3‹ 14 i‘e cetv Is le-
8/3/1 1#50131/Commerce Rd./Const
Construction Engineering
Contractor Payments
TOTAL
Less Federal Funding
LOCAL MATCH
$ 170,000
$1,712,000
$1,882,000
(1,370,000)
$ 512R00
EXHIBIT A
TRI-PARTYPROGRAM
2011
County Supported Road Improvements
Commerce Road
S. Commerce Road to Union Lake Road
Charter Township of Commerce
BOARD Project No. 50131
The resurfacing of Commerce Road from S. Commerce Road to Union Lake Road.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD COUNTY TOTAL
FY 2010 Tri-Party Program $ 1,081 $ 1,081 ,082 $ 3,244
FY 2011 Tr-Party Program 41,735 41,735 41,734 $ 125,204
Contribution 42,552 341,000 0 $ 383,552
TOTAL SHARES 85,368 $383,816 $42,816 $ 512,000_
8/3/11#50131/Commerce Rd./Const
Resolution #11245 October 5, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11245) October 20, 2011
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CHARTER TOWNSHIP OF COMMERCE — COMMERCE ROAD —
PROJECT NO. 50131
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $42,816 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #371510) for project 50131.
3. This project is for the milling and asphalt resurfacing with a center turn lane and signal upgrade on
Commerce Road from South Commerce to Union Lake Road.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
90101 01-1 53010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$42,816
$42,816
$42,816
$42,816
FINANCE CO4n A ITTEE
I,..-----,
, -
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long, Greimel and Quarles absent.
Resolution #11245 October 20, 2011
Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman,
Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott,
Taub, Weipert, Woodward, Zack, Bosnic. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I rREBY APPROVE THEJOREGOINPESOLUTI
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October
20, 2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20 th day of October, 2011.
ELa
Bill Bullard Jr., Oakland County