HomeMy WebLinkAboutResolutions - 2011.10.20 - 18756Miscellaneous Resolution 411247
BY: Commissioner Bob Hoffman, District 2
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CHARTER TOWNSHIP OF HIGHLAND - JOHN STREET -
PROJECT NO, 51062
Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 409221 established the revised Tri-Party
Road Improvement Program -, Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road. Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
CVT has authorized its 113" Share-of-the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from. the Tri-Party Program designation account; and
WHEREAS the Charter Township of Highland, along with the RCOC has identified
a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Highland and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Highland has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road Improvement funding for the Charter
Township of Highland is $19,962.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Highland and
authorizes the release of Tri-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland. County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Highland.
Chairperson, I move the adoption of the foregoing Resolution.
TO:
Bob Hoffman, District 2
Board of Road Commissioners
Ronald J, Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis a Kolar, PE
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2080
FAX
248-645-0452
TDD
248-645-9923
www.e-coomeb.oni
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410fiztaff1C-Ci",
DUALITY il-iROUGri GOOD ROADS
ROAD CONIMiz:t;i0N FOR OAKLAND COUNTY
"WE CARE"
September 1, 2011
Brent 0. Bair
Managing Dkector
Mrs. Mary McDone'', Clerk
Charter Township of Highland
205 K John Street
Highland, MI 48357
Re: PROJECT NO. 51062, JOHN STREET
LIVINGSTON ROAD TO M-59
Dear Mrs. McDonell:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent O.
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, September 1, 2011.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000, ext. 2266 to answer questions or for additional information.
Sincerely,
ruJimAAAA.,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
/am
Enclosure
Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
CC:
3 Quality Life through Good Roads ":Ve Care--
Inter—Departmental MetiiorandUM
PROGRAMMING DIVISION
DATE: August 16, 2011
To: Thomas G. Must, P.E.
Director of Engineering
FROM: Thomas G. Noechel -Teli
Programming Supervisor
SUBJECT: PROJECT NO. 51062, JOHN STREET
LIVINGSTON ROAD TO M-59
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Highland for pulverizing and
resurfacing John Street from Livingston Road to M-59.
The estimated total project cost is $190,000 and will be partially funded with Tri-Party
Program funds in the amount of $59,887. The community will contribute $97,113 to the
cost of the project and the Board will contribute $33,000. Our total share is estimated to
be $52,962 and is in the FY11 budget.
The project is in the district of County Commissioner Bob Hoffman. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/je
Attachment (2)
COST PARTICIPATION AGREEMENT
CONSTRUCTION
John Street •
Livingston Road to M-59
Charter Township of Highland
BOARD Project No. 51062
This Agreement, made and entered into this (14" day of c , 2011,
by and between the Board of Road Commissioners for the County of Oakland, Michigan.,
hereinafter referred to as the BOARD, the Charter Township of Highland, hereinafter referred to
as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed pulverizing and
resurfacing of John Street from Livingston Road to M-59, described in Exhibit "A", attached
hereto and made a part hereof. The improvements involve roads under the jurisdiction of the
BOARD, and within the COMMUNITY, and are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total PROJECT cost is $190,000; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tr-Party Program, in the amount of $59,887 which amount shall be paid
through equal contribution by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing for the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the parties hereto as follows:
The BOARD will forthwith undertake and complete the PROJECT, as above
described, and will perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include preliminary engineering, total
payments to the contractor, construction engineering and inspection.
3. The PROJECT will be funded as follows:
a. The BOARD shall contribute the preliminary engineering and the construction
engineering, estimated to be $15,000 and $18,000 respectively.
b. The COMMUNITY shall contribute $97,113 to the cost.
c. Tr-Party Program funding in the amount of $59,887.
d. All costs above the Tr-Party Program amount of $59,887 will be funded first
with any available Tri-Party Program funds. If no Tr-Party Program funds are
available, any project costs above $59,887 will be funded 100% by the
COMMUNITY.
e. After execution_ of this agreement, the BOARD shall submit an invoice to the
COMMUNITY on April 1, 2012 for $9,981.50 (being 50% of their Tr-Party
contribution) and $48,556.50 (being 50% of their non Tr-Party contribution).
f. After execution of this agreement, the BOARD shall submit an invoice to the
COUNTY on April 1, 2012 for $9,981.50 (being 50% of their Tr-Party
contribution).
1. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
4. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution
not to exceed $9,981.50 and for the remaining 50% of their non Id-Party
Contribution of $48,556.50.
5. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed
$9,981.50.
7/19/11 #51062 JohnStreet.H ighlandTwp 2
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
7/ [9/ I 1 #5 I 062 John Street, H ighlandT w p 3
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
• COUNTY OF OAKLAND
A Public Body Corporate
Managing Director Its
Charter Town/61510ot Highl
By
Its S tiO CJLAi n
7/19/11 #51062JohnStreet.High1andTwp 4
Contractor Payments
Construction Engineering (performed by RCOC)
Preliminary Engineering (performed by RCOC)
Total Project Cost
$157,000
18,000
15,000
$190,000
EXHIBIT A
2011
County Supported Road Improvements
John Street
Livingston Road to M-59
In The
Charter Township of Highland
BOARD Project No, 51062
ESTIMATED PROJECT COST
BREAKDOWN OF LOCAL MATCH
COMMUNITY COUNTY BOARD TOTAL
Contribution $ 97,113 $_ 0 $ 33,000 $ 130,113
FY11 Tri-Party 19,963 1-979-6Y- 19,962 $ 59,887
TOTAL SHARES $117,076 $ 19,962 $ 52,962 $190,000
7/19/11 #51062.101mStreetEighlandtwp 5
Resolution #11247 October 5, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #11247) October 20, 2011
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — JOHN STREET — PROJECT
NO. 51062
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $19,962 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #371510) for project 51062.
3. This project is for the pulverizing and resurfacing of John Street from Livingston Road to M-59.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$19,962
$19,962
$19,962
$19,962
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long, Greimel and Quarles absent.
L_E
Resolution #11247 October 20, 2011
Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman,
Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott,
Taub, Weipert, Woodward, Zack, Bosnic. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTA
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October
20, 2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of October, 2011.
PA-(2-12- e
Bill Bullard Jr., Oakland County